Lucent Technologies Definity Audix System Feature Descriptions Manual

							DEFINITY AUDIX System Release 4.0
Feature Descriptions  585-300-206  Issue 5
May 1999
Login Announcement 
161 Feature Operation 
After following the proc edures for making a Log in Announc ement, turn off the 
rec ip ient’s ab ility to d ial-throug h or skip  the Log in Announc ement b y following  the 
p roc ed ures b elow. 
1. Press   to turn off d ial-thoug h c ap ab ility. 
NOTE:
Turning  off this op tion ensures that every sub sc rib er will hear the 
entire announc ement while log g ing  in. 
2. Do one of the following: 
nPress   ag ain to turn the d ial-throug h c ap ab ility on ag ain and  
return to step  1. 
nPress   to c hange the announc ement expiration d ate. Go on to the 
next sec tion, 
Chang ing  the Messag e Exp iration Date. 
nPress   to app rove the op tion setting s and  return to step  4 in the 
p revious sec tion, 
Making a Message a Login Announcement. 
Changing the Message Expiration Date
Figure 15. Changing the Message Expiration Date
The DEFINITY AUDIX system normally retains Login Announc ements for two 
d ays after the d elivery d ate. This means that sub sc rib ers will hear the Log in 
Announc ement for up  to three days (tod ay, tomorrow, and  the d ay after), then the 
announc ement is no long er p layed . After following  the p roc ed ures for making  a 
messag e a Log in Announc ement, you c an c hang e its exp iration d ate b y 
following  the p roc ed ures b elow. 
1
1
2
#
11 Non-Dial-Through
Change
Expiration
Date
2
# Approve M
*
Login
Options
# Month DayEnterListen
Dial-Through 
						

							DEFINITY AUDIX System Release 4.0
Feature Descriptions  585-300-206  Issue 5
May 1999
Login Announcement 
162 Feature Operation 
1. Press   from the Log in Op tions Menu. 
2. Enter numb ers for the month and  d ay of exp iration. For examp le, p ress   
   for Aug ust 29th. The month c an b e either one or two d igits, while the 
day requires two digits. 
3. Press   to sig nal that you have entered  the exp iration d ate. 
4. Listen while the system rep eats the entire sc hed ule. 
If the sc hed ule is not c orrec t, p ress   to enter the d ate ag ain. 
5. Press   to app rove the sc hedule and  return to step  4 in the p revious 
sec tion, 
Making a Message a Login Announcement. 
Deleting a Login Announcement
Figure 16. Deleting a Login Announcement
If a Log in Announc ement has b ec ome obsolete and  you want to p urge it to 
p revent ad d itional subsc rib ers from hearing  it, d o the following : 
1. Log  into the sp ec ial b road c ast mailb ox. 
2. Press   or   to ac c ess the inc oming  sec tion of the mailb ox and  find  the 
ac tive Log in Announc ement. 
3. When you find  the Log in Announc ement, p ress    .
You c an p ress     while listening  to the announc ement head er, after 
listening  to the header, while listening  to the announc ement, or after 
listening  to the announc ement. 
Callers who sub seq uently log  into the system will not hear the Log in 
Announc ement. 
2
8
29
#
2
#
2 Get
Messages
7 Scan
Messages
D* Delete
Announcement
Find Announcement
to DeleteLog Into Special
Broadcast Mailbox
27
*D
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							DEFINITY AUDIX System Release 4.0
Feature Descriptions  585-300-206  Issue 5
May 1999
Login Announcement 
163 Interactions with Other Features 
Interactions with Other Features
This sec tion id entifies the interac tions of the Login Announc ement feature with 
switc h features and  other DEFINITY AUDIX features. 
Interactions with Switch Features
The Log in Announc ement feature has no d irec t interac tions with any switc h 
features. 
Interactions with Other DEFINITY AUDIX 
Features
Log in Announc ement is exc lusively a voic e mail feature, and  has no d irec t 
interac tions with any features related to c all answer. It interac ts with other 
DEFINITY AUDIX features as follows: 
nAMIS Analog  Networking:   Log in announc ement messag es c an b e sent 
ac ross the analog  network, b ut are not rec og nized  or presented  as log in 
announc ements. They are simp ly d elivered  as normal messag es. 
nBroad c ast Messag e:   Log in Announc ements are c reated and  sent in a 
similar way as Broad c ast Messag es. The b road c asters d esig nated  b y the 
system ad ministrator often have p ermission to send  b oth Log in 
Announc ements and  Broad c ast Messag es. The broad c ast mailb ox is also 
used  for Log in Announc ements. A Log in Announc ement c annot also b e a 
Broad c ast Messag e. 
nClass of Servic e:   The system ad ministrator c an assig n p ermission to 
send  Log in Announc ements ac c ord ing  to c lass of servic e. 
nDelivery Sched uling:   A Log in Announc ement is sc hed uled  for d elivery 
just as is a reg ular messag e. 
nMessag e Send ing  Restric tions:   Send ing restric tions do not ap p ly to 
Log in Announc ements g enerally. If ind ivid ual remote rec ip ients are 
sp ec ified , however, as is req uired  in a network, send ing restric tions app ly. 
This is b ec ause the announc ement is treated  as reg ular voic e mail in that 
instanc e. 
nMWI:   Login Announc ements d o not ac tivate an MWI. 
nMultiling ual:   The Log in Announc ement g oes to all sub sc ribers of the 
system and  p rob ab ly should  b e rec ord ed  in all system lang uag es. 
nOnline Help:   Voic e p romp ts assoc iated  with the d elivery op tions help  the 
b roadc aster in assig ning  log in announc ement status to a messag e. 
nOutc alling:   Log in Announc ements d o not ac tivate the Outc alling  feature. 
nPlayb ac k and  Rec ord ing Control:   Log in Announc ements c an b e 
controlled during playback and recording just as regular messages are.  
						

