Panasonic Kx-Tvp150 Voice Processing System Guide

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34 
a 
External Message Delivery _ 
To change this setting, press [l]. 
Otherwise, press [2]. 
Press [2] to accept the setting. 
You will hear the prompt: 
17 
Please leave me a message at the tone. 
/ To end recording, press [l]. 
To pause and restart recording, press [2]. 
Speak your message at the tone. 
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18 
1 
Press [l] to end recording. 
You will hear the prompt: 
ABC l9 
q 2 
3.4.1. 
Specifying the 
External Delivery Destination 
To review, press [I]. 
To accept, press [2]. 
To record a new one, press [3]. 
To add, press [4]. 
To erase and exit, press [ JF /. 
Press [2] if it is acceptable. 
The VPS allows the subscriber to specify a destination tele- 
phone number up to 32 digits in length including numbers, 
[*I, switching tone/pulse and a pause. The destination can 
be either an extension or an outside telephone number. 
3.4.2. 
Password Protection for External Delivery 
The VPS allows each external delivery message to have a 
password, thus, when you answer an external message as 
the recipient of the message, the VPS will play a prompt 
requesting the password. If you cannot enter the correct 
password, you will not receive the message. In this way, 
only someone who knows the password - the recipient - 
can receive the message. 
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0 External Message Delivery 
3.4.3. 
Recording the Receiver’s Name 
You can also voice record the receiver’s name for confir- 
mation. The receiver’s name can be up to 4 seconds in 
length and is played by the VPS with the prompt at the 
beginning of an external delivery message. The request for 
recording a receiver’s name follows the password setting. 
3.4.4. 
Setting the External Delivery Time and Date 
After recording the name of the external delivery message 
recipient, the subscriber is prompted to enter the time and 
date for delivery. Any date up to one month in advance 
can be specified. In the case of an external delivery mes- 
sage, the system counts the message retention period from 
the delivery date for the message. Within the retention time 
from the delivery date, it allows rescheduling if the message 
could not be delivered on the date originally planned. If no 
external delivery date and time are specified, the message is 
sent immediately after recording (approximately two min- 
utes afterward). 
3.4.5. 
Automatic Retry on Busy or No-Answer 
If the line is busy when the VPS attempts to call to deliver 
the external delivery message, three call retries will be made 
at 5-minute intervals. If the line is still busy after the third 
retry and the subscriber has turned the external delivery 
retry function on, the VPS will try again one hour later 
with another three retries. This process is repeated four 
times, if necessary, for a total of 15 retries. The external 
delivery retry parameter can be set by the subscriber when 
specifying mailbox parameters. 
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Subscvibev’s Guide  
						

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0 
External Message Delivery _ 
3.46. 
Checking External Message Delivery Status 
After recording an external delivery message, the sub- 
scriber has the option of requesting a report of information 
on the current external delivery status from the VPS. The 
report includes the delivery time and receiver’s names for 
pending external delivery messages, and the names of the 
intended recipients of external delivery messages which 
could not be delivered due to busy lines or no-answers. 
After listening to the report, the subscriber has the option 
of deleting any of the undelivered messages. It is also pos- 
sible to specify new delivery dates and times for messages 
which could not be delivered due to busy lines or 
no-answers. Since messages which have been delivered suc- 
cessfully are deleted by the system automatically, the 
report provides no information on them. 
To check the external 
message delivery status: 
1 Dial an extension number which is connected to the Voice 
(Voice Mail Service’s Mail Service. 
Extension Number) 
You will hear the prompt: 
Good morning/Good crftemoon/Good evening. 
You kve r-eaclled the voice processing system. 
Please enter the mailbox number of the person for MAOI~ 
you wish to leave N message, jblloud by CI pound sigtl 
To enter by none, please press a pound sign (#/ no)ix. 
Ifyou are using CI rotary telephone, please Iwit 0 moment. 
For call tmwfeer., press [OJ. 
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34 l External Message Delivery 
2 Press star [*I, then enter your mailbox number. 
(Your mailbox 
number) 
You will hear the prompt: 
Please enter the password, followed by a pound sign. 
(Your password) 3 Enter the password. 
1”;‘1r;l~I#I 
4 The VPS will announce the number of messages. 
You will hear the prompt. 
To receive a message, press [I]. 
To deliver a message, press [2]. 
For other features, press [3/. 
For help at any time, press [O]. 
5 Press [3] for Other Features. 
You will hear the prompt: 
To check mailbox distribution, press [I]. 
For automated attendant status, press [2]. 
For mailbox management, press [3]. 
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6 Press [0] for the Help menu. 
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a 
External Message Delivery _ 
You will hear the prompt: 
JKL 
cl 5 
ABC 
cl 2 
To check mailbox distribution, press [I]. 
For automated nttendunt status, press [2]. 
’ 
For mailbox management, press [3 J. 
To set up message waiting notification, press [4]. 
For external message delivery, press [S]. 
To record guest messages, press [6]. 
For interview mailbox management, press (71. 
Press [5] for External Message Delivery. 
You will hear the prompt: 
To record an external delivery message, press [I J. 
To check external message delivery status, press [2/. 
8 Press [2] to check external message delivery status. 
You will hear the prompt: 
This external message delivery is (was) scheduled to call 
___ o1.j ___ at ___, 
or 
I I was unable to reach --- I 
or 
The external delivery message for --- has been erased, 
because message retention time has expired. 
or 
Your message is now being delivered to ---. 
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							34 l External Message Delivery _ 
If you wish to reschedule, press [I]. 
Otherwise, press [2]. 
OK? 
q 
9 Press [0] for the Help menu. 
0 
You will hear the prompt: 
(If you wish to reschedule, press [I].) 
To check the next message, press [2]. 
To repeat this schedule, press [3]. 
To replay the previous message, press [4]. 
10 Select the feature you want. 
3.47. 
Deleting Pending External Delivery Messages 
If an as yet undelivered external delivery message becomes 
unnecessary for whatever reason, it can be deleted by the 
subscriber before delivery. 
To delete pending 
external delivery 
messages: 
l-9 Same as 
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10 Press [1] 
1 
Checking External Message Delivery. 
to reschedule. 
You will hear the prompt: 
ryou wish to cancel this external message delivery, 
press [I]. 
Otherwise, press [2]. 
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11 Press [l] to cancel the external message delivery. 
1 
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U-3-32 Subscriber’s Guide  
						

