Kyocera FS 3040MFP User Manual

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Loading Paper
Paper can be loaded standardly in the cassette and the mult i purpose tray. A paper feeder is also available as an 
option (refer to  Optional Equipment on Appendix-2).
Before Loading Paper
When you open a new package of paper, fan the sheets to 
separate them slightly prior to loading in the following steps.
1Bend the whole set of sheets to swell them in the middle.
2Hold the stack at both ends and stretch it while keeping 
the entire stack swelled.
3Raise the right and left hands alternately to create a gap 
and feed air between the papers.
4Finally, align the papers on a level, flat table.
If the paper is curled or folded, straighten it before 
loading. Paper that is curled or folded may cause a jam.
CAUTION: If you copy onto used paper (paper already used 
for copying), do not use paper that is stapled or clipped 
together. This may damage the machine.
NOTE: If printouts are curled or not neatly stapled, turn the 
stack in the cassette upside down.
Avoid exposing opened paper to high temperatures and 
high humidity as dampness  can be a cause of problems. 
Seal any remaining paper after loading in the multi 
purpose tray or cassettes back in the paper storage bag.
If the machine will not be used  for a prolonged period, 
protect all paper from humidity by removing it from the 
cassettes and sealing it in the paper storage bag.
NOTE: If you use special paper such as letterhead, paper 
with holes or paper with pre-prints like logo or company 
name, refer to  Paper on Appendix-9.
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							Preparation before Use
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Loading Paper in the Cassettes
The standard cassette will each hold plai n paper, recycled paper or color paper. 
The standard cassette holds up to 500 sheets of A4 or smaller plain paper (80 g/m
2).
The following paper sizes are supported: Legal, Oficio II, Le tter, Executive, Statement, A4, B5, A5, A6, Folio, and 16K.
IMPORTANT: 
• You should not use inkjet printer paper or any paper with a special surface coating. (Such papers may cause 
paper jams or other faults.)
• When using media types other than plain paper (such as recycled or colored paper), always specify the media  type setting. (Refer to  Specifying Paper Size and Media Type for the Cassettes on page 2-43 )
The cassettes can hold paper with weights up to 120 g/m
2.
• Do not load thick paper that is heavier than 120 g/m
2 in the cassettes. Use the multi purpose tray for paper that is 
heavier than 120 g/m2.
NOTE: Statement and A6 can only be used in cassette 1.
1Pull the cassette all the way out of the printer.
IMPORTANT: When pulling the cassette  out of the printer, 
ensure it is supported and does not fall out.
Standard paper sizes are marked on the inside of the 
cassette. 
2Turn the paper size dial so that the size of the paper you 
are going to use appears in the paper size window.
NOTE: When the paper size dial is set to OTHER the paper 
size must be set into the printer on the operation panel. 
Refer to  Specifying Paper Size and Media on page 2-43 .
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3Pull the release lever on the left side guide and slide to 
the desired paper size.
4If you are going to set paper that is longer than A4, pull 
out the extension cassettes pushing the lock lever one 
by one and adjust them to the desired paper size.
5Pull the release lever and slide the paper stopper to the 
desired paper size.
When using non-standard size paper, move the paper 
guides and paper stopper all the way out, insert the 
paper, then adjust the paper guides and paper stopper to 
the size of the paper. Adjust th em so that they are in light 
contact with the paper.
6Place the paper in the paper cassette. Ensure the side to 
be printed is facing down and the paper is not folded, 
curled, or damaged.
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							Preparation before Use
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NOTE: Do not load more paper t han will fit under the load 
limits on the paper guides.
The cassette holds up to 500 sheets of A4 or smaller plain 
paper (80 g/m2).
7Set the stack of paper so that it is under the clips as 
shown.
8Insert the cassette into the sl ot in the printer. Push it 
straight in as far as it will go.
There is a paper gauge on the right side of the front of 
the paper cassette to indicate the remaining paper 
supply. When paper is exhausted, the pointer will go 
down to the level of   (empty). 
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Preparation before Use
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Loading Paper in the Multi Purpose Tray
The multi purpose tray will hold up to 100 sh eets of A4 or smaller plain paper (80 g/m2).
The multi purpose tray accepts paper sizes from A4 to A6  and Hagaki and from Legal to Statement-R, and 16K. Be 
sure to use the multi purpose tray when you print on any special paper.
IMPORTANT:  When using media types other than plain paper (such as recycled or colored paper), always specify 
the media type setting. (Refer to  Specifying Paper Size and Media Type for the Multi Purpose Tray on page 2-45 .) If 
you are using a paper weight of 106 g/m2 or more, set the media type to Thick.
The capacity of the multi purpose tray is as follows.
• A4 or smaller plain paper (80 g/m
2), recycled paper or color paper: 100 sheets
• Hagaki: 1 sheet
• OHP film: 1 sheet
• Envelope: 5 sheets
NOTE: When you load custom size paper, enter the paper size by referring to  Specifying Paper Size and Media 
Type for the Multi Purpose Tray on page 2-45 .
When you use special paper such as transparencies or  thick paper, select the media type by referring to Specifying 
Paper Size and Media Type for the Multi Purpose Tray on page 2-45 .
1Pull the MP tray towards you until it stops.
2Pull out the extension.
3Adjust the position of the paper guides on the MP tray. 
Standard paper sizes are marked on the MP tray. For 
standard paper sizes, slide the paper guides to the 
position marked correspondingly.
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4Align the paper with the paper guides and insert as far as 
it will go.
NOTE: If the paper is considerably curled in one direction, 
for example, if the paper is already printed on one side, try to 
roll the paper in the opposite dire ction to counteract the curl. 
Printed sheets will then come out flat.
