Kyocera FS 3040MFP User Manual

							8
8-103
Default Setting (System Menu)
6Press the U or V key to select [Add Address].
7Press the OK  key. Add Address appears.
8Press the U or V key to select [Contact].
9Press the OK  key. This displays  the screen for editing 
destinations.
NOTE: If the maximum number of destinations has already 
been registered, th e screen will display Registered numbers 
exceeded. and return to the Address Book.
10Enter each item and then press the  OK key. Registered. 
is displayed and the screen returns to the Address Book 
list screen.
Refer to the descriptions below for how to enter each 
item.
Entering Contact Name
1Press the Y or  Z key to select [Contact Name].
2Press [Edit] (the  Right Select key). An entry screen 
appears.
3Enter the contact name.
If creating a new contact name, the address number 
allocated to the destination is already entered.
4Press the OK  key. The contact name is registered.
Add Address:a  b 
*********************
2  Group
1  Contact
Detail:C  b 
Contact Name 1/7
Sally
[ Edit ]
Detail:C  b 
Contact Name 1/7
Sally
[ Edit ]
Contact Name:A  b 
Sally
*
S
     ABC
[ Text ]
Downloaded From ManualsPrinter.com Manuals 
						

							8-104
Default Setting (System Menu)
Entering E-mail Address
1Press the Y or Z key to display E-mail Address.
2Press [Edit] (the  Right Select key). An entry screen 
appears.
3Enter the e-mail address.
NOTE: Destination can be specified using the Address 
Book or the One-touch keys. Refer to  Specifying 
Destination on page 3-26.
4Press the OK key. The e-mail address is registered.
Entering Folder (SMB/FTP) Address
Folder (SMB) Address
The table below explains the items to be entered.
Detail:C  b 
p E-mail Address: 4/7
t_maury@###########.
N
[ Edit ]
Address Entry:B  b 
*
     ABC
[ Text ]
Item Description Max. No. of Characters
Host Name*
*  If you specify a port number other than  the default (139), use the Host name: 
port number format. (E .g. SMBhostname: 140)
Host name or IP address of the 
sending computer 64 chars
Path Path to the fold er used to save 
files
E.g. \User\ScanData 128 chars
Login User Name User name for folder access For example,
abcdnet\james.smith 64 chars
Login Password Password for folder access 64 chars
Downloaded From ManualsPrinter.com Manuals 
						

							8
8-105
Default Setting (System Menu)
Folder (FTP) Address
The table below explains the items to be entered.
1Press the Y or Z key to display Folder(SMB) or 
Folder(FTP).
2Press [Edit] (the  Right Select key). An entry screen 
appears.
3Enter the host name.
NOTE: Destination can be specified using the Address 
Book or the One-touch keys. Refer to  Specifying 
Destination on page 3-26 .
Enclose the IPv6 address in brackets [ ].
4Press the OK key. Path appears.
Item
Description Max. No. of Characters
Host Name*
* If you specify a port number other than  the default (21), use the Hostname: port 
number format. (E.g. FTPhostname: 140)
Host name or IP address of the 
sending computer 64 chars
Path Path to the fold er used to save 
files
E.g. \User\ScanData 128 chars
Login User Name User name for folder access For example,
abcdnet\james.smith 64 chars
Login Password Password for folder access 64 chars
Encryption If secure  communication is On, 
encryption method can be 
selected from Auto, DES, 3DES 
and AES. -
Detail:C  b 
G Folder(SMB): 4/6
Ntid7004
[ Edit ]
Host Name(SMB):A  b 
RD Center
*
     ABC
[ Text ]
Host Name(FTP):A  b 
RD Center
*
     ABC
[ Text ]
or
Path:A  b 
RD3\report
*
     ABC
[ Text ]
Downloaded From ManualsPrinter.com Manuals 
						

