Sharp Mx2310u User Guide

							6-15
DOCUMENT FILING
Contents
FILE INFORMATION
This section explains the settings that are configured in step 3 of SAVING A FILE WITH File (page 6-13). Specifying 
a user name, file name, folder, and confidential setting makes it easier to manage and search for a file. In addition, when 
confidential is selected and a password is established, other people will not be able to view the file without permission.
Specifying a user name
1
Touch the [User Name] key.
When user authentication is used, the user name that was used 
for login is automatically selected. In this case, this step is not 
needed.
The user name must be previously stored in User List in the system settings (administrator).
2
Touch the desired user name in the list 
of user names that is displayed.
(1) Select the user name.
There are two ways to select the user name:
(A) Touch the key of the user name.
The touched user name is highlighted.
If you accidentally select the wrong user name, touch 
the key of the correct name.
(B) Touch the   key.
An area for entering the Registration No. [----] 
appears in the message display. Enter the 
Registration No. set during user registration. This 
will allow you to select the user name.
(2) Touch the [OK] key.
The user name that you touched is selected and you 
return to the screen of step 1. The selected user name 
appears.
File InformationOKCancel
Confidential
User Name User Unknown
Copy_04042010_112030
Main Folder
File Name
Stored to
Password
User NameOKCancel
61812
ABC
User
Name 3
Name 1
Name 5
Name 7
Name 9
Name 11
Name 2
Name 4
Name 6
Name 8
Name 10
Name 12
12
AllABCDEFGHIJKLQRSTUMNOPVWXYZetc.
(A)(2)(B) 
						

							6-16
DOCUMENT FILING
Contents Assigning a file name
A file name can be assigned to the file.
Specifying the folder
Touch the [File Name] key.
A text entry screen will appear. Enter the file name and touch 
the [OK] key.
A maximum of 30 characters can be entered.
1
Touch the [Stored to:] key.
If a user name with a My Folder setting is selected, My Folder of that user will automatically be selected.
2
Select the folder in which you want to 
store the file.
(1) Touch the key of the folder where you want 
to store the file.
If a password has been set for the folder, a password 
entry screen appears. Enter the password of the touched 
folder with the numeric keys (5 to 8 digits) and touch the 
[OK] key.
(2) Touch the [OK] key.
File InformationOKCancel
Confidential
User Name User Unknown
Copy_04042010_112030
Main Folder
File Name
Stored to
Password
File InformationOKCancel
Confidential
User Name Name 1
file-01
Main Folder
File Name
Stored to
Password
Main Folder
User 1
User 3
User 5
User 7
User 9
User 2
User 4
User 6
User 8
User 10
OKStored to:
12
All FoldersABCDEFGHIJKLMNOPQRSTUVWXYZ
(1)(2) 
						

							6-17
DOCUMENT FILING
Contents Storing a file as a confidential file
A password can be set for the file to prevent others from viewing it. Set a password (5 to 8 digits) with the numeric keys.
1
Enable the confidential property.
(1) Select the [Confidential] checkbox so that a 
checkmark  appears.
Confidential mode is enabled and a password can be 
entered.
(2) Touch the [Password] key.
2
Enter a password (5 to 8 digits) with the 
numeric keys and touch the [OK] key.
As each digit is entered, - changes to  .
File InformationOKCancel
Confidential
User Name 
Password
Name 1
file-01
User 1
File Name
Stored to
(1) (2)
Password
Enter password via the 10-Key pad.
OKCancel 
						

