Sharp Mx2310u User Guide

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SYSTEM SETTINGS
Contents
Paper Tray Settings
Paper tray and paper type settings are explained in this section. Touch the [Paper Tray Settings] key to configure the 
settings.
Tray Settings
These settings specify the paper type, paper size, and functions allowed for each paper tray.
When the [Tray Settings] key is touched, a list appears showing the trays and the current settings.
Settings of each tray
Touch the [Change] key in the above screen to change the settings.
The following settings can be configured.
ItemDescription
Type
Select the type of paper that is loaded in the tray.
The paper types that can be selected vary by paper tray. For more information, see 
Tray Settings (page 7-14).
To store a new paper type, see Paper Type Registration (page 7-15).
Size
Select the paper size from the list. The paper sizes that can be selected vary by tray. 
The sizes that can be selected may also be restricted by the paper type selected 
above. For more information, see Tray Settings (page 7-14).
If the desired size does not appear in the list, select [Custom Size] and directly enter 
the size (only for the bypass tray). For more information, see Tray Settings (page 
7-14).
Feeding Approved Job
Select the modes that can be used. If there is a function that you do not wish to be 
used with the selected tray, disable the function.
When the Type is other than plain paper, recycled paper, coloured paper, or a user 
type, [Fax] and [Internet Fax] cannot be selected.
 If the paper size specified here is different from the size of paper that is loaded in a tray, a problem or misfeed may result 
when printing. 
To change the paper size in a tray, see 1. BEFORE USING THE MACHINE.
 Paper properties such as Fixed Paper Side are automatically set when the paper type is selected. The paper tray 
properties cannot be changed in this screen.
If Disabling of Tray Settings (page 7-69) has been enabled in the system settings (administrator), the tray settings 
(except for the bypass tray) cannot be configured.
TypeSize
Fixed Paper SideDisable DuplexPaper Property
Tray 1
Feeding Approved Job
Disable StapleDisable Punch
PlainA4
Tray Settings
CopyPrintFaxI-FaxDoc. Filing
16Change
Back 
						

