Sharp Mx2310u User Guide

							6-35
DOCUMENT FILING
Contents Batch printing
All files in a folder that have the same user name and password can be printed at once. When the [Multi-File Print] key is 
touched, it changes into the [Batch Print] key.
1
Touch the [Batch Print] key.
2
Touch the [User Name] key.
When user authentication is used, the user name that was used 
for login is automatically selected.
When Display only the Files of Logged-in Users is enabled 
under System Settings (Administrator): Authority Group List 
(Document Filing), the user name of the currently logged-in 
user is selected and other user names cannot be selected.
3
Select the user name.
There are four ways to select the user name:
(A) Touch the key of the user name.
The touched user name is highlighted.
If you accidentally select the wrong user name, touch the 
key of the correct name.
(B) Touch the [Default User] key.
The user name can be selected from the factory stored 
users.
(C) Touch the   key.
An area for entering the Registration No. [----] appears in 
the message display. Enter the Registration No. set 
during user registration. This will allow you to select the 
user name.
(D) Touch the [Direct Entry] key.
A text entry screen appears. Directly enter the user name. 
After selecting the user name, touch the [OK] key.
When [Selection of [All Users] is not allowed.] checkbox and [Selection of [User Unknown] is not allowed.] checkbox 
are disabled in the system settings (administrator), the [All Users] key and [User Unknown] key can be selected.
The [All Users] key can be touched to select all files in the folder (the files of all users).
The [User Unknown] key can be touched to select all files in the folder that do not have a user name.
Multi-File Print
File Name
file-01Name 104/04/2010
file-02Name 204/04/2010
file-03Name 304/04/2010
file-04Name 404/04/2010
file-05Name 504/04/2010
User Name Date
All FilesSwitch Display
1
2
BackSelect AllOK
Batch Print
User 1/All Files
Batch PrintCancel
Delete the
DataPrint and Delete the Data
Print and Save the DataChange PRT.No.
User Name 
Password
User NameOKCancel
61812
ABC
User
Name 3
Name 1
Name 5
Name 7
Name 9
Name 11
Name 2
Name 4
Name 6
Name 8
Name 10
Name 12
12Default User
Direct Entry
AllABCDEFGHIJKLQRSTUMNOPVWXYZetc.
(A)(B)
(D)(C) 
						

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DOCUMENT FILING
Contents
4
If a password has been established, 
touch the [Password] key.
Enter the password with the numeric keys (5 to 8 digits) and 
touch the [OK] key. Only files that have the same password will 
be selected.
If you do not wish to enter a password, go to the next step.
5
To set the number of copies, touch the 
[Change PRT.No.] key.
If you wish to use the number of copies stored with each file, go 
to step 6.
(1) Touch the [Apply the Number from Stored 
Setting of Each Job] checkbox so that it is 
not selected ( ).
(2) Set the number of copies with the   
keys.
You can also directly touch the numeric display and 
change the number with the numeric keys.
(3) Touch the [OK] key.
6
Touch the [Print and Delete the Data] key 
or the [Print and Save the Data] key.
If the [Print and Delete the Data] key is touched, the files will be 
automatically deleted after printing.
If the [Print and Save the Data] key is touched, the files will be 
saved after printing.
If there are no files that match the search conditions, you will 
return to the file list screen.
All files that match the current search conditions can be deleted by touching the [Delete the Data] key.
User 1/All Files
Batch PrintCancel
Delete the
DataPrint and Delete the Data
Print and Save the DataChange PRT.No.
User Name 
Password
Name 1
User 1/All Files
Batch PrintCancel
Delete the
DataPrint and Delete the Data
Print and Save the DataChange PRT.No.
User Name 
Password
Name 1
Change Print Number
Batch PrintCancel
OKCancel
Apply the Number from Stored Setting of
Each Job.
1(1  999)
(1)(3)(2)
User 1/All Files
Batch PrintCancel
Delete the
DataPrint and Delete the Data
Print and Save the DataChange PRT.No.
User Name 
Password
Name 1 
						

							6-37
DOCUMENT FILING
Contents
SENDING A STORED FILE
A file stored by document filing can be retrieved and transmitted whenever needed. The settings used when the file was 
stored are also stored, and thus the file can be transmitted using those settings. If needed, you can also change the 
transmission settings to modify the retrieved file.
After selecting the desired file, follow the steps below.
☞SELECTING A FILE (page 6-29)
1
Touch the [Send] key.
2
Select transmission settings.
For information on the settings, see SEND SETTINGS 
SCREEN (page 6-38).
3
Press the [COLOUR START] key or the [BLACK & WHITE START] key.
If you are sending a fax or an Internet fax, only the [BLACK & WHITE START] key can be used.
 A file saved in black and white or greyscale cannot be transmitted in colour.
 A stored print job cannot be transmitted.
 These transmission methods require installation of the corresponding options.
 If any of the following special modes were included in the saved file, the file cannot be transmitted. 
Pamphlet Copy, Covers/Inserts, Photo Repeat, Multi-Page Enlargement, Multi Shot for copying.

