Dell H 625 Cdw Manual

							User Authentication |291
User Authentication
Using the user authentication setting, it is possible to create and manage up to 18 user 
accounts secured with a password. Each user of the accounts can customize the Home 
screen and save the changes.
You can select the user authentication method from either local authentication or 
remote authentication. To use the remote au thentication method, the LDAP or Kerberos 
server is required to authenticate the user.
To select the user authentication method, see " Desktop Login" or "Desktop 
Authentication."
It is also possible to associate NFC (Near Field Communication) capable ID Cards to user 
account. When an ID card is associated with  a user account, you can login to that user 
account by tapping the ID card to the NFC reader, or waving the ID card over the NFC 
reader.
NOTE:
• The printer supports the  following card types:
-MIFARE® Ultralight
- MIFARE Standard (Classic) 1K
- MIFARE Standard (Classic) 4K
• The NFC feature is available on  Dell H625cdw and Dell H825cdw.
• The portal screen is available when  you select the local authentication.
• Remote authentication is available for Dell S2825cdn only.
Creating and Editing the User Accounts
To use user authentication, you mu st first create a user account.
Creating a New User Account
1Turn on the printer and wait unti l the portal screen is displayed.
NOTE:
•If another account was created and specified as  Initial Login, the Home screen of the 
account appears.
2 Ta p  .
If Panel Lock Control is set to  Enable, enter the password. See "Panel Lock."
3 Ta p   OK.
The printer enters the edit mode, and  Add Account is displayed in the portal screen.
NOTE:
•In the edit mode, each tile except  Add Account has  .
4Enter the account name, tap  Done, and then select the tile color. 
						

							292| User Authentication
You can preview the image of your custom tile in Preview.
5 Ta p   Next.
6 Enter the account password and NFC ID.
To  d i s p l a y  t h e   Home screen of your account when you turn on the printer, select the 
Initial Login  check box.
NOTE:
•If no account is specified as  Initial Login, the portal screen is displayed when you turn on 
the printer.
• You can create a new account without se tting the account password and NFC ID.
• When the NFC Authentica tion is disabled, NFC ID is not  displayed. NFC Authentication is 
available on Dell H625cdw and Dell H825cdw.
• When you use UID as the NFC ID, enter the hexadecimal characters. The characters A to F 
should be entered in the capital letters.
7 Ta p   Done   Done.
Editing the User Account
1Tap   in the portal screen.
2 Ta p   OK.
3 Tap the account tile you want to edit.
4 Edit the account name, tile color, password, NFC ID, or  Initial Login.
NOTE:
•When the NFC authentication is  disabled, NFC ID is not displayed. NFC Authentication is 
available on Dell H625cdw and Dell H825cdw.
5 Ta p   Done.
Deleting the  User Account
1Tap   in the portal screen.
2 Ta p   OK.
3 Tap and hold the account ti le you want to delete.
4 Drag the tile to  .
5 Ta p   OK.
Guest
Print
Account Settings 1/2
GuestPreview
Back
Next
Account Name
Ti l e  C o l o r 
						

							User Authentication |293
Logging In to the User Account
There are two ways to log in to the account. One is to log in using the touch panel, and 
the other is to log in using the NFC authentication card.
NOTE:
•NFC Authentication is available on  Dell H625cdw and Dell H825cdw.
Logging In Using the Touch Panel
1Start the printer and wait until the portal screen is displayed.
2 Tap the account tile you want to log in to.
NOTE:
•When the account you want to log in to does  not require a password, skip step 3. The Home 
screen is displayed.
3 Enter the account password, and then tap  Login.
Logging In Using the NFC Authentication Card
NOTE:
•NFC Authentication is available on  Dell H625cdw and Dell H825cdw.
• To use the NFC authentication card,  the following settings are required:
- Enable the NFC authentication setting in Secure Settings of the operator panel. See "NFC  Authentication."
- Register your user account to the printer. See "Creating a New User Account."
1 Turn on the printer and wait unti l the portal screen is displayed.
NOTE:
•The NFC authentication is available only  when the portal screen is displayed.
2Wave the card over the NFC reader on the printer.
Logging In Using the Local  Authentication or Remote 
Authentication
Specifying the User Authentication Method
Use the operator panel menu or Dell Printer Configuration Web Tool. For details about 
how to specify the user authentication method, see " Desktop Login" or "Desktop 
Authentication."
Preparations for Remote Authentication
To use the remote authentication method, the printer needs to be specified so that the 
printer can access to the LDAP or Kerberos server, and that the users need to be 
registered to the Server Address Book. For details, see "Using the Server Address Book 
and Server Phone Book" and "Using the Address Book and Phone Book."
Logging In for Remote Authentication
The  Sign in screen is displayed when the printer is turned on while the printer is 
specified to use the remote authentication method. 
						

