Kyocera FS 3040MFP User Manual

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Warranty (USA) 
FS-3040MFP/FS-3140MFP
MULTIFUNCTIONAL PRODUCT LIMITED WARRANTY
Kyocera Mita America, Inc. and Kyocera Mita Canada, Ltd. (both referred to as “Kyocera”) warrant 
the Customer’s new Multifunctional Product (ref erred to as “MFP”), and the new accessories 
installed with the initial in stallation of the MFP, against any defects in material and workmanship for 
a period of one (1) year, or 300,000 copies/prints from  date of installation, whichever first occurs.  In 
the event the MFP or an accessory is found to  be defective within the warranty period, Kyocera’s 
only obligation and the Customer’s exclusive reme dy shall be replacement of any defective parts. 
Kyocera shall have no obligation to furnish labor.
This warranty is valid only for th e original retail purchaser (referre d to as the “Customer”) of a new 
Kyocera MFP in the United States of America or Canada, base d upon the country of purchase.
In order to obtain performance of this warranty, th e Customer must immediately notify the Authorized 
Kyocera Dealer from whom the product was purchased.   If the Kyocera Dealer is not able to provide 
service, write to Kyocera at the  address below for the name and address of the Authorized Kyocera 
Dealer in your area or check Kyocer a’s website at www.kyoceramita.com/us
.
This warranty does not cover MFP’s or accessories, which:  (a) have become damaged due to 
operator negligence, misuse, accidents, improper st orage or unusual physical or electrical stress,  
(b) have used parts or supplies which are not genuine Kyocera brand parts or supplies,  (c) have 
been installed or serviced by a technician not employed by Kyocera or an Authorized Kyocera 
Dealer, or  (d) have had the serial number modified, altered, or removed. 
This warranty does not cover Maintenance Kits  or the components of Maintenance Kits, which 
consist of the developing unit, the drum unit, the tran sfer roller, the fixing unit and the feed roller unit, 
which have a separate warranty.
This warranty gives the Customer specific legal ri ghts.  The Customer may also have other rights, 
which vary from state to state, or province to pr ovince.  Neither the seller, nor any other person, is 
authorized to extend the time period or expand this warranty on behalf of Kyocera.
THIS WARRANTY IS MADE IN LIEU OF  ALL OTHER WARRANTIES AND CONDITIONS, 
EXPRESS OR IMPLIED, AND KYOCERA SPECIFIC ALLY DISCLAIMS ANY IMPLIED WARRANTY 
OR CONDITION OF MERCHANT ABILITY OR FITNESS FOR A PAR TICULAR PURPOSE.  THIS 
WARRANTY SHALL NOT EXTEND TO, AND KY OCERA SHALL NOT BE LIABLE FOR, ANY 
INCIDENTAL OR CONSEQUENTIAL DAMAGES WH ICH MAY ARISE OUT OF THE USE OF, OR 
INABILITY TO USE, THE MFP.
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Laser Safety (Europe)
Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine 
is hermetically sealed within the protective housing and extern al cover. In the normal operation of the product by user, 
no radiation can leak from the machine.
This machine is classified as Class 1 laser product under IEC 60825-1:2007.
Caution:  Performance of procedures other th an those specified in this manual may result in hazardous radiation 
exposure.
These labels are attached to the laser scanner unit inside the machine and are not in a user access area.
The label shown below is attached on the right side of the machine.
Legal Restriction on  Copying/Scanning
• It may be prohibited to copy/scan copyrighted ma terial without permission of the copyright owner.
• Copying/Scanning the following items is pr ohibited and may be penalized by low.
It may not be limited to these item s. Do not knowingly copy/scan the it ems that are not to be copied/scanned.
Paper money
Bank note
Securities
Stamp
Passport
Certificate
• Local laws and regulations may prohibit or restrict  copying/scanning of other items not mentioned above.
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Legal and Safety Information
Please read this information before using your machine. This chapter provides information on the 
following topics.
• Legal Information...... .................................................... xxii
• Regarding Trade Names ........................... ................... xxii
• Energy Saving Control Function.. ................................ xxvi
• Automatic 2-Sided Copy Functi on ............................... xxvi
• Paper Recycling .......... ................................................ xxvi
• Energy Star (ENERGY STAR
®) Program ....... ............. xxvi
• About this Operation Guide ....... ................................. xxvii
• Conventions in This Guide ........ .................................. xxxi
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Legal Information
Copying or other reproduction of all or part of this guide without the prior written consent of Kyocera Mita Corporation 
is prohibited.
