Dell H 625 Cdw Manual

							Faxing |261
4Select the desired pattern, and then tap  OK.
NOTE:
•The printer provides seven DRPD patterns. If th is service is available from your telephone 
company, ask your telephone company which patt ern you need to select to use this service.
5Turn off the printer, and then turn it on again to apply the settings.
To receive faxes in the DRPD, you need to set the menu to DRPD. See "Receive Mode."
Receiving Faxes in the Secure Receiving Mode
You may need to prevent your received faxes from being accessed by unauthorized 
people. To restrict printing out all of the received faxes when the printer is unattended, 
turn on the secure fax mode using the  Secure Receive option. In the secure fax mode, 
all incoming faxes are stored in memory. When  the mode is turned off, all stored faxes 
are printed.
NOTE:
• To turn on the secure fax mode,  Panel Lock Control must be set to Enable.
To turn the secure receiving mode on:
NOTE:
•You can set the same setting using Dell Printer Configuration Web Tool. See "Dell™ Printer 
Configuration Web Tool."
1 Press the   ( Information) button.
2 Ta p  t h e   Tools tab    Admin Settings   Fax Settings   Incoming 
Defaults.
If  Panel Lock Control is set to  Enable, enter the password. See "Panel Lock."
3 Ta p   u n t i l   Secure Receive  appears, and then tap  Secure Receive.
4 Ta p   Secure Receive Set   Enable .
5 Enter a four-digit password, and then tap  OK.
When a fax is received in the secure receiving mode, the printer stores it into memory 
and  Secure Fax Receive  is enabled on the Print screen to let you know that there is 
a fax stored.
To print received documents:
1 Press the   ( Home) button.
2 Ta p     Print.
3 Swipe the screen until  Secure Fax Receive appears, and then tap Secure Fax 
Receive.
4 Enter a four-digit password, and then tap  OK.
The faxes stored in memory are printed.
To turn the secure receiving mode off: 1 Follow the same steps 1 to 3 in "To turn the secure receiving mode on:."
2 Ta p   Secure Receive Set   Disable . 
						

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Receiving Faxes in the Memory
Since the printer is a multi-tasking device, it can receive faxes while you are making 
copies or printing. If you receive a fax while you are copying, printing, or run out of paper 
or toner, the printer stores incoming faxes in the memory. And then, as soon as you 
finish copying, printing, or re-supply the consum ables, the printer starts printing the fax.
Polling Receive
You can receive faxes from the remote fax machine when you want to receive it.
1 Press the   ( Home) button.
2 Ta p     Fax  On Hook   Polling.
3 Enter the fax number of the remote machine using the number pad.
4 Ta p   Receive .
Reports Related to Fax
The following reports may be useful when using fax:
NOTE:
•For details about other reports and how to print a report, see "Report / List."
Changing the Default Fax Setting
NOTE:
•You can set the same setting using the Tool Box or  Dell Printer Configuration Web Tool. See "Tool 
Box" or "Dell™ Printer Configuration Web Tool."
1 Press the   ( Information) button.
2 Ta p  t h e   Tools tab    Default Settings   Fax Defaults .
3 Select the desired menu item.
If the desired menu item is not displayed,  tap   or   to scroll through the screen.
4 Select the desired setting or enter the value, and then tap  OK.
5 Repeat steps 3 and 4 as needed.
Speed Dial This list shows all the numbers curre ntly stored in the memory of the 
printer as speed dial numbers.
Address Book This list shows all the addresses currently stored in the printer's 
memory as address book information.
Server Address This list shows all of the numbers currently stored in the printer's 
memory as Server Address information.
Fax Activity This report shows information about the faxes you recently received 
or sent.
Fax Pending This list shows the status of pending faxes. You may print this list to 
check your changes after changing any settings.
Print Meter This report shows the total number of pages printed. The report is 
titled as Print Volume Report  or ColorTrack Report , depending on 
the  ColorTrack Mode  setting. 
						

