Sharp Mx2310u User Guide
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5-8 SCANNER/INTERNET FAX Contents BEFORE SENDING TO A DIRECT SMTP ADDRESS The machine supports Direct SMTP, which lets you directly send Internet faxes within your company without using a mail server. For the procedure for storing a Direct SMTP address in the address book, see STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK (page 5-6). Stored Direct SMTP addresses are included in the address book for Internet fax mode. If the destination is busy If the destination is busy, the machine will wait briefly and then automatically resend. When a communication error occurs If a communication error occurs or the other fax machine does not answer the call within a preset period of time, transmission will be re-attempted automatically after a preset interval. To cancel transmission... Cancel the transmission from the job status screen. ☞STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED (page 5-109) System Settings (Administrator): Recall in Case of Line Busy This is used to set the number of recall attempts and the interval between attempts when the connection cannot be established because the line is busy. To cancel transmission... Cancel the transmission from the job status screen. ☞STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED (page 5-109) System Settings (Administrator): Recall in Case of Communication Error This is used to set the number of recall attempts and the interval between attempts when a transmission fails due to an error.
5-9 SCANNER/INTERNET FAX Contents BASE SCREEN Scan mode, USB memory mode, Internet fax mode, and PC scan mode are used by selecting operations and settings in the base screens of those modes. To display the base screen of a mode, touch the [IMAGE SEND] key in the touch panel and then touch the tab of the mode that you wish to use. (1) Mode select keys Use these keys to switch between copy, image send, and document filing modes. To use scan mode, USB memory mode, Internet fax mode, PC scan mode, or data entry mode, touch the [IMAGE SEND] key. (2) Various messages are displayed here. The icon of the selected mode appears on the left. (3) Send mode tabs Touch one of these tabs to change the image send mode. Tabs of modes that cannot be used because the corresponding options are not installed do not appear. If the [USB Mem. Scan] and [PC Scan] tabs do not appear, touch the tab to move the screen. If the [Scan], [Internet Fax], [Fax], and [Data Entry] tabs do not appear, touch the tab move the screen. The [Data Entry] tab appears when the application integration module is installed. For information on metadata delivery using the [Data Entry] tab, see METADATA DELIVERY (page 5-128).(4) [Address Book] key Touch this key to use a one-touch key or a group key. When the key is touched, the address book screen appears. ☞RETRIEVING A DESTINATION FROM THE ADDRESS BOOK (page 5-18) (5) [Address Entry] key Touch this key to manually enter an destination address instead of using a one-touch key. ☞ENTERING AN ADDRESS MANUALLY (page 5-22) (6) [Send Settings] key Touch this key to select or enter the subject, file name, sender name, or body text, which has been previously stored in the Web page. Scan modes: ☞CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT (page 5-32) Internet fax mode: ☞CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT (page 5-44) AutoAuto Auto File Quick File Address Review Send Settings Address Entry Address Book USB Mem. ScanFaxInternet FaxPC Scan Resend Special Modes Colour Mode File Format Resolution Exposure OriginalScan: Scan Send: Text 200X200dpi PDF Auto/GreyscaleMono2 PDF Ready to send. IMAGE SENDDOCUMENT FILING COPY Preview (1) (2) (3) (7) (8) (4) (5) (6) (9) (11) (10) (12)(13) AutoAuto Auto USB Mem. ScanFaxScanPC Scan Special Modes Colour Mode File Format Resolution ExposureFile Name OriginalScan: Internet Fax Send: Text 200X200dpi PDF Auto/GreyscaleMono2 PDF Ready to send. IMAGE SENDDOCUMENT FILING COPY Stored to Preview (1) (2) (3) (15) (8) (14) (13) (10) I-Fax Manual Reception TIFF-F AutoAuto Auto File Quick File Address Review Send Settings Address Entry Address Book USB Mem. ScanFaxInternet FaxPC Scan Resend Special Modes File Format Resolution Exposure OriginalScan: Scan Send: 200X100dpi Ready to send. IMAGE SENDDOCUMENT FILING COPY Preview (1) (2) (3) (7) (8) (4) (5) (6) (9) (17) (16) (13) (10)(12) Base screen of scan mode Base screen of USB memory mode Base screen of Internet fax mode