Regarding Trade Names
• PRESCRIBE and ECOSYS  are trademarks of Kyocera Corporation.
• KPDL is a trademark of Kyocera Corporation.
• Microsoft, MS-DOS, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft  Corporation in the U.S.A. and/or other countries.
• Windows Me, Windows XP and Windows Vista are trademarks of Microsoft Corporation.
• PCL is a trademark of Hewlett-Packard Company.
• Adobe Acrobat, Adobe Reader and PostScript  are trademarks of Adobe Systems, Incorporated.
• Ethernet is a registered trademark of Xerox Corporation.
• Novell and NetWare are registered trademarks of Novell, Inc.
• IBM and IBM PC/AT are trademarks of Inte rnational Business Machines Corporation.
• Power PC is a trademark of IBM in the U.S.A. and/or other countries.
• AppleTalk is a registered trademark of Apple Computer, Inc.
• TrueType is a registered trademark of Apple Computer, Inc.
• TypeBankG-B, TypeBankM-M and Typebank-OCR are trademarks of TypeBank
®.
• All European language fonts installed in this mach ine are used under licensing agreement with Monotype 
Imaging Inc.
• Helvetica, Palatino and Times are regi stered trademarks of Linotype-Hell AG.
• ITC Avant Garde Gothic, ITC Bookman, ITC ZapfChancery and ITC ZapfDingbats are registered trademarks of  International Type-face Corporation.
• UFST™ MicroType
® fonts by Monotype Imaging Inc. are installed in this machine.
• This machine contains the software having modules developed by Independent JPEG Group.
All other brands and product names are registered trademarks or trademarks of their respective companies. The 
designations ™ and ® will not be us ed in this Operation Guide.
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GPL
Firmware of this machine is using in part the GPL applied codes (www.fsf.org/copyleft/ gpl.html). Please access 
“http://www.kyoceramita .com/gpl” for more information on how to make GPL applied codes available.
Open SSLeay License
Copyright (c) 1998-2006 The OpenSSL Project. All rights reserved.
Redistribution and use in source and bi nary forms, with or without modification, are permitted provided that the 
following conditions are met:
1Redistributions of source code must retain the above c opyright notice, this list of conditions and the following 
disclaimer. 
2Redistributions in binary form must reproduce the ab ove copyright notice, this list of conditions and the 
following disclaimer in the documentation and/or  other materials provided with the distribution.
3All advertising materials mentioning features or use of this software must display the following 
acknowledgment: 
“This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http://
www.openssl.org/)” 
4The names “OpenSSL Toolkit” and “OpenSSL Project”  must not be used to endorse or promote products 
derived from this software without prior written permission.
For written permission, please contact [email protected].
5Products derived from this software may not be called “OpenSSL” nor may “OpenSSL” appear in their names 
without prior written permissi on of the OpenSSL Project.
6Redistributions of any form whatsoever must retain the following acknowledgment: “This product includes 
software developed by the OpenSSL Project for us e in the OpenSSL Toolkit (http://www.openssl.org/)”
THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND AN Y EXPRESSED OR IMPLIED 
WARRANTIES, INCLUDING,  BUT NOT LIMITED TO, THE
IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE 
DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PR OJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY 
DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, 
BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE  GOODS OR SERVICES; LOSS OF USE, DATA, OR 
PROFITS; OR BUSINESS INTER RUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, 
WHETHER IN CONTRACT, STRICT LIABILITY, OR  TORT (INCLUDING NEGLIGENCE OR OTHERWISE) 
ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF 
SUCH DAMAGE.
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Original SSLeay License
Copyright (C) 1995-1998 Eric Young ([email protected]) All rights reserved.
This package is an SSL implementation written by Eric Young (eay@cry ptsoft.com). The implementation was written 
so as to conform with Netscapes SSL.
This library is free for commercial and non-commercial  use as long as the following conditions are aheared to. The 
following conditions apply to all code found in this distribution, be it the RC4, RSA,  lhash, DES, etc., code; not just the 
SSL code. The SSL documentation included  with this distribution is covered by the same copyright terms except that 
the holder is Tim Hudson ([email protected]).
