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Vodavi Starplus Hybrid Key Telephone System Installation Manual
Vodavi Starplus Hybrid Key Telephone System Installation Manual
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. MAP 2. CO lines 1-28 and station 100-l 13 appear in sequential order with 6 button pro- grammed as features on the button. b MAP 3. Stations 114-l 57 appear in sequential order with the bottom 6 buttons programmed as features.Provides the receiving station with DSS buttons when used in conjunction with DSS Map 2 for a full 28x56 CO/Station map- ping. DSWDLS Console Maps 2 & 3 CO Line ringing on Map 1,2 is determined by CO Line Ringing Assignments. 220.13 RELEASE KEY Allows the user to disconnect calls while off-hook, speeding up call handling time (MAP I,3 only). issue 1, November 1991 220-3
sTARPLUS@ SPD 1428 & 2856 Digital Key Telephone Systems SECTION 300 - STATION FEATURE OPERATION 300.1 INTRODUCTION The Starplus Digital (SPD) Key Telephone System has a wide variety of features and flexible program- ming, allowing each telephone user to program his/her telephone to meet his/her own individual needs. This section of the manual contains the operating instructions for key telephone and Single Line users and includes an illustration of the key telephone used in the Starplus Digital (SPD) Key Telephone System and description of the keys on the telephones and their functions. It is designed to provide step-by-step instructions for operating the Digital Terminals and Single Line telephones in the system. Visual and audible cues which accompany the various steps in the operation of the features are also include Literature similar to these operating instructions has been prepared for use by the customer in the form of Station, SLT, and Attendant Users Guides. 300.2 KEY TELEPHONE STATION FEA- TURES Each Starplus Digital (SPD) Key Telephone System provides the following keys, indicators and features: HANDSET AND SPEAKER are located at the left side of the front panel. A handset is provided to allow confidential conversation when desired. Lifting the handset from its cradle (going off-hook) disengages the station’s built-in speaker. The speaker is located directly below the center portion of the handset. The station may be operated with the handset on-hook. When this occurs, audio is transmitted to the station user through the station’s speaker. HOLD button enables you to place an outside caller on hold. TRANSFER (TRANS) button is used to transfer an outside call from one station to another. FLASH button is used to terminate an outside call and restore dial tone without having to hang up the handset. It is also used to transfer calls behind a PBX or Centrex within those systems. SPEED button provides you with access to speed dialing, save number redial and last number redial. This button is also used to access speed dial and flex button programming. MUTE button allows you to switch the built-in micro- phone on or off when using the speakerphone, or the handset microphone when using the handset. A flex button must be assigned to use this feature. ON/OFF button enables you to make a telephone call without lifting the handset. It turns the telephone on and off when using the speakerphone. FLEXIBLE BUTTONS are used to access idle out- side lines, provide DSS/BLF for internal stations, access speed dial number and activate features. These buttons are programmed by the individual station user. The default flex feature buttons are described below: CAMP-ON (flex) button enables you to alert a busy party that an outside line is on hold and waiting for them. A flex button must be as- signed to use this feature. LINE QUEUE (flex) button allows you to queue onto an outside line when all lines in a group are busy. Your station is placed in queue awaiting a line in the same group to become available. A flex button must be assigned to use this feature. CALL BACK (flex) button allows you to initiate an automatic call back request to another busy station. As soon as that station becomes idle, the station that left the call back request is signalled. A flex button must be assigned to use this feature. PICK UP (flex) button allows you to pickup a tone ringing intercom call, transferred, incom- ing, or recalling outside line call to a specific unattended station either by group or directed call pick-up. MESSAGE WAIT (MSG WAIT) (flex) button allows you to initiate a message waiting indica- tion at stations that are busy, unattended, or in Do Not Disturb. Message Waiting Callback request left at your station will indicated by a flashing Msg Wait LED. CALL FWD (flex) button allows you to forward your calls to another station. DO NOT DISTURB (DND) (flex) button allows the user to place his/her telephone into a Do Not Disturb mode to eliminate incoming outside line ringing, intercom calls, transfers and paging announcements. The station in DND can use the telephone to make normal outgoing calls. On Attendant stations, this button becomes the system Night Mode button. A flex button must be assigned to use fhis feature. CONFERENCE (CONF) (flex) button is used to establish and build conference calls. Issue 1, November 1991 300-l
