Sharp Mx2310u User Guide

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PRINTER
Contents
CHANGING TO ANOTHER PAPER SIZE AND 
PRINTING WHEN PAPER RUNS OUT
If printing stops because the machine ran out of paper, or if the size of paper specified in the printer driver is not loaded 
in the machine, a message will appear in the touch panel. Printing will begin automatically when the [OK] key is touched 
and paper is loaded in the machine. If you wish to print on paper in another tray because the desired size of paper is not 
immediately available, follow the steps below.
1
Press the [JOB STATUS] key.
2
Display details on the print job for which 
there is no paper.
(1) Touch the key of the job for which Paper 
Empty appeared.
(2) Touch the [Detail] key.
3
Touch the [Paper Select] key.
4
Touch the key of the tray that has the 
paper you wish to use.
Printing begins.
If you changed to a different paper size, printing may not take place correctly; for example part of the text or image may run 
off the paper.
JOB STATUS
Computer01020 / 001Paper Empty
Priority
SpoolJob QueueComplete
Detail
Stop/Delete
11
Print JobScan toFax JobInternet Fax
Job QueueSets / ProgressStatus
(1)(2)
DetailOK
Computer01020 / 000Paper Empty
Data : File-01.tiff
Colour / B/W : Full Colour
Paper :A3
PlainPaper Select
Document 
Style:
Special 
Modes:
Output :
2-Sided
(Book)
DetailOK
Computer01020 / 000
Paper Select
Plain
Plain
Plain
A4
Plain
1.A4
2.A4R
4.A3
3.B4
Plain
Paper Empty
Paper TrayBypass Tray 
						

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PRINTER
Contents
PRINTER DRIVER SPECIFICATION LIST
Available functions and output results may vary depending on the type of printer driver being used.
APPENDIX
FunctionSAPL-cPCL6PSWindows 
PPD
*1
Macintosh 
PPD
*1
Frequently used 
functionsCopies1-9991-9991-9991-9991-999
OrientationYesYesYesYesYes
N-UpNumber of 
pages2,4,6,8,9,162,4,6,8,9,162,4,6,8,9,162,4,6,9,162,4,6,9,16
OrderSelectableSelectableSelectableSelectableSelectable
BorderOn/OffOn/OffOn/OffYesSelectable
2-Sided PrintYesYesYesYesYes
Fit To PageYesYesYesNoYes*2
Binding EdgeSelectableSelectableSelectableNoYes
Black and White PrintYesYesYesYesYes
Staple*3YesYesYesYesYes
Punch*3YesYesYesYesYes
PaperPaper SizeYesYesYesYesYes
Custom Paper8 size8 size8 sizeYesYes
Paper SelectionYesYesYesYesYes
Output trayYesYesYesYesYes
Convenient 
printer functionsPamphletYesYesYesYesYes
Margin ShiftYes0 mm to 
30 mm0 mm to 
30 mmYesYes
Poster PrintingYesYesYesNoNo
Rotate 180 degreesYesYesYesYesYes
Zoom/XY-ZoomYes*4Yes*4YesYes*4Yes*4
Line Width SettingsYesYesNoNoNo
Mirror ImageNoNoYesYesYes*5 
						

