Panasonic Kx-Tvp150 Voice Processing System Guide

							. . 
5.10 Setting Message Waiting 
Notification 
5 Press [7] to set Message Waiting Notification. 
PRS 
cl 7 
You will hear the prompt: 
r 
To notify with a message waiting lamp, press [I]. 
Otherwise, press [2]. 
ABC 
cl 
6 Press [2] for sub menu. 
2 You will hear the prompt: 
To set timed message notification, press [I]. 
To assign a telephone number, press [3]. 
DEF 
cl 
7 
3 
Press [3] to assign the telephone number. 
You will hear the prompt: 
I Current telephone number is -. 
I 
or 
I Telephone number is not assigned. 
I 
To change this setting, press [I]. 
Otherwise, 
press [2]. 
cl 8 
Press [l] to set the telephone number. 
1 You will hear the prompt: 
You can enter any digits via keypad. 
Please enter the telephone number and wait a moment. 
Manager’s Guide Message Manager M-5-73 (1292-G)  
						

							5.10 Setting Message Waiting 
Notification 
9 Enter the telephone number to be called. 
You will hear the prompt: 
. 
This telephone number is -. 
To change the telephone number, press [I J. 
To accept, press [2]. 
To review, press [3]. 
To add more digits to the telephone number, press [4]. 
To insert a pause, press [S]. 
To set dial mode, press [6]. 
To insert a wait for dial tone, press [7]. 
ABC lo 
cl 
Press [2] to accept the number. 
2 
5.10.5 Specifying the Notification Method 
The Message Manager choosing notification by direct call 
can specify a telephone or a pocket beeper as the destina- 
tion for notification calls. If the destination is a telephone, 
the VPS will call, play a message stating that there are 
messages waiting, prompt the Message Manager to enter 
his or her password and, once the password has been 
entered correctly, play the messages in the mailbox. If the 
destination is a pocket beeper, the VPS will call and termi- 
nate processing. However, if the Message Manager has not 
retrieved his or her messages within 30 minutes, the system 
will call the beeper once again. This process is repeated 
seven times or until the messages are retrieved. 
To specify the notification 
method: 
1 -9 Same as Setting the Telephone Number to be Called. 
ABC 10 
cl Press [2] to accept the number. , 
2 
M-5-74 
(1292-G) Message Manager 
Manager’s Guide  
						

							: 
-: 
I:. 
1 
5.10 Setting Message Waiting 
Notification 
You will hear the prompt: 
For notzyication by outdialing, press [l]. 
For a pager, press [2]. s 
Select [l] or [2]. 
510.6 Setting the Notification Time 
The Message Manager choosing notification at a specified 
time can set the time (or times) at which notification is to 
be made. If two notification times are specified, the VPS 
will notify the Message Manager twice a day (provided 
there are messages waiting). 
To set the notification 
time: 
1 
- 14 Same as Timed Message Notification. 
15 To set another time, repeat steps 11 -14. 
Manager ‘s Guide 
Message Manager M-5-75 (1292-G)  
						

							Chapter 6 
Bulletin Manager’s Guide 
. 
This chapter explains what a Bulletin Manager is and provides 
step-by-step instructions for creating and managing a bulletin 
board message. 
Contents 
‘. 
., 
.: : 
.I 
., 
6.1 What is a Bulletin Manager? . . . . . . . . . . . . . . . . . . . . . . . . . . . M-6-2 
6.2 Creating a Bulletin Board Message . . . . . . . . . . . . . . . . . . M-6-5 
6.3 Managing Bulletin Board Messages . . . . . . . . . . . . . . . . . M-6-21 
6.3.1 Recording Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . M-6-21 
6.3.2 Assigning Extension Numbers 
to the Bulletin Board . . . . . . . . . . . . . . . . . . . . . . . . . . . . M-6-24 
6.3.3 Assigning Mailboxes to the 
Bulletin Board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . M-6-27 
6.3.4 Reviewing Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . M-6-30 
6.3.5 Erasing Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . M-6-33 
6.3.6 Ending Bulletin Board Management . . . . M-6-36 
6.4 Reviewing the Current Bulletin Board 
Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . M-6-37 
6.5 Customizing the Bulletin Manager’s 
Mailbox . . . ..*.......*.............................................. M-6-39  
						