5-10 SCANNER/INTERNET FAX Contents (7) Customized keys The keys that appear here can be changed to show settings or functions that you prefer. ☞Customizing displayed keys (page 5-11) (8) [Preview] key Touch to check the image that will be sent in the touch panel before transmission. ☞CHECKING THE IMAGE TO BE TRANSMITTED (Preview) (page 5-69) This function requires the hard disk drive. (9) [Resend] key/[Next Address] key The destinations of the most recent 8 transmissions by Scan to E-mail, fax and/or Internet fax are stored. Touch this key to select one of these destinations. After a destination is selected, this key changes to the [Next Address] key. ☞USING THE RESEND FUNCTION (page 5-27) ☞RETRIEVING A DESTINATION (page 5-19) (10) Image settings Image settings (original size, exposure, resolution, file format, and colour mode) can be selected. ☞IMAGE SETTINGS (page 5-53) (11) key This key appears when a special mode or 2-sided scanning is selected. Touch the key to display the selected special modes. ☞Checking what special modes are selected (page 5-11) (12) key Touch this key to specify a destination using a search number*. * 4-digit number assigned to a destination when it is stored. ☞USING A SEARCH NUMBER TO RETRIEVE A DESTINATION (page 5-21)(13) [Special Modes] key Touch this key to use a special mode. ☞SPECIAL MODES (page 5-71) (14) [Stored to] key Touch to select the folder in USB memory where a file will be stored. ☞SPECIFY THE FOLDER IN WHICH THE FILE WILL BE STORED (page 5-39) (15) [File Name] key Touch this key to enter a file name when storing a file to USB memory. ☞ENTERING A FILE NAME (page 5-40) (16) / / key When Hold Setting for Received Data Print or Received Data Image Check Setting is enabled in the system settings (administrator), this will appear when an Internet fax is received. : Only Hold Setting for Received Data Print is enabled : Only Received Data Image Check Setting is enabled : Both settings are enabled ☞ PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) (page 5-114) ☞ CHECKING THE IMAGE BEFORE PRINTING (page 5-115) (17) [I-Fax Manual Reception] key Touch this key to receive an Internet fax manually. ☞MANUALLY RECEIVING INTERNET FAXES (page 5-113) When sending an image, you can retrieve and use a stored transmission destination from the address book screen. The address book screen is shared by scan mode, Internet fax mode, fax mode and data entry mode. Touch the [Address Book] key in the base screen to switch to the address book screen. Touch the [Condition Settings] key in the address book screen to switch to the base screen. This chapter uses the base screen of scan mode as an example when operations common to all modes are explained. The procedures in this chapter assume that the base screen of scan mode appears when the [IMAGE SEND] key is touched. System Settings (Administrator): Default Display Settings One of the following screens can be selected for the initial screen that appears when the [IMAGE SEND] key is touched. Base screen of each mode (scan, Internet fax, fax, or data entry mode) Address book screen AutoAuto Auto File Quick File Address Review Send Settings Address Entry Address Book USB Mem. ScanFaxInternet FaxPC Scan Special Modes Colour Mode File Format Resolution Exposure OriginalScan: Scan Send: Text 200X200dpi PDF Auto/GreyscaleMono2 PDF 12 51510 Global Address Search Address Entry Preview Address Review Condition SettingsToCc III III GGG GGG EEE EEE CCC CCC AAA AAA JJJ JJJ HHH HHH FFF FFF DDD DDD BBB BBB ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc. Preview Sort Address Base screen of scan modeAddress book screen
