Lucent Technologies Octel 100 Implementation And Service Manual

							15. Recording and Editing Prompts
Implementation and Service ManualRecording and Editing Prompts Using V-Edit15-11
5.  To record the phrase, select Record Phrase from the Voice menu. The V-Editor #
dialog box displays.
 
6.  Click the Record button and begin recording the phrase when you hear the beep.
7.  To stop recording, click Stop. The phrase is sav ed and assigned the number
displayed next to V-Editor # in the dialog boxs title bar. The Time field displays the
length, in seconds, of the phrase you recorded.
8.  To listen to the phrase, click Play.
9.  To rerecord the phrase, click Record. Begin recording the prompt when you hear the
beep.
10.  To close the V-Edit # dialog box, click OK. A graphical representation of the
recording displays in the Voice window of the V-Edit main window.
To record a group of phrases:
1.  Start V-Edit, if it is not running.
2.  If the Answer Phone dialog box does not automatically display, select Connect from
the File menu. The Answer Phone dialog box displays. To connect to V-Edit through
the phone, dial the system access phone number.
3.  Open the phrase file in which you want to store the phrase.
4.  From the Voice menu, select Record Group. The Record dialog box displays.
 
5.  In the Phrase Number field, enter the number of the first phrase in the group you
want to record, then click OK. The V-Editor # dialog box displays.
 
6.  To record the phrase, click Record and begin recording the phrase when you hear
the beep. 
						

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7.  To stop recording, click Stop. The recording is sav ed and assigned the number
displayed next to Phrase # in the dialog box title bar. The Time field displays the
length, in seconds, of the phrase you recorded.
8.  To listen to the phrase, click Play.
9.  To rerecord the phrase, click Record. Begin recording the phrase when you hear the
beep.
10.  To sav e the current phrase and record the next phrase, click OK. The Record dialog
box displays, and the Phrase number field displays the next consecutiv e phrase
number in the phrase file.
11.  To accept this phrase number, click OK. To enter a new number, enter the number
in the Phrase Number field, then click OK. The V-Editor # dialog box displays.
12.  Repeat steps 6-11 until you hav e recorded all the phrases in the group.
13.  W hen you finish recording phrases, click Cancel in the Record dialog box. The
V-Edit main window displays. A graphical representation for the last phrase you
recorded displays in the Voice window of the V-Edit main window.
Adding Segments to Phrases
V-Edit editing tools allow you to construct new phrases by piecing together parts of
existing phrases. You can use the cut, copy, and paste features of V-Edit to merge parts
of phrases to create a single phrase. You can also insert existing files and new
recordings into phrases.
WARNING:Make sure you always back up the .O32 file you are going to modify
before you open it.
To undo the last editing task you performed, select the Undo from the Edit menu.
To cut or copy and paste parts of phrases into other phrases:
1.  Start V-Edit, if it is not running.
2.  Open the phrase file in which the phrase from which you want to cut or copy a
segment is currently stored.
3.  From the Phrase menu, select Number or List to select the number of the phrase
from which you want to cut or copy.
4.  Using the mouse, select the part of the phrase you want to cut or copy. The selected
part is marked with v ertical dotted lines. To select the entire phrase, choose Select
All from the Edit menu.
5.  To listen to the selected part of the phrase, select Play from the Voice menu. To
listen to the unselected part of the phrase, select Play Unselected from the Voice
menu. This helps to ensure that you hav e selected the correct part of the phrase.
Note that you must be connected to V-Edit through the phone to use the play
features.
6.  To remov e the selected part from the phrase and place it on the clipboard, select
Cut from the Edit menu. The selected part is remov ed and the remaining parts of the
phrase are displayed in the Voice window. 
						

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7.  To copy the selected part from the phrase and leav e the original phrase intact, select
Copy from the Edit menu. The selected part of the phrase is copied to the clipboard.
After you use the Cut or Copy options under the Edit menu, they are not activ e again
until you clear the clipboard by selecting the Paste command.
8.  Open the phrase in which you want to add the phrase segment you cut or copied.
9.  In the Voice window, click the graphical representation of the phrase to place the
insertion point where you want to paste the phrase from the clipboard. The insertion
point is marked with a v ertical dotted line. If the Voice window for the phrase you
want to add to is blank, click in the Voice window to place the insertion point at the
left side of the window.
10.  To add the phrase from the clipboard into the currently displayed phrase, select
Paste from the Edit menu. The segment is inserted to the right of the insertion point.
The Voice window displays the modified phrase.
To insert a file or recording into a phrase or replace a phrase:
1.  Start V-Edit, if it is not running.
2.  Open the phrase file in which the phrase you want to edit is currently stored.
3.  From the Phrase menu, select Number or List to select the number of the phrase
you want to edit.
4.  In the Voice window, click the graphical representation of the phrase to place the
insertion point where you want to insert the file or recording. The insertion point is
marked with a v ertical dotted line.
5.  From the Insert menu, select File if you want to insert a phrase file, or select Record
if you want to add a recording to a phrase. If you select File, the Open dialog box
displays. If you select Record, the V-Editor # dialog box displays.
6.  To insert a file, select the driv e, directory, and filename for the file you want to
insert, then click OK. The selected file is copied into the current phrase, and the
modified phrase displays in the Voice window of the V-Edit main window.
7.  To insert a recording, select Record Phrase from the Insert menu, record the phrase,
then click OK. The modified phrase displays in the Voice window of the V-Edit main
window. For additional information on recording, see the topic, Recording Phrases,
earlier in this chapter.
8.  To replace the phrase with another phrase, select Read from the Voice menu. Select
the file containing the phrase that is to replace the current phrase from the dialog
box, then click OK. 
						