							DEFINITY AUDIX System Release 4.0
Feature Descriptions  585-300-206  Issue 5
May 1999
Login Announcement 
164 Interactions with Other Features 
nPri o r it y M e s sa g e:   Log in Announc ements c annot also b e Priority 
Messag es. 
nPrivate Messag e:   Log in Announc ements c annot also b e Private 
Messag es. 
nTD D:   A hearing -imp aired  user who uses only a teletypewriter (TTY) for 
c ommunic ations with the DEFINITY AUDIX system will not see anything  on 
the TTY for a voic ed  log in announc ement. If there are TTY users on the 
DEFINITY AUDIX system, it may b e a g ood  id ea not to use the Log in 
Announc ement feature. If a log in announc ement is going to b e used , the 
system ad ministrator may want to send  a TDD messag e to TTY users 
informing  them of the following : 
— That they will rec eive a voic ed  login announc ement when they log  
in and  they will have to wait several sec ond s for a TDD p romp t 
b efore c ontinuing  with their DEFINITY AUDIX session 
— The c ontents of the log in announc ement 
nTr a f f i c  R e p o r t s:   On the sub sc rib er traffic  forms, d ata is availab le on the 
numb er of Log in Announc ements c reated  p er sub sc rib er. On the feature 
traffic  forms, d ata is availab le on the numb er of Log in Announc ements 
created per system. 
nVoice Mail:   Login Announc ements are a sp ec ial typ e of voic e mail 
p resented  to the rec ip ient d uring  log in and  not sub jec t to send ing  
restric tions unless sent to remote mac hines. 
nVoice Mailb ox:   A broad c ast mailb ox must b e assig ned  b efore any Log in 
Announcements or Broad cast Messag es can b e sent. Broad c ast 
mailb oxes 
c annot rec eive voic e mail. They are used  stric tly for saving  
Log in Announc ements and Broad c ast Messag es.  
						