When loading envelope, place with the envelope flap 
closed and keep the printing side face-up. Insert 
envelope against the guide with  the flap on the front or 
left side until they stop.
5Set the MP tray paper size on the printers operation 
panel. Refer to  Specifying Paper Size and Media on 
page 2-43 .
Correct
Incorrect
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Loading Envelopes
5 envelope may be loaded in the multi purpose tray.
Acceptable envelope sizes are as follows.
To print on envelopes, press the buttons in the rear unit to change to envelope mode.
1Open the rear unit.
2Press the two envelope buttons (green) to change the 
paper feed mode to envelope mode.
CAUTION: The fuser unit inside the printer is hot. 
Do not touch it with your  hands as it may result in 
burn injury.
Acceptable Envelope
Size
Hagaki 148×100 (mm)
Oufuku Hagaki 148×200 (mm)
Youkei 2 162×114 (mm)
Youkei 4 235×105 (mm)
Monarch 3 7/8×7 1/2
Envelope #10 (Commercial #10) 4 1/8×9 1/2
Envelope DL 110×220 (mm)
Envelope C5 162×229 (mm)
Executive 7 1/4×10 1/2
Envelope #9 (Commercial #9) 3 7/8×8 7/8
Envelope #6 (Commercial #6 3/4) 3 5/8×6 1/2
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3Close the rear unit.
4Follow the steps of  Loading Paper in the Multi Purpose 
Tray on page 2-39 .
NOTE: When printing on plain paper, press the two 
envelope buttons (green) to change the paper feed mode to 
plain paper mode.
IMPORTANT: How to load envelopes (orientation and 
facing) will differ depending on th e type of envelope. Be sure 
to load it in correctly, otherwise printing may be done in the 
wrong direction or on the wrong face.
NOTE: When you load envelopes in the multi purpose tray, 
select the envelope ty pe by referring to Specifying Paper 
Size and Media Type for the Multi Purpose Tray on page 2-
45 .
When you load envelopes or card stock in the multi purpose tray
Load envelope with the print side facing up.
Close the flap.
Landscape form 
envelopes
Portrait form 
envelopes
Cardstock 
(Hagaki)
Return postcard 
(Oufuku Hagaki)
NOTE: Use unfolded return post
card (Oufuku Hagaki).
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Preparation before Use
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Specifying Paper Size and Media
The default paper size setting for cassette, for multi purpose tr ay and for the optional paper feeder (cassettes 2 to 4) 
is [Letter], and the default media type setting is [Plain].
To fix the type of paper to be used  in cassettes, specify the paper size and media type setting. (Refer to  Specifying 
Paper Size and Media Type for the Cassettes on page 2-43 .)
To fix the type of paper to be used in multi purpose tray, specify the paper size setting. (Refer to  Specifying Paper 
Size and Media Type for the Multi Purpose Tray on page 2-45 .)
Specifying Paper Size and Media Type for the Cassettes
To fix the type of paper to be used in cassette or the opti onal paper feeder (cassettes 2 to 4), specify the paper size. 
Also, you use a media type other than pl ain paper, specify the media type setting.
NOTE: If using the FS-3140MFP, the available media types for printing received faxes are as shown below.
Plain , Recycled , Bond , Color , High  Quality  and Rough
When the paper size dial on a cassette is set to  OTHER, a paper size can be set for the cassette.
1Press the System Menu/Counter  key on the main unit 
operation panel.
When you are performing user management and have 
not logged in, a login scre en will appear. Then, enter the 
user ID and password to log in.
NOTE: Refer to  Character Entry Method on Appendix-5  for 
details on entering characters.
2In the Sys. Menu/Count. menu, press the  U or V  key to 
select [Common Settings].
Selection Item Selectable Size/Type
Paper Size Select from the stan dard sizes. Selectable paper 
sizes are as follows.
Inch size: Letter, Legal, Statement* and Oficio II
Metric size: A4, A5, A6 *, B5, Folio, and 16K
* Statement and A6 can only be used in cassette 1.
Media Type Plain, Rough, Recycled, Preprinted, Bond, Color,
Prepunched, Letterhead, High Quality and 
Custom 1~8**
** To change to a media type other than  Plain, refer to  Paper 
Weight on page 8-16 .
Login User Name:L  b 
 
********************
Login Password:
[ Login ]
Sys. Menu/Count.:a  b 
3  System
4  User/Job Account
*********************5  Common Settings
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							Preparation before Use
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3Press the  OK key. The Common Settings menu appears.
4Press the U  or V key to select [Orig./Paper Set.].
5Press the OK  key. The Orig./Paper Set. menu appears.
6Press the U or  V key to select from  [Cassette 1 Set.] to 
[Cassette 4 Set.]. 
NOTE: [Cassette 2], [Cassette 3] and [Cassette 4] are 
shown when the optional cassettes are installed.
Follow the steps below when  you select the main unit 
cassette (Cassette 1). Operate in a similar fashion when 
you select an optional ca ssette (Cassette 2 to 4).
7Press the OK key. The Cassette 1 Set. menu appears.
8Press the U or V key to select [Cassette 1 Size].
9Press the OK  key. Cassette 1 Size appears.
10Press the U or V key to select the desired paper size 
and then press the  OK key.
Completed.  is displayed and the screen returns to the 
Cassette 1 Set. menu.
Common Settings:a  b 
*********************
2  Default Screen
3  Sound
 [ Exit ]
1  Language
Orig./Paper Set.:a  b 
*********************
2  Def. Orig. Size
3  Custom PaperSize [ Exit ]
1  Custom Orig.Size
Cassette 1 Set.:a  b 
*********************
2  Cassette 1 Type
[ Exit ]
1  Cassette 1 Size
Cassette 1 Size:a  b 
*********************
2  Legala
3 
 Statementa
1 *Lettera
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