Digital Key Telephone Systems sTARPLUS@ SPD 1428 & 2856 OUTSIDE CALLS are announced by a tone signal repeated every 3.2 seconds. The corresponding out- side line indicator will flash slowly. INTERCOM CALLS can be tone ringing or voice announce If it is voice announced, the receiving station will receive 2 bursts of tone prior to the announcement. If it is a tone ringing call, the receiv- ing station will hear a tone ring every 2.4 seconds. Figure 300-l 34 Button Digital Display Terminal 300-2 Issue 1, November i991
Table 366-l Starplus Digital Terminal Numbering Plan loo-127 Station Intercom Numbers (SPD 1428) 108-155 Station Intercom Numbers (SPD 2856) 199 Modem via DISA access 22 tc1 Call Park Location 6-7 (system) 228 Personal Park 33 WI Hunt Group Pilot Numbers O-7 MM Voice Mail Group Pilot Numbers 6-7 420 goo
Digital Key Telephone Systems STARPLUS@ SPD 1428 & 2856 300.3 ANSWERING AN OUTSIDE CALL a. b. Lift handset. Press slow flashing outside line button, or Loop button. (If your telephone is programmed with Preferred Line Answer, you may answer an outside line by lifting the handset.) 300.4 PLACING AN OUTSIDE CALL ON HOLD a. If your system is programmed for Exclusive Hold Preference, press HOLD button once for Exclusive Hold and twice for System Hold. b. If your system is programmed for System Hold Preference, press HOLD button once for Sys- tem Hold and twice for Exclusive Hold. 300.5 ANSWERING A RECALL When an outside line has remained on hold for an extended period of time, you will be reminded with a recalling ring. (If Preferred Line Answer is enable, skip Step A.) a. Press outside line, Loop or Pool button flashing at very fast rate. b. Lift handset to converse. 300.6 ACCOUNT CODES When connected to an outside line call: a. b. C. d. Press pre-programmed* ACCOUNT CODE button. Dial account code up to 12 digits. (The other party will not hear the digits being dialed). If account code is less than 12 digits, an [*I must be entered to return to the call. If account codes are forced the account code must be entered prior to dialing the outside number. *Refer to Flexible Button programming 300.7 DISABLE OUTGOING CO LINE AC- CESS The First Attendant station can disable CO lines, preventing outgoing CO calls. a. Lift handset or press ON/OFF button. b. Dial [602]. Confirmation tone is heard c. Depress the line button(s) of the CO Line(s) to be disable Confirmation tone is heard and the CO Line Button LED is flashing. To re-activate the CO Line(s), repeat the steps fol- lowed to disable it. 300.8 PLACING AN OUTSIDE CALL (Auto- a. b. C. matic Line Selection) Press outside line or Pool button. ON/OFF but- ton LED will light and dial tone will be heard. Dial desired party. When called party answers, lift handset to con- verse or use speakerphone. Station user may also dial the individual trunk group access code to access an outside line. 300.9 BACKGROUND MUSIC (Optional) a. Dial [632] on the dial pad, or press the pre-pro- grammed* flexible button. (music is heard) b. Dial [632], or press the pre-programmed* flex- ible button again, and music is discontinue. c. When you pick up the handset or press the ON/OFF button, music is discontinued auto- matically. *Refer to Flexible Button programming 300.10 AUTOMATIC SELECTION Pressing an outside line button, Loop or Pool button; a Speed button; a Station button; or dialing a number in the Starplus Digital (SPD) Key Telephone System Numbering Plan will automatically activate the speakerphone and light the ON/OFF button, if your keyset is programmed as a speakerphone. 300.11 CALL BACK If you dial a telephone that is busy or in DND and want to activate Call Back: a. b. C. d. Press the pre-programmed* CALL BACK but- ton. Hang up. When busy station hangs up, you will be sig- naled. Answer call; station you called will then be signaled. (If your station is busy when signaled, an automatic MSG will be left at your phone.) Only one Call Back request can be left at a station; the second request will be converted to a message wait call back request. *A flex button must be programmed for this feature to operate. Refer to Flexible Button programming 300-4 Issue 1, November 1991