							6-18
DOCUMENT FILING
Contents
SAVING A DOCUMENT FILE ONLY (Scan to HDD)
Scan to HDD is used to store a scanned document in the Main folder or a custom folder. Neither printing nor 
transmission are performed.
Scan to HDD SCREEN
The following screen appears when the [Scan to HDD] tab is touched in document filing mode. Touch the keys below to 
select Scan to HDD settings.
The current setting of each key appears to the right of the key.
(1) [File Information] key
Information can be appended to a file stored by Scan to 
HDD. The settings are configured in the same way as file 
information for File.
☞FILE INFORMATION (page 6-15)
(2) [Special Modes] key
Use this key to select special modes for Scan to HDD.
☞Special modes screen for Scan to HDD (page 6-21)
(3) [Preview] key
Touch to check the image to be stored before performing 
Scan to HDD.
☞Checking the image before storing it (Preview) (page 6-22)
(4) [Original] key
Touch this key to set the scanning size, storing size and 
orientation of the original, and select 2-sided scanning 
settings.
☞[Original] key (page 6-19)
(5) [Exposure] key
Touch this key to select the exposure for scanning.
(6) [Resolution] key
Use this to select the resolution that will be used when 
the file is transmitted.
When Long Size is specified, only resolution settings of 
300 X 300 dpi and under can be selected.(7) [Comp. Ratio] key
Use this to select the colour compression ratio that will be 
used when the file is stored in colour.
(8) [Colour Mode] key
Use this key to select the colour mode when storing a 
document.
☞[Colour Mode] key (page 6-20)
(9)  key
This key appears when a special mode or 2-sided 
scanning is selected. Touch the key to display the 
selected special modes.
File RetrieveScan to HDDHDD StatusEx Data AccessFile
InformationOriginal
Exposure
Resolution
Comp. Ratio
Colour Mode
Special Modes
Scan:
200X200dpi
Medium
AutoStore:Auto
Auto
AutoMono2
Ready to scan to HDD.
Press [Start] to scan original.
A4
IMAGE SENDDOCUMENT
FILING COPY
Preview
(2)
(4)
(5)
(6)
(7)
(8)
(9)
(1)
(3) 
						

							6-19
DOCUMENT FILING
Contents [Original] key
When the [Original] key is touched, the following screen appears. This screen is used to change the original size and 
select scanning settings for 2-sided originals.
(1) Touch the [Scan Size] key.
If the original is a non-standard size that cannot be detected by auto original size detection, touch the [Scan Size] key and specify the original size.
(2) Touch the [Store Size] key.
If you wish to store the file at a different size than the original size, touch the [Store Size] key and change the store size.
(3) Touch the appropriate orientation key.
If the top edge of the original is up, touch the   key. If the top edge of the original is to the left, touch the   key.
If the original is a 2-sided original, touch the [2-Sided Booklet] key or the [2-Sided Tablet] key as appropriate for the original type.
(4) Touch the [OK] key.
The settings are stored and you return to the Scan to HDD screen.
[Exposure] key
To adjust the exposure, touch the [Exposure] key.
Select an appropriate exposure mode for the original and touch the  or  key to adjust the exposure level. 
When finished, touch the [OK] key.
(1) Select the appropriate original type for the original to be scanned.
(2) Select [Auto] or [Manual].
If you selected [Manual], touch the   or   key to adjust the exposure. (For a darker image, touch the   key. For a 
lighter image, touch the   key.)
When the exposure is set to [Auto], the   keys cannot be used.
(A): Moirè Reduction
To reduce the moirè effect when scanning printed matter, touch the [Moirè Reduction] checkbox so that a checkmark   appears.
(3) Touch the [OK] key.
The settings are stored and you return to the Scan to HDD screen.
Scan to HDD/OriginalOK
Scan SizeStore Size100%
2-Sided
Booklet2-Sided
Tablet
Auto    A4Auto
Image Orientation
(3)
(1)(2)(4)
Original
Scan to HDD/Exposure OK
Manual
135
Text/
Prtd.Photo
Photo
Text/Photo
Map
Text
Printed
Photo
Moiré
Reduction
Auto
Original Image Type
(1)(A)(2)
(3)
Exposure 
						

