Panasonic Kx-Tvp150 Voice Processing System Guide

							47 0 
Broadcasting Messages _ 
7 Press [2] to accept your message. 
ABC 
q 2 
You will hear the prompt: c 
Your recording lzus been accepted. 
Then you will end the broadcasting message recording. 1 
cl 
7’ Press [l] if you want to take any action on this message. 
1 
You will hear the prompt: 
To review, press [l]. 
To accept, press [2 J. 
To record CI new one, press [3]. 
To add, press [4]. 
To erase and exit, press (*I. 
Follow the instruction and accept the recording in the end. 
Then you will end the broadcasting message recording. 
M-4-64 
System Manager Manager ‘s Guide  
						

							48 0 
Remote Administration _ 
The System Administrator sets up system parameters or 
executes the system diagnostic program by using the 
RS-232C port. However, the System Manager can also do 
such administration from long-distance via a telephone 
line, if a modem is connected to the VPS or an optional 
modem card is installed in the VPS. You can also set the 
parameters using batch files. 
Note: Make sure your modem conforms to Bell 103 or 212A 
standard, and protocol (Baud rate, Word bit length, Parity 
and Stop bit length) is set to RS-232C standard. 
The VPS modem is always in answer mode. 
Note: Refer to the Operating Instructions for the data terminal 
and modem you use on how to use the modem. 
Confirm the connection between the modem and the VP& 
and the modem and data terminal. Connect the telephone 
line to Port 1. 
(Voice Mail Service 
1 
Extension Number) Dial the extension assigned to Port 1 of the VPS. 
You will hear the prompt: 
Good morning/Good afternoon/Good evening. 
You he reuched the voice procemirzg system. 
2 Press the star [*I, then enter the System Manager’s mail- 
(System Manager’s box number. 
mailbox number) 
Note: If Port 1 is not set to Voice Mail service, instead of 
[“1P1P1P1~ input ~w1[91[91[91- 
Manager’s Guide System Manager M-4-65  
						

							48 0 Remote Administration _ 
You will hear the prompt: 
‘ 
(System Manager’s 
password) 
3 
Please enter the password, followed by a pound sign. 
I 
Enter the password. Then press [##I, 
You will hear the prompt: 
To receive CI message, press [I]. 
To deliver- a message, press [2]. 
For- a system report, press [3/. 
For other features, press (41. 
For help at my time, press [O]. 
OK? 
cl 4 Press [0] for Help Menu. 
0 
You will hear the prompt: 
To receive u message, press [l]. 
To deliver n message, press [2]. 
For a system report, press [3]. 
For other features, press [4/. 
For remote administration, press [7/. 
For call transfer, press [#]. 
PRS 
cl 
5 Press [7] for the Remote Administration Menu. 
7 
You will hear the prompt: 
Please connect your MODEM to the telephone line. 
I 
M-4-66 System Manager Manager’s Guide  
						

							48 l Remote Administration 
Note: 
6 Switch to the Modem after hearing the Modem tone signal. 
After the connection has been established, press the 
[RETURN] key. The System Administration menu will 
appear on the screen of the data terminal. - 
See 3.3 Setting the System Parameters in Chapter 3. 
Return to the initial System Administrator screen (> 
prompt). 
Manager ‘s Guide 
System Manager M-4-67  
						

							4 l 9 Customizing the System Manager’s 
Mailbox 
In order to ensure system security, the system manager can 
establish a password consisting of up to eight digits. Any- 
one requesting access to the system manager’s mailbox will 
then be required to enter this password before proceeding. 
To customize the System 
Manager’s Mailbox: 
1 Dial an extension which is connected to the Voice Mail 
(Voice Mail Service’s Service. 
Extension Number) 
You will hear the prompt: 
Good morning/Good r$temoon/Good evening. 
You hme reached the voice processing system. 
Pleuse enter the nmilbox namber of the person for whom 
you wish to leave CI message, jdlowed by a pound sign. 
To enter by mme, please press CI pound sign now. 
If you are using (I rotary telephone, pleuse wait a monlent. 
For cull txrnsjtir., press [O]. 
2 Press the star [*I, then enter the System Manager’s mail- 
(System Manager’s box number. 
mailbox number) 
You will hear the prompt: 
Please enter the password, jdlowed by LI pound sign. 
(System Manager’s 3 
password) Enter the password. 
M-4-68 
System Manager Manager’s Guide  
						

							49 l Customizing the System Manager’s 
Mailbox 
You will hear the prompt: 
To receive CI message, press [I]. 
To deliver n message, press [2/. 
For CI system report, press [3/. 
For other features, press (41. 
For help at my time, press [OJ. 
GHI 
0 
4 Press [4]. 
4 
You will hear the prompt: 
To check mnilbos distribution, press [I]. 
To set up mnilbos, press [2/. 
To set the system group distribution list, press [3/. 
To set systen7 pmcmeters. press (41. 
To set the clock, press [SJ. 
To customize your tmilbo.\e, press [6]. 
5 
Press [6] to customize the System Manager’s mailbox . 
You will hear the prompt: 
The current pmword is -. 
or 
To chmgr this setting, press [I]. 
Othein+se, press [2/. 
ABC 
cl 
6 Press [2] to set the new password. 
2 
You will hear the prompt: 
Managev’s Guide 
System Manager M-4-69  
						