STARPLUS@ SPD 1428 & 2858 Digital Key Telephone Systems 300.12 CALL FORWARD: STATION A. Call Forward - All Calls If you have been given the ability to forward your calls: 1. Lift handset or press ON/OFF button. 2. Press the pre-programmed* FWD button. 3. Press station key or dial intercom number where calls are to be forwarded, including UCD, Voice Mail, and Hunt group pilot num- bers. 4. Replace the handset or press the ON/OFF but- ton. Line Queue, Call back requests, message wait re- quests, and preselected messages are canceled when a station activates call forward. Call back requests are not allowed at a station where a call is forwarded. CO Line calls can be transferred by the receiving station back to the original forwarded sta- tion. A station in the call forward mode may still make outgoing calls. To Remove Call Forwarding: 1. Lift handset or press ON/OFF button. 2. Press the pre-programmed* FWD button. 3. Hang up. *Refer to Flexible Button programming B. Call Forward - No Answer If you have been given the ability to forward your calls: 1. Lift the handset or press ON/OFF button. 2. Press the pm-programmed* FWD button. 3. Dial the Call Forward No Answer code [7j on the dial pad. 4. Dial the 3-digit extension number where calls are to be forwarded. Confirmation tone will be heard. To cancel Call Forwarding: 1. Lift the handset or press the ON/OFF button. 2. Press the pre-programmed* FWD button. *Refer to Flexible Button programming C. Call Forward - Busy If you have been given the ability to forward your calls: 1. Lift the handset or press ON/OFF button. 2. Press the pre-programmed* FWD button. 3. Dial the Call Forward Busy code [8] on the dial pad. 4. Dial the 3-digit extension number where calls are to be forwarded. Confirmation tone will be heard. To cancel Call Forwarding: 1. Lift the handset or press the ON/OFF button. 2. Press the pre-programmed’ FWD button. *Refer to Flexible Button programming D. Call Forward - Busy/No Answer If you have been given the ability to forward your calls: 1. 2. 3. 4. Lift the handset or press ON/OFF button. Press the pre-programmed’ WD button. Dial the Call Forward Busy/No Answer code [9] on the dial pad. Dial the 3-digit extension number where calls are to be forwarded. Confirmation tone will be heard. To cancel Call Forwarding: 1. Lift the handset or press the ON/OFF button. 2. Press the pre-programmed* FWD button. *Refer to Flexible Button programming E. Call Forward - Off-Net (via speed dial) In a speed dial bin, store the number of the off-net location where calls are to be forwarded. Follow instructions provided for storing station or system speed dial numbers. Allows stations to forward intercom and transferred CO calls to an off-net location. 1. 2. 3. OR 4. 5. Line Lift handset or press ON/OFF button. Press the pre-programmed* FWD button. Dial [‘I. Then dial the speed bin number that contains the number where calls are to be forwarded, Press the pre-programmed button for the speed bin. Confirmation tone is heard. FWD button LED is flashing. Queue, Call back requests, message wait re- quests, and preselected messages are canceled when a station activates call forward. Call back requests are not allowed at a station where a call is forwarded. CO Line calls can be transferred by the receiving station back to the original forwarded sta- tion. A station in the call forward mode may still make outgoing calls. I Issue 1, November 1991 300-5
Canceling Off-Net Forwarding 1. Lift handset or press ON/OFF button. 2. Press the pre-programmed* FWD button. CALL FWD button LED is extinguished. *Refer to Flexible Button programming F. Call Forward - UCD Groups If you have been given the ability to forward your calls: 1. Lift the handset or press ON/OFF button. 2. Press the pre-programmed* FWD button. 3. Dial the desired code: m = no answer calls [8] = busy calls [9] = busy and no answer calls. NOTE: Skip the preceding step for immediate for- warding. 4. Dial the 3-digit UCD group pilot number (550- 557) for the group (l-8) where calls are to be forwarded. Confirmation tone will be heard. *Refer to Flexible Button programming To cancel Call Forwarding: 1. Lift the handset or press the ON/OFF button. 