Kyocera FS 3040MFP User Manual

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4Click T  next to the Model field and select this machine from the list.
5Click User Authentication Settings . If user login administration is invalid, go to Step 7.
6Select the checkbox beside Authentication, enter Login  User Name (up to 64 characters) and Password (up to 
64 characters) and then click  OK.
7Click OK .
8The machine is registered to the PC and the machine name and model name are displayed in the  Scanner List 
field.
NOTE: Click  Delete to delete the added machine. Click  Edit to change names and other settings.
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Setting the WIA Driver (Windows Vist a™, Windows® Server 2008 and Windows 7)
Register this machine to the WIA Driver.
NOTE: The following is not necessary to register when using the machine possesses an IP address or host name 
that you have specified during  installation of WIA Driver.
1Click Start, Control Panel  and then Scanners and Cameras . For Windows 7, in the search box, type  scanners 
and cameras , and then click Scanners and Cameras .
2Select the same name as this machine from WIA Drivers, and press  Properties.
NOTE: If Windows Security and User Account Control are displayed, no trouble should be found with operation 
after installing the driver and software  we have provided. Continue installation.
3Click the Settings tab and select  Image Compression and the Compression Level . If user login administration 
is invalid, go to Step 5.
NOTE: When the machines IP address is unknown, contact Administrator.
4Select the checkbox beside  Authentication, enter Login User Name (up to 64 characters) and Password (up to 
64 characters) and then click  OK.
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5Click Close .
The machine is registered to the PC.
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COMMAND CENTER (Settings for E-mail)
COMMAND CENTER is a tool used for tasks such as verifyin g the operating status of the machine and changing the 
settings for security, network printing, E -mail transmission and advanced networking.
NOTE: Here, information on the FAX settings has been omitted. For more information on using the FAX, refer to the 
FAX Operation Guide . 
FAX functions available only in FS-3140MFP.
The procedure for accessing COMMAND CENTER is explained below.
1Launch your Web browser.
2In the Address or Location bar, enter the machine’s IP address.
E.g.) http://192.168.48.21/
The web page displays basic information about the ma chine and COMMAND CENTER as well as their current 
status.
3Select a category from the navigation bar on the left of  the screen. The values for each category must be set 
separately.
Enter the correct password to access pages other than the startup page. The default setting is admin00. The 
password can be changed.
For details, refer to the  KYOCERA COMMAND CENT ER Operation Guide.
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Sending E-mail
Specifying the SMTP settings allows  you to send images loaded onto this machine as E-mail attachments. 
To use this function, this machine must be conn ected to a mail server using the SMTP protocol. 
Before sending images loaded onto this machine as E-mail attachments, check the following:
• The network environment used to connect this machine to the mail server A full-time connection via a LAN is recommended.
• SMTP Settings Use COMMAND CENTER to register the IP ad dress or host name of the SMTP server.
• If limits have been set on the size of E-mail messages,  it may not be possible to send very large E-mails.
• Sender address
The procedure for specifying the SMTP settings is explained below.
1Click Advanced -> SMTP -> General.
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2Enter the correct settings in each field.
The settings to be specified in the SMTP settings screen are shown below.
3Click Submit. Item Description
SMTP Protocol Enables or disables SMTP protocol. To  use E-mail, this protocol must be 
enabled.
SMTP Port Number Set the SMTP Port Number or use the SMTP default port 25.
SMTP Server Name Enter the SMTP server IP address or its name. The maximum length of the 
SMTP server name and IP address is 64  characters. If entering the name, a DNS 
server address must also be configured. The DNS server address may be 
entered on the TCP/IP General tab.
SMTP Server Timeout Enter the default time out for the server in seconds.
Authentication Protocol Enables or disables the SMTP authentication protocol or sets POP before SMTP 
as the protocol. The SMTP authenticat ion supports Microsoft Exchange 2000.
Authenticate as Authentication can be set from three POP3 accounts or you can choose a 
different account.
Login User Name When Other is selected for Authentica te, the login user name set here will be 
used for SMTP authentication. The maximum length of the login user name is 
64 characters.
Login Password When Other is selected for Authenticate, the password  set here will be used for 
authentication. The maximum length of the login password is 64 characters.
POP before SMTP Timeout Enter the timeout (in seconds) if you chose POP before SMTP as the 
Authentication Protocol.
Test This will test if the SMTP connecti on can be successfully established.
E-mail Size Limit Enter the maximum size of E-mail that can be  sent in kilobytes. When the value is 
0, the limitation for E-mail size is disabled.
Sender Address Enter the E-mail address of the person responsible for the machine, such as the 
machine administrator, so that a reply or non-deliv ery report will go to a person 
rather than to the machine. The sender address must be entered correctly for 
SMTP authentication. The maximum length of the sender address is 
128 characters.