5-11 SCANNER/INTERNET FAX Contents Customizing displayed keys Special mode keys and other keys can be displayed in the base screen. Set these keys to functions that you frequently use to access the functions with a single touch. The customized keys are configured using Customize Key Setting in the Web pages. The following keys appear by factory default: [Address Review] key Touch this key to display a list of the destinations that have been selected in the address book. This is the same key as the [Address Review] key in the address book screen. [File] key, [Quick File] key Touch either of these keys to use the File function or Quick File function of document filing mode. This function requires the hard disk drive. In USB memory mode... Customized keys do not initially appear, however, up to three keys can be added. Example: When Dual Page Scan, Job Build, and Mixed Size Original are assigned to the customized keys Checking what special modes are selected The key appears in the base screen when a special mode or 2-sided scanning is selected. The key can be touched to display the selected special modes. To close the screen, touch the [OK] key. Displaying a program key in the base screen will enable you to retrieve the program by simply touching the key. ☞STORING SCAN OPERATIONS (Programs) (page 5-73) The functions that can be selected for the customized keys vary depending on the mode. System Settings (Administrator): Customize Key Setting Registration is performed in [System Settings] - [Operation Settings] - Customize Key Setting in the Web page menu. The special mode settings cannot be changed from the review screen. To change a setting, touch the [OK] key to close the review screen and then touch the [Special Modes] key and select the setting that you wish to change. AutoAuto Auto Job Build Mixed Size Original Dual Page Scan Send Settings Address Entry Address Book USB Mem. ScanFaxInternet FaxPC Scan Special Modes Colour Mode File Format Resolution Exposure OriginalScan: Scan Send: Text 200X200dpi PDF Auto/GreyscaleMono2 PDF Preview These three keys can be changed as desired. Timer Erase Mixed Size OriginalOn Day of the Week:Monday Time:21:30 Edge:10mm Centre:10mm Function ReviewOK 11 AutoAuto Auto File Quick File Address Review Send Settings Address Entry Address Book USB Mem. ScanFaxInternet FaxPC Scan Special Modes Colour Mode File Format Resolution Exposure OriginalScan: Scan Send: Text 200X200dpi PDF Auto/GreyscaleMono2 PDF Preview
5-12 SCANNER/INTERNET FAX Contents ADDRESS BOOK SCREEN This screen is used to select transmission destinations. (1) This shows the selected destination. (2) Number of displayed items selector key Touch this key to change the number of destinations (one-touch keys) displayed in the address book screen. Select 5, 10, or 15 keys. (3) [Condition Settings] key Touch this key to select transmission settings. When the key is touched, the base screen appears. ☞BASE SCREEN (page 5-9) (4) [Address Review] key Touch this key to view a list of the selected destinations. Destination selections can be changed. ☞CHECKING AND DELETING THE SELECTED DESTINATIONS (page 5-20) (5) [Address Entry] key Touch this key to manually enter a destination address instead of using a one-touch key. ☞ENTERING AN ADDRESS MANUALLY (page 5-22) (6) [Global Address Search] key When the use of an LDAP server has been enabled in the machines Web pages, a transmission address can be obtained from a global address book. ☞RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK (page 5-25) (7) [Sort Address] key Touch to change the index tabs to custom indexes or to display one-touch keys by send mode. ☞CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN (page 5-13)(8) [Preview] key Touch to check the image that will be sent in the touch panel before transmission. This function requires the hard disk drive. ☞CHECKING THE IMAGE TO BE