							Mailing List 
165  
DEFINITY AUDIX System Release 4.0
Feature Descriptions  585-300-206 Issue 5
May 1999
DescriptionPoints to Remember
Administration Screens
Mailing  Lists are lists c omp osed  of subsc ribers’ ad d resses 
(either names or extensions). They are a c onvenient way to 
send  messag es to sub sc rib ers who freq uently need  to 
rec eive the same information, suc h as memb ers of a d ep art-
ment or p rojec t.
Wh o h a s i t: All sub sc rib ers c an c reate Mailing 
Lists.
Wh o c o n t r o l s i t: The number of lists and entries 
(ad d resses) eac h sub sc rib er may 
have is defined by the DEFINITY 
AUDIX system administrator on 
the Class of Servic e or Sub sc rib er 
screens. The system p ermits up  to 
999 lists and 9,999 total entries 
per subscriber.
Wh o c a n a c c e s s it: Sub sc ribers c an make their 
Mailing  Lists 
private or public. A 
Mailing  List with 
private status 
means other DEFINITY AUDIX 
sub sc rib ers c annot use that list. A 
public list allows other sub sc rib ers 
to use that list to ad d ress their 
messages if they know the owner’s 
extension or name and  the list ID. 
However, only the owner (c reator) 
of the list may c hang e it. The 
owner may assig n or c hange 
p rivate or p ub lic  status when a list 
is c reated , reviewed , or mod ified .
nNo sing le list c an c ontain more 
than 250 total entries, inc lud ing 
messag e ad d resses that c ontain 
other lists (the total number of 
rec ip ients must b e 250 or less).
nIndividually addressed subscrib-
ers may also b e ad ded  to a mes-
sage that is addressed with a list 
(or lists).
nIf a message is addressed using 
multiple lists, sub scrib ers who 
ap p ear on more than one list will 
rec eive only one c op y of the mes-
sag e.
nINTUITY Messag e Manager allows 
sub sc rib ers to set up  mailing  lists 
from their PC.
Mailing List
C O S,  Su b 
						

							DEFINITY AUDIX System Release 4.0
Feature Descriptions  585-300-206  Issue 5
May 1999
Mailing List 
166 Applications 
Applications
Mailing  Lists c an b e c reated  to inc lud e group s of related DEFINITY AUDIX users, 
suc h as memb ers of a dep artment, allowing  a messag e to b e sent to everyone 
on the list in one q uic k step. For examp le, to inform an entire d ep artment ab out a 
sc hed uled  meeting , one messag e c an b e c reated , ad d ressed  (using  a 
p red efined  list c ontaining  the names or extensions of all memb ers of the 
d ep artment), and the system will transmit a c op y to eac h p erson on the list at the 
sp ec ified  time and date. 
Requirements
The Mailing  List feature has no req uirements other than those of the DEFINITY 
AUDIX system itself.  
						

							DEFINITY AUDIX System Release 4.0
Feature Descriptions  585-300-206  Issue 5
May 1999
Mailing List 
167 Feature Operation 
Feature Operation
Figure 17. Mailing List Operation
This sec tion instruc ts the sub sc rib er on how to c reate, use, review and  mod ify, 
and  scan Mailing  Lists. 
NOTE:
Sub sc rib ers are stored  in lists with a unique sub sc rib er ID that never 
c hang es. Thus, if the system ad ministrator c hang es a sub sc rib er’s name 
or extension, there is no imp ac t on any list that sub sc rib er is on. If the 
ad ministrator d eletes a sub sc rib er, that subsc riber’s ID is “ frozen”  until the 
Mailing  List and  Subsc rib er Data aud its are run. These aud its remove 
d eleted  sub sc rib er IDs from other sub scrib ers’ lists as well. 
If the 
ad ministrator deletes, then ad d s the same sub sc rib er rig ht away, the 
ad d ition won’t “ take.”  That sub sc rib er will b e d eleted  at the next aud it and 
must be added again later.
 
#Owner Extension EnterListen
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							DEFINITY AUDIX System Release 4.0
Feature Descriptions  585-300-206  Issue 5
May 1999
Mailing List 
168 Feature Operation 
Creating a Mailing List
Figure 18. Creating a Mailing List
Creating  Mailing  Lists is similar to add ressing  messag es. First, you enter a new 
list name (ID) with whic h to id entify the list in the future. Then, you enter either the 
extension numb er, name, or alias for eac h subsc rib er you want on the list. You 
c an use names, extension numb ers, aliases, and  other lists as ad d resses within 
the same list. 
You c an d esig nate your list as either p rivate or p ub lic . A p rivate list c an b e 
ac c essed and  used only by the c reator of the list, while a p ub lic  list c an b e 
ac c essed and  used b y other DEFINITY AUDIX sub sc rib ers who know the list ID 
and  are on the same DEFINITY AUDIX system. Reg ardless of whether the list is 
p ub lic  or private, however, only the c reator of a list c an modify or d elete it. 
To c reate a Mailing  List, d o the following : 
Add More EntriesPrivate
1
Enter
#List IDEnter#ExtensionR
*
Restart
Transfer
T
*
#ApproveListen
2Public
Create
List
1
Personal
Options
Admin.
5
Log Into
AUDIX1
List
Admin. 
						