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*1 The specifications of each function in Windows PPD and Macintosh PPD vary depending on the operating system 
version and the software application.
*2 Only Mac OS X v10.4.11, v10.5 to 10.5.8 and v10.6 to 10.6.2 can be used.
*3 Can be used when a finisher is installed. (To use the punch function, a punch module must be also installed.)
*4 The horizontal and vertical proportion cannot be set separately.
*5 Only Mac OS 9.0 to 9.2.2 can be used.
*6 Only covers can be inserted.
*7 Cannot be used in Mac OS X v10.2.8 or v10.3.9.
*8 Only the amount of the shift of the text string data created in the software application can be set.
*9 Cannot be used in Mac OS 9.0 to 9.2.2.
*10 Cannot be used in Mac OS X v10.2.8.
*11 Cannot be used in Mac OS X v10.5 to 10.5.1.
*12 This setting may not operate in some software applications and operating systems.
*13 True Type and Type1 can be selected in some versions of LaserWriter.
*14 This function requires the hard disk drive.
Special functionsDifferent PaperYes*6YesYesNoYes*6,7
Transparency InsertsYesYesYesNoYes
Carbon CopyNoYesYesNoNo
Tab PrintingNoYesYes*8NoNo
Chapter InsertsNoYesNoNoNo
Page InterleaveNoYesNoNoNo
Tandem Print*14NoYesYesNoYes*9
RetentionYesYesYesNoYes
Document FilingYesYesYesNoYes*9
Colour mode 
adjusting functionColour AdjustmentYesYesYesNoYes*9,10,11
Text To Black/ 
Vector To BlackYesYesYesNoNo
Advanced ColourYesYesYesYesYes
Functions to 
combine text and 
imagesWatermarkYesYesYesYesYes
Image StampYesYesYesNoNo
OverlayNoYesYesNoNo
Image QualityPrint ModeNormal/
High QualityNormal/
High QualityNormal/
High QualityNormal/
High QualityNormal/
High Quality
Graphics Mode 
SelectionNoYesNoNoNo
Toner Save*12YesYesYesYesYes
FontResident fontNo80 fonts136 fonts136 fonts35 fonts
Selectable download 
font
No
bitmap,
TrueType,
Graphicsbitmap,
TrueType,
Type1bitmap,
TrueType,
Type1
No*13
Other functionsAuto ConfigurationYesYesYesNoYes*10
User AuthenticationYesYesYesNoYes
FunctionSAPL-cPCL6PSWindows 
PPD
*1
Macintosh 
PPD
*1 
						

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Contents
PRINTER SPECIFICATIONS
*1 Printer expansion kit is required.
*2 When the PS3 expansion kit is installed and the machine is used as a PostScript printer.
*3 Barcode font kit is required.
*4 When the XPS expansion kit is installed.
*5 Required when there is insufficient memory to handle certain print data. Must be used when the XPS expansion kit 
is installed.
TypeBuilt-in
Continuous printing speed23 pages/min (When printing same document continuously on A4 (8-1/2x11) plain paper in 
non-offset mode, excluding processing time.)
Printing resolution600x600 dpi, 9600 equivalent x 600dpi
Printer driver typeSAPL-c, PCL6*1, PostScript 3 compatible*2, XPS*4
Supported protocolsTCP/IP, IPX/SPX, NetBEUI, EtherTalk*2
Supported client PC 
operating systemsSee VERIFYING SYSTEM REQUIREMENTS in the Software Setup Guide.
FontsPCL6*180 European fonts, 28 barcode fonts*3, 1 bitmap font
PostScript 3 compatible*2136 European fonts
Interface portLAN connectivity: 10Base-T / 100Base-TX / 1000Base-T
USB connectivity: Supports USB 2.0 (Hi speed)
MemoryStandard system memory: 1GB
Expansion memory: 1GB*5
Print areaEntire page excluding margin of 4.2mm (11/64) at each edge. The actual print area may vary 
depending on the printer driver and the software application. 
						