TRANSMITTED (Preview) (page 5-69) (9) [To] key Touch this key to enter the selected destination (one-touch key). ☞RETRIEVING A DESTINATION (page 5-19) (10) [Cc] key When using Scan to E-mail, touch the [Cc] key when you wish to send a Carbon copy of the e-mail to an additional destination. (11) [Bcc] key When using Scan to E-mail, touch the [Bcc] key when you wish to send a Blind carbon copy of the e-mail to an additional destination. When an address is specified as a Bcc recipient, other recipients will not know that the address is a recipient. This key only appears when Bcc has been enabled using Bcc Setting in the system settings (administrator). (12) One-touch key display The destinations (one-touch keys) stored in each index are displayed. This chapter refers to keys in which destinations and groups are stored as one-touch keys. ☞RETRIEVING A DESTINATION (page 5-19) (13) Index tabs Touch this to change the displayed index tab. ☞Index display (page 5-14) (14) key Touch this key to specify a destination using a search number *. * A 4-digit number assigned to a one-touch key or group key when it is stored. ☞USING A SEARCH NUMBER TO RETRIEVE A DESTINATION (page 5-21) 12 III III GGG GGG EEE EEE CCC CCC AAA AAA JJJ JJJ HHH HHH FFF FFF DDD DDD BBB BBB 51510 Global Address Search Address Entry Sort Address Address Review Condition SettingsToCcBcc AAA AAA [email protected] ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc. Preview (14) (3) (2) (4) (5) (6) (8) (7)(13) (12) (9) (1) (10)(11)
5-13 SCANNER/INTERNET FAX Contents CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN You can show destinations of only a specific transmission mode in the address book screen, or change the displayed index tabs from the alphabetical tabs to the custom tabs. The procedure for selecting destinations does not change. Icons appear in the one-touch keys in the address book to indicate which mode is used for transmission. ☞RETRIEVING A DESTINATION FROM THE ADDRESS BOOK (page 5-18) For information on storing addresses in the address book, see STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK (page 5-6). For information on storing destinations for Scan to Desktop, see STORING A DESTINATION FOR SCAN TO DESKTOP (page 5-7). System Settings: Address Book (page 7-16) This is used to store Scan to E-mail and Internet fax addresses in one-touch keys. System Settings (Administrator): The Number of Direct Address Keys Displayed Setting This is used to change the default setting for the number of one-touch keys displayed in the address book screen. System Settings (Administrator): Bcc Setting This setting enables or disables Bcc delivery. When enabled, the [Bcc] key appears in the address book screen. System Settings (Administrator): Default Display Settings One of the following screens can be selected for the initial screen that appears when the [IMAGE SEND] key is touched. - Base screen of each mode (scan, Internet fax, fax, or data entry mode) - Address book screen Default Display Settings can be set on the displayed screen by touching [Image Send Settings] - [Operation Settings] - [Other Settings]. System Settings (Administrator): Address Book Default Selection The following settings are available for the method of sorting the addresses that appear in the address book. - Index type (alphabetical, custom) - Address type (all, group, E-mail, FTP/Desktop, Network Folder, Internet fax, fax) 1 Touch the [Sort Address] key. 2 Change the display mode. (1) Touch the key of the mode or tab that you wish to display. To show only the one-touch keys of a particular send mode, touch the desired mode key under Address Type. To change the index tabs to the custom indexes, touch the [User] key under Tab Switch. (2) Touch the [OK] key. III III GGG GGG EEE EEE CCC CCC AAA AAA JJJ JJJ HHH HHH FFF FFF DDD DDD BBB BBB12 51510 Global Address Search Address Entry Preview Address Review Condition SettingsToCc ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.Sort Address Sort AddressOK Group FTP/DesktopNetwork Folder Fax All E-mail ABC User Address TypeTab Switch Internet Fax (1)(2)
