Sharp Mx2310u User Guide

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SYSTEM SETTINGS
Contents
System Settings
The system settings are used to configure a variety of parameters to suit the aims and needs of your workplace. The 
system settings are also used to display or print out the current settings and status of the machine. The system settings 
allow you to make the machine easier to use.
The system settings consist of settings that are used by general users, and settings that can only be configured by an 
administrator of the machine. These two groups of settings are distinguished in this manual as follows.
SYSTEM SETTINGS
System Settings (General)System Settings (Administrator) *Login Required
System settings that can be configured by general users 
(including the administrator). For example, the following 
settings can be configured:
 Date and time settings
 Paper tray settings (paper size and paper type)
 Storing destinations for the fax and scanner functions
 Settings related to the printer function
 Creating folders for document filing
 Displaying the number of pages printed, scanned, and 
faxed.
For more information, see SYSTEM SETTINGS (GENERAL) 
(page 7-5).System settings that can be configured by the administrator. 
To configure these settings, login as an administrator is 
required. For example, the following settings can be 
configured:
 Storing users of the machine
 Energy save settings
 Settings related to the operation panel
 Settings for peripheral devices installed on the machine.
 Settings related to the copy function
 Network connection settings
 Transmission/reception settings for faxes and scanned 
images
 Advanced settings for the document filing function
For more information, see SYSTEM SETTINGS 
(ADMINISTRATOR) (page 7-28).
Settings for general usersSettings for administrators
Administrator password
To maintain security, the administrator of the machine should promptly change the password after the machine is 
purchased. (For the factory default administrator password, see TO THE ADMINISTRATOR OF THE MACHINE in the 
Start Guide.) To change the password, see Change Administrator Password (page 7-96). 
*To ensure a high level of security, change the password at regular intervals.
 The above groupings of General and Administrator are used as a convenient means of clarifying the functions of the 
settings. These groupings do not appear in the touch panel.
 For fax settings, see SYSTEM SETTINGS FOR FAX (page 7-100).
Web pages
The system settings can also be configured from the Web pages. To configure the system settings from the Web pages, 
click [System Settings] in the Web page menu.
In addition to the system settings, network and security settings can also be configured in the Web pages. For information 
on the settings, see Help in the Web pages. 
						

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SYSTEM SETTINGS
Contents
Common Operation Methods
This section explains special operation methods that are common to all system settings.
Be sure to read this section, as the information is omitted in the explanations of some of the individual settings.
Example: Address book screen
(1) Sort
Use this to select the method of displaying destinations 
and the index type.
Example: In the Address Book screen, the display can 
be switched between the following three methods:
 Alphabetical/User index
 Display by mode
 Ascending/Descending/Number order
(2) Index keys
Touch an index key to display the corresponding 
destinations. The index keys that appear vary depending 
on the Sort setting.
(3)   (Search number entry box)
To search for an address, touch   and enter a search 
number.
When a user is searched for, the icon changes to  .
(4) [Back] key
Returns you to the previous screen.
(5) Select box
Touch   to display a list of the items that can be 
selected. Touch an item in the list to select it.
(6) Text box (numerical)
Touch this box to enter a number. Numbers are entered 
with the numeric keys.
If you make a mistake, press the [CLEAR] key ( ) to 
clear the incorrect number.(7) Text box
Touch this box to open a text entry screen. When you 
have finished entering text in the screen, the text will 
appear in the text box. 
(8) Checkbox
This switches between   and   each time you touch 
it. To enable the corresponding setting, touch the 
checkbox so that a checkmark appears  . To disable 
the setting, clear the checkmark  .
Radio buttons ( ) are also used to select settings in 
this way. (However, radio buttons are used to select a 
single item out of several.)
(9) [Cancel] key
This cancels a setting and returns you to the previous 
screen.
(10) [OK] key
Touch this to store the current settings.
(11) Scroll bar
Use this to scroll the screen up and down.
Touch the bar and slide it up or down to move the screen.
You can also move the screen up and down with the 
 keys.
System SettingsAddress ControlCancelOK
Address Type:
Search Number:Address Name (Required):Initial (Optional):Key Name:Custom Index:
Register this Address to be added to the [Frequent Use] index.
E-mail
User 1
(1-1000)
Address BookBack
Index Switch
Sort Address
Sorting Order
ABC
Search Number
AllAdd New
AAA AAA
CCC CCC
EEE EEE
GGG GGG
III III
BBB BBB
DDD DDD
FFF FFF
HHH HHH
JJJ JJJ
Freq.ABCDEFGHIJKLMNOPQRSTUVWXYZetc.
12
(1)
(2)
(3)(8)
(4)(5)
(6)
(7)
(11)
(10)(9) 
						

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SYSTEM SETTINGS
Contents
This section describes the system settings that can be configured by general users of the machine.
Accessing the System Settings (General)
Make sure that the machine is in the standby state and 
then press the [SYSTEM SETTINGS] key on the 
operation panel.
When the [SYSTEM SETTINGS] key is pressed, the 
following menu screen appears on the touch panel.
Touch the item in this screen that you wish to configure. 
For detailed explanations of each of the settings, see the 
following pages of this chapter.
SYSTEM SETTINGS (GENERAL)
HOME
IMAGE SEND
JOB STATUSPRINTREADYDATA
DATA
LINE SYSTEM
SETTINGS
LOGOUT
System SettingsExitAdmin Password
Total CountDefault Settings
Address Control
USB-Device Check
List Print
(User)
Fax Data
Receive/ForwardPaper Tray
Settings
Printer Condition
SettingsDocument Filing
Control
 To quit the system settings, touch the [Exit] key in the top right corner of the screen.
 For the procedure to follow when user authentication is enabled, see USER AUTHENTICATION (page 1-17) in 
1. BEFORE USING THE MACHINE. 
						