2. Press the pre-programmed* FWD button. *Refer to Flexible Button programming G. Call Forward - Voice Mail Groups Intercom and Transferred CO callers may be routed directly to your mail box by forwarding your phone to a voice mail group. Callers will then be greeted by your personal voice mail greeting if available. If you have been given the ability to forward your calls: 1. Lift the handset or press ON/OFF button. 2. Press the pre-programmed* FWD button. 3. Dial the desired code: m = no answer calls [8] = busy calls [9] = busy and no answer calls. NOTE: Skip the preceding step for immediate for- warding. 4. Dial the 3-digit Voice Mail group pilot number (440447) for the group (l-8) where calls are to be forwarded. Confirmation tone will be heard. To cancel Call Forwarding: 1. Lift the handset or press the ON/OFF button. 2. Press the pre-programmed* FWD button. *Refer to Flexible Button programming Digital Key Telephone Systems sTARPLUS@ SPD 1428 & 2856 H. Call Forward - Hunt Groups If you have been given the ability to forward your calls: 1. Lift the handset or press ON/OFF button. 2. Press the pre-programmed* WD button. 3. Dial the desired code: [7j = no answer calls [8] = busy calls [9] = busy and no answer calls. NOTE: Skip the preceding step for immediate for- warding. 4. Dial the 3-digit Hunt group pilot number (330- 337) for the group (l-8) where calls are to be forwarded. Confimation tone will be heard. To cancel Call Forwarding: 1. Lift the handset or press the ON/OFF button. 2. Press the pre-programmed* FWD button. *Refer to Flexible Button programming 300.13 CALL FORWARD: PRESET If a CO Line forwarded by Preset Call Forward encounters a manually forwarded station (Call For- ward - Station), or a station in DND, then the incom- ing CO Line will bypass that station and forward to the next in the chain. If that station is the last in the chain, then the call will not forward any further and will continue to ring at the previous station until answered or terminate. 300.14 CALL FORWARD: CO LINES A. Incoming CO Lines Off-Net (via speed dial) Allows the first attendant station to forward incoming CO calls to an off-net location. In a speed dial bin, store the number of the off-net location where calls are to be forwarded. Follow instructions provided for storing station or system speed dial numbers. a. Dial [603] on the dial pad. b. Dial the CO group access code for the CO Line group to be forwarded or press an individual CO Line button. 81 =CO Group 1 82=CO Group 2 83=CO Group 3 84=CO Group 4 85=CO Group 5 86=CO Group 6 87=CO Group 7 88=All CO Line c. Dial the speed bin number that contains the number where calls are to be forwarded or 300-6 issue 1, November 1991
press the programmed button for the speed bin. Confirmation tone is heard. Canceling Off-Net Forwarding a. Dial [603] on the dial pad. b. Dial the CO group access code or press an individual CO Line button. c. Dial [#I. Confirmation tone is heard. 300.15 CALLING STATION TONE MODE OP- TION Allows a calling station to override a calted stations H or P intercom switch settings. When placing a call to a station and Tone ringing is desired: a. Dial [6#] on the dial pad. b. Dial the 3-digit station extension or press DSS button of desired station. (call tone rings sta- tion). 300.16 CALL PARK To place an outside call on hold and consult with, page, or call an internal party and/or transfer the outside call. While connected to an outside line: a. Press TRANS button. The caller is put on Ex- clusive hold. b. Dial parking location (220 to 227). Hear confir- mation tone. c. If you hear busy tone, press TRANS and dial another parking location. Retrieving a Parked Call a. Lift handset or press ON/OFF button. b. Press the pound [#] button. c. Dial parking location (220 to 227) where the call was parked. 300.17 CALL PICK-UP: GROUP When intercom tone ringing, transferred outside line ringing, recall ringing or initially ringing call is heard at an unattended telephone: a. Lift the handset OR Press the ON/OFF button. b. Dial [#0] on the dial pad or press the pre-pro- grammed* PICK UP button to be connected to the calling party. NOTE: You must be in the same pick up group as the ringing telephone to pick up the call. *Refer to Flexible Button programming STARPLUS@ SPD 1428 & 2856 Digital Key Telephone Systems 300.18 CALL TRANSFER Outside lines can be transferred from one phone to another within the system. The transfer can be either screened (announced) or unscreened toeither an idle or busy station, or UCD or Hunt Group. Screened Transfer a. While connected to an outside line, press sta- tion button