Kyocera FS 3040MFP User Manual

							11
11-19
Management
6Press the U or V key to select [Account. List].
7Press the OK  key. Account. List appears.
8Press [Menu] (the  Right Select key), press the  U or  V 
key to select [Add Account], and then press the  OK key.
9Enter the account name and press the  OK key.
10Enter the account code and press the  OK key.
NOTE: Any account ID that has already registered cannot 
be used. Enter any other account ID.
11Press the  U or  V key to select [Exit] and then press the 
OK  key.
Select [Detail] and press the  OK key to see information 
of the registered accounts.
12Account. List is displayed and the new account is added 
to the account list.
Managing Accounts
This changes the registered account information or deletes the account.
Use the procedure below to manage accounts.
NOTE: Refer to  Character Entry Method on Appendix-5  for details on entering characters.
Account. List:a  b 
*********************
k GUI Design
k RD Center
[ Menu ]
k UI R&D DEP.
Menu:a  b 
1  Detail/Edit
2  Delete
*********************3  Add Account
Account Name:T  b 
*                 S
     ABC
[ Text ]
Account ID:   b 
 
*******************S
k Dep.01:a  b 
*********************
2  Detail
1  Exit
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							11-20
Management
1Press the System Menu/Counter key on the main unit 
operation panel.
2In the Sys. Menu/Count. menu, press the  U or V  key to 
select [User/Job Account], and then press the OK  key.
3If user login administration is disabled, the user 
authentication screen appears.  Enter your login user 
name and password and then press [Login]. For this, you 
need to log in with administrator privileges. Refer to 
Adding a User on page 11-6  for the default login user 
name and password.
4In the User/Job Account menu, press the  U or  V key to 
select [Job Account. Set.].
5Press the OK  key. The Job Account. Set. menu appears.
6Press the U or V key to select [Account. List].
7Press the OK  key. Account. List appears.
The procedure differs depending on the details to be edited.
Sys. Menu/Count.:a  b 
*********************
5  User Property
6  Common Settings [ Exit ]
4  User/Job Account
Login User NameL  b 
 
*******************
Login Password:
[ Login ]
User/Job Account:a  b 
1  User Login Set.
*********************
3  Unknown ID Job[ Exit ]
2  Job Account.Set.
Job Account.Set.:a  b 
4  Each Job Account
*********************
6  Default Setting[ Exit ]
5  Account. List
Account. List:a  b 
*********************
k GUI Design
k RD Center[ Menu ]
k UI R&D DEP.
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							11
11-21
Management
Changing account information
1Press the U or V key to select the account whose 
information you want to change, and then press the  OK 
key.
2Press the Y or  Z key to select the item you want to 
change, press [Edit] (the  Right Select key), change 
account information and restriction of use, and then 
press the  OK key.
NOTE: Activate or deactivate restriction. Refer to 
Restricting the Use of the Machine on page 11-23 .
3Repeat step 2 to change items as necessary.
4After completing changing the account information, 
press the OK key again. A confirmation screen appears.
5Press [Yes] (the  Left Select key). The account 
information is changed.  Registered. is displayed and the 
screen returns to Account. List.
Deleting an account
1Press the  U or V  key to select the account you want to 
delete, and then press [Menu] (the  Right Select key).
2Press the U or V key to select [Delete].
Account. List:a  b 
k UI R&D DEP.
*********************
k RD Center
[ Menu ]
k GUI Design
Detail:C  b 
Account Name: 1/7
GUI Design
[ Edit ]
Overwrite.
Are you sure?
z k GUI DESIGN
[ Yes ] [ No ]
Account. List:a  b 
k UI R&D DEP.
*********************
k RD Center [ Menu ]
k GUI Design
Menu:a  b 
1  Detail/Edit
*********************
3  Add Account
2  Delete
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							11-22
Management
3Press the OK key. A confirmation screen appears.
4Press [Yes] (the  Left Select key). The account is 
deleted. Completed.  is displayed and the screen returns 
to Account. List.
Managing the Copier /Printer Counts
You can select how the copying and printing page counts are  shown - either the total of both or each of copying and 
printing individually. The selection may influence re striction on the count and count method. Refer to Restricting the 
Use of the Machine on page 11-23,  Counting the Number of Pages Printed on page 11-31  and Printing an Accounting 
Report on page 11-35 for details. 
Use the procedure below to set the counting methods.
1Press the System Menu/Counter  key on the main unit 
operation panel.
2In the Sys. Menu/Count. menu, press the  U or V  key to 
select [User/Job Account], and then press the OK  key.
3If user login administration is disabled, the user 
authentication screen appears.  Enter your login user 
name and password and then press [Login]. For this, you 
need to log in with administrator privileges. Refer to 
Adding a User on page 11-6  for the default login user 
name and password.
NOTE: Refer to  Character Entry Method on Appendix-5  for 
details on entering characters.
4In the User/Job Account menu, press the  U or  V key to 
select [Job Account. Set.].
Delete.
Are you sure?
z k UI R&D DEPT.
[ Yes ] [ No ]
Sys. Menu/Count.:a  b 
*********************
5  User Property
6  Common Settings [ Exit ]
4  User/Job Account
Login User NameL  b 
 
