Sharp Mx 4100n Owners Manual

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User List
This is used to store, edit, and delete users when user authentication is enabled.
When the [User List] key is touched, the following screen appears.
[Add New] key
Use this to add a new user.
[Delete All Users] key
Use this to delete all stored users. (Excluding factory 
stored users.) This operation can only be performed 
by an administrator.Delete All Users Auto-Registered
Delete all auto-registered users.
☞Users auto-registered (page 7-47)
User List
This shows the factory-stored users and the currently 
stored users. An asterisk [*] appears in front of the 
user name of auto-registered users.
A user can be selected to open an edit/delete screen 
for the user.
Storing a user
Touch the [Add New] key in the above screen to open a registration screen. Up to 1000 users can be stored.
For more information, see Settings (page 7-50).
Editing/deleting a user
A user can be selected from the list in the above screen to open an edit/delete screen for the user.
For more information, see Settings (page 7-50).
Delete a user with the [Delete] key.
Factory-stored users
The following users are stored in the machine at the factory.
 Administrator: Factory-stored account for the administrator of the machine.
 User: This is used when network authentication is used and a login name not stored in the machine is directly entered. 
(This cannot be selected in the login user screen.)
 Other User: This is used when a print job is executed using invalid user information. (This cannot be selected in the 
login user screen.)
For settings related to each of the users, see the following table.
User ListBack
Administrator
Other User
User
Name 1
*Name 2Name 3
*Name 4Name 5
Name 6Name 7
Add NewDelete All UsersDelete All Users Auto-Registered
ABCDEFGHIJKLMNOPQRSTUVWXYZetc.
ABC
Search Number
Index Switch
Sorting Order
All
12
 When auto login is enabled, Delete All Users cannot be used.
 The factory-stored users cannot be deleted.
User NameAdministratorUserOther User
Login NameadminusersOther
Password(See the Safety Guide.)* 1users*1–
My FolderMain Folder
Authentication SettingsLogin Locally– 
						

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*1 Items that can be changed.
*2 For detailed information of each of the settings, see List of settings and factory default settings of template groups (page 7-53).
Settings
*1 Does not appear when User Number is selected for the authentication method.
*2 Only appears when User Number is selected for the authentication method.
*3 Not required when network authentication is used, as the password stored in the LDAP server is used.
Pages Limit GroupUnlimited*1
Authority Group*2AdminUser*1Guest*1
Favorite Operation GroupFollowing the System Settings*1
ItemDescription
User Name
Store the name of the user (max. 32 characters). This user name is used as the key name in 
the login screen, the document filing user name, and the sender name. (The user name must 
be unique.)
Apply User Name to Log-in 
Name*1Touch this key to enter the entered user name in the login name.
InitialThis determines where the user name will appear in the user list. Up to 10 characters can be 
entered.
IndexSelect the desired custom index. The custom index names are the same as those in the 
address book.
User Number*2Enter a user number (5 to 8 digits).
Login Name*1Enter the login name used when authentication by login name/password is enabled 
(maximum of 255 characters). (The login name must be unique.)
Password*1, 3Enter the password used when authentication by login name/password is enabled (1 to 32 
characters). (The password can be omitted.)
E-mail AddressEnter the e-mail address used in the sender list and for LDAP authentication (maximum of 64 
characters).
My FolderA folder (My Folder) can be specified as the folder used by the user for document filing. A 
previously created folder can be selected or you can create and select a new folder.
Authentication Settings*1Select [Login Locally] or [Network Authentication] (when LDAP is enabled) for Authenticate 
to:.
Authentication ServerWhen [Network Authentication] is selected, select the server to be used for user 
authentication from the list of LDAP servers stored in the Web pages.
Pages Limit Group
Specify page limits for the user by selecting one of the stored page limit groups. The factory 
default setting is [Unlimited].
For more information, see Page Limit Group List (page 7-51).
Authority Group
Specify the authority of the user by selecting one of the stored authority groups. The factory 
default setting is [User].
For more information, see Authority Group List (page 7-52).
Favorite Operation Group
The favorite operation group that will be applied at login appears. The factory default setting is 
[Following the System Settings].
The setting can be changed in the [User Control] menu in the Web pages. 
						