Signature Enter the signature. Th e signature is free form text that will app ear at the end of 
the E-mail body. It is often used for furt her identification of the machine. The 
maximum length of the signa ture is 512 characters.
Domain Restriction Enter the domain names that can be permi tted or rejected. The maximum length 
of the domain name is 32 characters. You can also specify E-mail addresses.
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Sharing PC Folder
To use Scan to SMB (PC) function, a shared folder must be set up with the destination computer to receive data.
IMPORTANT:  To use Scan to SMB (PC) function, the machin e must be connected to a TCP/IP network.
The next section explains how to send  data to a domain controlled computer.
Configuring Windows Firewall (for Windows Vista)
If the destination of files is a Windows Vista-based comp uter, you must configure Windows Firewall exceptions. With 
exceptions, enable file and printer sharing and add a port you want use for the Scan to SMB (PC).
IMPORTANT:  Log on to Windows with administrator privileges.
1On the Windows Firewall Settings dialog box, click the  Exceptions tab. From the  Start menu, select  Control 
Panel  and click  Allow a program through Windows Firewall .
2At the User Account Control  consent prompt, click Continue.
3Click the checkbox under  File and Printer Sharing, then click Apply.
4Click OK . 
Creating Shared Folder
Create a shared folder to receive data in the destination  computer. Share the folder by enabling folder sharing on a 
normal folder. The following example explains how to create a folder named scannerdata on drive C.
IMPORTANT:  Log on to Windows with administrator privileges.
NOTE: The following description is one example of screenshots of Windows XP. The details differ depending on the 
type of operating system.
1Create a folder named scannerdata on drive C.
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2Right-click the scannerdata folder and select  Sharing and Security.... The scannerdata Properties  dialog box 
appears.
3Select  Share this folder .
4Click Permissions. The  Permissions for scannerdata  dialog box appears.
5Select the group or user to whom you want to grant permissions for the shared folder.
NOTE: The following example explains how to grant permissions for  Everyone. Everyone  is the setting that allows 
any users to share the fold er over the network. Click Add to add groups or users that are selectable from the  Group 
or user names. Use this setting if you want to limit the access to  the shared folder to specific users or groups.
6Click the checkbox under Allow for Change  and Read , then click  OK of the  Permissions  dialog box.
7Click the Security  tab, then click Add.
8Add the user name displayed in the  Group or user names. Click Add, then click   Locations. Select the 
computer to which the shared folder was  created (Example: PC4050) and then click OK .
9Enter the user name added as a local user into the text box and click  OK.
10Select the added user, click the checkbox under  Allow for Modify and  Read, then click  OK.
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11Click OK  to close the  Properties dialog box.
Specifying Destination
Check the computer information required to enter on the to uch panel when sending a file. The information you require 
to check using the computer is:
• Entry for Host Name
• Entry for Path
• Entry for Login User Name
Checking the Entry for Host Name
Check the name of the destination computer.
1Right-click  My Computer and select  Properties. The System Properties  dialog box appears.
2Click the Computer Name tab to view the name of computer.
If the Computer Name tab contains Full computer name and Domain
The characters to the left of the first dot (.)  in the  Full computer name text box correspond to the entry for Host 
Name. (Example: pc4050)
If the Computer Name tab contains Full computer name and Workgroup
All characters in the  Full computer name  text box correspond to the entr y for Host Name. (Example: PC4050)
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Checking the Entry for Path
Check the share name for the shared folder to which data is sent.
1Click Search  in the Start menu. The  Search Result  page opens.
2Search the destination computer to  which the file is sent. In the Search Companion , click Printers, Computers , 
or people , and then click A computer on the network .
3On the Computer name  text box, type the name of computer (p c4050) you checked on page 25, and then click 
Search .
4Double-click the name of computer (pc4050) displayed on the search results.
5Double-click the scannerdata folder and check the full path displayed in the  Address Bar. The characters to 
the right of the third backslash (\) correspond to the entry for Path.
(Example: scannerdata)
NOTE: You must use alphabets, numerals, and symbols (ASCII codes from 0 x 20 to 0 x 7F)  only to enter Path.
You can specify a subfolder in the shared folder as the location where data is to be sent. In this case, the entry for 
Path is share name
ame of a folder  in the shared folder. In the sample window above, scannerdata\projectA 
corresponds to Path.
Checking the Entry for PathName
You can use the following steps to check the domain name and user name that must be entered in Login User Name.
1Open the Command Prompt window. From the  Start menu, select  All Programs,  Accessories and then 
Command Prompt .
2At the Command Prompt , enter net config workstation and then press  Enter.
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