*******************
Login Password:
[ Login ]
User/Job Account:a  b 
1  User Login Set.
*********************
3  Unknown ID Job[ Exit ]
2  Job Account.Set.
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							11
11-23
Management
5Press the OK key. The Job Account. Set. menu appears.
6Press the U or V key to select [Default Setting].
7Press the OK  key. The Default Setting menu appears.
8Press the U or V key to select [Copy/Print Count].
9Press the OK  key. Copy/Print Count appears.
10Press the U or V key to select [Total] or [Split].
11Press the OK  key.
Completed.  is displayed and the screen returns to the 
Default Setting menu.
Restricting the U se of the Machine 
This section explains how to restrict the use of the machine by account or the number of sheets available.
The items that can be re stricted differ depending on whether  [Split] or [Total] is selected for Managing the Copier/
Printer Counts on page 11-22 .
Job Account.Set:a  b 
*********************
2  Account Report
3  Total Accounting
[ Exit ]
1  Job Accounting
Default Setting:a  b 
1  Apply Limit
*********************
3  Counter Limit [ Exit ]
2  Copy/Print Count
Copy/Print Count:a  b 
1  Total
*********************2 *Split
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							11-24
Management
Restriction Items‹ [Split] selected for  Copier/Printer Count
‹  [Total] selected for  Copier/Printer Count
Applying Restriction
Restriction can be applied in two modes as follows: 
Use the procedure below to select a restriction method.
1Follow steps 1 to 7 of Managing Accounts on page 11-
18 . 
2In Account. List, press the  U or  V key to select the 
account to which you want to set restriction of use, and 
then press the  OK key.
Item
Detail
Print Restriction 
(Copier) Limits the number of sheets used for copying.
Print Restriction 
(Printer) Limits the number of sheets used for printing.
Scan Restriction 
(Others) Limits the number of sheets scanned (excludes 
copying and sending fax).
Fax TX 
Restriction Limits the number of sheets sent by fax. (For FS-
3140MFP only)
Item Detail
Print Restriction Limits the total number of sheets used for copying  and printing.
Scan Restriction 
(Others) Limits the number of sheets scanned (excludes 
copying).
Fax TX 
Restriction Limits the number of sheets sent by fax. (For FS-
3140MFP only)
Item Description
Off No restriction given
Counter Limit Restricts the print counter in one-page increments  up to 9,999,999 copies.
Reject Usage  Restriction is applied.
Account. List:a  b 
k UI R&D DEP.
*********************
k RD Center [ Menu ]
k GUI Design
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							11
11-25
Management
3Press the Y or Z key to select the item to be restricted 
and then press [Edit] (the  Right Select key).
When selecting [Split] in Copy/Print Count, screen changes 
as shown in the left.
4Press the U  or V key to select the desired restriction 
method and then press the OK  key.
If you select [Counter Limit], enter the upper limit number 
of pages in the next screen, and then press the  OK key.
5Repeat step 3 to 4 to set items as necessary.
6Press the  OK key again. A confirmation screen appears.
7Press [Yes] (the  Left Select key). The restriction of use 
is changed.  Registered. is displayed and the screen 
returns to Account. List.
Detail:C  b 
Print Restrict.: 4/6
Off [ Edit ]
Detail:C  b 
Print Restrict.: 4/7
Copier
Off [ Edit ]
Print Restrict.:a  b 
*********************
2  Counter Limit
3  Reject Usage[ Exit ]
1 *Off
Limit Pages:D  b 
    (1 - 9999999)
      