							8-106
Default Setting (System Menu)
5Enter the path name.
6Press the OK key. Login User Name appears.
7Enter the login user name.
8Press the OK key. Login Password appears.
9Enter the login password.
10Press the OK key. A confirmation screen appears.
NOTE: If the screen for confirming the entry of a new 
destination ( page 8-87) is set to [On], sc reens to confirm the 
entered host name and path name appear. Enter the same 
host name and path name again and press the  OK key on 
their respective screens.
11Press [Yes] (the  Left Select key). This makes a 
connection with the entered destination.
If the connection is successful,  Connected. is displayed 
on the screen. Press [OK] (the  Right Select key). 
Completed.  is displayed and the folder (SMB/FTP) 
address is registered.
If the connection failed,  Cannot connect. is displayed. 
Press [OK] (the  Right Select key). The screen shown in 
step 2 reappears. Check and re-enter the destination.
Login User Name:A  b 
Maury
*S
     ABC
[ Text ]
Login Password:A  b 
OOOOOOOOOOO*
     ABC
[ Text ]
Check the connection.
Are you sure?
[ Yes ] [ No ]
Dest. Confirm.:a  b 
p Morgan@###########N
b
 0667640000*********
b 0667741234 [ Exit ]
Downloaded From ManualsPrinter.com Manuals 
						

							8
8-107
Default Setting (System Menu)
Address Number
Address Number is an ID for a destination. When creating a new destination, the smallest unused address number 
is automatically allocated. You can select any available number out of 100 numbers for individuals and 20 numbers 
for groups.
1Press the Y or  Z key to display Address Number.
2Press [Edit] (the  Right Select key). An entry screen 
appears.
3Press the U  or V key or the numeric keys to enter the 
address number.
4Press the OK  key. The address number is registered.
NOTE: If you enter an address number that is already 
registered, the screen will display  This address number is 
already registered. and return to the screen of step 2.
Adding a Group
Compile two or more individuals into a  group. Designations in the group can be added at the same time. When adding 
a group, a maximum of 20 groups can be added in the Address Book.
NOTE: If user login administration is enabled, you can only edit destinations in  the Address Book by logging in with 
administrator privileges.
Before adding a group in the Address Book, the individuals to  be included in the group must be added first. Up to 
100 destinations for the e-mail, 100 de stinations for the FAX, and the total of 10 destinations for the FTP and SMB 
can be registered per a group.
Use the procedure below to register a group.
1In the Sys. Menu/Count. menu, press the  U or V  key to 
select [Edit Destination].
Detail:C  b 
Address Number: 6/6
053
[ Edit ]
Address Number:D  b 
     (001 - 120)
      
*****053*
Sys. Menu/Count.:a  b 
9  FAX
:  Document Box
*********************
[ Exit ]
;  Edit Destination
Downloaded From ManualsPrinter.com Manuals 
						

							8-108
Default Setting (System Menu)
2Press the OK key. The Edit Destination menu appears.
3Press the U or V key to select [Address Book].
4Press the OK  key. The Address Book list screen 
appears.
5Press [Menu] (the  Right Select key). Menu appears.
6Press the U or V key to select [Add Address].
7Press the OK  key. Add Address appears.
8Press the U or V key to select [Group].
9Press the OK  key. This displays  the screen for editing 
groups.
NOTE: If the maximum number of groups has already been 
registered, the screen will display  Registered numbers 
exceeded. and return to the Address Book.
10Enter each item and then press the  OK key. Registered. 
is displayed and the screen returns to the Address Book 
list screen.
Refer to the descriptions below for how to enter each 
item.
Edit Destination:a  b 
*********************
2  Print List
[ Exit ]
1  Addressbook
Addressbook:a  b 
*********************
l Fiala
l Maury[ Menu ]
k Design
Menu:a  b 
1  Detail/Edit
2  Delete
*********************3  Add Address
Add Address:a  b 
1  Contact
*********************2 *Group
Detail:C  b 
Group Name: 1/4
Sales Section
[ Edit ]
Downloaded From ManualsPrinter.com Manuals 
						

							8
8-109
Default Setting (System Menu)
Entering Group Name
1Press the Y or Z key to display Group Name.
2Press [Edit] (the  Right Select key). An entry screen 
appears.
3Enter the group name.
If creating a new group name, the address number 
allocated to the destination is already entered.
4 Press the  OK key. The group name is registered.
Entering Group Member
1Press the Y or  Z key to display Group Member.
2Press [Edit] (the  Right Select key). This displays the list 
of destinations registered to the group.
3Press [Menu] (the  Right Select key). The group editing 
menu appears.
4Press the U  or V key to select [Add Member].
Detail:C  b 
Group Name: 1/4
Sales Section
[ Edit ]
Group Name:A  b 
Sales
*
S
     ABC
[ Text ]
Detail:C  b 
Group Member: 2/3
30
[ Edit ]
Group Member:a  b 
*********************
b Morgan
G Morgan[ Menu ]
p Sally
Menu:a  b 
*********************
2  Delete
3  Add Member
1  Detail
Downloaded From ManualsPrinter.com Manuals 
						