							4-1
This chapter provides detailed explanations of the procedures for using the fax function.
BEFORE USING THE MACHINE AS A FAX
PREPARATIONS FOR FAX . . . . . . . . . . . . . . . . . . .  4-4
 CONNECTION TO THE TELEPHONE 
LINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-4
 SETTING THE TELEPHONE LINE TYPE . . . . .  4-5
 MAKE SURE THE MAIN POWER SWITCH 
IS IN THE ON POSITION  . . . . . . . . . . . . . . . .  4-5
 CHECKING THE DATE AND TIME . . . . . . . . . .  4-6
 STORING THE SENDER FAX NUMBER  . . . . .  4-6
BASE SCREEN OF FAX MODE  . . . . . . . . . . . . . . .  4-7
 BASE SCREEN OF FAX MODE  . . . . . . . . . . . .  4-8
 ADDRESS BOOK SCREEN . . . . . . . . . . . . . . .  4-11
 CHANGING THE DISPLAY OF 
ONE-TOUCH KEYS IN THE ADDRESS 
BOOK SCREEN . . . . . . . . . . . . . . . . . . . . . . . .  4-12
FAX TRANSMISSION SEQUENCE . . . . . . . . . . . .  4-14
ENTERING DESTINATIONS
ENTERING A FAX NUMBER WITH THE 
NUMERIC KEYS . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-17
RETRIEVING A FAX NUMBER FROM THE 
ADDRESS BOOK . . . . . . . . . . . . . . . . . . . . . . . . . .  4-18
 RETRIEVING A STORED DESTINATION . . . .  4-19
 CHECKING AND DELETING ENTERED 
DESTINATIONS . . . . . . . . . . . . . . . . . . . . . . . .  4-20
USING A SEARCH NUMBER TO RETRIEVE 
A DESTINATION  . . . . . . . . . . . . . . . . . . . . . . . . . .  4-21
RETRIEVING A DESTINATION FROM A 
GLOBAL ADDRESS BOOK . . . . . . . . . . . . . . . . . .  4-22
USING THE RESEND FUNCTION . . . . . . . . . . . . .  4-24
CHAIN DIALLING . . . . . . . . . . . . . . . . . . . . . . . . . .  4-25
BASIC TRANSMISSION METHODS
TRANSMISSION METHODS  . . . . . . . . . . . . . . . . .  4-26
 PLACEMENT ORIENTATION OF THE 
ORIGINAL  . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-28
 AUTOMATIC REDUCTION OF THE 
TRANSMITTED IMAGE . . . . . . . . . . . . . . . . . .  4-28
 TRANSMITTABLE ORIGINAL SIZES  . . . . . . .  4-29
 THE SIZE OF THE PLACED ORIGINAL  . . . . .  4-29
 WHEN THE LINE IS BUSY  . . . . . . . . . . . . . . .  4-30
 WHEN A COMMUNICATION ERROR 
OCCURS  . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-30
 FAX DESTINATION CONFIRMATION 
MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-31
USING THE AUTOMATIC DOCUMENT 
FEEDER FOR TRANSMISSION. . . . . . . . . . . . . . .  4-32
 USING THE AUTOMATIC DOCUMENT 
FEEDER TO SEND A FAX IN DIRECT 
TRANSMISSION MODE  . . . . . . . . . . . . . . . . .  4-33
USING THE DOCUMENT GLASS FOR 
TRANSMISSION . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-35
 USING THE DOCUMENT GLASS TO 
SEND A FAX IN DIRECT TRANSMISSION 
MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-37
TRANSMISSION USING THE SPEAKER  . . . . . . .  4-39
SENDING THE SAME FAX TO MULTIPLE 
DESTINATIONS (Broadcast Transmission)  . . . .  4-40
SENDING A FAX DIRECTLY FROM A 
COMPUTER (PC-Fax)  . . . . . . . . . . . . . . . . . . . . . .  4-45
IMAGE SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . .  4-46
 AUTOMATICALLY SCANNING BOTH 
SIDES OF AN ORIGINAL (2-Sided 
Original)  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-47
 SPECIFYING THE SCAN SIZE AND 
SEND SIZE (Enlarge/Reduce) . . . . . . . . . . . . .  4-48
 CHANGING THE EXPOSURE . . . . . . . . . . . . .  4-55
 CHANGING THE RESOLUTION  . . . . . . . . . . .  4-56
CHECKING THE IMAGE TO BE 
TRANSMITTED (Preview) . . . . . . . . . . . . . . . . . . .  4-57
 PREVIEW CHECK SCREEN . . . . . . . . . . . . . .  4-58
CHAPTER 4
FACSIMILE 
						