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Page Limit Group List
This is used to store groups of Account Limit Settings. The page limits for each user are specified by selecting one of 
these stored groups when the user is stored.
When the [Page Limit Group List] key is touched, the following screen appears.
[Add New] key
Use this to add a new group.List display
This shows the currently stored groups. A group name 
can be selected to open an edit/delete screen for that 
group.
Storing a page limit group
Touch the [Add New] key in the above screen to open a registration screen. Up to 20 groups can be stored.
For more information, see Settings.
Editing a page limit group
A group can be selected from the list in the above screen to open an edit/delete screen for the group.
For information on the settings, see Settings.
To return a group to the factory default state, set Select the Group Name to be the Registration Model to Unlimited in 
the editing screen.
Settings
Page Limit Group ListSystem SettingsBack
Group 2Group 1
Group 3Group 4
Group 5Group 6
Group 7Group 8
Group 9Group 10
Group 11Group 12
Add New
ItemDescription
Group NameStore the name of the group (max. 32 characters).
Select the Group Name to be 
the Registration ModelSelect one of the previously stored groups for use as a template for the new group. When 
selected, the groups settings are applied.
Function namesThe names of the functions that can be configured are displayed. Set a limit for each function.
Page Limit
When [Prohibited] is selected for a mode, input and output from the mode are prohibited.
When [Unlimited] is selected for a mode, there is no limit to the number of pages that can be 
input/output in that mode.
When [Limited] is selected, enter a limit (1 to 99999999 pages). 
						

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Authority Group List
Use this to store groups of user authority settings. The authority of each user is specified by selecting one of these 
stored groups when the user is stored.
When the [Authority Group List] key is touched, the following screen appears.
[Add New] key
Use this to add a new group.List display
This shows the currently stored groups. A group name 
can be selected to open an edit/delete screen for that 
group.
Storing an authority group
Touch the [Add New] key in the above screen to open a registration screen. Up to 20 groups can be stored.
For information on the settings, see List of settings and factory default settings of template groups (page 7-53).
Editing an authority group
A group can be selected from the list in the above screen to open an edit/delete screen for the group. For information on 
the settings, see List of settings and factory default settings of template groups (page 7-53).
To return a group to the factory default state, select [Return to Administrator Authority], [Return to User Authority], or 
[Return to Guest Authority].
Authority Group ListSystem SettingsBack
Group 2Group 1
Group 3Group 4
Group 5Group 6
Group 7Group 8
Group 9Group 10
Group 11Group 12
Add New 
						

							
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List of settings and factory defa
ult settings of template groups
ItemDescription
Group NameStore the name of the group (max. 32 characters).
Select the Group Name to be the 
Registration Model
Select one of the previously stored groups for use as a template for the new 
group. When selected, the groups settings are applied.
The factory default groups and their settings are shown below.
AdminUserGuest
Copy
Color Mode Approval SettingAll allowedAll allowedOnly Black & White 
Allowed
Special Modes UsageAllowedAllowedProhibited
Printer
Color Mode Approval SettingAllowedAllowedOnly Black & White 
Allowed
FTP Pull PrintAllowedAllowedProhibited
USB Memory Direct PrintAllowedAllowedProhibited
Network Folder Pull PrintAllowedAllowedProhibited
Image Send
Approval Settings for Each Mode
• E-mail

 Desktop
 Network Folder
 USB Memory

 Internet Fax Send
 PC-I-Fax Send


All allowedAll allowedAll allowed
Color ScanAllowedAllowedProhibited
Special Modes UsageAllowedAllowedProhibited
Approval Setting for Addressing
 Approval Setting for Direct Entry

Approval Setting to Use a Local Address Book
 Approval Settings to Use a Global  Address BookAll allowedAll allowedAll allowed
Document Filing
Scan to HDD
 Color Mode Approval SettingAll allowedAll allowedOnly Black & White 
Allowed
 Special Modes UsageAllowedAllowedProhibited 
						

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*1 For information on each setting, see the system settings (general/administrator) lists.
*2 All allowed except Change Administrator Password.
Prints (Document Filing)
 Color Mode Approval SettingAll allowedAll allowedOnly Black & White 
Allowed
 Special Modes UsageAllowedAllowedProhibited
 Document Filing Image CheckAllowedAllowedProhibited
Common Functions
Approval Settings for 2-Sided Print[1-Sided/2-Sided 
Approved][1-Sided/2-Sided 
Approved][1-Sided/2-Sided 
Approved]
Output Approval SettingsAll allowedAll allowedAll prohibited
MFP Settings
System Settings Operational Authority
System Settings*1Allowed*2Only user authority 
settings
are allowed
All settings prohibited
Web Settings Operational Authority
Display of Device /Network Status
Allowed
Allowed
Prohibited
Power ResetProhibited
Machine IdentificationProhibited
Network SettingsProhibited
Application Settings (Excluding 
Registration of Pre-set Text/Forward 
Table)
Prohibited
Registration of Pre-set Text/Forward TableAllowed
E-mail Alert and StatusProhibited
Job Log SettingProhibited
Port Control/ Filter SettingsProhibited
Storage BackupProhibited
Custom Link SettingProhibited
Operation Manual DownloadAllowed
Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.
ItemDescription 
						