							Dell Document Hub |263
Dell Document Hub
Dell Document Hub is a convenient one-stop gateway to a variety of cloud services to 
help you manage your documents. With Dell Document Hub, you can convert hard copy 
documents into editable digital content and store them directly in your preferred cloud 
storage service. You can search for files across multiple clouds simultaneously and then 
share and print content easily.
NOTE:
• Dell Document Hub is available on Dell H625cdw and Dell H825cdw.
Registering the User and Si gning In to Dell Document 
Hub
To use Dell Document Hub, you need a user ac count registered to the printer, and sign 
in to Dell Document Hub.
Registering a New User to Dell Document Hub
Prepare the access information required for ea ch of the cloud services you want to use, 
and then make sure that you have a user account registered to the printer. See "Creating 
a New User Account."
To Register a New User From a Computer
1 Access the Dell Document Hub website from your computer by entering the 
following URL in the web browser:
www.dell.com/dochub
2 Follow the on-screen instruction.
An e-mail is sent to the registered e-mail address.
3 Check the e-mail and follow the instructions on the e-mail to activate.
To Register a New User From the Printer
You can start the user registration alternatively using the printer.
NOTE:
•To complete the registration process, you need a computer or mobile device to receive an e-mail 
and access the Dell Document Hub website.
1 Log in to the printer as a registered user.
2 In the  Home screen, tap  Dell Document Hub   New User   Next. 
						

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3Follow the on-screen instruction.
Signing In to Dell Document Hub
1Log in to the printer as a registered user.
2 In the  Home screen, tap  Dell Document Hub .
3 Ta p  t h e   E-mail text box, and then enter the e-mail address.
NOTE:
•You can also tap   to select a recently entered e-mail address from a list. The list can 
contain up to eight recently entered e-mail addresses.
4 Ta p  t h e   Password  text box, enter the password, and then tap  Done.
If you want to save your e-mail address and password, select the  Save E-mail & 
Password check box.
NOTE:
• The e-mail address and password are stored in the printer under your user account of the 
printer. For security purpose, it is recommended that you protect your user account of the 
printer with a password. If your user account  is not protected with a password, unauthorized 
users may login to your user account of the printer, and then access your documents in the 
cloud services through Dell Document Hub.
5 Ta p   Sign in .
NOTE:
•If all the tiles on the  Dell Document Hub  screen are pale and disabled when you sign in, you have 
not completed the necessary procedures to ac tivate your account of Dell Document Hub.
Check the e-mail you received from Dell Docu ment Hub, and then activate your account.
Icons for the Dell Document Hub Screens
1Indicates that the cloud service is corr ectly associated with Dell Document Hub.
Tap to display more information.
1
2
3
4
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							Dell Document Hub |265
When the Favorite List Screen Is Displayed When You Tap the Tile 
on the Dell Document Hub Screen
This means that your favorite settings for functions have been saved on the printer. 
Select the desired setting from the list, or tap  Skip to continue the procedure.
Returning to the Home Screen
Tap Back or press the   ( Home) button.
NOTE:
•When you return to the  Home screen by tapping  Back or by pressing the   (Home ) button, 
sign-in status is maintained. 
Next time you tap Dell Document Hub  on the Home screen, you do not have to sign in while you 
are logged in to the  Home screen.
• You can tap  Sign out as well to return to the Home screen, but the sign-in status is not 
maintained. Next time you sign in to Dell Document Hub, you need to re-enter your e-mail 
address and password.
Logging Out From the Printer
Press the   ( Log In/Out) button to log out from the Home screen and to display the 
portal screen.
NOTE:
• When you log out using the   ( Log In/Out) button, the sign-in status to Dell Document Hub is 
maintained as far as the Save E-mail & Password  check box is selected in the step 4 in "Signing 
In to Dell Document Hub." Next time you tap  Dell Document Hub on the Home screen, you can 
skip the sign in process.
Searching for and Printing Files
You can search for the files saved in the cloud services, and print them from the printer. 
You can search across multiple cloud services at once. This method is suitable when you 
want to search by the keywords, including the file name.
NOTE:
• To search for files across multiple cloud services, visit  www.dell.com/dochub and connect the 
cloud services with Dell Document Hub.
1 In the  Dell Document Hub  screen, tap Search for Files .
2Indicates that the cloud service is no t associated, or not linked correctly.
Visit  www.dell.com/dochub to link it again.
Tap to display more information.
3 Indicates that the cloud service link with Dell Document Hub has expired.
Visit www.dell.com/dochub to link it again.
Tap to display more information.
4 Tap to search for files in the current folder and subfolders (if any) from the selected cloud 
service. This is displayed when you select  Scan or Smart OCR Scan.
5 Tap to sort the results in ascending, descending, or by cloud services order.
6 Tap to change print, scan or e-mail settings.
7 Tap to preview the selected files, up  to the first three pages of each file.
8 Tap to save print, scan, e-mail settings or folder as Favorite. 
						