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FACSIMILE
FAX RECEPTION
RECEIVING FAXES . . . . . . . . . . . . . . . . . . . . . . . .  4-59
 RECEIVING A FAX  . . . . . . . . . . . . . . . . . . . . .  4-60
 RECEIVING A FAX MANUALLY  . . . . . . . . . . .  4-61
PRINTING A PASSWORD-PROTECTED FAX 
(Hold Setting For Received Data Print) . . . . . . . .  4-62
CHECKING THE IMAGE BEFORE PRINTING . . .  4-63
CHECKING THE IMAGE BEFORE 
FORWARDING . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-64
 IMAGE CHECK SCREEN  . . . . . . . . . . . . . . . .  4-66
FORWARDING RECEIVED FAXES (Fax Data 
Forward) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-67
FORWARDING RECEIVED FAXES TO A 
NETWORK ADDRESS (Inbound Routing 
Settings) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-68
 CONFIGURING INBOUND ROUTING 
SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-68
SPECIAL MODES
SPECIAL MODES  . . . . . . . . . . . . . . . . . . . . . . . . .  4-72
STORING FAX OPERATIONS (Program) . . . . . . .  4-74
ERASING PERIPHERAL SHADOWS ON THE 
IMAGE (Erase) . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-76
TRANSMITTING AN ORIGINAL AS TWO 
SEPARATE PAGES (Dual Page Scan) . . . . . . . . .  4-78
SENDING A FAX AT A SPECIFIED TIME 
(Timer)  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-80
SENDING TWO PAGES AS A SINGLE PAGE 
(2in1). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-82
SENDING BOTH SIDES OF A CARD AS A 
SINGLE PAGE (Card Shot) . . . . . . . . . . . . . . . . . .  4-85
SENDING A LARGE NUMBER OF PAGES 
(Job Build) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-88
TRANSMITTING ORIGINALS OF DIFFERENT 
SIZES (Mixed Size Original) . . . . . . . . . . . . . . . . .  4-90
FAXING THIN ORIGINALS (Slow Scan Mode) . . .  4-92
CHECKING THE NUMBER OF SCANNED 
ORIGINAL SHEETS BEFORE 
TRANSMISSION (Original Count)  . . . . . . . . . . . .  4-94
STAMPING SCANNED ORIGINALS (Verif. 
Stamp)  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-96
CHANGING THE PRINT SETTINGS FOR THE 
TRANSACTION REPORT (Transaction 
Report) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-98
ADDING YOUR SENDER INFORMATION TO 
FAXES (Own number sending)  . . . . . . . . . . . . .  4-100

TEMPORARILY CHANGING THE SENDER 
INFORMATION (Own Name Select) . . . . . .
. .  4-101
CALLING A FAX MACHINE AND INITIATING 
RECEPTION (Polling)  . . . . . . . . . . . . . . . . . . . . .  4-102
 INITIATING POLLING RECEPTION 
MANUALLY  . . . . . . . . . . . . . . . . . . . . . . . . . .  4-104
SENDING A FAX WHEN ANOTHER 
MACHINE POLLS YOUR MACHINE (Polling 
Memory) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-105
 RESTRICTING POLLING ACCESS 
(Polling security) . . . . . . . . . . . . . . . . . . . . . . .  4-105
 SCANNING A DOCUMENT INTO 
POLLING MEMORY . . . . . . . . . . . . . . . . . . . .  4-106
 CHECKING THE DOCUMENT IN THE 
PUBLIC BOX  . . . . . . . . . . . . . . . . . . . . . . . . .  4-108
 DELETING A DOCUMENT FROM THE 
PUBLIC BOX  . . . . . . . . . . . . . . . . . . . . . . . . .  4-109
PERFORMING F-CODE COMMUNICATION
F-CODE COMMUNICATION  . . . . . . . . . . . . . . . .  4-110
 HOW F-CODES WORK . . . . . . . . . . . . . . . . .  4-110
 CREATING MEMORY BOXES IN THE 
MACHINE FOR F-CODE 
COMMUNICATION  . . . . . . . . . . . . . . . . . . . .  4-111
 F-CODE DIALLING  . . . . . . . . . . . . . . . . . . . .  4-111
CONFIDENTIAL COMMUNICATION USING 
F-CODES  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-112
 F-CODE CONFIDENTIAL 
TRANSMISSION  . . . . . . . . . . . . . . . . . . . . . .  4-113
 CHECKING FAXES RECEIVED BY 
F-CODE CONFIDENTIAL RECEPTION  . . . .  4-114
POLLING RECEPTION USING F-CODES . . . . . .  4-116
POLLING MEMORY TRANSMISSION USING 
F-CODES  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-118
 SCANNING A DOCUMENT INTO A 
MEMORY BOX FOR F-CODE POLLING 
TRANSMISSION  . . . . . . . . . . . . . . . . . . . . . .  4-118
 CHECKING THE DOCUMENT IN THE 
F-CODE MEMORY POLLING BOX . . . . . . . .  4-121
 DELETING A DOCUMENT STORED FOR 
F-CODE POLLING TRANSMISSION . . . . . . .  4-122
RELAY REQUEST TRANSMISSION USING 
F-CODES  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-123
RELAY BROADCAST TRANSMISSION 
USING F-CODES  . . . . . . . . . . . . . . . . . . . . . . . . .  4-125 
						

