Sharp Mx 4100n Owners Manual

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PRINTER
Contents
3
Touch the key of the file that you wish to 
print.
 The   icon appears to the left of keys of files that can be 
printed.
 The   icon is displayed to the left of keys of folders in the 
USB memory. To display the files and folders in a folder, 
touch the key of the folder.
 A total of 100 keys of files and folders can be displayed.
 Touch the   key to move up one folder level.
 When you move down a folder level by touching a folder key, the   key appears in the top right corner of the 
screen. Touch this key to return to the file or folder name selection screen.
 Touch the [File or Folder Name] key to change the order of the files and folders displayed on the screen. The order 
switches between ascending order and descending order each time you touch the key.
4
Print the selected file.
(1) Select print conditions.
If you selected a file (PCL, PS, or XPS) in step 3 that 
includes print settings, the settings will be applied.
(2) Touch the [Print] key.
Printing begins after the selected file is transferred. When 
the message appears in the touch panel, touch the [OK] 
key.
To cancel printing...
To cancel printing while the file is being transferred, touch the [Cancel] key in the message screen that appears in the 
touch panel.
5
Remove the USB memory device from 
the machine.
When you select a PDF file that has a password, you must enter the password in the job status screen to begin printing.
☞PRINTING AN ENCRYPTED PDF FILE (page 3-72)
File or Folder Name
USB Memory
File-01.tiff
File-02.tiff
File-03.tiff
File-04.tiff
File-05.tiff
Folder01
Folder02
11
1
Output
2-Sided
Quick File
Paper SelectAuto
Print
Cancel
B/W Print
Fit To Page
Print
File-01.tiff
Number of Prints
(1 999)
(1)(2) 
						

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PRINTER
Contents
DIRECTLY PRINTING A FILE IN A NETWORK FOLDER
You can use the machines operation panel to select and print a file on a server or in a shared folder of an individuals 
computer on the same network as the machine.
1
Access the network.
(1) Touch the [DOCUMENT FILING] key.
(2) Touch the [Ex Data Access] tab.
(3) Touch the [Network Folder] key.
FTP
Network Folder
USB Memory
External Data Access
File RetrieveScan to HDDHDD StatusEx Data Access
IMAGE SENDDOCUMENT
FILING COPY
(2)(3)(1) 
						

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2
Access the network folder.
(1) Touch the key of the workgroup that you 
wish to access.
(2) Touch the key of the server or computer 
that you wish to access.
If a screen appears prompting you to enter a user name 
and password, check with your server administrator and 
enter the appropriate user name and password.
(3) Touch the key of the network folder.
 You can touch the [Search] key and enter a keyword to search for a workgroup, server, or network folder. For the 
procedure for entering text, see ENTERING TEXT (page 1-79) in 1. BEFORE USING THE MACHINE.
 Up to 100 workgroups, 100 servers, and 100 network folders can be displayed.
 Touch the   key to move up one folder level.
 To return to the workgroup selection screen, touch the   key.
 To change the sorting order of the displayed keys, touch the key that shows   or   in each screen. The order 
switches between ascending order and descending order each time you touch the key.
 To go to a particular page, touch the   key that shows the current page number and enter the desired page 
number.
1
17
SearchSelect workgroup.
Workgroup Name
Workgroup
Work 1
Work 3
Work 4
Work 6
Work 2
Work 5
Work 1
1
17
SearchSelect server.
Server Name
Server
Server 1
Server 3
Server 4
Server 6
Server 2
Server 5
\\Server 1
1
17
SearchSelect network folder.
Network Folder Name
Network Folder
User 1
User 3
User 4
User 6
User 2
User 5
1 
						