							61 0 
What is a Bulletin Manager? 
_ 
The VPS can have up to 100 bulletin messages which are 
used to provide information and company advertisements 
to a caller. Each message is assigned an individual bulletin 
message number which is used for the organizational pur- 
poses of the bulletin board service. The bulletin message 
number corresponds to the DTMF sequence which is 
entered from the touch-tone keypad by someone calling a 
bulletin board service port. (Valid bulletin board message 
numbers consist of the number 1 - 9 .) For example, the 
bulletin message number of a message initiated by the 
input ‘ 12’, becomes 12. If a message number is initiated by 
the input ‘5 17’, it becomes 517. Note: The initial bulletin 
message does not have any bulletin message numbers. It is 
announced as ‘TOP MENU’. Sub-messages (below ‘TOP 
MENU’) have bulletin message numbers which correspond 
to the DTMF sequence. 
The user who calls the port assigned to the Bulletin Board 
Service can receive bulletin messages from several different 
levels. First, he will receive the initial bulletin message at 
level 0 which provides the menu for bulletin messages of 
level 1. If he presses [3] at that time, he will receive a bul- 
letin message from level 1 which is assigned the number 3. 
If the level 1 bulletin message provides the menu for level 
2 bulletin messages, he can press any keys assigned to the 
messages. The user can also return to the previous level by 
pressing star [*I and receive another level 1 bulletin mes- 
sage by pressing another key. For example, the caller who 
has entered ‘3’, ‘5’, ‘O’, ‘*‘, ‘6’, ‘*‘, ‘*’ and ‘7’ will receive 
the bulletin messages TOP MENU 3, 35, 350, 35, 356, 35, 
3 and 37. 
As Bulletin Manager, you will have three basic duties: 
recording, erasing, and updating bulletin messages with 
your telephone whenever necessary. The bulletin board 
structure must be considered for effective management. 
You can access each bulletin message in the same way as a 
bulletin board user and record/erase the messages by 
entering ‘#1’/‘#2’. For example, you can record the bulle- 
tin message 12 by entering ‘12’ follo-ived by the recording 
command ‘#l’. You can erase the bulletin message 252 by 
entering ‘252’ followed by the erasing command ‘#2’. After 
M-6-2 
Bulletin Manager Manager’s Guide 
(1292-G)  
						

							61 l What is a Bulletin Manager? . 
recording/erasing, you can update bulletin messages by 
returning to the node at level 0, press the star [*] key, 
receive the voice prompt and press [l] to update the bulle- 
tin board. . 
Note: In addition to recording messages, the Bulletin Message 
function allows you to register extension or mailbox num- 
bers. 
If an extension number has been registered, call will be 
forwarded to the extension. 
If a mailbox number (or an interview mailbox number) has 
been registered, users will be able to leave messages in it. 
If an extension or mailbox has been registered in the Bul- 
letin Message function, it will not be possible to advance to 
the lower levels. 
It is possible that during bulletin board management, a 
caller will receive old bulletin messages. When you ask the 
VPS to update the bulletin board, it will wait until all Bul- 
letin Board servicing is terminated before replacing old 
messages with the newly recorded ones. 
What you will do: 
- Create Bulletin Board Messages 
- Manage Bulletin Board Messages 
l Recording Bulletin Messages 
l Assigning Extension Number to Bulletin Messages 
l Reviewing Messages 
l Erasing Messages 
- Customize the Bulletin Manager’s Mailbox 
Before Starting the 
bulletin management: 
Use the work sheets provided to record the information 
you will need to manage the bulletin board throughout the 
system. Just fill in the blanks with the information 
requested. Once you have finished filling out the work 
sheets, you can use them as quick reference cards to aid 
you in managing the bulletin board. 
Manager ‘s Guide 
Bulletin Manager M-6-3  
						