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Removing Parts of a Phrase
You can remov e parts of phrases by using the Delete and Trim options under the Edit
menu. The Delete feature allows you to specify the parts of the phrase you want to
delete. The Trim feature allows you to specify the parts of the phrase you want to sav e.
WARNING:Make sure you always back up the .O32 file you are going to modify
before you open it.
To undo the last editing task you performed, select Undo from the Edit menu.
To delete parts of a phrase:
1.  Start V-Edit, if it is not running.
2.  Open the phrase file containing the phrase you want to modify.
3.  Using the mouse, select the part of the phrase you want to delete.
4.  To listen to the selected part of the phrase, select Play from the Voice menu. To
listen to the unselected part of the phrase, select Play Unselected from the Voice
menu. This helps to ensure that you hav e selected the correct part of the phrase.
Note that you must be connected to V-Edit through the phone to use the play
features.
5.  To delete the selected part of the phrase, select Delete from the Edit menu. The
Voice window displays the modified phrase.
To trim parts of a phrase:
1.  Start V-Edit, if it is not running.
2.  Open the phrase file containing the phrase you want to modify.
3.  Using the mouse, select the part of the phrase you want to sav e.
4.  To listen to the selected part of the phrase, select Play from the Voice menu. To
listen to the unselected part of the phrase, select Play Unselected from the Voice
menu. This helps to ensure that you hav e selected the correct part of the phrase.
Note that you must be connected to V-Edit through the phone to use the play
features.
5.  To trim the unselected part of the phrase, select Trim from the Edit menu. The Voice
window displays the modified phrase. 
						

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Controlling Silence Before and After a Phrase
V-Edit allows you to specify the amount of silence to leav e at the beginning and the end
of ev ery phrase. A small amount of silence before and after phrases prov ides a natural
break in v oicing when phrases are strung together. For example, if you enter 250 in the
from end of phrase field, ¼ second of silence is left at the end of the phrase. After you
specify the amount of silence you want to leav e before and after all phrases, you can
use the Delete Silence option to delete excess silence from indiv idual phrases.
To control silences before and after a phrase:
1.  Start V-Edit if it is not running.
2.  To specify the amount of silence that should be left at the beginning and end of
phrases, select Voice from the Options menu. The Voice Options dialog box
displays.
 
3.  In the From Start of Phrase field, enter the number of milliseconds of silence you
want at the beginning of phrases.
4.  In the From End of Phrase field, enter the number of milliseconds of silence you
want at the end of phrases.
5.  To sav e the entered v alues, click OK. The V-Edit main window displays.
6.  To remov e excess silence from an indiv idual phrase, open the phrase file and select
the phrase’s phrase number.
7.  From the Voice menu, select Del Silence. V-Edit remov es any silence before and
after the phrase in excess of the amount you specified in the Voice Options dialog
box.
Managing Phrase Files
V-Edit prov ides options that allow you to display detailed phrase file information, copy
sev eral phrases into another phrase file for modifying, and compress phrase files to
eliminate unused file space.
To display phrase file information:
1.  Open the phrase file for which you want to display file information.
2.  From the File menu, select File Information. The File Information dialog box displays
the following information:
· File Name – The path and name of the phrase file.
· File Size – The length of the file in milliseconds. 
						

							15. Recording and Editing Prompts
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· Unused File Space – The amount of silence in the file in milliseconds.
· Phrase in Use – The phrase number currently displayed in the Voice window.
· Sampling Rate – The number of times per second the v oice board conv erts the
v oice signal to digital. The default for Dialogic boards is 8000.
· Channel – The channel to which the phone interface connects to V-Edit.
· VOXLIB.DLL – Displays whether the play and record functions are av ailable on
the system.
 