							
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3
Touch the key of the file that you wish to 
print.
• The   icon appears to the left of keys of files that can be 
printed.
 The   icon is displayed to the left of keys of folders in the  network folder. To display the files and folders in a folder, 
touch the key of the folder.
 A total of 100 keys of files and folders can be displayed.
 Touch the   key to move up one folder level.
 To return to the network folder selection screen, touch the   key.
 Touch the [File or Folder Name] key to change the order  of the files and folders displayed on the screen. The order 
switches between ascending order and descending order each time you touch the key.
4
Print the selected file.
(1) Select print conditions.
If you selected a file (PCL, PS, or XPS) in step 3 that 
includes print settings, the settings will be applied.
(2) Touch the [Print] key.
Printing begins after the selected file is transferred. When 
the message appears in the touch panel, touch the [OK] 
key.
When you select a PDF file that has a password, you must  enter the password in the job status screen to begin printing.
☞PRINTING AN ENCRYPTED PDF FILE  (page 3-72)
File or Folder Name
\\Server 1\User 1
File-01.tiff
File-02.tiff
File-03.tiff
File-04.tiff
File-05.tiff
Folder01
Folder02
115
1
Output
2-Sided
Quick File
Paper SelectAuto
Print
Cancel
B/W Print
Fit To Page
Print
File-01.tiff
Number of Prints
(1 999)
(1)(2) 
						

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DIRECTLY PRINTING FROM A COMPUTER
Settings can be configured in the Web pages of the machine to enable direct printing from a computer without using the 
printer driver. For the procedure for accessing the Web pages, see the Quick Start Guide.
SUBMIT PRINT JOB
You can specify a file to be printed directly without using the printer driver.
In addition to a file on your computer, this procedure can be used to print any file that can be accessed from your 
computer, such as a file on another computer connected to the same network.
To directly print a file on a computer, click [Document Operations] and then [Submit Print Job] in the Web page menu.
FTP PRINT
You can print a file from your computer by simply dragging and dropping the file onto the FTP server of the machine.
Configuring settings
To enable FTP Print, click [Application Settings] and then [Setting for Print from the PC] in the Web page menu, and 
configure the port number. (Administrator rights are required.)
Performing FTP Print
Type ftp:// and then the IP address of the machine in the address bar of your computers Web browser as shown 
below.
(Example)
ftp://192.168.1.28
Drag and drop the file that you wish to print onto the lp folder that appears in your Web browser. The file will 
automatically begin printing.
 If you printed a file (PCL, PS, or XPS) that includes print settings, the settings will be applied.
 When user authentication is enabled in the system settings (administrator) of the machine, the print function may be 
restricted. For more information, ask your administrator. 
						

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E-MAIL PRINT
An e-mail account can be configured in the machine to have the machine periodically check your mail server and 
automatically print received e-mail attachments without using the printer driver.
Configuring settings
To use E-mail Print, you must first configure an e-mail account in the machine. To configure an account, click 
[Application Settings] and then [E-mail Print Settings] in the Web page menu. (Administrator rights are required.) For 
the procedure for accessing the Web pages, see the Quick Start Guide.
Using E-mail Print
To print a file using E-mail Print, use your e-mail program on your computer to send the file as an attachment to the 
machines e-mail address.
Control commands can be entered in the message of the e-mail to specify the number of copies and print format. 
Commands are entered in the format command name = value.
As an example, the control commands include the following:
*1 Only effective when a finisher or saddle stitch finisher is installed.
*2 Only effective when a punch module is installed on a finisher or saddle stitch finisher.
*3 Can be omitted except when authentication is by user number.
FunctionCommand nameValues Example
CopiesCOPIES1-999
Staples*1STAPLEOPTIONNONE, ONE, TWO, SADDLE
Punch*2PUNCHOFF, ON
OutputCOLLATEOFF, ON
2-sided printDUPLEXOFF, TOP, LEFT, RIGHT
Account 
number*3ACCOUNTNUMBERNumber (5 to 8 digits)
File typeLANGUAGEPCL, PCLXL, POSTSCRIPT, PDF, TIFF, 
JPG, XPS
PaperPAPERName of available paper (LETTER, A4, etc.)
Document FilingFILEOFF, ON
FOLDERNAMEMaximum of 28 characters
Quick FileQUICKFILEOFF, ON
Output trayOUTTRAYCENTER, RIGHT, FINISHER
Black & white 
printingB/W PRINTOFF, ON
Fit to pageFITIMAGETOPAGEOFF, ON
 Enter the commands in Plain Text format. If entered in Rich Text format (HTML), the commands will have no effect.
 To receive a list of the control commands, enter the command Config in the e-mail message.
 If nothing is entered in the body text (message) of the e-mail, printing will take place according to the Printer Default 
Settings in the system settings. If you printed a file (PCL, PS, or XPS) that includes print settings, the settings will be 
applied.
 Only enter a File type when you are specifying a page-description language. Normally there is no need to enter a file 
type.
COPIES=2
DUPLEX=LEFT
ACCOUNTNUMBER=11111
PAPER=LETTER
B/W PRINT=ON 
						

