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Sharp Mx 4100n Owners Manual

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3
Touch the [Data Store] key.
4
Touch the key of the F-code memory 
polling box.
5
Specify the number of polling times.
(1) Touch the key for the desired number of times.
Touch the [Once] key if you want the document cleared 
from memory after it is trans mitted. Touch the [Unlimited] 
key to allow polling an unlimited number of times.
(2) Touch the [OK] key.
6
Select image settings and special 
modes.
• A program, timer setting, transaction report, pollin g, verif. stamp and document filing cannot be selected.
 To return to the screen of step 4, touch the [Memory Box List] key.
Polling MemoryConfidential Reception
Data CheckDelete DataData Store
Memory Box
Data Check
Exit
Memory Box - Data Store
Public Box
Back
12
Box 1
Box 3
Box 5
Box 7
Box 9
Box 11
Box 2
Box 4
Box 6
Box 8
Box 10
Box 12
Unlimited
Once
OKMemory Box - Data Store
(1)(2)
Standard
Auto ReceptionFax Memory:100%
Scan:Send:Auto
Auto
Auto
Special Modes
Resolution
Exposure
Original
Memory Box - Data Store
Memory Box
List8½x11
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7
Press the [BLACK & WHITE START] key.
Scanning begins.
 If you inserted the original pages in the document feeder tray, all pages are scanned.
 If you are scanning the original on the document glass, scan each page one page at a time.
When scanning finishes, place the next original and press the [BLACK & WHITE START] key. Repeat until all pages have 
been scanned and then touch the [Read-End] key.
To cancel scanning...
Press the [STOP] key ( ) while the original is being scanned.
 If other documents have already been stored in the memory box, the document is added to the previously stored 
documents.
 The factory default setting for the number of polling times is Once (after the document is transmitted to the receiving 
machine, it is automatically cleared).
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CHECKING THE DOCUMENT IN THE F-CODE MEMORY 
POLLING BOX
You can check the document stored in the F-code memory polling box.
A document in a memory box cannot be prin ted while the document is being transmitted.
1
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the   keys to switch through the screens.
(3) Touch the [Memory Box] key.
☞SPECIAL MODES (page 4-69)
2
Touch the [Data Check] key.
3
Touch the key of the F-code memory 
polling box where the document you 
wish to print is stored.
 appears in keys that have documents stored.
4
Touch the [Image Check] key.
The content of the document can be viewed in the image check 
screen. For information on the image check screen, see 
IMAGE CHECK SCREEN  (page 4-63).
To print the document,  touch the [Print] key.
Polling MemoryConfidential
Reception
Data CheckDelete DataData Store
Memory Box
Data Check
Exit
Memory  Box  - Data  Check
Pub lic  Box
Back
12
Box  1
Box 3
Box 5
Box 7
Box 9
Box 11
Box 2
Box 4
Box 6
Box 8
Box 10
Box 12
Image  CheckPrintCancel
Pre ss [I mage Check ] to check  data .
Pre ss [ Print ] to outp ut data .
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DELETING A DOCUMENT STORED FOR F-CODE 
POLLING TRANSMISSION
When a document in an F-code memory polling box is no longer needed, follow the step s below to delete it.
A document in a memory box cannot be delete d while the document is being transmitted.
1
Select the special modes.
(1) Touch the [Special Modes] key.
(2) Touch the   keys to switch through the screens.
(3) Touch the [Memory Box] key.
☞SPECIAL MODES (page 4-69)
2
Touch the [Delete Data] key.
3
Touch the key of the F-code memory 
polling box that has the document you 
wish to delete.
 appears in keys that have documents stored.
4
Touch the [Yes] key.
•The document is deleted and you return to the screen of step 3.
 Printing will begin. 
You can touch the [Image Check] key to check the image in 
the touch panel before deleting it. For information on the 
image check screen, see  IMAGE CHECK SCREEN (page 
4-63).
To cancel the deletion...
Touch the [No] key. You will return to the  screen of step 3 without deleting the document.
