Sharp Mx2310u User Guide

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SCANNER/INTERNET FAX
Contents
This section explains how to specify destination addresses, including selecting an address from the address book and 
retrieving an address by entering a search number.
RETRIEVING A DESTINATION FROM THE 
ADDRESS BOOK
The address book screen shows stored destinations as one-touch keys.
The destinations are displayed in order by search number.
The address book screen shows the destinations of all modes of the image send function. Each one-touch key shows 
the name of the destination and an icon indicating the mode to be used.
ENTERING DESTINATIONS
IconMode
Fax
Scan to E-mail
Internet fax (Direct SMTP)
Scan to FTP
Scan to Network Folder
Scan to Desktop
Group key with multiple destinations
 For information on storing addresses in the address book, see STORING DESTINATION ADDRESSES FOR EACH 
SCAN MODE IN THE ADDRESS BOOK (page 5-6).
 For information on storing destinations for Scan to Desktop, see STORING A DESTINATION FOR SCAN TO DESKTOP 
(page 5-7).
System Settings: Address Book (page 7-16)
This is used to store Scan to E-mail and Internet fax addresses in one-touch keys.
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Contents
RETRIEVING A DESTINATION
A destination is retrieved by selecting its one-touch key.
1
Touch the [Address Book] key.
2
Specify the destination.
(1) Touch the index tab where the destination 
is stored.
(2) Touch the one-touch key of the desired 
destination.
If you select an incorrect destination, touch the key again 
to cancel the selection.
(3) Touch the [To] key.
This enters the selected destination.
 It is convenient to store frequently used destinations in the [Freq.] index. Specify that a destination be displayed in 
the [Freq.] index when you store the destination.
To continue specifying other destinations...
It is possible to specify multiple scan mode (Scan to E-mail, Scan to FTP, Scan to Desktop, Scan to Network 
Folder), Internet fax, and fax mode destinations when performing a broadcast transmission (maximum of 500 
destinations). To specify multiple destinations, repeat (1) through (3) of this step. 
When performing Scan to E-mail, you can select a one-touch key and then touch the [Cc] key or the [Bcc] key to 
send Cc or Bcc copies of the e-mail.
System Settings (Administrator): Bcc Setting
This setting enables or disables Bcc delivery. When enabled, the [Bcc] key appears in the address book screen.
System Settings (Administrator): Must Input Next Address Key at Broadcast Setting
This setting determines whether or not the [Next Address] key can be omitted before specifying the next destination. 
Factory default setting: the [Next Address] key can be omitted.
System Settings (Administrator): Disable Switching of Display Order
This is used to disable switching of the order of display of the one-touch keys in the address book screen. The currently 
selected display order will be the order that is used after this setting is enabled.
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Address Review
Send Settings
Address Entry
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
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SCANNER/INTERNET FAX
Contents
CHECKING AND DELETING THE SELECTED 
DESTINATIONS
When multiple destinations have been selected, you can display and check the destinations. You can also delete a 
destination from the list (cancel selection of the destination).
1
Touch the [Address Review] key.
2
Check the destinations and then touch 
the [OK] key.
To check Cc or Bcc destinations, touch the corresponding tab.
To cancel selection of a destination...
Touch the one-touch key of the destination that you wish to cancel. A message will appear to confirm the deletion. 
Touch the [Yes] key. Touch the [Detail] key to check the specified destination type and name.
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Contents
USING A SEARCH NUMBER TO RETRIEVE 
A DESTINATION
A destination stored in the address book can be retrieved using the  key. This can be done in the base screen of any 
of the modes or in the address book screen.
1
Touch the   key.
2
Enter the 4-digit search number of the 
address with the numeric keys.
When the 4-digit search number is entered, the stored address 
is retrieved and specified as a destination.
 The search number is programmed when the destination is stored in the address book.
 If you do not know the search number, print the one-touch address list using Sending Address List in the system 
settings.
 When entering search numbers such as 0001 and 0011, 0 can be omitted. For example to enter 0001, enter 
1 and touch the   key or the [Next Address] key.
If an incorrect search number is entered...
Press the [CLEAR] key ( ) to clear the number and enter the correct number.
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Address Review
Send Settings
Address Entry
Address Book
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OriginalScan:
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Send:
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SCANNER/INTERNET FAX
Contents
ENTERING AN ADDRESS MANUALLY
Scan to E-mail, Internet fax, Network Folder and data entry mode addresses can be manually entered.
1
Display the address input screen.
(1) Touch the [Address Book] key in the base 
screen.