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2Enter the keywords, and then tap  Search.
Files are searched across multiple cloud services you registered.
3 Tap the files you want to print.
NOTE:
•If the desired file is not displayed, swipe the screen.
• You can select up to 10 files.
• You can sort the results by tapping   and selecting the sorting order.
4 Tap  , and then preview the selected files.
The first three pages of each file are displayed in the small previews of the  File 
Preview screen.
• To show the page in the large preview, tap the page in the small previews.
• To preview other files, flick the screen side to side.
• To specify the file as the one to be printed, select the check box at the upper-left 
corner beside the small previews.
• To return to the previous screen, tap  Back.
5 Tap  , and then check and change the print settings.
See "Print Settings."
6 Ta p   Print .
NOTE:
•To cancel printing, tap  Stop.
• You can start printing by tapping  Print in any screens of Search Results, File Preview  or 
Print Settings .
Browsing and Printing Files
You can browse and print the files saved in the selected cloud services. This method is 
suitable when you know which cloud service the file you want to print is located in.
1 In the  Dell Document Hub  screen, tap Browse for Files . 
						

							Dell Document Hub |267
To link the cloud service with Dell Document Hub, visit
www.dell.com/dochub.
2 Tap the cloud service you want to browse in.
NOTE:
•If the desired cloud service is not displayed, swipe the screen.
3 Select the file you want to print by performing either of the following:
• Tap the location you want to browse in and the file you want to print.
NOTE:
•If the desired location is not displayed, swipe the screen.
• Search the files in the selected cloud service.
aTa p  .
b Enter the file name or keywords, and then tap  Search.
NOTE:
•You can sort the results by tapping   and selecting the sorting order.
c Ta p   Back to return to the previous screen.
NOTE:
•You can select up to 10 files.
4 Tap  , and then preview the selected files.
NOTE:
•On the  File Preview  screen, the first three pages of each file are displayed.
• To show the page in the large preview,  tap the page in the small previews.
• To preview other files, flic k the screen side to side.
• To specify the file as the one to be printed,  select the check box at the upper-left corner 
beside the small previews.
• To return to the previous screen, tap  Back.
5Tap  , and then check and change the print settings.
See "Print Settings."
NOTE:
•You can save your print settings and file  path to the cloud service as a favorite.
1 Ta p    i n  t h e   Print Settings  screen.
2 Name your favorite in the  Save Favorite screen, and then tap  Save.
• If you choose a name for a favorite that is the sa me as an existing favorite, the settings and the 
file path will be overwritten.
• You can delete an unnecessary favorite by tapping  .
• Once you save your settings as a favorite, you can recall those settings the next time you sign 
in to Dell Document Hub from any printer of the same model.
6 Ta p   Print .
NOTE:
•To cancel printing, tap  Stop.
• You can start printing by tapping  Print in any screens of contents list,  Search Results, File 
Preview , or Print Settings .
Scanning
You can scan the document and save the scanned data in the cloud service. 
						

