Panasonic Kx-Tvp150 Voice Processing System Guide

							42 0 
Setting Up Mailboxes 
24 Enter the number of messages and press the pound sign 
key WI. 
(Messages) 
c 
The VPS plays the prompt again: 
Current number qf messages available in the mailbox is 
To clmnge this quantity, press [I]. 
Other-wise, press [2/. 
ABC 25 
cl 
Press [2] to accept the number of messages. 
2 
Note: The VPS completes setting the Mailbox Capacity and fin- 
ishes editing the mailbox. 
Remember, you can exit the current menu by pressing [*] 
at any time. 
M-4-34 
System Manager Manager ‘s Guide  
						

							: 
43 l Setting a System Group 
Distribution List 
1 :.: 
.‘, 
~. 
Note: ‘ 
The group distribution list allows a subscriber to send one 
message to many people at the same time. The subscriber 
can enter a list of mailbox addresses assigned a certain 
number called a group number. The VPS can have up to 
100 groups in which you will specify the subscribers that 
are members. Each group can have as many as 40 mail- 
boxes. 
The mailbox number length parameter of the system effects 
a group listing number. For example, if you have specified 
three digits for the mailbox number length, the group list- 
ing number will also require a three digit number. 
The group distribution list can also be set on the personal 
level, where the subscriber can have up to eight personal 
group lists assigned one of the group numbers, one to 
eight. Each group itself can have up to 40 destination mail- 
box numbers. 
You can exit the current menu by pressing [*I at any time. 
To set up the System Group Distribution List: 
1 Dial an extension number which is connected to the Voice 
(Voice Mail Service’s Mail Service. 
Extension Number) 
You will hear the prompt: 
Good morning/Good afternoon/Good evening. 
You liave tmclzed the voice processing system. 
Please enter the nmilbox number- 
of the person Jbr wlzon7 
you wish to leave a message, followed by a pound sign. 
To enter- by name, please press 
p0~1nd sign ROW. 
[f you are using u rotary 
telepho~ze, please wait a mor7lent. 
For call tr-cmfer., press 0. 
Manager 3 Guide System Manager M-4-35  
						

							43 0 Setting a System Group 
Distribution List 
(System Manager’s 
mailbox number) 
2 Press [*I, then enter the system manager’s mailbox num- 
ber. 
You will hear the prompt: 
Please enter the password, followed by a pound sign. 
(System Manager’s 3 
password) Enter the password. 
You will hear the prompt: 
GHI 
cl 
4 
4 
To receive a message, press [I]. 
To deliver a message, press (21. 
For a system report, press [3 J. 
For other features, press [4]. 
For help at any time, press (01. 
Press [4] and you will go to the Parameter Setting Menu. 
You will hear the prompt: 
To check mailbox, press [l]. 
To set up mailbox, press (21. 
To set the system group distribution list, press [3/. 
To set system parameters, press [4 J. 
To set the clock, press [S]. 
To customize your nzailbox, press [6]. 
M-4-36 System Manager Munugev’s Guide  
						

							; 
43 0 
Setting a System Group 
Distribution List 
5 Press [3]. 
DEF 
cl 3 
You will hear the prompt: c 
Please enter the .system group distribution nun~ber, fol- 
lonvd by a pomd sign. 
(Group distribution 6 
number) Enter the same digits as assigned to the mailbox number. 
You will hear the prompt: 
I No members in this group 
or 
Group wnzber is 
Mcrilbos 
This is for .__ 
Note: You will hear the prompt: 
I 
To add members to the list, press [I]. 
I 
[See Step 71 
To delete nzembersfi.0117 the list, press [2J. 
[See Step S] 
If you press [0], you will hear the prompt: 
To add nzernbers to the list, press (IJ. 
To delete members from the list, press [2/. 
To review the list, press (3J. 
Manager ‘s Guide System Manager M-4-37  
						

							: 
: :., 
,I , 
43 0 
Setting a System Group 
Distribution List 
Adding Members 
cl 
7 Press [l] to add members to the list. 
1 
You will hear the prompt: 
I You have -- member-s left to enter. 
I 
or 
If you already have the full group capacity of forty mem- 
bers, this prompt will appear: 
You huve no members leji to enter. 
You will then be guided to the Parameter Setting Menu.‘ 
If there is any space to add more members, you will hear 
the prompt: 
Please enter the mailbox number, followed by CI pound 
sign. 
(Mailbox number) 8 Enter the mailbox number to add. 
mI”slpJsJ 
You will hear the prompt: 
ABC 
q 
9 To accept the new member’s mailbox number, press [2] 
2 
You 
will hear the prompt: 
To continue adcling members, press [I]. 
To end, press [2]. 
M-4-38 System Manager Manager ‘s Guide  
						

							43 0 
Setting a System Group 
Distribution List 
10 
cl 
1 
ABC 
cl 2 
Note: 
Deleting Members 
ABC 
cl 
7’ 
2 
Press [l] to add more members. 
or 
c 
Press [2] to keep what you have and end this menu. 
The VPS will continue asking you whether you wish to add 
a mailbox until it has checked all the members on the list. 
You will then be guided to the Parameter Setting Menu. 
Press [2] to delete members from the list. 
You will hear the prompt: 
To delete all members jj.om the list, press [I]. 
Otherwise, press 121. 
q or q 
8’ Press [I] to delete all the members or press [2] to delete 
only certain members from the list. 
Should you select [2], you will hear the prompt: 
Mailbox . . . . this is for- 
cl 
9’ 
1 
Reviewing the list 
7 $7 
DEF 
cl 3 
To delete this member, press [I]. 
Othewise, press [2]. 
Press [l] to delete this member, or [2] to keep it. 
The VPS will keep asking you whether to delete the mail- 
box until it has checked all mailboxes on the list. Then you 
will be guided to the Parameter Setting Menu. 
Should you not wish to take any action at the moment, 
press [3]. 
The VPS will review the list and you can then check the 
members on the list. 
Manager ‘s Guide 
System Manager M-4-39  
						