If any of the following special modes were included in the saved file, the file can be transmitted but the special modes will 
not be executed.
 
Margin Shift, Transparency Inserts, Book Copy, Tab Copy, Stamp, all Colour Adjustments menu items, Centring
 Depending on the reduction or enlargement ratio used when storing a file, it may not be possible to send the stored file 
using a selected resolution setting. In this event, try changing the resolution. 
However, when sending a stored file by Internet fax, transmission may not be possible even if the resolution is changed.
Job SettingsCancel
file-01Name 1A4F. Colour
PrintSendImage CheckProperty
Change
MoveDeleteDetail
Select the job.
Address Book
Address Entry
Send SettingsResolution
File Format
Special Modes
file-01
F. Colour
200X200dpi
PDFPDF
Name 1 
						

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DOCUMENT FILING
Contents
SEND SETTINGS SCREEN
The keys that appear in the send settings are explained below. For more information on each of the settings, see BASE 
SCREEN OF FAX MODE (page 4-7) in 4. FACSIMILE and BASE SCREEN (page 5-9) in 5. SCANNER / 
INTERNET FAX.
Example of scan mode
(1) Send mode tabs
Touch the appropriate tab to select fax mode, scan 
mode, Internet fax mode, etc.
(2) [Address Book] key
Touch this key to display the destinations stored in the 
address book.
(3) [Address Entry] key or [Sub Address] key
Use this key to directly enter an address when sending a 
file in scan mode or Internet Fax mode.
In fax mode this appears as the Sub Address key. Use 
this key to enter a sub-address and password for F-code 
communication.
(4) [Send Settings] key
This key appears in scan mode and Internet fax mode. 
Touch the key to enter a subject and a file name when 
performing a transmission. In scan mode, a sender can 
also be specified.
(5)  key
The 4-digit search number that was assigned to a 
one-touch key or group key when the key was stored can 
be entered to specify a destination.
(6) [Next Address] key
This key appears when at least one address has been 
entered. Use this key when you are sending a file to 
multiple destinations.
(7) [Cancel] key
This returns you to the job settings screen.
(8) File name / User name display
This shows the icon of the file to be sent, the file name, 
the user name, and the colour mode (colour/black & 
white).(9) Any of these keys can be touched to change the 
corresponding settings of the file to be sent. The 
settings that can be selected vary by mode.
Scan mode
[Resolution] key
Use this to select the resolution. A resolution setting 
higher than the resolution at which the file was stored 
cannot be selected.
[File Format] key
This lets you select the file type, compression ratio, 
and colour mode.
[Special Modes] key
This displays the [Timer] key.
Internet fax mode
[Resolution] key
Use this to select the resolution. A resolution setting 
higher than the resolution at which the file was stored 
cannot be selected.
[File Format] key
Use this to select the file type and compression ratio.
[Special Modes] key
This displays the [Timer] and [Transaction Report] 
keys.
Fax mode
[Resolution] key
Use this to select the resolution. A resolution setting 
higher than the resolution at which the file was stored 
cannot be selected.
[Special Modes] key
This displays the [Timer], [Own Name Select], and 
[Transaction Report] keys.
Address Book
Address Entry
Send SettingsResolution
File Format
Special Modes
file-01
F. Colour
200X200dpi
PDFPDF
Name 1
ScanInternet FaxFax
Ready to send.Cancel
(6)
(1)
(2)
(3)
(4)
(5)
(8)
(9)
(7) 
						