5-14 SCANNER/INTERNET FAX Contents Index display Indexes make it easy to search for a destination (one-touch key). The destinations are displayed separately using alphabetical search characters and index numbers. To display a stored destination, touch the appropriate index tab. It is convenient to store frequently used destinations in the [Freq.] index. Specify that a destination be displayed in the [Freq.] index when you store the destination. The destinations can also be displayed in alphabetical order by initial. Each time the displayed index tab is touched, the display order changes in the following order: search numbers (page 5-21), ascending names, descending names. When the display order is changed, the display order of the other index tabs also changes. Index names can be changed using Custom Index in the system settings, allowing you to create groups of one-touch keys that can be easily recognized. Narrowing the search letter range An alphabet tab on an index tab can be touched to display keys to further narrow the search range. For example, when the [ABCD] tab is touched, keys from A to D appear. If the [B] key is touched, only destinations starting with the letter B will appear. To cancel, touch the key again. Note that the search letter range cannot be narrowed on the [Freq.] tab, the [etc.] tab, or on a user index tab. System Settings: Storing group keys (page 7-18) This setting is used to store custom index names. The custom index where a one-touch key appears is specified when the transmission destination is stored in the key. III III GGG GGG EEE EEE CCC CCC AAA AAA JJJ JJJ HHH HHH FFF FFF DDD DDD BBB BBB12 51510 Global Address Search Address Entry Address Review Condition SettingsToCc ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc. Preview Sort Address Index tabs Freq.ABCDFreq.ABCDFreq.ABCD Ordered by search number (default) Ascending names Descending names BBB III BBB GGG BBB EEE BBB CCC BBB AAA BBB JJJ BBB HHH BBB FFF BBB DDD BBB BBB12 515 Global Address Search Address Entry Address Review Condition SettingsToCc ABCDFreq.EFGH ABCD IJKLMNOPQRSTUVWXYZetc. 10 Preview Sort Address
5-15 SCANNER/INTERNET FAX Contents SCAN SEND SEQUENCE This section explains the basic procedure for scanning and transmission. Select settings in the order shown below to ensure smooth transmission. For the detailed procedures for selecting the settings, see the explanation of each setting in this chapter. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. ☞SENDING AN IMAGE IN SCAN MODE (page 5-28) ☞SENDING AN IMAGE IN USB MEMORY MODE (page 5-35) ☞SENDING A FAX IN INTERNET FAX MODE (page 5-41) Enter the destination Specify the destination of the scan transmission. [Address Book] key: ☞RETRIEVING A DESTINATION FROM THE ADDRESS BOOK (page 5-18) ☞RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK (page 5-25) [Address Entry] key: ☞ENTERING AN ADDRESS MANUALLY (page 5-22) key: ☞USING A SEARCH NUMBER TO RETRIEVE A DESTINATION (page 5-21) [Resend] key: ☞USING THE RESEND FUNCTION (page 5-27) Select settings Settings can be selected for scanning the original. Original (2-sided original, scan size, send size) Exposure Resolution File Format Colour Mode ☞IMAGE SETTINGS (page 5-53) Send Settings (File Name) Scan mode, Data entry mode: ☞CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT (page 5-32) USB memory mode: ☞ENTERING A FILE NAME (page 5-40) Internet fax mode: ☞CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT (page 5-44) Resend Scan Ready to send. A4 USB Mem. ScanFaxInternet FaxPC Scan Quick File File Address Review Send Settings Address Entry Address BookAutoAuto Auto Special Modes Colour Mode File Format Resolution Exposure OriginalScan:Send: Text 200X200dpi PDF Auto/GreyscaleMono2 PDF Preview A4AutoAuto Auto File Quick File Address Review Send Settings Address Entry Address Book USB Mem. ScanFaxInternet FaxPC Scan Special Modes Colour Mode File Format Resolution Exposure OriginalScan: Scan Send: Text 200X200dpi PDF Auto/GreyscaleMono2 PDF Preview