where call is to be transferred (if programmed on your teiephone), or press TRANS button and dial station number (100 to 155). b. The called extension signals according to the intercom signal switch position. c. When that extension answers, announce the transfer. d. Hang up to complete transfer. Unscreened Transfer When the called extension begins to signal, hang up to transfer the call (Recall timer starts). Transfer Search a. When attempting to locate a party, press a station key to signal a station or press the TRANS button and dial station desired. b. If the party is not located, press another station key to continue the search, or press the TRAN button and dial the station number. c. If the party is not located, press the TRANS button again and dial another station number to continue the search. d. When the called patty answers, hang up to complete the transfer. Answering a Screened Transfer a. Your intercom will be signaling according to the intercom signal switch position. b. Answer the intercom and receive the transfer notice. c. Press the outside line button or loop button flashing on hold. 300.19 TRANSFERRING CO CALLS TO A STATION FORWARDED TO VIM While connected to a CO line: a. Press the TRANS button and dial the extension number of the station forwarded to voice mail. b. The transferring station hangs up. The CO call will be directed to the mailbox of the forwarded station. NOTE: If the transferring station attempts to super- vise the transfer or just, waits until the voice mail system answers, then it becomes necessary to reac- cess the CO line and re-transfer them and go on- hook before the voice mail system answers. This will ensure that the CO party will hear the personal Issue 1, November 1991 300-7
Digital Key Telephone Systems sTARPLUS@ SPD 1428 & 2856 greeting of the mailbox user and any applicable instructions. 300.20 CAMP-ON If you call a station that is busy and wish to alert them to your call: a. Press the pre-programmed’ CAMP ON button. b. Called station will receive two bursts of ringing. c. Wait for their response d. When called party answers, consult with them or hang up to transfer the call. If a station is in DND, only the attendant can Camp On using the attendant override feature. , ‘A flex button must be programmed for this feature to operate. Refer to Flexible Button programming Answering a Camp On If you are on a connected call, hear two bursts of muted ringing, and your CAMP ON button is flashing, you have a call waiting for you. To answer: a. Press the CAMP ON button. b. Any outside line you are connected to will be placed on hold. You may converse with the station placing the call. c. Press flashing outside line button, if a call is being transferred. If you do not have a pre-programmed* Camp-On button either: a. Go on-hook with present call. Camp-On will ring through, or b. Place present call on hold. Then go on-hook. Camp-On will ring through. *Refer to Flexible Button programming 300.21 CO LINE ACCESS To access outside line: a. Press idle CO line button, Pool button, or dial CO line group access code or LCR access code. b. Dial number desired for outside call. c. Lift handset to converse or use speakerphone. 300.22 QUEUING A station can queue only one line at a time. If you see that a particular outside line is busy and you wish to be placed on a list waiting for that line to become available: To Place a Queue a. Press desired busy outside line button or pool button. (Busy tone is heard) b. Press pre-programmed* LINE QUEUE button c. Hang up. To Answer a Queue If you hear ringing and an outside line of the line group (or a Loop or Group Key), you queued onto is rapidly flashing: a. Lift handset. b. Press flashing outside line button to answer. If your station has been programmed for Preferred Line Answer, you will have the line automatically upon lifting the handset. *A flex button must be programmed for this feature to operate. Refer to Flexible Button programming 300.23 CONFERENCE COMBINATIONS Only stations that have conference enabled will be able to institute a conference. . Add-on Conference: Four internal and one ex- ternal or five party internal . Multi-Line Conference: One internal and two external. Establishing a Conference A maximum of five parties can be included in a conference. The internal party must lift the handset. a. b. C. d. e. f. Lift handset. Select intercom station or dial desired outside party. When called party answers, press the pre-pro- grammed* CONF button. Add next conference party by selecting another outside line or intercom station. When party answers, press the pre-pro- grammed’ CONF button twice. All parties are connected. Exiting a Conference (Controller only) There are three methods of exiting a conference: 1. Press the ON/OFF button to ON, press the MUTE button, and replace the handset (to monitor a conference). Use the following method only if multi-line confer- ence is in progress: 2. Press HOLD button to place outside parties on hold. Hold timer starts. If one of the two parties is internal, that party will be dropped. 