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SYSTEM SETTINGS
Contents Tray Settings
*1 Heavy Paper 1: 106 g/m2 to 209 g/m2 (28 lbs bond to 110 lbs index) heavy paper 
Heavy Paper 2:210 g/m2 to 256 g/m2 (110 lbs index to 140 lbs index) heavy paper
*2 The size that is automatically detected is set in Select Similar Sizes for Auto Detection in the bypass tray settings screen (see below).
Select Similar Sizes for Auto Detection
Select Similar Sizes for Auto Detection in the bypass tray settings screen is used to select the paper size that is 
automatically detected from similar sizes when automatic paper size detection takes place.
Select one of two sizes when Auto-Inch is set. Select one of three sizes when Auto-AB is set.
When paper that is the same size as one of the paper sizes in the settings is placed in the bypass tray, the size that is 
selected in the settings will be automatically detected.
Paper TrayPaper TypeSize
Tray 1
Plain, Pre-Printed, 
Recycled, Letter Head, 
Pre-Punched, Colour, 
Heavy Paper 1*
1, User 
Type
A3, A4, A4R, A5R, B4, B5, B5R, 216 mm x 330 mm (8-1/2 x 13), 
216 mm x 343 mm (8-1/2 x 13-1/2),  
11 x 17, 8-1/2 x 14, 8-1/2 x 13-2/5 (216 mm x 340 mm), 8-1/2 x 11, 
8-1/2 x 11R, 7-1/4 x 10-1/2R, 5-1/2 x 8-1/2R, 8K, 16K, 16KR
Tray 2
(When a paper drawer 
is installed.)Auto-AB (A3, A4, A4R, B4, B5, B5R, 216 mm x 330 mm(8-1/2 x 13)), 
Auto-Inch (11 x 17, 8-1/2 x 14, 8-1/2 x 11, 8-1/2 x 11R, 
7-1/4 x 10-1/2R)  
8-1/2 x 13-2/5 (216 mm x 340 mm), 
216 mm x 343 mm (8-1/2 x 13-1/2), 5-1/2 x 8-1/2R, A5R, 
8K, 16K, 16KR
Tray 3
(When a paper drawer 
is installed.)
Tray 4
(When a paper drawer 
is installed.)
Bypass
In addition to the paper 
types of trays 1 to 4,  
Heavy Paper 2*
1, 
Thin Paper,  
Glossy Paper
Auto-AB (A3W, A3, B4, A4, A4R, A5R, B5, B5R, 11 x 17, 8-1/2 x 11, 
216 mm x 330 mm (8-1/2 x 13)*2, 216 mm x 340 mm 
(8-1/2 x 13-2/5)*2, 216 mm x 343 mm (8-1/2 x 13-1/2)*2) , 
Auto-Inch (12 x 18, 11 x 17, 8-1/2 x 14*2, 8-1/2 x 13-2/5 
(216 mm x 340 mm)*2, 8-1/2 x 11, 8-1/2 x 11R, 7-1/4 x 10-1/2R, 
5-1/2 x 8-1/2R, A3, A4, B4, B5) , 
Size Input-AB (X=140 mm (When a finisher is installed, 148 mm) to 
432 mm, Y=90 mm to 297 mm), 
Size Input-Inch (X=5-1/2 (When a finisher is installed, 5-7/8) to 17, 
Y=3-5/8 to 11-5/8), 
8K, 16K, 16KR, Custom 1, Custom 2, Custom 3
LabelsAuto-AB (A4, A4R, B5, B5R), Auto-Inch (8-1/2 x 11, 8-1/2 x 11R), 
Custom Size
TransparencyAuto-AB (A4, A4R), Auto-Inch (8-1/2 x 11, 8-1/2 x 11R)
Tab PaperAuto-AB (A4), Auto-Inch (8-1/2 x 11)
EnvelopeCom-10, Monarch, DL, C5
Auto-AB216 mm x 330 mm (8-1/2 x 13), 216 mm x 340 mm (8-1/2 x 13-2/5), 
216 mm x 343 mm (8-1/2 x 13-1/2)
Auto-Inch8-1/2 x 14, 8-1/2 x 13-2/5 (216 mm x 340 mm) 
						

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SYSTEM SETTINGS
Contents
Paper Type Registration
Store a paper type when the desired paper type does not appear as a selection or when you wish to create a new set of 
paper properties.
Up to 7 paper types can be stored.
Auto Tray Switching
When a tray runs out of paper during printing, this determines whether or not another tray with the same size and type of 
paper is automatically selected and printing continues.
Custom Size Registration (Bypass)
If you frequently use a special non-standard paper size in the bypass tray, you can store that paper size.
Storing the paper size saves you the trouble of setting the size each time you need to use it.
Up to three paper sizes can be stored.
Touch the key ([Custom 1] to [Custom 3]) in which you wish to store or change a paper size. The following screen will 
appear:
Select whether you wish to enter the size in mm (Size Input-AB) or inches (Size Input-Inch), and then set the X and Y 
dimensions of the paper.
Size Input-AB
The X dimension can be set to a value from 140 mm (when a finisher is installed, 148 mm) to 432 mm. The factory 
default setting is 420
 mm.
The Y dimension can be set to a value from 90 mm to 297 mm. The factory default setting is 297 mm.
Size Input-Inch
The X dimension can be set to a value from 5-1/2 (when a finisher is installed, 5-7/8) to 17. The factory default setting 
is 17.
The Y dimension can be set to a value from 3-5/8 to 11-5/8. The factory default setting is 11.
ItemDescription
Type NameStore any name.
The factory default names are User Type 1 - User Type 7.
Fixed Paper SideEnable this setting when paper with a front and reverse side is used.
Disable DuplexEnable this setting when paper is loaded that cannot used for two-sided printing.
Disable StapleEnable this setting when paper is used that cannot be stapled.
Disable PunchEnable this setting when paper is used that cannot be punched.
The settings that can be selected vary depending on the peripheral devices installed.
432
297
 mm (148-432)X
Y mm (100-297)
System SettingsCustom 1OKCancel
Size Input-AB
Size Input-Inch 
						