Copyright remains Eric Young’s, and as such any Copyright notices in the code are not to be removed.
If this package is used in a product, Eric Young should be  given attribution as the author of the parts of the library 
used.
This can be in the form of a textual message at program star tup or in documentation (online or textual) provided with 
the package.
Redistribution and use in source and bi nary forms, with or without modification, are permitted provided that the 
following conditions are met:
1Redistributions of source  code must retain the copyright notice,  this list of conditions and the following 
disclaimer.
2Redistributions in binary form must reproduce the ab ove copyright notice, this list of conditions and the 
following disclaimer in the documentation and/or  other materials provided with the distribution.
3All advertising materials mentioning features or use of this software must display the following 
acknowledgement:
 “This product includes cryptographic software  written by Eric Young ([email protected])”
The word ‘cryptographic’ can be left out if the rouines  from the library being used are not cryptographic related 
:-).
4If you include any Windows specific  code (or a derivative thereof) from the apps directory (application code) you 
must include an acknowledgement:
 “This product includes software written by Tim Hudson ([email protected])”
THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES, 
INCLUDING, BUT NO T LIMITED TO, THE IMPLIED WARRANTIES  OF MERCHANTABILITY AND FITNESS FOR 
A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE  AUTHOR OR CONTRIBUTORS BE 
LIABLE FOR ANY DIRECT, INDIRE CT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES 
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF  SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, 
DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF 
LIABILITY, WHETHER IN CONTRACT, STRICT LIAB ILITY, OR TORT (INCLUDING NEGLIGENCE OR 
OTHERWISE) ARISING IN ANY WAY  OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE 
POSSIBILITY OF SUCH DAMAGE.
The licence and distribution terms for any publically available version or derivative of this code cannot be changed. 
i.e. this code cannot simply be copied and put under anot her distribution licence [including the GNU Public Licence.]
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Monotype Imaging License Agreement
1Software shall mean the digitally encoded, machine readable , scalable outline data as encoded in a special 
format as well as the UFST Software.
2You agree to accept a non-exclusive license to use the Software to reproduce and display weights, styles and 
versions of letters, numerals, characters and symbols ( Typefaces) solely for your own customary business or 
personal purposes at the address stat ed on the registration card you return to Monotype Imaging. Under the 
terms of this License Agreement, you ha ve the right to use the Fonts on up to three printers. If you need to have 
access to the fonts on more than three printers, you need to acquire a multi-user license agreement which can 
be obtained from Monotype Imaging. Monotype Imaging retains all rights, title and interest to the Software and 
Typefaces and no rights are granted to you other than a  License to use the Software on the terms expressly set 
forth in this Agreement.
3To protect proprietary rights of Monotype Imaging, you agree to maintain the Software and other proprietary 
information concerning the Typefaces in strict confiden ce and to establish reasonable procedures regulating 
access to and use of the Software and Typefaces.
4You agree not to duplicate or copy the Software or Type faces, except that you may make one backup copy. You 
agree that any such copy shall contain the same proprietary notices as those appearing on the original.
5This License shall continue until the last use of the So ftware and Typefaces, unless sooner terminated. This 
License may be terminated by Monotype  Imaging if you fail to comply with the terms of this License and such 
failure is not remedied within thirty (30) days after notice from Monotype Imaging. When this License expires or 
is terminated, you shall eith er return to Monotype Imaging or destroy all copies of the Software and Typefaces 
and documentation as requested.
6You agree that you will not modify, alter, disassemble, decrypt, reverse engineer or  decompile the Software.
7Monotype Imaging warrants that  for ninety (90) days after delivery, the Software will  perform in accordance with 
Monotype Imaging-published specificat ions, and the diskette will be free from defects in material and 
workmanship. Monotype Imaging does not warrant that the Software is free from all bugs, errors and 
omissions.
The parties agree that all other warranties, expressed or im plied, including warranties of fitness for a particular 
purpose and merchant ability, are excluded.
8Your exclusive remedy and the sole liability of Mo notype Imaging in connection with the Software and 
Typefaces is repair or replacement of defective parts, upon their return to Monotype Imaging.
In no event will Monotype Imagi ng be liable for lost profits, lost data, or any other  incidental or consequential 
damages, or any damages caused by abuse or misapplication of the Software and Typefaces.