							‘ 
44 l Setting System Parameters 
System parameters are first set by the System Administra- 
tor. They are used as the default values of the VPS system. 
As System Manager, you can set most system parameters 
from your own telephone. (Refer to Administrator’s 
Guide) 
System Parameters 
System Mailbox 
Parameters 
These are the default values of each mailbox parameter, 
which can naturally be changed according to a subscriber’s 
needs and disk capacity. 
- 
System Message Retention Time 
The amount of time which a subscriber may wish to keep 
a message prior to automatic erasure can be set to between 
1 and 7 days for the most effective utilization of storage 
capacity. It is set for 5 days at the factory. 
- 
System Maximum Message Length 
The maximum recorded length of a message can be set to 
between 1 and 12 minutes. It is set for 3 minutes at the fac- 
tory. 
- 
System Mailbox Capacity 
This is the number of messages which can stay in one mail- 
box at one time. It is set from 5 to 50 depending upon the 
needs of the subscriber and the storage capacity of the sys- 
tem. When the number of messages in the mailbox has 
reached the limit specified by the parameters, a caller can 
no longer leave any messages. It is set to 10 at the factory. 
Personal Greeting 
Message Length 
Personal Greeting Message is the message which is first lis- 
tened to by callers who access a subscriber’s mailbox in the 
Voice Mail Service. 
External Message 
Delivery Parameters 
External Message Delivery is the function by which the 
VPS calls a specified telephone to deliver a subscriber’s 
message. When a subscriber (if authorized) wants to deliver 
a message to a non-subscriber, he can record the message 
and then the VPS will deliver it. 
: 
M-4-40 System Manager Manager’s Guicle  
						

							44 0 
Setting System Parameters 
- System External Message Delivery Duration Time 
The maximum value of the length of a call from the VPS 
during External Message Delivery (necessary to reduce the 
costs of the outgoing call). c 
The call duration is measured by the VPS starting from the 
point at which the specified telephone number called is 
answered and terminates the call if the specified length of 
time is exceeded. If can be set from 1 to 9 minutes. 
- System External Message Delivery Redial Mode 
If set to YES, the VPS will automatically redial when there 
is no answer or if a line is busy. 
*If Retry is enabled 
Redialing Sequence 
If there is no answer, the system redials the number one 
hour later. 
If the line is busy, the system redials the number up to 
three times at 5-minute intervals. If the line remains busy 
during that time, the system redials the number one hour 
later. 
(The above operation is repeated up to a maximum of 
three times, for a maximum total of 15 retries.) 
@If Retry is disabled 
If there is no answer, the operation is complete. 
If the line is busy, the system redials the number up to 
three times at 5-minute intervals. If the line remains busy 
during that time, the system does not retry later. 
Note: 
P indicates call. 
Continuous no 
answer Number in circle indicates 
number of retries. (e.g. @ 
indicates three retries.) 
If retry is enabled 
Continuously 
busy 
Busy or no 
answer 
Busy 
Busy Busy 
Busy I+ 
If retry is enabled 
If retry is enabled 
Manager 3 Guide System Manager M-4-41  
						

							44 0 
Setting System Parameters 
- External Message Delivery Announce Interval 
The interval in which the VPS replays a message when put 
on hold. 
The prompt, “To retrieve the call, press [2]“‘is repeated at 
this interval until hold is canceled. The interval can be set 
from 1 to 30 seconds. 
Accessing the 
System Parameter 
Setting Menu 
1 
(Voice Mail Services 
Extension Number) 
q 1”‘;‘11’8”1 
(System Manager’s 
mailbox number) Dial an extension number which is connected to the Voice 
Mail Service. 
You will hear the prompt: 
Good morning/Good afternoon/Good evening. 
You have reached the voice processing system 
Please enter the mailbox number of the person jbr whon~ 
you wish to leave a message, followed by a pound sign. 
To enter by name, please press a pound sign now. 
If you are using a rotary telephone, please wait 
a moment. 
For call transjkr, press [O]. 
2 Press the star [*I, then enter the System Manager’s mail- 
box number. 
You will hear the prompt: 
password, followed by a pound sign. 
I 
(System Manager’s 
password) 3 Enter the password. 
You will hear the prompt: 
M-4-42 
System Manager Manager ‘s Guide  
						

							44 
0 Setting 3ysKem raramewrs _ 
GHI 
cl 
4 
4 
To receive II messcrge, press [I]. 
To deliver N message, press [2]. 
For (1 systerll report, press [3/. 
For other. features, press [4/. 
For hei) at my time, press (01. 
Press [4] for the Mailbox Parameter Menu. 
You will hear the prompt: 
To check tmilbos, press [I]. 
To set up mnilbos, press [2]. 
To set the system group distribution list, press [3]. 
To set system parrmeters, press [4]. 
To set the clock, press [.5]. 
To customize )~our mdbo.~, press [6]. 
GHI 
cl 
5 Press [4] for the System Parameter Setting Menu. 
4 
System Parameter 
Setting Menu 
First, you will hear the prompt: 
System message retention time is days. 
To chmge this setting, press [I]. 
Otherwise, press (21. 
Press [l] to change the default setting. 
Then you will hear the prompt: 
1 Please enter the messcrge retention time fioni I to 7 (krq~s. 
I 
Manager’s Guide System Manager M-4-43