							,. .e 
49 0 Customizing the System Manager’s 
Mailbox 
I Please enter the pcrssll>or-cl’, followed by LI pound sign. 
I 
pjpqmpq 7 Enter the new password up to 8 digits. - 
Then, you will hear the prompt again: 
The prrss~~~ord you just nztered is -, 
To change this setting, prrss [I]. 
Other~l~ise, press (21. 
ABC 
cl 
8 Press [2] to accept it. 
2 
Then you will end system manager’s mailbox 
customization. 
M-4-70 
System Manage] Manager ‘s Guide  
						

							Message Manager’s Guide 
c 
This chapter explains what a Message Manager is and 
provides step-by-step instructions for such message 
management tasks as routing messages in the general delivery 
mailbox. 
Contents 
::. 
11. 
: 
1 
Chapter 5 
5.1 What is a Message Manager? .......................... M-5-2 
5.2 Managing the General Delivery 
Mailbox ............................................................ M-5-4 
5.2.1 Listening to Messages ............................ M-5-5 
5.2.2 Delivering the Message .......................... M-5-7 
5.3 Company Greetings Operation ........................ M-5-10 
5.3.1 Recording Company Greetings .............. M-5-l 1 
5.3.2 Selecting Company Greetings ................ M-5- 15 
5.3.3 Changing Company Greetings Mode .... M-5-17 
5.4 Setting Department Dialing .............................. M-5-21 
5.4.1 Recording the Department Dialing 
Menu Message ...... . ................................. M-5-22 
5.4.2 Programming Department Dialing ........ M-5-26 
5.4.3 Resetting Department Dialing ............... M-5-30 
5.4.4 Department Dialing Report ................... M-5-33 
5.5 Modifying Voice Prompts ................................ M-5-36 
5.6 Setting up Operator Call Coverage 
(Not available) .................................................. M-5-44 
5.7 Recording the Company Name ......................... M-5-47 
5.8 Customizing the Message Manager’s 
Mailbox ............................................................ M-5-51 
5.9 Setting the Date and Time 
............................... M-5-56 
5.10 Setting up Message Waiting Notification ....... M-5-61 
(1292-G)  
						

							51 
e What is a Message Manager? 
.: 
.; The Message Manager takes care of the general delivery 
mailbox, recording company greetings, and voice prompts 
by accessing the mailbox with number 99998, 9998, 998 
(default value) or 98 (these values can be -changed). As 
Message Manager, you will also be responsible for answer- 
ing and attending to calls that have been transferred by the 
VPS. 
You will also transfer messages recorded in the general 
delivery mailbox to their destination mailboxes. When 
someone is calling from a rotary telephone, the VPS will 
guide him or her to the general delivery mailbox and allow 
him to leave his or her message there. You will then trans- 
fer the message from the general delivery mailbox to the 
mailbox of the intended party, depending upon the con- 
tents of the message. 
The VPS can have up to 16 company greetings for both 
business and non-business hour greetings. Depending on 
the companies working hours, you will record these greet- 
ings and select which one is to be delivered to each port of 
the VPS. 
As Message Manager, you can also modify prerecorded 
prompts from the Automated Attendant and Voice Mail 
Service. You can record your own prompts from your tele- 
phone at any time simply by specifying the prompt number 
and saying the new one into your telephone. 
What you will do: 
- Managing the General Delivery Mailbox (See 5.2) 
- 
Company Greetings Operation (See 5.3) 
- 
Setting Department Dialing (See 5.4) 
- 
Modifying Voice Prompts (See 5.5) 
- 
Setting up the Operator Call Coverage (Not available) 
- 
Recording the Company Name (See 5.7) 
- 
Customizing the Message Manager’s Mailbox (See 5.8) 
- 
Setting the Date and Time (See 5.9) ’ 
M-5-2 
Message Manager Manager’s Guide 
(1292-G)  
						

							51 0 
What is a Message Manager? _ 
Before starting message 
management 
Use the work sheets provided to record the information 
you will need to do your tasks throughout the system. Just 
fill in the blanks with the information requested. Once you 
have finished filling out the work sheets, you can use them 
as quick reference cards to aid you in message manage- 
ment. 
To access the Message 
Manager% mailbox 
(Voice Mail Service’s 
Extension Number) 
2 
(Message Manager’s 
mailbox number) 
(Message Manager’s 
password) 
3 Enter the password.  Dial an extension number which is connected to the Voice 
Mail Service. 
You will hear the prompt: 
Good morning/Good afternoon/Good evening 
You lime reached the voice processing sJ~sten7. 
Please enter the m~ilhox number qf the person ,for. 1d10m 
vou wish to leave a message, folhveci 0~3 II powid sigu. 
To enter by ncune, pleose press CI 
pound sign IION*. 
If you ewe using n rotary telephone, pleuse It,uit u niomciit. 
For call trcmsfer, press [O]. 
Press the star [*I, then enter the Message Manager’s mail- 
box number. 
You will hear the prompt: 
Please enter the pnssword, jdlonwi by N pound sign. 
Manager ‘s Guide Message Manager M-5-3