9Massachusetts U.S.A. law governs this Agreement.
10You shall not sublicense, sell, lease, or otherwise tran sfer the Software and/or Typefaces without the prior 
written consent of Monotype Imaging.
11Use, duplication or disclosure by the Go vernment is subject to restrictions as set forth in the Rights in Technical 
Data and Computer Software clause at FAR 252-227-7013,  subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as 
appropriate. Further use, duplication or disclosure is subject to restrictions applicab le to restricted rights 
software as set forth in  FAR 52.227-19 (c)(2).
12You acknowledge that you have read this Agreement, understand it, and agree to be bound by its terms and 
conditions. Neither party shall be bound by any statement or representation not contained in this Agreement. 
No change in this Agreement is effe ctive unless written and signed by prop erly authorized representatives of 
each party. By opening this diskette package, you agree  to accept the terms and conditions of this Agreement.
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Energy Saving Control Function
The device comes equipped with a Low Power Mode where energy consumption is reduced after a certain amount 
of time elapses since the device was last used, as well as a  Sleep Mode where printer and fax functions remain in a 
waiting state but power consumption is  still reduced to a minimum when there is  no activity with the device within a 
set amount of time.
Low Power Mode
The device automatically enters Low Power Mode when 2 mi nutes have passed since the device was last used. The 
amount of time of no activity that  must pass before Low Power Mode is activated may be lengthened. For more 
information refer to  Auto Low Power Mode on page 2-8 .
Sleep
The device automatically enters Sleep when 15 minutes ha ve passed since the device was last used. The amount of 
time of no activity that must pass before Sleep is  activated may be lengthened. For more information see  Sleep and 
Auto Sleep on page 2-8 .
Automatic 2-Sided Copy Function
This device includes 2-sided copying as  a standard function. For example, by copying two  1-sided originals onto a 
single sheet of paper as a 2-sided copy, it is possible to  lower the amount of paper used. For more information see 
Duplex Copying on page 3-12 .
Paper Recycling
This device supports the recycled  paper which reduces the load on the environment. Your sales or service 
representative can provide information about recommended paper types.
Energy Star (ENERGY STAR®) Program
We have determined as a participating company in  the International Energy Star Program that this 
product is compliant with the standards laid  out in the International Energy Star Program.
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About this Operation Guide
This Operation Guide contains the following chapters.
Chapter 1 - Part Names
Identifies machine parts and operation panel keys.
Chapter 2 - Preparation before Use
Explains adding paper, placing originals, connecting the machine, and necess ary configurations before first use.
Chapter 3 - Basic Operation
Describes the procedures for basic  copying, printing and scanning.
Chapter 4 - Copying Functions
Describes the functions  you can use when copying.
Chapter 5 - Sending Functions
Describes the functions you ca n use when sending originals.
Chapter 6 - Document Box
Provides a basic guide to using document boxes.
Chapter 7 - Status / Job Cancel
Explains how to check the job  status and job history and how to pause or resume jobs being printed or waiting to print.
Also explains how to check the device status.
Chapter 8 - Default Setting (System Menu)
Describes the System Menu options for general machine operation.
Chapter 9 - Maintenance
Describes cleaning and toner replacement.
Chapter 10 - Troubleshooting
Explains how to handle error messages, paper jams and other problems.
Chapter 11 - Management
Explains user login administration and job accounting.
Appendix
Explains how to enter characters, and  lists the machine specifications.
Introduces the convenient  optional equipment available for this machine.
Provides information on media types and paper  sizes. Also includes a glossary of terms.
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Conventions in This Guide
The following conventions are used depending on the nature of the description.
Convention Description Example
Bold Indicates the operation panel 
keys or a computer screen. Press the 
Start key.
[Regular] Indicates a selection item on the 
Message Display. Select [System].
Italic Indicates a message displayed 
on the Message Display. Ready to copy
 is displayed.
Used to emphasize a key word, 
phrase or references to 
additional information. For more information refer to 
Sleep and 
Auto Sleep on page 2-8.
Note Indicates supplemental 
information or operations for 
reference.
NOTE: 
ImportantIndicates items that are required 
or prohibited so as to avoid 
problems.
IMPORTANT: 
Caution Indicates what must be 
observed to prevent injury or 
machine breakdown and how to 
deal with it.
CAUTION: 
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