							DEFINITY AUDIX System Release 4.0
Feature Descriptions  585-300-206  Issue 5
May 1999
Mailing List 
169 Feature Operation 
1. Log  into the DEFINITY AUDIX system,. 
2. Press   to selec t Personal Options Ad ministration. 
3. Press   to selec t the List Ad ministration ac tivity. 
4. Press   to c reate a Mailing  List. 
5. Enter a list ID of up  to six letters (or d ig its) for your list. For examp le, enter 
DEPT (       ) for a list of your d ep artment memb ers. 
6. Press   to sig nal that you have entered  the list ID. 
7. Press   if you want your list to b e p rivate, or p ress   if you want to make 
your list public. 
8. Enter the extension numb er, name, or alias of an individ ual rec ipient on 
your list. The following  op tions are availab le when ad d ing  entries to a list: 
nTo switc h b ac k and  forth b etween extension and  name ad d ressing, 
p ress  .
nIf you want to enter another list as an ad d ress, follow step s 3 
throug h 6 under Using  a Mailing  List to Ad d ress a Messag e
 found  
later in this sec tion. 
NOTE:
If you c reate a Mailing  List b y “ read ing-in”  another list, your 
new list d oes not remain c oup led  to the old  list. Any c hang es 
mad e to the old  list after you have c reated  your new list will 
not b e reflec ted  in your new list. 
9. Press   to sig nal that you have entered  the ad dress. 
10. Rep eat steps 8 and  9 until your Mailing  List is c omp lete (you c an have as 
many as 250 rec ip ients on your list). 
11. Press   to tell the system that you have finished  c reating  the list. 
12. Take one of the following ac tions, ac c ord ing  to your need s: 
nTo c reate another list, rep eat step s 5 throug h 11. 
nTo return to the Ac tivity Menu, p ress    .
nTo transfer out of the DEFINITY AUDIX system, press    .
nHang up . 
5
1
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							DEFINITY AUDIX System Release 4.0
Feature Descriptions  585-300-206  Issue 5
May 1999
Mailing List 
170 Feature Operation 
Using a Mailing List to Address a Message
Figure 19. Using a Mailing List to Address a Message
You c an use your Mailing  Lists in the same way that you use ind ividual 
ad d resses. In fac t, you c an use b oth lists and  ind ividual extensions (or names) in 
ad d ressing  the same message. Any time you ad d ress a messag e, whether 
you’re c reating  a new messag e, resp ond ing  to an inc oming  messag e, or 
resending  a file c ab inet message or und elivered  messag e, you can ad d ress it 
with a list. 
To ad d ress a messag e with a list (after you have c reated  the list or know the ID of 
someone else’s list), d o the following : 
1. Log  in to the DEFINITY AUDIX system. 
2. Create a messag e (see the proc ed ure for Rec ord ing  a New Voic e Mail 
Messag e found in the Voic e Mail feature d esc rip tion) and  ap p rove it b y 
p ressing  .
3. Press     to tell the system that you’re about to enter a list as the 
address. 
4. Enter the list owner’s add ress and  p ress  . If you own the list, you may 
simp ly p ress  .
5. Enter the list ID. 
6. Press   to sig nal that you have entered  the list ID. 
If you want to review the names of the rec ipients at any time, you c an 
p ress     to return to the beg inning of the list you’re using  as an 
ad d ress. To ad d  to or d elete a name from this list, follow step  9 under 
Reviewing and Modifying a Mailing List
, found  later in this sec tion. 
Enter
Extension#
No Action
Enter Additional Lists
#Approve
Delivery
Options²
#
Enter
List ID#Enter
Owner Extension L*
Address
with a
List
Create a
Message
² See theVoice Mailfeature for delivery options.
#
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