							6-20
DOCUMENT FILING
Contents [Colour Mode] key
Touch the [Colour Mode] key to open the colour mode setting screen for Scan to HDD.
The following settings can be selected for the scanning colour when the [COLOUR START] key or the [BLACK & WHITE 
START] key is pressed.
When you have finished selecting the mode, touch the [OK] key.
Start keyModeScanning method
[COLOUR START] 
key
Full Colour
The original is scanned in full colour. This mode is best for full colour 
originals such as catalogues.
Even when the original is black and white, it is scanned as a full colour 
original.
AutoThe machine detects whether the original is colour or black and white and 
automatically selects full colour or black and white (greyscale) scanning.
2 Colour
Only the red areas of the original are changed to the selected colour;  
colours other than red are scanned in black.
Red, green, blue, cyan, magenta, or yellow can be selected.
[BLACK & WHITE 
START] keyMono 2Colours in the original are scanned as black or white. This mode is best for 
text-only originals.
GreyscaleThe colours in the original are scanned in black and white as shades of 
grey (greyscale).
Scan to HDD/Colour Mode OK
Full Colour
2 Colour
Auto
Mono2Greyscale
Colour Mode
B/W Mode
Colour Mode 
						

							6-21
DOCUMENT FILING
Contents Special modes screen for Scan to HDD
When the [Special Modes] key is touched, the following screen appears. For more information on each setting, see 

SPECIAL MODES (page 5-71) in 5. SCANNER / INTERNET FAX.
(1) [Erase] key
The erase function is used to erase shadow lines on 
images produced when scanning thick originals or books 
on the document glass.
(2) [Dual Page Scan] key
The left and right sides of an original can be scanned as 
two separate pages. This function is useful when you 
wish to successively scan each page of a book or other 
bound document.
(3) [Card Shot] key
This function lets you store the front and reverse sides of 
a card as a single file.
(4) [Job Build] key
This function lets you separate a many-page original into 
sets, scan each set using the automatic document 
feeder, and store all pages as a single file. Use this 
function when there are more original pages than can be 
placed at once in the auto document feeder.(5) [Original Count] key
When using the automatic document feeder to scan an 
original, you can check whether or not the correct 
number of pages were scanned before storing the 
document.
(6) [Mixed Size Original] key
This feature lets you scan originals of different sizes at 
the same time; for example, B4 (8-1/2 x 14) size 
originals mixed together with A3 (11 x 17) size 
originals. When scanning the originals, the machine 
automatically detects the size of each original.
Originals of mixed widths and sizes can be scanned (A3 
and B4, A3 and B5, A4 and B4, A4 and B5, B4 and A4R, 
B4 and A5, B5 and A4R, B5 and A5 (11 x 17 and 
8-1/2 x 14, 11 x 17 and 8-1/2 x 13, 11 x 17 and 
5-1/2 x 8-1/2)).
(7) [Slow Scan Mode] key
Use this function when you wish to scan thin originals 
using the automatic document feeder. This function helps 
prevent thin originals from misfeeding.
Scan to HDD/Special ModesOK
Dual Page
Scan
Mixed SizeOriginalSlow Scan
ModeJob
Build
Original
Count
EraseCard Shot
(6)(5) (4)(7)
(2)(1)(3)
Special Modes 
						

							6-22
DOCUMENT FILING
Contents Checking the image before storing it (Preview)
If you touch the [Preview] key and then start Scan to HDD, the screen below appears.
Before the scanned data is stored, you can check a preview of the scanned image in this screen and return to the Scan 
to HDD settings screen to change settings
(1) Preview image
This shows an image of the selected file.
If the image is cut off, use the scroll bars at the right and 
bottom of the screen to scroll the image. Touch a bar and 
slide it to scroll. (You can also touch the   keys to 
scroll.)
(2) Change page keys
When there are multiple pages, use these keys to 
change pages.
  keys:  Go to the first or the last page.
  keys:  Go to the previous page or the next 
page.
 Page number display:This shows the total number of 
pages and the current page number. 
You can touch the current page 
number key and enter a number with 
the numeric keys to go to that page 
number.(3) Display Rotation key
This rotates the image right or left by 90 degrees. The 
rotation applies to all pages in the file, not just the 
displayed page.
(4) [Start Storing] key
This starts Scan to HDD.
(5) Display zoom key
Use this to set the zoom ratio of the displayed image. 
Changes from the left in the order Full Page, Twice,  
4 Times, 8 Times. The setting applies to all pages in 
the file, not just the displayed page.
(6) [Function Rev.] key
Use this to check special mode settings and original 
settings.
(7) [Reset] key
Use this key if you need to change settings after 
checking an image or settings. You will return to the 
setting screen.
Only the original settings can be changed after the 
preview image is viewed.
Preview
Display Rotation
Colour
Start Storing
Reset
Function Rev.
00010010
(2)(4)(1)(3)(5)(6)(7)
 A preview image is an image for display on the touch panel. Differs from the actual storage result.
 Depending on the size of the image, part of the image may be clipped off in the preview screen on the touch panel. 
						