							294| User Authentication
Enter the login name and password registered in the LDAP or Kerberos server to log in to 
the printer.
Logging Out
When there is an account which is specified as Initial Login, the Home screen of the 
account is always displayed afte r the printer is turned on. To log in to another account, 
you need to log out first.
1 Press the  ( Log In/Out) button.
For LDAP:
For Kerberos: 
						

							Multiple Desktop - Tile Customization |295
Multiple Desktop - Tile Customization
The Home screen is like a desktop of your co mputer and customizable to suit your 
preference or work style.
For example, you can gather only the tiles you often use, or rearrange the tiles so that 
you can easily access the tiles you often use.
The tiles on the  Home screen can be the shortcuts to the jobs to be performed on the 
printer, like "taking seven copies of the handouts for the weekly meeting in two-sided 
color copy" or "scanning the document and sending the scanned data to my boss by 
e-mail." If you create a tile for a job with such job settings, the printer changes the 
settings of the printer as you specified just by tapping the tile.
Adding a New Tile
You can select and add the tile from the pr e-defined tiles, or you can create a new 
customized tile which includes sp ecific settings for copy, fax, scan or print. Up to 28 tiles 
can be placed in your  Home screen.
You can also add tiles to each of the copy, print, scan, and fax group screen that is 
displayed when tapping the icons in the Dock Menu. Up to 8 tiles can be placed in each 
group screen. 
NOTE:
• If a tile is added to the Home screen, it will also be added to the  relevant group screen. If a tile is 
added to a group screen, it will also be added to the  Home screen.
Selecting From the Pre-defined Tiles
The printer offers the pre-defined tiles which include the default job settings.
1 On the  Home screen or group screen, tap  Add App.
NOTE:
•If the maximum number of tiles have been reached in a group screen, the tiles relevant to the 
group is not displayed in the list.
2 Tap the tile you want to add to your  Home screen or group screen.
 is displayed on the upper-right of th e tile when you add the tile in your Home 
screen.
Creating a New Tile Including the Job Settings
You may often use the same settings to copy a certain document, for example. You can 
create the tile including those job settings and save it in your  Home screen.
Dell
Document
Hub
Print
PDF/ TIFFCopy
Fax
Home
Guest 
						

							296| Multiple Desktop - Tile Customization
Creating Your Custom Tile
The following explanation is an example to create your custom tile for copying.
To create custom tiles for other jobs such  as faxing, scanning, or printing, follow the 
same procedures on the job settings screen of each job.
1 Ta p  t h e   Copy tile in your  Home screen.
2 Tap the setting tiles and change the copy options as needed.
See "Copy."
3 Ta p  .
4 Tap the text box, and then enter the name of your settings.
5 Tap the color tile you want to set as your custom tile.
NOTE:
•You can preview the image of your custom tile in  Preview.
6Ta p   Save As .
NOTE:
•When a tile has the Lock icon, that  function is controlled by the Functions Control setting. To 
enable the function, you need to enter the password. See "Functions Control."
• When you save the job settings for  Fax or Scan to Email as a custom tile, recipient information 
is saved together with the settings. To prevent fr om sending faxes or e-mails to wrong recipients, 
make sure that the fax numbers or  e-mail addresses of the recipients displayed on the touch panel 
are correct. 
To prevent others from using customized tiles with  personal information, log out from your user 
account after you finish using the printer.
Editing Your Custom Tile
You can edit the job settings saved in your custom tile.
1 Tap the tile you want to edit in your  Home screen or group screen.
2 Change the job settings as needed.
3 Ta p  .
4 Tap the text box to name your settings if you want to rename your settings.
5 Tap the color tile if you want to change the color of the tile.
6 Ta p   Save.
NOTE:
•If you tap  Save As instead, the new tile is added in your  Home screen.
Moving or Deleting Your Tiles
You can move or delete your tiles from your Home screen or group screen.
See "Moving, Adding or Deleting Tiles." 
						

							Using the Address Book and Phone Book |297
Using the Address Book and Phone Book
There are several address books available for scan and fax functions. Address books help 
you organize contact information, such as e-mail addresses, fax numbers and server 
information, and quickly choose the recipient or locate the address. The address book 
data can be obtained from the printer or a remote LDAP server.
NOTE:
•Phone book is described as one of  address books in this section.
• For details about how to setup the LDAP server,  see "LDAP Server" and "LDAP User Mapping." For 
details about how to obtain e-mail addresses and fax numbers from LDAP servers, see "Using the 
Server Address Book and Server Phone Book."
Types of Address Books
• E-mail Address Book (for Scan to Email)
E-mail addresses registered for sending the scanned data via e-mail
• E-mail Group (for Scan to Email)
Groups of e-mail addresses registered  for sending the scanned data via e-mail
• LDAP Server Address Book (for Scan to Email)
E-mail addresses registered in the LDAP server for sending the scanned data via 
e-mail
• Network Address Book 
(for Scan to Network Folder)
Computer and FTP server information regist ered for sending the scanned data to a 
computer or ftp server
• Phone Book (for Fax)
Fax numbers registered for sendin g scanned data from the printer
• Group Dial (for Fax)
Groups of fax numbers registered for sending scanned data from the printer
• LDAP Server Phone Book (for Fax)
Fax numbers registered in the LDAP server for sending scanned data from the printer
• PC Fax Address Book (for Direct Fax)
Fax numbers registered for sending scanned data from your computer
• PC Fax Address Book for group (for Direct Fax)
Groups of fax numbers registered for sen ding scanned data from your computer
Adding and Editing Entries to the Address Books
There are following three ways to add or edit entries to the address books:
• Operator panel of the printer
• Address Book Editor
• Dell Printer Configuration Web Tool 
						