**123456*pages
Overwrite.
Are you sure?
z k GUI DESIGN
[ Yes ] [ No ]
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							11-26
Management
Applying Limit of Restriction
This specifies how the machine behaves when the counter has reached the limit of restriction. The table below 
describes the action taken.
Use the procedure below to apply the restriction limit.
1Press the System Menu/Counter  key on the main unit 
operation panel.
2In the Sys. Menu/Count. menu, press the  U or V  key to 
select [User/Job Account], and then press the OK  key.
3If user login administration is disabled, the user 
authentication screen appears.  Enter your login user 
name and password and then press [Login]. For this, you 
need to log in with administrator privileges. Refer to 
Adding a User on page 11-6  for the default login user 
name and password.
NOTE: Refer to  Character Entry Method on Appendix-5  for 
details on entering characters.
4In the User/Job Account menu, press the  U or  V key to 
select [Job Account. Set.].
5Press the OK  key. The Job Account. Set. menu appears.
Item
Description
Immediately *
* The next job will be prohibited in sending or in storing in the box.
Job stops when the counter reaches its limit. 
Subsequently  Printing/scanning of the job continues but the  subsequent job will be rejected.
Alert Only Job continues while  displaying an alert message.
Sys. Menu/Count.:a  b 
*********************
2  User Property
3  Common Settings
[ Exit ]
1  User/Job Account
Login User NameL  b 
 
*******************
Login Password:
[ Login ]
User/Job Account:a  b 
1  User Login Set.
*********************
3  Unknown ID Job[ Exit ]
2  Job Account.Set.
Job Account.Set.:a  b 
4  Each Job Account
5  Account. List
*********************
[ Exit ]
6  Default Setting
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							11
11-27
Management
6Press the U or V key to select [Default Setting].
7Press the OK  key. The Default Setting menu appears.
8Press the U or V key to select [Apply Limit].
9Press the OK  key. Apply Limit appears. 
10Press the U or V key to select [Immediately], 
[Subsequently] or [Alert Only].
11Press the OK  key.
Completed.  is displayed and the screen returns to the 
Default Setting menu.
Default Setting:a  b 
*********************
2  Copy/Print Count
3  Counter Limit
[ Exit ]
1  Apply Limit
Apply Limit:a  b 
1  Immediately
*********************
3  Alert Only[ Exit ]
2 *Subsequently
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							11-28
Management
Default Counter Limit
When you add a new account, you can change the default restrictions on the number of sheets used.
You can set any number from 1 to 9,999,999 in 1-sheet increments.
The items that can be set differ depending on  whether [Split] or [Total] is selected for Managing the Copier/Printer 
Counts on page 11-22 .
Available Settings ‹ [Split] selected for  Copier/Printer Count
‹  [Total] selected for  Copier/Printer Count
Use the procedure below to specify the counter limits.
1Press the System Menu/Counter  key on the main unit 
operation panel.
2In the Sys. Menu/Count. menu, press the  U or V  key to 
select [User/Job Account], and then press the OK  key.
Item
Detail
Copy Restriction Sets the default restriction on the number of sheets  used for copying. 
Print Restriction Sets the default restriction on the number of sheets  used for printing.
Scan Restriction 
(Other) Sets the default restriction on the number of sheets 
used for scanning (excludes copying).
FAX TX 
Restriction Sets the default restriction on the number of sheets 
used for sending faxes. (For FS-3140MFP only)
Item Detail
Print Restriction Sets the default restriction on the total number of  sheets used for copying and printing.
Scan Restriction 
(Other) Sets the default restriction on the number of sheets 
used for scanning (excludes copying).
FAX TX 
Restriction Sets the default restriction on the number of sheets 
used for sending faxes. (For FS-3140MFP only)
Sys. Menu/Count.:a  b 
*********************
2  User Property
3  Common Settings
[ Exit ]
1  User/Job Account
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