Before touching the [Address Entry] key in the base 
screen, touch the tab of the mode that you wish to use.
(2) Touch the [Address Entry] key.
2
Enter the destination address.
(1) Touch the key of the desired delivery 
method.
 Touch the [E-mail] key to open the delivery method 
selection screen. Normally the [To] key is touched.
 Touch the [Network Folder] key to open the network 
folder entry screen. To specify a network folder, see 
SPECIFYING A NETWORK FOLDER (page 5-23).
 If you touched the [Address Entry] key in the base 
screen in step 1, the delivery methods that can be 
selected vary depending on the mode being used.
(2) Enter the destination address in the text 
entry screen that appears.
Enter the destination address and touch the [OK] key. 
For the procedure for entering text, see ENTERING 
TEXT (page 1-67) in 1. BEFORE USING THE 
MACHINE.
 If you wish the destination to be a Cc destination, touch the [Cc] key.
 The [Bcc] key only appears when Bcc has been enabled using Bcc Setting in the system settings (administrator). 
If you wish the destination to be a Bcc destination, touch the [Bcc] key.
 When Internet fax mode is selected, the base screen appears after the destination address is entered. However, if 
I-Fax Reception Report On/Off Setting is enabled in the system settings (administrator), the reception report 
request screen will appear. If you wish to receive a report, touch the [Yes] key. If not, touch the [No] key. (When 
Direct SMTP is used, transmission confirmation is not performed.)
System Settings (Administrator): I-Fax Reception Report On/Off Setting
This setting is used to request a reception report when an Internet fax is sent. When the destination is specified by directly 
entering the address, a message will appear asking you if you wish to receive a report. (When Direct SMTP is used, 
transmission confirmation is not performed.)
System Settings (Administrator): Bcc Setting
This setting enables or disables Bcc delivery. When enabled, the [Bcc] key appears in the address book screen and the 
delivery type selection screen.
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E-mail
Select the destination type.
Internet Fax
Network Folder
Direct SMTP 
						

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SCANNER/INTERNET FAX
Contents
SPECIFYING A NETWORK FOLDER
A network folder on a server or computer connected to the same network as the machine can be directly specified. 
Select [Network Folder] in step 2 on the previous page and follow the steps below.
1
Touch the [Browse] key.
 To directly enter a folder, touch the [Folder Path] key. A 
text entry screen will appear.
 If a user name and password are required, check with 
the administrator of the server and enter the user name 
and password.
For the procedure for entering text, see ENTERING TEXT (page 1-67) in 1. BEFORE USING THE MACHINE.
CancelOK
Browse
Folder Path
User Name
Password
Network Folder 
						

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SCANNER/INTERNET FAX
Contents
2
Access the network folder.
(1) Touch the key of the workgroup that you 
wish to access.
(2) Touch the key of the server or computer 
that you wish to access.
If a screen appears prompting you to enter a user name 
and password, check with your server administrator and 
enter the appropriate user name and password.
(3) Touch the key of the network folder.
(4) Touch the [OK] key.
You will return to the screen of step 1. Touch the [OK] key 
again to enter the folder.
 You can touch the [Search] key and enter a keyword to search for a workgroup, server, or network folder. For the 
procedure for entering text, see ENTERING TEXT (page 1-67) in 1. BEFORE USING THE MACHINE.
 Up to 100 workgroups, 100 servers, and 100 network folders can be displayed.
 To move up one level, touch the   key.
 The [Cancel] key can be pressed to return to the screen of step 1.
 To change the sorting order of the displayed keys, touch the key that shows   or   in each screen. The order 
switches between ascending order and descending order each time you touch the key.
 To go to a particular page, touch the   key that shows the current page number and enter the desired page 
number.
16
SearchSelect workgroup.
Workgroup Name
Workgroup
Work 1
Work 3
Work 4
Work 6
Work 2
Work 5
CancelOK
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Work 1
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16
SearchSelect server.
Server Name
Server
Server 1
Server 3
Server 4
Server 6
Server 2
Server 5
CancelOK
(2)
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3
SearchSelect network folder.
Network Folder Name
Network Folder
User 1
User 3
User 4
User 6
User 2
User 5
CancelOK
1
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SCANNER/INTERNET FAX
Contents
RETRIEVING A DESTINATION FROM A 
GLOBAL ADDRESS BOOK
When an LDAP server is configured in the Web pages, you can look up an address in a global address book and 
retrieve the address for Scan to E-mail or Internet fax transmission (excluding Direct SMTP addresses).
1
Open the global address search screen.