3. Press the pre-programmed* CONF and hang up or press the ON/OFF button to leave the other conference parties still connected in an unsupervised conference, CONF button will flash and timer will start. There will be a warning tone before the other parties are dropped. 300-6 Issue 1, November 1991
300.24 DIRECTED CALL PICK-UP When incoming, transferred, or recalling outside line ringing, intercom ringing, or Camp On ringing is heard at an unattended telephone: a. Dial the station number of the known ringing telephone. b. Receive ringback tone, or call announce tone. C. Press the pre-programmed* PICK UP button to answer the call. Re-entering a Conference When the controller re-enters the conference, the disconnect timer is reset. a. Lift handset to re-enter a monitored conference. b. To re-enter a conference placed on hold, repeat steps for establishing a conference. c. To re-enter an unsupervised conference, lift handset and press flashing pre-programmed* CONF button. The CONF button lights steady and confirmation tone will be heard. Terminating a Conference To terminate a conference the conference initiator who is actively in the conference replaces handset or push ON/OFF button to OFF. To terminate an unsupervised conference, press the flashing pre- programmed* CONF button while on hook, all parties will be dropped. *Refer to Flexible Button programming User must have access to the specific outside line or a Loop key to do a directed call pickup. * A flex button must be programmed for this feature to operate. Refer to Flexible Button programming 300.25 DIRECT INWARD SYSTEM ACCESS (DISA) a. Call the phone number the system administra- tor specified as the DISA line. b. The system answers and returns intercom dial tone. c. Enter the DISA access code also specified by the system administrator, if applicable. d. Dial tone is returned. To place an outgoing call: a. Dial a group access code: 9,81 - 87. b. CO Dial tone is returned. c. Dial the desired telephone number. NOTE: LCR cannot be accessed from DISA. If LCR is enabled, DISA users may dial 81 to access lines in trunkgroup 1. STARPLUS@ SPD 1428 & 2856 Digital Key Telephone Systems NOTE: The conference timer (Refer to Sec. 610.1) will monitor a DISA “trunk- to- trunk” call and release the lines one (1) minute after the time expires. To reach an internal station: a. Dial the 3-digit station number. Ringback tone will be heard. b. Converse when party answers. NOTE: If the station dialed is unattended, busy or in DND, intercom dial tone will be returned. (after the Preset Call Forward Timer expires) Refer to Sec. 610.1. 300.26 DO NOT DISTURB Activating Do Not Disturb: a. If you have been given the ability to place your phone in Do Not Disturb, press the pre-pro- grammed* DND button. b. DND button lights steady. The DND button can be pressed while the phone is ringing to stop the ringing. (Refer to One-Time Do Not Disturb below.) Removing Do Not Disturb a. Press the pre-programmed* DND button. b. The button LED extinguishes and DND is can- celed. A flex button must be programmed for this feature to operate. *Refer to Flexible Button programming A. One-Time Do Not Disturb Allows you to prevent calls from ringing at your station while you’re on a call. The One-Time DND condition will automatically cancel when you end your call. a. Press the pre-programmed* DND button while you’re off-hook and connected to a CO line or intercom call. The DND button LED lights and off-hook tones at your station are canceled. To cancel: a. Replace handset. The DND button LED extin- guishes and DND is canceled. *A flex button must be programmed for this feature to operate. Refer to Flexible Button programming 300.27 EXCLUSIVE HOLD When a line is placed on Exclusive Hold, no other station in the system can retrieve this call. Exclusive Hold may be programmed to be activated on the first or second depression of the Hold button. CO Lines while in a transfer hold are always placed in an Exclusive Hold condition.’ Issue 1, November 1991 300-g