Polling MemoryConfidential
Reception
Data CheckDelete DataData Store
Memory Box
Data Check
Exit
Memory  Box  - Delete  DataBack
12
Box  1
Box 3
Box 5
Box 7
Box 9
Box 11
Box 2
Box 4
Box 6
Box 8
Box 10
Box 12
Pub lic  Box
YesImage  CheckNo
Delete  the  data  in  the  memory  box?
Pre ss [I mage Check ] to check  data .
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RELAY REQUEST TRANSMISSION USING 
F-CODES
This function is used to send a fax to an F-code relay broadcast memory box in another machine and have that machine 
relay the fax to multiple end receiving machines.
When the end receiving machines are far from your machine, sending the fax to a relay machine that is close to the end 
receiving machines can help reduce phone charges. A relay request transmission can be used in combination with the 
timer transmission function to further reduce phone costs.
☞SENDING A FAX AT A SPECIFIED TIME (Timer) (page 4-77)
 Verify the F-code (sub-address and passcode) and end receiving machines programmed in the relay broadcast memory 
box in the relay machine before you perform an F-code relay request transmission.
 Before this function can be used, the end receiving machines must be programmed in the F-code relay broadcast memory 
box in the relay machine.
 The end receiving machines do not need to support F-code communication.
 This function can be used in combination with a broadcast transmission or timer transmission. An F-code relay request 
transmission can also be stored in a program.
 Your machine (the machine that requests a relay broadcast transmission) only bears the cost of sending the fax to the 
relay machine. The relay machine bears the cost of sending the fax to each of the end receiving machines.
 When faxes forwarded using this function are printed at the forwarding destination, the date and time of reception cannot 
be printed on the faxes. (Receiving Date & Time Print is disabled.)
System Settings:  F-Code Memory Box (page 7-101)
This is used to create memory boxes for F-code relay broadcast transmission.
A memory box name, sub-address, passcode, and end receiving machines are programmed in each box.
1
Place the original.
Place the original face up in the document feeder tray, or face down on the document glass.
The machineTransmission The fax is transmitted to 
each of the end receiving 
machines programmed in 
the F-code relay 
broadcast memory box.
Relay machine
F-code relay broadcast 
memory box
Box name: BBBB
Sub-address: AAAAAAAA
Passcode: XXXXXXXX Sub-address: AAAAAAAA
Passcode: XXXXXXXX Transmission specifying an F-code
End receiving machines are 
programmed in this boxEnd receiving 
machines
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2
Enter the destination fax number.
(1) Touch the [Address Book] key in the base 
screen.
(2) Touch the one-touch key of the desired 
destination.
If the destination is not stored in the address book, enter 
the fax number with the numeric keys.
If the sub-address and passcode are stored in the one-touch 
key, the following sub-steps are not necessary. Go to step 3.
(3) Touch the [Sub Address] key.
/ appears.
(4) Enter the sub-address with the numeric 
keys.
(5) Touch the [Sub Address] key.
/ appears.
(6) Enter the passcode with the numeric keys.
If a passcode has been omitted in the memory box of the other machine, (5) and (6) are not necessary.
3
Press the [BLACK & WHITE START] key.
Scanning begins.
 If you inserted the original pages in the document feeder tray, all pages are scanned.
A beep will sound to indicate that scanning is finished.

If you are scanning the original on the document glass, scan each page one page at a time.
When scanning finishes, place the next original and press the [BLACK & WHITE START] key. Repeat until all pages have 
been scanned and then touch the [Read-End] key.
A beep will sound to indicate that scanning is finished.
When the relay machine receives the fax, it will automatically transmit the fax to each of the end receiving machines 
programmed in the memory box.
To cancel scanning...
Press the [STOP] key ( ) while the original is being scanned.
12
10515
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
Global
Address Search
Address Entry
Sort Address
Sub Address
Address Review
Condition
SettingsToCc
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.
Preview
(2)
(3), (5)
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RELAY BROADCAST TRANSMISSION 
USING F-CODES
When your machine receives an F-code relay request transmission, the fax is received to an F-code relay broadcast 
memory box in your machine. Your machine then relays the fax to each of the end receiving machines programmed in 
the memory box. Transmission to the end receiving machines takes place automatically.
 Prior to the operation, inform the requesting party of the sub-address and passcode of the relay broadcast memory box in 
your machine.