							298| Using the Address Book and Phone Book
( : supported, Blank: not supported)
Using Operator Panel of the Printer
You can directly enter the fax numbers on the operator panel.
NOTE:
•
For details about how to add a new entry, see "Setting Speed Dial."
Using Address Book Editor
You can use Address Book Editor installed on  your computer to add or edit entries. 
Address Book Editor is synchronized with the address books of the printer and updated 
simultaneously as you save changes to the entries in Address Book Editor.
To start Address Book Editor on Windows
®
1 For Windows® 7:
Click  Start  All Programs   Dell Printers  Dell Printer Hub  or Dell Printer 
Management Tool .
For Windows
® 10:
Click the Start button    Dell Printer Hub or Dell Printer Management Tool .
2 For Dell Printer Hub, select the printer from  My Printers on the home screen.
For Dell Printer Management Tool, select the printer displayed by default, or another 
printer from the drop-down list on the upper-right corner of the home screen.
3 Click  Address Book Editor  on the left of the screen.
NOTE:
•You can also start Address Book Editor from the Direct Fax driver.
To start Address Book Editor on OS X
See "Using Address Book Editor."
NOTE:
•When the printer and your computer is connecte d via USB, you must install the scanner driver.
Functions Features Types of Address 
BooksEntry Method
Operator Panel 
on the PrinterAddress Book 
EditorDell Printer 
Configuration 
Web Tool
Scan E-mail Address Book E-m ail Group
Server Address Book 
(LDAP server)
Network Address Book
Fax Fax Phone Book Group Dial
Server Phone Book 
(LDAP server)
Direct Fax PC Fax Address Book PC Fax Address Book
 - group 
						

							Using the Address Book and Phone Book |299
With Address Book Editor, you can:• Retrieve data from the address books of the printer at startup.
• Synchronize with the printer.
• Import the address book data from CSV file, WAB file, MAPI, and LDAP server.
• Export the address book data into a CSV file.
NOTE:
•Do not edit the exported CSV file with progra ms other than the Address Book Editor. Editing 
the CSV file with other programs may corrupt the address data.
Address Book Panel
There are two address books you can manage in the Address Book Editor:  Printer 
Address Book  for Fax, E-mail, and Server, and  PC Fax Address Book for Direct Fax.
Editing an Entry
1Select an address book that the entry you want to edit is stored.
2 Select an entry that you want to edit.
3 Click  Edit, and then enter new information.
4 Click  Save.
NOTE:
•When the address book entries are updated, it  synchronizes with the printer and updates the 
address books of the printer simultaneously.
Using Dell Printer Configuration Web Tool
You can use Dell Printer Configuration Web Tool using a general web browser.
NOTE:
• For details about how to add a new entry, see "Address Book."
• When the address book entries are updated, the  address books of the printer are also updated 
simultaneously.
Using the Server Address Book and Server Phone Book
With the  E-mail Server Address Book  and the Fax Server Phone Book , you can specify 
an e-mail address or fax number of a recipient registered in the external LDAP server 
when sending a scanned data with e-mail or fax.
To use the  E-mail Server Address Book  and the Fax Server Phone Book , the printer 
needs to be configured in order to access the external LDAP server.
NOTE:
• To configure the settings of the external LDAP  server, contact your system administrator.
Preparing the Printer to Access the External LDAP Server
Set the following items using Dell Printer Configuration Web Tool.
• Authentication type
• LDAP Server
• LDAP User Mapping 
						

							300| Using the Address Book and Phone Book
Starting Dell Printer Configuration Web Tool
To start Dell Printer Configuration Web Tool, enter the IP address of the printer in the 
address bar of a web browser.
If you do not know the IP address of the printer, verify the IP address by using the 
operator panel, printing the system settings report, or using the ping command. See 
"Verifying the IP Settings."
Setting Authentication Type
1Click  Print Server Settings   the Security  tab   Authentication System .
2 In the  Authentication System Settings  drop-down list box under Authentication 
Type , select  LDAP as the authentication method, and then click Apply New Settings .
NOTE:
•When the server you are accessing uses  the Kerberos authentication, select Kerberos as the 
authentication method. To set the information necessary to access the Kerberos server, enter 
the information in Kerberos Server  under the Security tab. See "Kerberos Server."
3Click  Restart Printer .
Setting LDAP Server
NOTE:
•When SSL/TLS communication is required  to access the LDAP server, select the Enable check box 
for  LDAP-SSL/TLS Communication in  SSL/TLS under the Security tab. See "SSL/TLS."