							8-110
Default Setting (System Menu)
5Press the OK key. This displays th e list of destinations 
registered in the Address Book.
NOTE: If 100 members have already been registered in the 
group, the screen will display  Registered numbers 
exceeded. and return to the Group Member.
6Press the U or  V key to select the destination you want 
to add to the group.
7Press the OK  key. This displays the sending address 
registered to the selected destination.
8Press the U  or V key to select the sending address.
9Press the OK  key. The selected destination is added to 
the group and the screen returns to Group Member.
NOTE: If you select an individual destination that has 
already been registered to the group, the screen will display 
This address is already registered.  and return to the screen 
of step 7.
Deleting member from group
To delete a member registered to the group, follow the procedure below.
1While Group Member is displayed, press [Edit] (the 
Right Select  key). This displays th e list of destinations 
registered to the group.
2Press the  U or  V key to select the destination you want 
to delete.
3Press [Menu] (the  Right Select key). The group editing 
menu appears.
4Press the U  or V key to select [Delete].
Contacts:a  b 
*********************
l Maury
l Morgan
[ Menu ]
l Fiala
l Sally:a  b 
b 0667643277
p sally@###########.N
G
 Ntid7004 [ Menu ]
Group Member:a  b 
*********************
b Morgan
G Morgan[ Menu ]
p Sally
Menu:a  b 
1  Detail
*********************
3  Add Member
2  Delete
Downloaded From ManualsPrinter.com Manuals 
						

							8
8-111
Default Setting (System Menu)
5Press the OK key. A confirmation message appears.
6Press [Yes] (the  Left Select key). Completed.  is 
displayed and the screen returns to Group Member.
Entering Address Number
Address Number is an ID for a destination. When creati ng a new destination, the smallest unused address number 
is automatically allocated. You can select any available number out of 100 numbers for individuals and 20 numbers 
for groups.
1Press the Y or  Z key to display Address Number.
2Press [Edit] (the  Right Select key). An entry screen 
appears.
3Press the U  or V key or the numeric keys to enter the 
address number.
4Press the OK  key. The address number is registered.
NOTE: If you enter an address number that is already 
registered, the screen will display  This address number is 
already registered. and return to the screen of step 2. 
Editing a Destination
Edit/delete the destinations (individ uals) you added to the Address Book.
Use the procedure below to edit a destination.
1In the Sys. Menu/Count. menu, press the  U or V  key to 
select [Edit Destination].
Delete.
Are you sure?
z p Sally
[ Yes ] [ No ]
Detail:C  b 
Address Number: 4/4
019
[ Edit ]
Address Number:D  b 
     (001 - 120)
      
*****053*
Sys. Menu/Count.:a  b 
9  FAX
:  Document Box
*********************
[ Exit ]
;  Edit Destination
Downloaded From ManualsPrinter.com Manuals 
						

							8-112
Default Setting (System Menu)
2Press the OK key. The Edit Destination menu appears.
3Press the U or V key to select [Address Book].
4Press the OK  key. The Address Book list screen 
appears.
5Press the  U or  V key to select the destination you want 
to edit.
6Press [Menu] (the  Right Select key). Menu appears.
7Press the U or V key to select [Detail/Edit].
8Press the OK  key. This displays  the screen for editing 
the selected destination.
The screen shown is the one when an individuals 
destination is selected.
9Edit items as necessary.
For how to edit each item, refer to  Adding an Individual 
Destination on page 8-102  and Adding a Group on page 
8-107 .
10After completing editing, press the  OK key. A 
confirmation screen appears.
11Press [Yes] (the  Left Select key). Registered.  is 
displayed and the screen returns to the Address Book list 
screen.
Edit Destination:a  b 
*********************
2  Print List
[ Exit ]
1  Addressbook
Addressbook:a  b 
*********************
l Fiala
l Maury[ Menu ]
k Design
Menu:a  b 
*********************
2  Delete
3  Add Address
1  Detail Edit
Detail:A  b 
Contact name 1/7
Sally
[ Edit ]
Overwrite.
Are you sure?
z p Sally
[ Yes ] [ No ]
Downloaded From ManualsPrinter.com Manuals