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Favorite Operation Group List
This is used to store favorite operation groups and home screens.
Favorite Operation Group Registration
Sets of preferred settings can be as groups. For example, a user who speaks a different language would normally have 
to change the display language each time he or she uses the machine; however, by storing the language in a favorite 
operation group, the language is automatically selected when the user logs in.
Settings
This setting can only be configured in the Web pages. It cannot be configured in the touch panel of the machine.
ItemDescription
Group NameStore the name of the group (max. 32 characters).
Select the Group Name to be 
the Registration ModelSelect one of the previously stored groups for use as a template for the new group. When 
selected, the groups settings are applied.
Copy
Initial Status SettingsSelect settings for Color Mode, Paper Tray, Exposure Type, Copy Ratio, Duplex, and Output.
Image Send
Initial Status SettingsSelect settings for Resolution, Exposure, Color Mode, File Format, and Original Image Type. 
Store the default fax sender name and number.
Document Filing
Scan to HDD: Initial Status 
SettingsSelect settings for Color Mode, Resolution, Exposure, Original Image Type and Compression 
Ratio.
Prints (Document Filing)Set the default output tray for document filing print.
System Settings
Original Size Detector SettingSelect whether inch sizes or AB sizes are detected, or disable detection on the document glass.
MFP Display Language SettingSelect the display language.
Key Operation SettingSet the key input time and Auto Key Repeat setting.
Keys Touch SoundSet the sound made when keys are touched.
Keyboard SelectSet the language that appears on the keyboard.
MFP Display Pattern SettingSelect the color pattern used in the touch panel.
Automatically print stored jobs 
after loginWhen retention is enabled in the printer driver and print data has been spooled to the 
machine, you can have the spooled print data automatically print out when the user who 
enabled retention logs in.
Home Screen SettingsSelect the home screen.
Preview Setting
Default Preview DisplayImage Send: Set the zoom ratio of the preview that can be displayed when an image is 
received and in the memory box.
Document Filing: Set the zoom ratio of the preview that can be displayed when a stored file is 
opened.
Default List/Thumbnail DisplaySelect whether the default display format is list or thumbnails.
Customize Key Setting
Customize Key SettingSet customized keys for each mode. 
						

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Contents Home Screen List
Home screen settings must be previously stored. Select a home screen when storing a favorite operation group.
Settings
ItemDescription
Home Screen NameEnter a maximum of 32 characters for the home screen name.
Select the Home Screen to be 
the Registration ModelSelect one of the previously stored home screens as a template for the new home screen. 
When selected, the home screens settings are applied.
Display TitleShow a title on the home screen.
TitleEnter a maximum of 70 characters for the title name.
Display the User NameShow the currently logged-in user name on the home screen.
Display the Date and TimeShow the date and time on the home screen.
Background ImageSelect the image that appears in the background of the home screen.
Design TemplateA template for the design of the home screen can be selected from the list. A sample of the 
selected template can be viewed.
Layout of Keys on ScreenThe layout of the keys in the home screen is displayed.
Key NumberSelect the number of the key that you want to set, referring to Screen Key Layout.
Key NameThe name of the key selected in Key Number can be changed (maximum of 48 characters).
Link ItemSpecify the function that you want to use in the key selected in Key Number. 
						

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User Count
This displays the total number of pages printed by each user.
When the [User Count] key is touched, the following screen appears.
[Select All Users] key
This selects all users.
[Show] key
This shows the counts of the selected user.
[Delete] key
Use this to reset the counts of the selected user.User List
This shows the factory-stored users and the currently 
stored users. To select a user, select the user name.
Showing user count
Select a user in the above screen and touch the [Show] key. The counts of that user will appear.
User CountBack
Administrator
Other User
User
Name 1
*Name 2Name 3
*Name 4Name 5
Name 6Name 7
Select All UsersShowDelete
ABCDEFGHIJKLMNOPQRSTUVWXYZetc.
ABC
Search Number
Index Switch
Sorting Order
All
12
ItemSettings
NextThis shows the next user (in the order of the registration numbers).
PreviousThis shows the previous user (in the order of the registration numbers).
Show CountsThe counts and the number of pages remaining of the selected user are shown by function.
Page LimitThe page limit set for the user appears in parentheses below the count.
 Counts of devices that are not installed do not appear.
 A user count can be saved in the screen that appears when [User Control] - [User Count] - [Save User Count] is selected 
in the Web page menu. 
						

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Contents Resetting user counts
Select a user in the setting screen and touch the [Reset] key. A count reset screen for that user will appear.
The reset screen will vary depending on whether a single user or multiple users were selected. The items displayed in 
each case are described in the table below.
When a single user is selected
When multiple users are selected
ItemDescription
NextThis shows the next user (in the order of the registration numbers).
PreviousThis shows the previous user (in the order of the registration numbers).
Show CountsThe counts and the number of pages remaining of the selected user are shown by function.
Clear CountReset the count of the selected item to 0.
Clear All CountsReset all items of the selected user to 0.
ItemDescription
Show CountsThe counts and the number of pages remaining of the selected users are shown by function.
Clear CountReset the count of the selected item to 0.
Clear All CountReset all items of the selected users to 0.