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SYSTEM SETTINGS
Contents
Address Control
Address Control is used to store, edit, and delete one-touch keys, group keys, program keys, and custom indexes. 
Touch the [Address Control] key to configure the settings.
Address Book
Destinations can be stored in the address book for easy retrieval.
When the [Address Book] key is touched, the following screen appears.
[Add New] key
Use this to add a new address.List display
This displays a list of the currently stored addresses. 
An address can be selected to open an edit/delete 
screen for the address.
Storing addresses
Touch the [Add New] key in the above screen to store an address. Up to 1000 addresses can be programmed.
For more information, see Settings (page 7-17).
Editing and deleting addresses
An address can be selected from the list in the above screen to open an edit/delete screen for the address.
For more information, see Settings (page 7-17).
Delete an address with the [Delete] key.
 The settings that can be selected vary depending on the peripheral devices installed.
 For explanations of settings related to the fax function, see SYSTEM SETTINGS FOR FAX (page 7-100).
Address BookBack
Index Switch
Sort Address
Sorting Order
ABC
Search Number
AllAdd New
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
BBB BBB
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
Freq.ABCDEFGHIJKLMNOPQRSTUVWXYZetc.
12
 When Disable Registering Destination from Operation Panel (page 7-79) is enabled in the system settings 
(administrator) for a function, addresses cannot be stored for that function.
To store addresses for Scan to FTP, Scan to Network Folder, and Scan to Desktop...
Store Scan to FTP and Scan to Network addresses in the Web pages. Store Scan to Desktop addresses using Network 
Scanner Tool. A combined maximum of 200 addresses can be stored for these three scanning methods.
If you cannot edit or delete a one-touch individual or group key...
Individual keys and group keys cannot be edited or deleted in the following situations:
- The key is used in a reserved transmission or a transmission in progress.
- The key is included in a group key.
- The key is included in a program.
- The key is specified as a forwarding destination in the Default Address Setting (page 7-83) or Inbound Routing 
Settings / Document Administration Function (in the Web pages).
- When Disable Registering Destination from Operation Panel (page 7-79) is enabled.
If the key is used in a reserved transmission or a transmission that is in progress, cancel the transmission or wait until it is 
completed and then edit or delete the key.
If the key is included in a group, first delete the key from the group and then edit or delete the key.
If the key is specified as a forwarding destination, cancel the forwarding destination setting and then edit or delete the key. If 
Disable Registering Destination from Operation Panel has been enabled, clear this function and then edit or delete the key. 
						

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SYSTEM SETTINGS
Contents Settings
ItemDescription
Items stored in all modes
Address Type
Select the type of address to be stored in the address book.
 E-mail: Store an e-mail address in a one-touch key.
 Internet Fax: Store an Internet fax address in a one-touch key.
 Direct SMTP:Store a Direct SMTP address in a one-touch key.
 Fax: Store a fax number in a one-touch key.
 Group:  Store multiple addresses as a group for a broadcast transmission.
Search Number
Set a search number. The lowest available number is automatically entered. To 
change the number, enter a number from 0001 to 1000. A search number that has 
already been stored cannot be used.
Address NameEnter a maximum of 36 characters for the address name.
InitialEnter up to 10 characters for the initials. The initials you enter here determine the 
position of the one-touch key in the alphabetical index.
Key NameEnter the name that you wish to appear in the address book (this is different from the 
address name).
Custom IndexSelect the custom index in which the address will appear.
Register this Address to be added to the 
[Frequent Use] index. Frequently used addresses can be stored in the [Frequent Use] index.
Items appearing when an e-mail address is stored
E-mail AddressEnter an e-mail address (max. 64 characters).
File Format
Specify the format of the file to be generated and the compression mode for black & 
white mode and colour mode.
 File Type: Set the format of the file to be generated.
 Compression Mode (Black & White): Select the compression mode for black & 
white transmission.
 Compression Ratio (Colour/Greyscale):Select the compression ratio for 
colour/greyscale transmission.
Items appearing when an Internet fax address is stored
I-Fax AddressEnter an Internet fax address (max. 64 characters).
File FormatCompression Mode: Select the compression mode for transmission.
Request Internet Fax Reception ReportSelect whether or not you wish to receive a reception report by e-mail after 
transmission is completed. 
						