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External Message Delivery _ 
3.4.8. 
Rescheduling 
Canceled External Delivery Attempts 
l-9 
cl 10 
1 
The subscriber has the option of rescheduling external 
delivery messages which were canceled because the recipi- 
ent’s telephone was busy or there was no answer. Canceled 
calls can be rescheduled within the message retention limit 
of the mailbox. 
Same as 
Press [l] Checking External Message Delivery. 
to reschedule. 
You will hear the prompt: 
If yotl wish to cancel this extemal message delivery, 
press [I]. 
Othem,ise, press [2 J. 
:, ABC 
cl 2 
11 Press 
[2] to change the setting. 
You will hear the prompt: 
To change the telephone number, press [I J. 
Otherwise, press (2J. 
12 Press [l] to set the number. 
You will hear the prompt: 
You can enter any digits via key-pad. 
Please enter the telephone number md wait a moment. 
13 Enter the telephone number. 
You will hear the prompt: 
I This telephone number is ---. * 
I 
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External Message Delivery _ 
ABC 
cl 2 
cl 1 
To change the telephone number, press [I]. 
To accept, press [2]. 
To review, press [3]. 
To add more digits to the telephone number,‘press [4]. 
To insert a pause, press [S]. 
To set dial mode, press [6/. 
To insert a wait for dial tone, press [7]. 
Press [2] to accept. 
You will hear the prompt: 
To change the time & date, press [I]. 
Otherwise, press [2]. 
15 Press [l] to change the time & date. 
You will hear the prompt: 
Please enter the time for external message delivery, fol- 
lowed by a pound sign. 
If you wish to call now, please press a pound sign now. 
For help, press [O]. 
16 Enter the time and press a pound sign [#I. 
You will hear the prompt: 
Please enter [l] for AM, or [2] for PM. 
q or q 
17 Select [I] or [2]. 
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Subscriber’s Guide  
						

							External Message Delivery . 
You will hear the prompt: 
Please enter the day, followed by a pound sign. 
r;?l-qp-y8 
Enter the date and press a [#] sign. 
You will hear the prompt: 
The telephone number is ---. 
This external message delivery is scheduled to call --- on 
___ 
at --- (right awuy). 
. . 
If 
you wish to reschedule, press [I]. 
Otherwise, press [2/. 
ABC 19 
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Press [2] to accept the setting. 
2 
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							35 0 
Group Delivery 
This feature allows subscribers to send a single message to 
more than one destinations simultaneously. The sender 
either enters more than one mailbox number or specifies a 
system group distribution list or personal group distribu- 
tion list as the destination. The VPS can accommodate up 
to 100 system group distribution lists, each of which may 
contain up to 40 mailbox numbers. There may also be up 
to eight personal group distribution lists containing 
between them a maximum of 100 mailbox numbers. (No 
single personal group distribution list may contain more 
than 40 entries.) 
- 
Delivering a Message to Multiple Destinations 
(See 3.5.1) 
- 
System Group Distribution List (See 3.5.2) 
- 
Personal Group Distribution List (See 3.5.3) 
. 
U-3-36 Subscvibev’s Guide