3.  To close the File Information dialog box, click OK. The V-Edit main window displays.
To save a range of phrases into another phrase file:
1.  Open the phrase file containing the phrases you want to sav e to another file.
2.  From the File menu, select Sav e As. The Sav e As dialog box displays.
 
3.  Verify that the path and filename of the file containing the phrases you want to sav e
is displayed in the From field. If the path and filename are not correct, either enter
the appropriate path and filename, or click From and select the appropriate path and
filename.
4.  Under Phrase, enter the first phrase number in the range of phrases you want to
sav e in the Start field next to From.
5.  Under Phrase, enter the last phrase number in the range of phrases in the End field
next to From.
6.  Enter the path and filename where you want to sav e the phrases by either entering
the path and filename in the To field, or clicking To and selecting the path and
filename.
7.  Under Phrase, select the first phrase number for the phrases in the Start field next to
To.
8.  To sav e the phrases in the new file, click OK. The V-Edit main window displays. 
						

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Existing phrases within the specified range are ov erwritten in the current file.
To compress phrase files:
1.  Open the phrase file you want to compress.
2.  From the File menu, select Compress. The Compress dialog box displays.
 
3.  In the Maximum Number of Phrases field, enter a number larger than the highest
phrase number in the file.
If you enter a number lower than the highest phrase number, all phrases with
numbers higher than that number are deleted when you compress the file.
4.  To compress the file, click OK. A progress indicator box displays the progress of the
compression.
Creating, Displaying, and Printing Text Comments
You can use V-Edit’s text options to attach comments to phrase files to help you identify
phrase contents when performing editing tasks. You can enter comments in V-Edit by
typing text directly in the Text window or importing text created using other text editors
into the .O32 phrase files. You can also use V-Edit to export text you entered in the Text
window to a text file.
To enter text comments using V-Edit:
1.  Open the phrase file and number containing the phrases to which you want to enter
comments.
2.  Click the Text window to select it, or select Text from the W indow menu.
3.  Enter the comments in the Text window. W hen you finish entering comments, click
the Voice window to activ ate it, or select another phrase number.
To import text comments into a .O32 file:
1.  Open the phrase file containing the phrases to which you want to import comments.
2.  From the Text menu, select Read. The Read Comments dialog box displays. 
						

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3.  Specify the text file you want to import by either entering the path and filename, or
clicking File and selecting the driv e, directory, and filename.
Only comments contained in .TXT files can be read into V-Edit phrase files. Each
comment in the text file should start on a new line and must be preceded by the
corresponding phrase number in brackets, such as:
[1] Enter the extension of the person you are calling.
4.  In the Starting phrase field, enter the first phrase number for which you want to
import comments.
5.  In the Ending phrase field, enter the phrase number of the last phrase file for which
you want to import comments.
6.  To import the comments for the selected file, click OK. The file imports, and the
V-Edit main window displays.
Existing comments within the specified range are ov erwritten in the current phrase
file.
To export text comments to text files:
1.  Open the phrase file containing comments you want to export to a file.
2.  From the Text menu, select W rite. The W rite Comments dialog box displays.
 
3.  Specify the .TXT file you want to export to either by entering the path and filename
or by clicking File and selecting the driv e, directory, and filename.
4.  In the Starting phrase field, enter the number of the first phrase containing the
comments you want to export. 
						

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5.  In the Ending phrase field, enter the number of the last phrase containing the
comments you want to export.
6.  To export the comments to the selected file, click OK. The comments export to the
file you specified, and the V-Edit main window displays.
To print text comments:
1.  Open the phrase file containing the comments you want to print.
2.  From the Text menu, select Print. The Print Comments dialog box displays.
 
3.  In the Starting phrase field, enter the number of the first phrase containing the
comments you want to print.
4.  In the Ending phrase field, enter the number of the last phrase containing the
comments you want to print.
5.  To print the comments for the selected file, click OK. The comments print, and the
V-Edit main window displays.
To delete comments:
1.  Open the file containing the comments you want to delete.
2.  From the Text menu, select Delete. The Delete Comments dialog box displays.
 
3.  In the Starting Phrase field, enter the number of the first phrase containing the
comment you want to delete.
4.  In the Ending Phrase field, enter the number of the last phrase containing the
comment you want to delete.
5.  To delete the comments for the selected file, click OK. The comments are deleted,
and the V-Edit main window displays. 
						

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Shutting Down V-Edit
W hen you hav e completed the recording or editing session, use this procedure to shut
down V-Edit. If you connected to V-Edit ov er the phone, do 
not disconnect by hanging up
the handset since this could prev ent the port from resetting.
To shut down V-Edit:
1.  From the File menu, select Quit.
2.  The V-Edit main window closes, and the phone connection, if established, is
terminated. The OS/2 desktop displays.
3.  Hang up the telephone handset.