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SYSTEM SETTINGS
Contents
System Settings (General) List
When the system settings are accessed with general rights, the following items appear. For items that can only be 
accessed with administrator rights, see 
System Settings (Administrator) List (page 7-31).
Total Count
Default Settings
List Print (User)
* When the hard disk drive is installed.
 Depending on the machine specifications and peripheral devices installed, it may not be possible to use some settings.
 For explanations of settings related to the fax function, see SYSTEM SETTINGS FOR FAX (page 7-100).
ItemFactory default settingPage
■Total Count7-10
●Job Count–7-10
●Device Count–7-10
ItemFactory default settingPage
■Default Settings7-11
●Clock Adjust
7-11
XClock Adjust
‹Specify Time Zone–
‹Date & Time Settings–
‹Synchronize with Internet Time ServerDisable
XDaylight Saving Time SettingVaries depending on country and region
‹Select Setting TypeVaries depending on country and region
‹Start TimeVaries depending on country and region
‹Completing TimeVaries depending on country and region
‹Adjustment TimeVaries depending on country and region
XDate FormatVaries depending on country and region
●Keyboard SelectVaries depending on country and region7-12
ItemFactory default settingPage
■List Print (User)
7-12
●All Custom Setting List–
●Printer Test Page–
●Sending Address List–
●Document Filing Folder List*– 
						

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SYSTEM SETTINGS
Contents
Paper Tray Settings
* When a paper drawer is installed.
Address Control
Fax Data Receive/Forward
* When the Internet fax expansion kit is installed.
ItemFactory default settingPage
■Paper Tray Settings7-13
●Tray Settings
7-13
XTray 1Plain, A4 (8-1/2 x 11)
XTray 2*
Plain, Auto-AB (Auto-Inch)XTray 3*
XTray 4*
XBypassPlain, Auto-AB (Auto-Inch)
‹Select Similar Sizes for Auto DetectionAuto-AB: 216 mm x 330 mm (8-1/2 x 13) 
Auto-Inch: 8-1/2 x 14
●Paper Type Registration–7-15
●Auto Tray SwitchingEnabled7-15
●Custom Size Registration (Bypass)Custom 1: X=432 mm (17), 
Y=297 mm (11)
Custom 2: X=432 mm (17), 
Y=297 mm (11)
Custom 3: X=432 mm (17), 
Y=297 mm (11)
7-15
ItemFactory default settingPage
■Address Control7-16
●Address Book–7-16
●Storing group keysUser 17-18
●Program–7-21
ItemFactory default settingPage
■Fax Data Receive/Forward7-22
●I-Fax Settings*
7-22XReception Start–
XManual Reception Key in Initial ScreenEnabled
XForward Received Data– 
						

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SYSTEM SETTINGS
Contents
Printer Condition Settings
*1 When the hard disk drive and printer expansion kit are installed.
*2 When the PS3 expansion kit is installed.
ItemFactory default settingPage
■Printer Condition Settings*17-23
●Printer Default Settings
7-23
XCopies1
XOrientationPortrait
XDefault Paper SizeA4 (8-1/2 x 11)
XDefault Output TrayVaries depending on the machine 
configuration
XDefault Paper TypePlain Paper
XInitial Resolution Setting600dpi (High Quality)
XDisable Blank Page PrintDisabled
XLine Thickness5
X2-Sided Print1-Sided
XColour ModeAuto
XN-Up Print1-Up
XFit To PageEnabled
XOutputVaries depending on the machine 
configuration
‹Print per UnitEnabled
XQuick FileDisabled
●PCL Settings
7-24
XPCL Symbol Set SettingPC-8
XPCL Font SettingInternal Font, 0: Courier
XPCL Line Feed Code0.CR=CR; LF=LF; FF=FF
XWide A4Disabled
●PostScript Setting*2
7-25XPrint PS ErrorsDisabled
XBinary ProcessingDisabled 
						

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SYSTEM SETTINGS
Contents
Document Filing Control*
*When the hard disk expansion kit is installed.
USB-Device Check
User Control
* When user authentication is enabled and the logged-in user does not have the authority to configure the system settings 
(administrator) (excluding factory default users).
ItemFactory default settingPage
■Document Filing Control7-26
ItemFactory default settingPage
■USB-Device Check–7-27
ItemFactory default settingPage
■User Control*7-27
●Amend User Information–7-27 
						