(1) Touch the [Address Book] key in the base 
screen.
(2) Touch the [Global Address Search] key.
2
Search for the destination.
If only one LDAP server has been stored, (1) and (2) are not 
necessary. Go directly to (3). If an authentication screen for the 
LDAP server appears, enter your user name and password.
(1) Touch the key of the LDAP server that you 
wish to use.
If an authentication screen for the LDAP server appears, 
enter your user name and password.
(2) Touch the [OK] key.
(3) Search for the destination in the search 
screen.
Enter search characters for the destination and touch the 
[Search] key. The search results will appear after a brief 
interval.
For the procedure for entering text, see ENTERING 
TEXT (page 1-67) in 1. BEFORE USING THE 
MACHINE.
How to search
Enter the search characters (maximum of 64 characters). The system will look for names starting with the entered 
letters.
An asterisk   can be used as follows:
XXX : Names beginning with XXX.
XXX: Names that end with XXX.
XXX : Names that include XXX.
AA XX: Names that start with AA and end with XX.
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Server ChangeCancelOK
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SCANNER/INTERNET FAX
Contents Storing a destination from a global address book in the machines 
address book
A destination address obtained from a global address book can be stored as a destination (one-touch key) in the 
address book of the machine.
Touch the [Detail] key in the search results screen of the global address book (the screen of step 3 above) to display 
information on the selected destination. Touch the [Register] key in the detailed information screen and then touch the 
item to be used (the [E-mail] key or the [Internet Fax] key). The following screens will appear.
E-mail address registration screen Internet fax address registration screen
The information stored in the global address book is automatically entered. (The settings can be changed if needed. For 
detailed information on each item, see 
Address Control (page 7-16) in 7. SYSTEM SETTINGS.) However, configure 
the items below manually. To complete the storing procedure, touch the [Exit] key.
 [Initial] key: Touch this key to enter the initials that determine where the destination will appear in the alphabetical 
index and the order of one-touch key display. Enter up to 10 characters for the initials.
 [Index] key: Touch this key to select the custom index in which the address will appear. You can also select whether 
or not the destination will be included on the [Freq.] tab of the address book.
 [File Format] key: Set the format for Scan to E-mail. Default format settings have already been configured; however, 
selecting format settings when you store a destination saves you the trouble of selecting the 
settings each time you transmit to that destination.
 [Compression] key: Touch this key to set the compression mode when sending an Internet fax.
 [I-Fax Report] key: Touch this key to request a reception report when sending an Internet fax.
3
Select the destination.
(1) Touch the key of the desired destination.
If no names are found that match the search characters, a 
message will appear. Touch the [OK] key to close the 
message and touch the [Search Again] key to search 
again.
(2) Touch the [To] key.
This enters the selected destination.
If you wish to enter another destination, repeat (1) and (2) 
of this step.
 If 30 or more matches are found, a message will appear in the screen. Touch the [OK] key to close the message. Up 
to 300 matches can appear. If no names are found that match the search letters, touch the [Search Again] key to 
search again using more search letters.
To check the information stored in a destination...
Touch the key of the destination and then touch the [Detail] key. The information stored for the selected destination 
will appear. Check the information and then touch the [OK] key to return to the search results screen.
If a screen for selecting the item to be used appears...
If the selected destination includes a fax number, telephone number, or other contact information in addition to the 
e-mail address or Internet fax address, you will need to select which item you wish to use. Touch the [E-mail] key or 
the [Internet Fax] key to retrieve the address for Scan to E-mail or Internet fax transmission.
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SCANNER/INTERNET FAX
Contents
USING THE RESEND FUNCTION
The destinations of the most recent 8 transmissions by Scan to E-mail, Internet fax (including Direct SMTP addresses) 
and/or fax are stored. One of these can be selected to resend to that destination.
1
Touch the [Resend] key.
2
Touch the key of the desired address.
The last 8 addresses used for transmission are displayed.
 When the [Resend] key is touched and a destination selected, the mode of the selected destination is automatically 
selected.
 The following types of addresses are not stored for resending.
- A one-touch key in which multiple destinations are stored (group key).
- Scan to FTP, Scan to Desktop, and Scan to Network Folder addresses.
- Broadcasting destinations
- Addresses used only for BCC delivery
- Destinations transmitted to using a program
System Settings (Administrator): Disable [Resend] on Fax/Image Send Mode
This prohibits use of the resend function. When this setting is enabled, the [Resend] key cannot be used in the base screen 
of image send mode.
Resend
Scan
Ready to send.
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