							
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JOB STATUS SCREEN
The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status 
screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode 
that was being used before the key was pressed appears.
CHECKING THE PRINT STATUS
The job status display (A) is in the lower  left corner of the touch panel. The job status display can be touched to display the  
job status screen. You can check the first fo ur print jobs in the print queue (the job in progress and reserved jobs) in the jo b 
status display (B).
Detail
Spool
Complete
Stop/Delete
Copy2
4
002 / 000Waiting
Copy
002 / 001Printing
0312345678001 / 000Waiting
Print Job
Job QueueSets / ProgressStatus
Scan toFax JobInternet Fax
Priority
11
Job QueueComputer01
3020 / 000Waiting
1
JOB STATUS
Job Status
MFP Status
002/001
002/000
020/000
001/000
Tray1
Ready to scan for copy.
Printing
Waiting
Waiting
Waiting
Auto
8½x11
PlainAuto
8½x11
2.3.4.
1.8 x11R8 x1411x17
8 x111  /
 2
1  /
 2
1 
/
 28 x11Plain
Color ModeSpecial Modes
2-Sided Copy
Output
File
Quick File
OriginalPaper Select
Full Color
ExposureAuto
Copy Ratio
1  /
 2
100%Preview
(A)(B) 
						

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SPOOL SCREEN/JOB QUEUE SCREEN/COMPLETED 
JOB SCREEN
The job status screen consists of the job queue screen that shows copy and print jobs waiting to be printed and the job 
currently in progress, the completed job screen that shows jobs that have been completed, and the spool screen that 
shows print jobs that have been spooled and encrypted PDF jobs that are waiting for a password to be entered. 
(1) Mode select tabs
Use these tabs to select the mode that is shown in the 
job status screen.
The status of print jobs can be checked by touching the 
[Print Job] tab.
(2) Job status screen selector key
Touch this key to switch through the job queue screen, 
the completed jobs screen, and the spool screen.
(3) Job list (spool screen)
Spooled print jobs and encrypted PDF print jobs that 
require a password to be entered are displayed.
(4) Job list (job queue screen)
Jobs waiting to be printed appear in the job queue as 
keys. The jobs are printed in order from the top of the 
queue. Each job key shows information on the job and 
the current status of the job.
(5) [Detail] key (job queue screen)
Touch this key to display detailed information on a job.(6) [Priority] key
Touch this key to give priority to a selected job.
(7) [Stop/Delete] key
Touch this key to stop or delete a selected job.
(8) Job list (completed jobs screen)
This shows up to 99 completed jobs. The result (status) 
of each completed job is shown.
(9) [Detail] key (completed jobs screen)
When a job is shown as a key in the job list, the [Detail] 
key can be touched to show detailed information on the 
job.
(10) [Call] key
Touch this key to retrieve and use a print job stored using 
the document filing function.
SpoolComputer0211:00 04/01001/001OK
Computer0310:33 04/01010/010OK
Computer0410:31 04/01013/013OK
Copy10:03 04/01001/001OK
Computer0510:01 04/01003/003OK
Copy10:00 04/01010/010OK
file-0110:30 04/01010/010OK
Copy10:13 04/01001/001OK
Print Job
Jobs CompletedSet TimeSetsStatus
Scan toFax JobInternet Fax
Detail
Call
12
Job QueueComplete
4
5
1
2
3
6
7
8
Detail
Spool
Complete
Stop/Delete
Copy2
3
4
002 / 000Waiting
Copy020 / 000Waiting
0312345678001 / 000Waiting
Print Job
Job QueueSets / ProgressStatus
Scan toFax JobInternet Fax
Priority
11
Job QueueComputer011002 / 001Printing
Print JobScan toFax JobInternet Fax
Computer01
Computer02
Computer03
Computer04
Computer05
020 / ---
020 / ---
--- / ---
--- / ---
002 / ---
Rendering
Spooling
Spooling
Spooling
Encrypt PDF
Job QueueSets / ProgressStatusSpoolJob QueueComplete
Stop/Delete
11
(4)
(3)
(1)
(2)
(5)
(6)
(7)
(8)
(9)
(10) 
						