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FACSIMILE
USING AN EXTENSION PHONE
CONNECTING AND USING AN EXISTING 
PHONE (Extension Phone Connection)  . . . . . .  4-126
 RECEIVING A FAX AFTER ANSWERING 
A CALL ON THE EXTENSION PHONE 
(Remote Reception) . . . . . . . . . . . . . . . . . . . .  4-127
 MAKING AND RECEIVING PHONE 
CALLS  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-127
CHECKING THE STATUS OF FAX JOBS
JOB STATUS SCREEN . . . . . . . . . . . . . . . . . . . .  4-128
 JOB QUEUE SCREEN AND COMPLETED 
JOB SCREEN. . . . . . . . . . . . . . . . . . . . . . . . .  4-129
 OPERATION WHEN A JOB IN THE JOB 
QUEUE IS COMPLETED . . . . . . . . . . . . . . . .  4-132
 CHECKING A RESERVED JOB OR THE 
JOB IN PROGRESS. . . . . . . . . . . . . . . . . . . .  4-133
 CHECKING COMPLETED JOBS . . . . . . . . . .  4-134
CANCELLING A FAX IN PROGRESS OR A 
RESERVED FAX  . . . . . . . . . . . . . . . . . . . . . . . . .  4-135
GIVING PRIORITY TO A RESERVED FAX 
JOB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  4-136
CHECKING THE ACTIVITY LOG (Image 
Sending Activity Report)  . . . . . . . . . . . . . . . . . .  4-137
 IMAGE SENDING ACTIVITY REPORT . . . . .  4-137
 INFORMATION APPEARING IN THE 
RESULT COLUMN . . . . . . . . . . . . . . . . . . . . .  4-138
FACSIMILE SPECIFICATIONS  . . . . . . . . . . . . . .  4-139 
						

							4-4
FACSIMILE
Contents
This section provides information that you should know before using the machine as a fax machine.
PREPARATIONS FOR FAX
To use the machine as a fax, the telephone line must be connected and the type of line set.
CONNECTION TO THE TELEPHONE LINE
Be sure to use the provided telephone line cord 
to connect the machine to the wall telephone 
socket. Connect the end of the line cord that 
has the core to the LINE socket on the 
machine. Insert the other end (the end without 
the core) into a telephone line socket.
In some countries, an adapter is required to 
connect the telephone line cable to the wall 
telephone socket, as shown in the illustration.
BEFORE USING THE MACHINE AS A 
FAX
Click!
LINE socket
Core
Insert the end of the cord with the 
core into the LINE socket.
Adapter
Wall socket
For Australia
For New Zealand For United 
Kingdom, 
Malaysia 
						

							4-5
FACSIMILE
Contents
SETTING THE TELEPHONE LINE TYPE
The machines dial mode setting must be set to the type of telephone line you are using.
If the setting is not correct, dialling will not be possible.
Touch the [Auto Select] key in Dial Mode Setting in the system settings (administrator). The machine will automatically 
set the dial mode to the type of line you are using.
MAKE SURE THE MAIN POWER SWITCH IS IN THE 
ON POSITION
When the main power indicator on the operation panel is lit, the main power is on.
If the main power indicator light is not lit, the main power is off. Switch the main power switch to the on position and 
press the [POWER] key (
) on the operation panel.
If the fax function will be used, and in particular if reception or timer transmission will take place at night, always keep the 
main power switch in the on position.
You can also set the Dial Mode Setting manually.
 This Setting can only be activated in Canada.
 After setting the dial mode, do not change the setting unless you have a specific reason for changing it.
When the [POWER SAVE] key ( ) indicator light is blinking, the machine is in auto power shut-off mode. If the [POWER 
SAVE] key ( ) is pressed when the indicator is blinking, the indicator will turn off and the machine will return to the ready 
state after a brief interval.
Main power indicator
[POWER SAVE] key/indicatorMain power switch
On position 
						

							4-6
FACSIMILE
Contents
CHECKING THE DATE AND TIME
Verify that the correct date and time are set in the machine.
The date and time are set in the system settings of the machine. When the [SYSTEM SETTINGS] key is pressed, the 
system settings menu screen appears on the touch panel. Select [Default Settings], [Clock], and [Clock Adjust], and set 
the year, month, day, hour, and minute.
STORING THE SENDER FAX NUMBER
Store the user name and fax number in Sender Data Registration.
Be sure to configure this information, as it is required for communication.
If Disabling of Clock Adjustment has been enabled in the system settings (administrator), the date and time cannot be set.
System Settings (Administrator): Sender Data Registration
Use this setting to program the sender name and sender fax number.