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SYSTEM SETTINGS
Contents
Total Count
This function shows the page count in each mode. Touch the [Total Count] key.
Job Count
This displays or prints out the counts of all jobs. 
Device Count
This is used to display or print the counts of the peripheral devices installed on the machine. 
 A3 (11 x 17) size paper is counted as two sheets.
 Each sheet of paper used for automatic two-sided copying is counted as two pages (A3 (11 x 17) paper is counted as 
four pages).
 An entered paper size of 384 mm (15-1/8) or larger is counted as two pages. 
 Pages printed directly from the machine such as list prints are included in the Other Prints count.
 The items displayed (or printed) will vary depending on the machine specifications and peripheral devices installed.
Document feeder
Each sheet is counted as two pages when two-sided scanning is performed.
Stapler (when a finisher is installed)
Two-position stapling and pamphlet stapling are counted as 2.
 The items displayed (or printed) will vary depending on the machine specifications and peripheral devices installed. 
						

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SYSTEM SETTINGS
Contents
Default Settings
The default settings for operation of the machine can be configured. Touch the [Default Settings] key and select the settings.
Clock Adjust
Use this to set the date and time in the machines built-in clock.
Set the time.
Daylight Saving Time Setting
Enable daylight saving time.
When this function is used, the time changes at the beginning and end of daylight saving time as indicated in the table 
below.
* In some countries, the starting and ending times of daylight saving time may be different than the times set in the machine.
ItemSettings
Specify Time Zone
If your region is ahead of GMT (Greenwich Mean Time), select [+]. If your region is 
behind GMT, select [-]. Next, specify the time difference between your region and 
GMT in hours and minutes.
Date&Time SettingsSelect and set the year, month, day, hour, and minute.
Synchronize with Internet Time ServerThis can be used when the machine is connected to the Internet. The machines time 
is automatically adjusted to the time of an Internet time server.
ItemSettings
Daylight Saving Time SettingSelect whether or not the Daylight Saving Time Setting is enabled. If disabled, the 
following settings will not be possible.
Select Setting TypeSpecify whether the starting and ending day of daylight saving time are to be set 
using the day of the week or the date.
Start Time
Set the starting time of daylight saving time. Set the starting month. If you selected Day 
of the Week in Select Setting Type, set the starting week of daylight saving time and 
then the starting day. If you selected Date in Select Setting Type, set the starting date. 
Set the hour and minute and the UTC (Coordinated Universal Time) setting.
Completing TimeSet the ending time of daylight saving time in the same way as you set the starting 
time.
Adjustment TimeSet the time that adjustment will take place when daylight saving time begins.
AreaStandard time ➞ Daylight saving timeDaylight saving time ➞ Standard time
Europe*Last Sunday in March, 1:00 to 2:00 AMLast Sunday in October, 1:00 to 0:00 AM
Australia, New ZealandLast Sunday in October, 2:00 to 3:00 AMLast Sunday in March 3:00 to 2:00 AM
Other countriesSelect the [Daylight Saving Time Setting] checkbox so that a checkmark   appears. The clock 
setting is configured to normal time plus one hour. When the   is selected, clock returns to 
normal time. 
						

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SYSTEM SETTINGS
Contents Date Format
The format used to print the date on lists and other output can be changed.
Keyboard Select
The layout of the keyboard that appears in text entry screens can be changed.
The keyboard layouts that can be selected are shown below.
List Print (User)
Lists showing the settings and information stored in the machine can be printed. Touch the [List Print (User)] key and 
select the settings.
*When the hard disk expansion kit is installed.
ItemSettings
Current SettingThe current time appears in the format set in the date format settings.
FormatSet the order of display of the year, month, and day.
SeparatorSelect one of three symbols or a blank space for the separator used in the date.
Day-Name PositionSelect whether the day name appears before or after the date.
Time DisplaySelect 12-hour format or 24-hour format for the time.
12-Hour Display: 12:00AM to 11:59AM/12:00 to 11:59PM
24-Hour Display: 00:00 to 24:00
If Disabling of Clock Adjustment (page 7-63) has been enabled in the system settings (administrator), the date and time 
cannot be set.
English (US) English (UK) Japanese French German Swedish
Norwegian Finnish Danish Russian Greek Turkish
List nameDescription
All Custom Setting ListThis list shows the hardware status, software status, printer condition settings, paper 
tray settings, and total counts.
Printer Test Page
This is used to print the PCL Symbol Set List, various font lists, and the NIC page 
(network interface settings, etc.).
 PCL Symbol Set List
 PCL Internal Font List
 PCL Extended Font List
 PS Font List
 PS Extended Font List
 NIC Page
Sending Address List
Lists can be printed of various addresses stored in the machine.
 Individual List
 Group List
 Program List
 Memory Box List
 All Sending Address List
Document Filing Folder List*This shows the folder names for document filing.
 The items that appear will vary depending on the functions that have been added to the machine.
If Prohibit Test Page Printing (page 7-75) has been enabled in the system settings (administrator), it will not be possible 
to print a test page.