							3-71
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Contents Job key display
Each job key shows the position of the job in the job queue and the current status of the job.
(1) Indicates the number (position) of the job in the job 
queue.
When the job currently being printed is finished, the job 
moves up one position in the job queue.
This number does not appear in keys in the completed 
jobs screen.
(2) Mode icon
The   icon appears when the job is a print job. In the 
completed jobs screen, a color bar appears next to the 
icon to indicate whether the job was executed in color or 
black & white. (However, the color bar icon does not 
appear in the key of a job that used document filing or in 
the key of a transmission/reception job that was 
canceled.)
(3) User name
The computer login name of the user will appear in the 
print job.
A User Name can be entered in the printer driver to 
display the name of the user who executed the job.
(4) Number of sets entered
This shows the number of sets specified.
(5) Number of completed sets
This shows the number of sets completed. 000 appears 
while the job is waiting in the job queue.(6) Status
Shows the job status.
Computer012002/000Waiting
(1)(2)(3)(4)(5)(6)
MessageStatus
PrintingPrinting is in progress.
WaitingThe job is waiting to be executed.
Toner 
EmptyThe toner cartridge is out of toner.
Replace the toner cartridge with a 
new cartridge.
Paper 
EmptyThe paper used for the job has run 
out. Add paper or change to a 
different paper tray.
LimitThe printing page limit has been 
exceeded. Check with the 
administrator of the machine.
ErrorAn error occurred while the job was 
being executed. Clear the error 
condition.
RenderingAnalyzing print data.
SpoolingPrint data is being received or a job is 
waiting for analysis after being 
spooled.
Encrypt 
PDFUpon analysis, if a spooled job is 
found to be an encrypted PDF, it 
changes to the password entry wait 
state. 
						

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PRINTING AN ENCRYPTED PDF FILE
Encrypted PDF is used to protect a PDF file by requiring the entry of a password to print or edit the file. To directly print 
an encrypted PDF file on an FTP server or in a USB memory device, etc. connected to the machine, follow the steps 
below to enter the password and begin printing.
The PS3 expansion kit is required to use this function.
1
Press the [JOB STATUS] key.
2
Select the encrypted PDF print job.
(1) Touch the [Print Job] tab.
(2) Change the print job status mode to 
[Spool].
Touch this key to change modes. The selected mode will 
be highlighted.
(3) Touch the print job key of the PDF file that 
has the password.
3
Touch the [Yes] key.
A text entry screen appears. Enter the password (32 characters 
or less) and touch the [OK] key. The print job is released and 
moved to the [Job Queue].
When both a master password and a user password (which is used to open the file) have been set, enter the master 
password.
 To print an encrypted PDF file using the printer driver, enter the password when opening the file on your computer.
 Printing is not possible if you do not know the password for an encrypted PDF file. To delete a spooled print job, touch the 
[No] key in the screen of step 3 and touch the [Stop/Delete] key.
 Encrypted PDF versions that can be directly printed are 1.6 (Adobe
® Acrobat® 7.0) and earlier.
JOB STATUS
Print JobScan toFax JobInternet Fax
Computer01
Computer02
Computer03
Computer04
Computer05
020 / ---
020 / ---
--- / ---
--- / ---
002 / ---
Rendering
Spooling
Spooling
Spooling
Encrypt PDF
Job QueueSets / ProgressStatusSpoolJob QueueComplete
Stop/Delete
11
(1)(2)(3)
Enter the password?
NoYes