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DOCUMENT FILING
Contents
PROPERTIES OF STORED FILES
FILE PROPERTIES
A protect setting can be selected for files saved with the document filing function. This prevents a file from being moved, 
or automatically or manually deleted.
Three properties are available for saved files: [Sharing], [Protect], and [Confidential]. When saved with the [Sharing] 
property, a file is not protected. When saved with the [Protect] or [Confidential] property, a file is protected.
Files saved to the Quick File folder are all saved as [Sharing] files. When a file is saved to the Main folder or a custom 
folder, [Sharing] or [Confidential] can be selected.
CHANGING THE PROPERTY
After selecting the desired file, follow the steps below.
☞SELECTING A FILE (page 6-29)
SharingA [Sharing] file can be changed to [Protect] or [Confidential] using [Property Change] in the Job Settings.
ProtectProtect prevents a file from being moved or deleted. A password cannot be established. The   icon 
appears with the mode icon in the file key of a protected file.
ConfidentialTo protect a Confidential file, a password is set. (The password must be entered to retrieve the file.) The   
icon appears with the mode icon in the file key of a confidential file.
1
Touch the [Property Change] key.
2
Select the property.
(1) Touch the key of the desired property.
When the [Confidential] key is touched, the [Password] 
key can be touched. 
Touch the [Password] key, enter a password (5 to 8 digits) 
with the numeric keys, and touch the [OK] key.
(2) Touch the [OK] key.
Job SettingsCancel
file-01Name 1A4F. Colour
PrintSendImage CheckProperty
Change
MoveDeleteDetail
Select the job.
Job Settings / Property Change OKCancel
file-01Name 1A4F. Colour
ConfidentialSharing
ProtectPassword
(1)(2) 
						

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DOCUMENT FILING
Contents
Restrictions on changing the property
 A file that is set to Sharing can be changed to Protect or Confidential. However, a Sharing file that is saved in the 
Quick File folder can only be changed to Protect.
 A file that is set to Protect can be changed to Sharing or Confidential. However, a Protect file that is saved in the 
Quick File folder can only be changed to Sharing.
 A file that is saved in the Quick File folder cannot be changed to Confidential. If the file is moved to the Main folder or a 
custom folder, the property can be changed to Confidential.
 Two properties cannot be selected for a single file. 
						

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DOCUMENT FILING
Contents
MOVING A STORED FILE
Use this procedure to change the location of a file (move a file to a different folder).
After selecting the desired file, follow the steps below.
☞SELECTING A FILE (page 6-29)
1
Touch the [Move] key.
2
Touch the [Move to:] key.
 A file cannot be moved to the Quick File Folder. With this procedure, the original name is changed and the file is 
moved to the specified folder. (Unlike the Save As command on a computer, the file is not copied to the specified 
folder with the original file remaining in the original location.)
 To change the file name, touch the [File Name] key.
3
The above screen shows the custom folders as an 
example.
Select the destination folder.
(1) Touch the key of the folder to which you 
want to move the file.
If a password is set for the selected folder, a password 
entry screen will appear.
Enter the password with the numeric keys (5 to 8 digits) 
and touch the [OK] key.
(2) Touch the [OK] key.
Job SettingsCancel
file-01Name 1A4F. Colour
PrintSendImage CheckProperty
Change
MoveDeleteDetail
Select the job.
Job Settings / MoveCancel
file-01Name 1F. Colour
File Name
Move to:
Select the folder the file is moved to.
file-01
Move
A4
Main Folder
OKJob Settings / Move
12
All FoldersABCDEFGHIJKLMNOPQRSTUVWXYZ
User 1
User 3
User 5
User 7
User 9
User 2
User 4
User 6
User 8
User 10
(1)(2) 
						

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DOCUMENT FILING
Contents
4
Touch the [Move] key.
A file whose property is Protect cannot be moved. To move a protected file, change its property to Sharing or 
Confidential.
User 2
Move
Job Settings / MoveCancel
file-01Name 1F. Colour
File Name
Move to:
Select the folder the file is moved to.
file-01
A4 
						

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DOCUMENT FILING
Contents
DELETING A STORED FILE
Stored files that are no longer needed can be deleted.
Select the file that you wish to delete and touch the [Delete] key.
☞SELECTING A FILE (page 6-29)
1
Touch the [Delete] key.
2
Check the file and then touch the [Yes] 
key.
A file whose property is Protect cannot be deleted. To delete a protected file, change its property to Sharing or 
Confidential.
Job SettingsCancel
file-01Name 1A4F. Colour
PrintSendImage CheckProperty
Change
MoveDeleteDetail
Select the job.
YesNo
Delete the file data?
Name 1
file-01 
						

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DOCUMENT FILING
Contents
CHECKING AN IMAGE OF A STORED FILE
You can check an image of a file stored using document filing.
Select the desired file and touch the [Image Check] key.
☞SELECTING A FILE (page 6-29)
Depending on the size of the image, part of the image may be clipped off in the image check screen on the touch panel.
1
Touch the [Image Check] key.
2
Check the image of the file.
For information on each of the items, see IMAGE CHECK 
SCREEN (page 6-45).
Job SettingsCancel
file-01Name 1A4F. Colour
PrintSendImage CheckProperty
Change
MoveDeleteDetail
Select the job.
00010010
file-01Name 1F. ColourA4Image Check
Detail
Back
Display Rotation