5-16 SCANNER/INTERNET FAX Contents Special mode settings Special modes can be selected. ☞SPECIAL MODES (page 5-71) Start scanning and transmission Start scanning and transmission. If the original is placed on the document glass, follow these steps to start scanning and transmission: (1) Press the [COLOUR START] key or the [BLACK & WHITE START] key. (2) When scanning is finished, replace the original with the next original. (3) Press the [COLOUR START] key or the [BLACK & WHITE START] key. (4) Repeat (2) and (3) until all originals have been scanned. (5) Touch the [Read-End] key. The [COLOUR START] key cannot be used in Internet fax mode. After the original is scanned, the settings revert to the default settings. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. System Settings (Administrator): Default Display Settings The settings can be kept in effect a fixed period of time after scanning is completed. A4AutoAuto Auto File Quick File Address Review Send Settings Address Entry Address Book USB Mem. ScanFaxInternet FaxPC Scan Special Modes Colour Mode File Format Resolution Exposure OriginalScan: Scan Send: Text 200X200dpi PDF Auto/GreyscaleMono2 PDF Preview
5-17 SCANNER/INTERNET FAX Contents ORIGINAL SIZES TRANSMITTABLE ORIGINAL SIZES The following original sizes can be transmitted * A long original can be transmitted. (When only scan destinations are selected for scan transmission or metadata transmission, scanning will take place in Mono2 at a resolution of 300X300dpi or less. When a resolution of 600X600dpi is used for Internet fax transmission, the maximum original size is 800 mm (31-1/2).) THE SIZE OF THE PLACED ORIGINAL When a standard size original is placed, the original size is automatically detected and displayed in Scan in the base screen. When the automatic original detection function is operating and the original is a non-standard size, the closest standard size may be displayed or the original size may not appear. In this event, manually set the correct original size. ☞Specifying the original scan size (by paper size) (page 5-56) ☞Specifying the original scan size (by numerical values) (page 5-57) STANDARD SIZES Standard sizes are sizes that the machine can automatically detect. The standard sizes are set in Original Size Detector Setting in the system settings (administrator). List of original size detector settings Minimum original sizeMaximum original size Using the automatic document feeder131 mm (height) x 140 mm (width) (5-1/8 (height) x 5-1/2 (width))297 mm (height) x 1000 mm* (width) (11-5/8 (height) x 39-3/8* (width)) Using the document glass–297 mm (height) x 432 mm (width) (11-5/8 (height) x 17 (width)) Selections Standard sizes (detected original sizes) Document glassDocument feeder tray (automatic document feeder) AB-1A3, A4, A4R, A5, B4, B5, B5RA3, A4, A4R, A5, B4, B5, B5R, 8-1/2 x 11, 8-1/2 x 14, 11 x 17 AB-2A3, A4, A4R, A5, B5, B5R, 216 mm x 330 mm (8-1/2 x 13)A3, A4, A4R, A5, B4, B5, B5R, 8-1/2 x 11, 11 x 17, 216 mm x 330 mm (8-1/2 x 13) AB-3A4, A4R, A5, B4, 8K, 16K, 16KRA3, A4, A4R, A5, B4, 8K, 16K, 16KR, 8-1/2 x 11, 11 x 17, 216 mm x 330 mm (8-1/2 x 13) AB-4A3, A4, A4R, A5, B5, B5R, 216 mm x 340 mm (8-1/2 x 13-2/5)A3, A4, A4R, A5, B4, B5, B5R, 8-1/2 x 11, 11 x 17, 216 mm x 340 mm (8-1/2 x 13-2/5) AB-5A3, A4, A4R, A5, B5, B5R, 216 mm x 343 mm (8-1/2 x 13-1/2)A3, A4, A4R, A5, B4, B5, B5R, 8-1/2 x 11, 11 x 17, 216 mm x 343 mm (8-1/2 x 13-1/2) Inch-111 x 17, 8-1/2 x 14, 8-1/2 x 11, 8-1/2 x 11R, 5-1/2 x 8-1/211 x 17, 8-1/2 x 14, 8-1/2 x 11, 8-1/2 x 11R, 5-1/2 x 8-1/2, A4, A3 Inch-211 x 17, 8-1/2 x 13 (216 mm x 330 mm), 8-1/2 x 11, 8-1/2 x 11R, 5-1/2 x 8-1/211 x 17, 8-1/2 x 13 (216 mm x 330 mm), 8-1/2 x 11, 8-1/2 x 11R, 5-1/2 x 8-1/2, A4, A3 Inch-311 x 17, 8-1/2 x 13-2/5 (216 mm x 340 mm), 8-1/2 x 11, 8-1/2 x 11R, 5-1/2 x 8-1/211 x 17, 8-1/2 x 13-2/5 (216 mm x 340 mm), 8-1/2 x 11, 8-1/2 x 11R, 5-1/2 x 8-1/2, A4, A3