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SYSTEM SETTINGS
Contents Storing group keys
This section explains the procedure for storing group keys.
Items appearing when a Direct SMTP address is stored
 Direct SMTP Address
 Add Hostname or IP Address Too
 Hostname or IP Address
Use these three settings to set an address for Direct SMTP transmission. 
In many cases, transmission is possible using method (1).
A maximum of 64 characters each can be entered in the Direct SMTP Address and 
Hostname or IP Address text boxes.
(1) Using the IPv4 address of the receiving machine in the domain part of the 
e-mail address
Enter the e-mail address of the receiving machine in the [Direct SMTP Address] 
text box with the IPv4 address substituted for the domain.
Example:When the e-mail address of the receiving machine is 
user@sample_domain.com and the IPv4 address is 192.168.123.45
Enter [email protected] in the [Direct SMTP Address] text box.
(2) Using the host name in the domain part of the e-mail address of the 
receiving machine
Enter the e-mail address of the receiving machine in the [Direct SMTP Address] 
text box with the host name substituted for the domain.
Example:When the e-mail address of the receiving machine is 
user@sample_domain.com and the host name is HOST
Enter user@HOST in the [Direct SMTP Address] text box.
(3) When the receiving machine is set to only receive e-mail from specific 
addresses
Enter the specified specific e-mail address in the [Direct SMTP Address] text box.
Select the Add Hostname or IP Address Too checkbox and enter the host name 
or IPv4 address of the receiving machine in the [Hostname or IP Address] text 
box.
Example:When the e-mail address of the receiving machine is 
user@sample_domain.com and the IPv4 address is 192.168.123.45
Enter user@sample_domain.com in the [Direct SMTP Address] text 
box and enter 192.168.123.45 in the [Hostname or IP Address] text 
box.
File FormatCompression Mode: Select the compression mode for transmission.
Items appearing when a group is stored
Address
 Address: Select addresses from the address book to be stored in the 
group. 
 Direct Entry: An address that is not stored in the address book can be directly 
entered. Enter the address in the same way as when storing an 
address for a mode. Note that when an Internet fax address is 
directly entered, the compression mode and reception report 
cannot be selected.
 Address Review: This displays a list of the selected addresses. Addresses can be 
deleted from this list if needed.
1
Touch the [Address Control] key.
ItemDescription 
						

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SYSTEM SETTINGS
Contents
2
Touch the [Address Book] key.
3
Touch the [Add New] key.
4
Select Group from the [Address Type] 
list.
5
Set the [Group Name], [Initial], and [Key 
Name] settings. (Other settings can be 
adjusted as necessary.)
6
Use the scroll bar to display the lower 
part of the screen, and touch the 
[Address Book] key. 
Touch the [Direct Entry] key to store an address that is not 
stored in a one-touch key.
 AAA AAA
 CCC CCC
 EEE EEE
 BBB BBB
 DDD DDD
 FFF FFF
(1-1000)
(1-1000) 
						