							6-23
DOCUMENT FILING
Contents
PERFORMING Scan to HDD
1
Place the original.
Place the original face up in the document feeder tray, or face 
down on the document glass.
2
Switch to document filing mode and 
select Scan to HDD settings.
(1) Touch the [DOCUMENT FILING] key.
(2) Touch the [Scan to HDD] tab.
If you do not wish to select settings, go to the next step.
(3) Select the original size, exposure, 
resolution, compression ratio, colour mode, 
and special modes.
See Scan to HDD SCREEN (page 6-18).
(4) Touch the [File Information] key.
The settings are the same as for File. See FILE 
INFORMATION (page 6-15).
If the original is 2-sided, be sure to touch the [Original] key and then touch the [2-Sided Booklet] key or the [2-Sided 
Tablet] key as appropriate for the original.
3
Press the [COLOUR START] key or the [BLACK & WHITE START] key .
Scanning begins.
For the procedure for placing the original, see step 4 of SAVING A FILE WITH Quick File (page 6-11).
When Preview is enabled, the preview screen appears.
☞ Checking the image before storing it (Preview) (page 6-22)
A beep will sound to indicate that Scan to HDD is completed.
To cancel scanning...
Press the [STOP] key ( ).
When Scan to HDD is performed without appending file information, the following user name and file name are automatically 
assigned to the file.
User Name: User Unknown
File Name: Mode_Day-Month-Year_Hour-Minute-Second 
(Example: HDD_04042010_112030)
Stored to: Main Folder
When user authentication is used, the user name that was used for login is automatically selected.
File RetrieveScan to HDDHDD StatusEx Data AccessFile
InformationOriginal
Exposure
Resolution
Comp. Ratio
Colour Mode
Special Modes
Scan:
200X200dpi
Medium
AutoStore:Auto
Auto
AutoMono2
A4
Ready to scan to HDD.
Press [Start] to scan original.
IMAGE SENDDOCUMENT
FILING COPY
Preview
(3)(1)(2)(4) 
						

							6-24
DOCUMENT FILING
Contents
This section explains how to retrieve a file stored by document filing and print or transmit the file.
SEQUENCE FOR USING A STORED FILE
This section explains the basic procedure for retrieving and using a stored file. The screens and procedures differ 
depending on whether or not user authentication is enabled.
See the sequence that applies to your situation.
For information on user authentication procedures, see USER AUTHENTICATION (page 1-17) in 1. BEFORE USING 
THE MACHINE. For information on enabling user authentication and storing user names, see User Control (page 
7-47) in 7. SYSTEM SETTINGS.
USING STORED FILES
Files stored by document filing can also be retrieved and used from the Web pages. Click [Document Operation] and then 
[Document Filing] in the Web page menu, and select the folder that contains the file you wish to use.
You can also show a preview of a stored file in the web pages.
Change the mode.
Switch to document filing mode.
☞BASE SCREEN OF DOCUMENT FILING MODE (page 
6-10)
File RetrieveScan to HDDHDD StatusEx Data Access
Main Folder
User 1
User 3
User 5
User 7
User 9
User 2
User 4
User 6
User 8
User 10
Quick File Folder
SearchFolder Select
12
All FoldersABCDEFGHIJKLMNOPQRSTUVWXYZ
IMAGE SENDDOCUMENT
FILING COPY