							61 l What is a Bulletin Manager? _ 
To access the bulletin 
board mailbox: 
(Voice Mail Service’s 1 Dial an extension number which is connected to the Voice 
Extension Number) Mail Service. 
You will hear the prompt: 
Good morning/Good afternoon/Good evening 
You have reached the voice processing system. 
Please enter the mailbox number of the person for whom 
you wish to leave a message, followed by a pound sign. 
To enter by name, please press a pound sign now. 
If you are using a rotary telephone, please wait a moment. 
For call transfer, press [O]. 
2 Press the star [*] key. Then enter the Bulletin Manager’s 
(Bulletin Manager’s mailbox number (97, 997, 9997, 99997, whichever is speci- 
mailbox number) tied.). 
pvFllaY]1’7”1 
You will hear the prompt: 
Please enter the password, followed by a pound sign. 
I I , 
(Bulletin Manager’s 3 
password) Enter the password. 
M-6-4 
Bulletin Manager Manager ‘s Guide  
						

							62 0 
Creating a Bulletin Board Message 
The tree-structured format of the Bulletin Board Service 
provides a quick and easy understanding of what a partic- 
ular message or series of messages consists of. This section 
will provide an explanation of the process of-accessing the 
different levels and messages of the Bulletin Board Service. 
Creating Bulletin Board 
Messages 
Level 0 ‘TOP’ Menu Messages 
Example 
Hello, this is bulletin board service. 
For product information, press [I]. 
For telephone guide, press [2]. 
The level 0 messages will give you the different types of 
options available in a particular Bulletin Board Service 
advertisement. For example, we see in this prompt that we 
have a choice of Product Information or the Telephone 
Guide. Thus these are the two main choices available to 
the user of this particular bulletin board message. 
This is the starting point of the tree-structured diagram at 
Level 0, with each successive level containing increasingly 
detailed information. 
(Voice Mail Service’s 
1 Dial an extension number which is connected to the Voice 
Extension Number) Mail Service. 
You will hear the prompt: 
Good morning/Good afternoon/Good evening 
You have reached the voice processing system. 
Manager’s Guide Bulletin Manager M-6-5  
						

							62 
a 
Creating a Bulletin Board Message 
Please enter the mailbox number of the person for whom 
you wish to leave a message, followed by a pound sign. 
To enter by name, please press a pound sign now. 
If you are using a rotary telephone, please Gait a moment. 
For call transfer, press (01. 
2 Press the star [*I key. Then enter the Bulletin Manager’s 
(Bulletin Manager’s mailbox number. 
mailbox number) 
You will hear the prompt: 
I Please enter the password, followed by a pound sign. 
I 
(Bulletin Manager’s 3 
password) Enter the password. 
In the Bulletin Manager’s main command, you will hear 
the prompt: 
For bulletin board management, press [I J. 
To review the current bulletin board service, press [2]. 
To customize your mailbox, press [3]. 
cl 
4 Press [l] to create a bulletin board message (Level 0). 
1 
You will hear the prompt: 
This is the top menu. 
There is no bulletin message recorded or destination 
assigned. 
Note: If the message already exists, you can go to step 9 directly. 
M-6-6 
Bulletin Manager Manager’s Guide  
						

							62 l Creating a Bulletin Board Message 
cl 
5 
1 
6 
‘ 
To record a message, press (11. 
Otherwise, press [2 J. 
. 
Press [l] to record a message. 
Record a message. (See 6.3.1 Recording Messages) 
Then you will hear the prompt: 
ABC 
cl 
7 
2 
7’ 
cl 1 To assign an extension, press [I]. 
Otherwise, press [2]. 
Press [2] to proceed to the next step. 
Press [l] to assign an extension. (See 6.3.2 Assigning Exten- 
sions Number to Bulletin Board) 
Note: If you assign an extension, you cannot go to the next level. 
You will hear the prompt: 
ABC 
cl 
8 
2 
8 
cl 1 
Press [l] to assign a mailbox. (See 6.3.3 Assigning Mail- 
boxes to Bulletin Board) 
Note: If you assign a mailbox, you cannot go to the next level. 
9 Review the message. 
To assign a mailbox, press [I]. 
Otherwise, press [2]. 
Press [2] to proceed to the next step. 
I This is the new bulletin message. 
I 
I I 
To edit the bulletin message, press [#/. 
(To select a bulletin message for level 1, enter a number 
[I] through [9].) 
Manager’s Guide Bulletin Manager 
M-6-7 (1292-G)