							268| Dell Document Hub
1In the  Dell Document Hub  screen, tap Scan.
2 Select the destination you want to save the scanned data to by performing either of 
the following:
• Tap a cloud service you want to save the scanned data to, and then perform 
either of the following:
–Tap the location you want to save the scanned data to.
NOTE:
•If the location is not di splayed, swipe the screen.
–Search the files in the selected cloud service.
aTa p  .
b Enter the file name or keywords, and then tap  Search.
NOTE:
•You can sort the results by tapping   and selecting the sorting order.
c Ta p   Back to return to the previous screen.
• Search the files across multiple cloud services.
aTa p  .
b Enter the file name or keywords, and then tap  Search.
NOTE:
•You can sort the results by tapping   and selecting the sorting order.
c Ta p   Back to return to the previous screen.
3 Ta p   Next.
4 Ta p  t h e   File Name  text box, and then enter the file name.
5 Ta p  t h e   File Format  box, and then select a file format.
6 Tap  , and then check and change the scan settings.
See "Scan Settings."
NOTE:
•You can save your print settings and file  path to the cloud service as a favorite.
1 Ta p    i n  t h e   Scan Settings  screen.
2 Name your favorite in the  Save Favorite screen, and then tap  Save.
• If you choose a name for a favorite that is the sa me as an existing favorite, the settings and the 
file path will be overwritten.
• You can delete an unnecessary favorite by tapping  .
• Once you save your settings as a favorite, you can recall those settings the next time you sign 
in to Dell Document Hub from any printer of the same model. 
						

							Dell Document Hub |269
7Ta p   Scan.
NOTE:
•To cancel scanning, tap Stop.
When the document is loaded on the document glass, the screen prompts you for 
another page.
• If you want to scan another document, replace the document with a new 
document, and then tap  Continue.
• When you have finished loading documents, tap  Done.
Scanning the Document Using Optical Character 
Recognition (OCR)
You can scan the document using OCR, and save it in the cloud service.
1 In the  Dell Document Hub  screen, tap Smart OCR Scan .
2 Select the destination you want to save the converted file to by performing either of 
the following:
• Tap a cloud service you want to save t he converted file to, and then perform 
either of the following:
– Tap the location you want to save the converted file to.
NOTE:
•If the location is not di splayed, swipe the screen.
–Search the files in the selected cloud service.
aTa p  .
b Enter the file name or keywords, and then tap  Search.
NOTE:
•You can sort the results by tapping   and selecting the sorting order.
c Ta p   Back to return to the previous screen.
• Search the files across multiple cloud services.
aTa p  .
b Enter the file name or keywords, and then tap  Search.
NOTE:
•You can sort the results by tapping   and selecting the sorting order.
c Ta p   Back to return to the previous screen.
3 Ta p   Next.
4 Ta p  t h e   File Name  text box, and then enter the file name. 
						

							270| Dell Document Hub
5Ta p  t h e   File Format  box, and then select a file format.
6 Tap  , and then check and change the scan settings.
See "Smart OCR Scan"  and "Scan Settings.”
NOTE:
•You can save your print settings and file  path to the cloud service as a favorite.
1 Ta p    i n  t h e   Scan Settings  screen.
2 Name your favorite in the  Save Favorite screen, and then tap  Save.
• If you choose a name for a favorite that is the sa me as an existing favorite, the settings and the 
file path will be overwritten.
• You can delete an unnecessary favorite by tapping  .
• Once you save your settings as a favorite, you can recall those settings the next time you sign 
in to Dell Document Hub from any printer of the same model.
7 Ta p   Scan.
When the document is loaded on the document glass, the screen prompts you for 
another page.
• If you want to scan another document, replace the document with a new 
document, and then tap  Continue.
• When you have finished loading documents, tap  Done.
Sending the Scanned Data to Yourself via E-Mail
The document can be scanned and sent to you as an attached file of an e-mail.
1 In the  Dell Document Hub  screen, tap E-mail Me.
2 Ta p  t h e   File Format  box, and then select a file format.
3 Ta p  t h e   Subject  text box, and then enter the subject of the mail sent with the 
scanned data.
4 Tap  , and then check and change the e-mail settings.
See "E-mail Me" and "Scan Settings."
NOTE:
•You can save your e-mail settings to the cloud service as a favorite.
1Ta p    i n  t h e   Scan Settings  screen.
2 Name your favorite in the  Save Favorite screen, and then tap  Save.
• If you choose a name for a favorite that is the sa me as an existing favorite, the settings and the 
file path will be overwritten.
• You can delete an unnecessary favorite by tapping  .
• Once you save your settings as a favorite, you can recall those settings the next time you sign 
in to Dell Document Hub from any printer of the same model.
5 Ta p   Send.