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SYSTEM SETTINGS
Contents
The procedure is complete.
Custom Index
The name of a custom index can be changed for greater ease of use.
Delete the previously entered name and enter a new name (maximum of 6 characters).
The factory default names for the custom indexes are User 1 to User 6.
7
Touch the one-touch keys that you want 
to add to the group. (Three keys are 
added in this example.)
8
Touch the [OK] key.
9
Touch the [OK] key.
10
Touch the [OK] key on the dialog box 
that appears.
11
The group key registration screen appears. If you want to finish, touch [Cancel] 
key to return to the previous screen.
 AAA AAA
 CCC CCC
 EEE EEE
 GGG GGG
 BBB BBB
 DDD DDD
 FFF FFF
 AAA AAA
 CCC CCC
 EEE EEE
 GGG GGG
 BBB BBB
 DDD DDD
 FFF FFF
(1-1000) 
						

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SYSTEM SETTINGS
Contents
Program
If you frequently use the same settings and/or functions to transmit to the same destination or destinations, the settings 
and destinations can be stored in a program. This allows the settings and destinations to be selected by simply selecting 
the program.
When the [Program] key is touched, the following screen appears.
[Add New] key
Use this to add a new program.List display
This displays a list of the currently stored programs. A 
program can be selected to open an edit/delete screen 
for the program.
Storing a program
Touch the [Add New] key in the above screen to open a registration screen. Up to 48 programs can be stored.
For more information, see Settings (page 7-21).
Editing and deleting programs
A program can be selected from the list in the above screen to open an edit/delete screen for the program.
For more information, see Settings (page 7-21).
Delete a program with the [Delete] key.
Settings
ProgramSystem SettingsBack
Program 1
Program 3
Program 5
Program 7
Program 9
Program 11
Program 2
Program 4
Program 6
Program 8
Program 10
Program 12
Add New
 A timer setting cannot be included in a program.
 At least one one-touch key must be specified in a program or the program cannot be stored.
ItemDescription
Program Number
Set the number to be assigned to the program. The lowest available number is 
automatically entered. To change the number, enter a number from 01 to 48.  
A number that has already been stored cannot be used.
Program NameEnter a maximum of 18 characters for the program name.
AddressSelect the address(es) to be used in the program from the address book. Up to 500 
destinations can be stored in one program. 
Address Book screenThis displays a list of the currently stored addresses.
Condition SettingsTouch the [Setup] key to open the condition settings screen for an address.
Address Mode SettingSelect the mode in which the address is used (Internet fax, scan, etc.) When a mode 
is selected, the settings for that mode appear.
Mode SettingsFrequently used settings can be stored in the same way as when they are selected 
for a mode. 
						

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SYSTEM SETTINGS
Contents
Fax Data Receive/Forward
This section explains settings for reception and forwarding. Touch the [Fax Data Receive/Forward] key and configure 
the settings.
I-Fax Settings
These settings can be configured when the hard disk drive and Internet fax expansion kit are installed.
Reception Start
Touch this key to immediately connect to your mail server (POP3 server) and check for received Internet faxes. If you 
have received Internet faxes, the faxes will be retrieved and printed.
Manual Reception Key in Initial Screen
This displays the [I-Fax Manual Reception] key in the base screen of Internet fax mode.
Forward Received Data
When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another 
Internet fax machine.
For explanations of settings related to the fax function, see SYSTEM SETTINGS FOR FAX (page 7-100).
To use this function, POP3 server settings must be configured. Configure these settings in the screen that appears when 
[Application Settings] - [Internet Fax Settings] is selected in the Web page menu.
 To store a forwarding address, see Set Address for Data Forwarding (page 7-86) in the system settings (administrator).
 If forwarding was not successful because the transmission was cancelled or a communication error occurred, the faxes 
that were to be forwarded will return to the print queue on the machine.
 If the initial pages of a fax were successfully printed, only those pages that were not printed will be forwarded.
 Forwarding is not possible if no faxes were received or a forwarding address is not programmed.
If Hold Setting for Received Data Print (page 7-79) is enabled, you will be prompted to enter a password. Enter the 
correct password with the numeric keys.
To cancel forwarding...
Press the [JOB STATUS] key, and then cancel the forwarding job in the same way as a transmission job.