 Program the end receiving machines in the F-code relay broadcast memory box when you create the box in your machine.
☞CREATING MEMORY BOXES IN THE MACHINE FOR F-CODE COMMUNICATION (page 4-108)
 The end receiving machines do not need to support F-code communication.
 The machine that requests a relay broadcast transmission only bears the cost of sending the fax to your machine (the relay 
machine). Your machine bears the cost of sending the fax to each of the end receiving machines.
 When faxes forwarded using this function are printed at the forwarding destination, the date and time of reception cannot 
be printed on the faxes. (Receiving Date & Time Print is disabled.)
The other 
machineTransmission The fax is transmitted to 
each of the end receiving 
machines programmed in 
the F-code relay 
broadcast memory box.
The machine
F-code relay broadcast 
memory box
Box name: BBBB
Sub-address: AAAAAAAA
Passcode: XXXXXXXX Sub-address: AAAAAAAA
Passcode: XXXXXXXX Transmission specifying an F-code
End receiving machines are 
programmed in this boxEnd receiving 
machines
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This section explains how to use an extension phone to make voice calls and receive a fax after talking with the other 
party.
CONNECTING AND USING AN EXISTING 
PHONE (Extension Phone Connection)
You can connect an existing extension phone to the machine.
The phone can be used for voice calls and to start fax reception on the machine.
As an example, you can make a phone call using the existing phone, speak to the other party, and then press the 
[BLACK & WHITE START] key to fax an original that has been placed to that party. You can also press the [BLACK & 
WHITE START] key when an original is not placed to receive a fax.
Connect the extension phone as shown below.
USING AN EXTENSION PHONE
 Connect an extension phone that has a modular jack. Use standard phone line cable to connect the phone. If other than a 
standard phone line cable is used, the connection may not work correctly.
 If the plug on the telephone line cord does not fit into the jack on your extension phone, contact your dealer or nearest 
SHARP Service Department.
Existing extension 
phone (example) Extension phone jack
Click!
Click!
Make sure you hear a click 
sound indicating that the 
cord is securely connected. Attach the provided core to 
your extension telephone cord 
and then connect the cord to 
the machine.Core
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RECEIVING A FAX AFTER ANSWERING A CALL ON 
THE EXTENSION PHONE (Remote Reception)
Follow the steps below if you need to start fax reception after answering a call and speaking on the extension phone.
If you are on a pulse-dial (rotary) line, set the extension phone to issue tone signals.
MAKING AND RECEIVING PHONE CALLS
You can make and receive calls like normal on your extension phone. A phone call can also be made by dialing on the 
machine.
1
When you hear ringing, answer the call 
on the extension phone.
2
Signal the machine to start fax 
reception.
Press   on the keypad of the extension phone.
3
Replace the extension phone.
The machine sounds a beep when reception ends.
System Settings: Receive Setting (page 7-103)
To use remote fax reception, set this setting to Manual Reception.
System Settings (Administrator): Remote Reception Number Setting
This is used to change the number used for remote fax reception. The factory default setting is 5.
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This section explains how to check the status of reserved transmission jobs and received faxes.
JOB STATUS SCREEN
The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status 
screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode 
that was being used before the key was pressed appears.
Reserved transmissions and received faxes are referred to as jobs here.
Example: Pressing the key in fax mode
CHECKING THE STATUS OF FAX 
JOBS
The job status display is in the lower left corner of the touch panel. The job status display can be touched to display the job 
status screen.
Fax JobScan toPrint Job
AddressBroadcast000110:0004/01020/003Connecting
04/01000/004Waiting
Broadcast
BBB BBB
AAA AAA
012345678910:05
04/01000/004Waiting10:22
04/01000/010Waiting10:30
04/01000/010Waiting10:33
Set TimePagesStatus
11
Job Queue
Complete
Detail
Priority
Stop/Delete
Internet Fax
JOB STATUS
AutoAuto
Auto
File
Quick File
Address Review
Direct TX
Sub Address
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Sending
Special Modes
Resolution
Exposure
OriginalScan:
Scan
Send:
Standard
Auto ReceptionFax Memory:100%Preview
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