Dell H 625 Cdw Manual

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3Set the mail server information as follows:
NOTE:
•In this procedure, the server settings for a Gmai l account are used as an example. The server 
settings differ for each e-mail service.
• Information about the Gmail account is based on  the information as of June 2015. For the 
latest information, visit the homepage of Gmail.
a In the  Primary SMTP Gateway  text box, set the primary SMTP gateway.
For example:  smtp.gmail.com
b In the  SMTP Port Number  text box, enter the SMTP port number.
This must be 25, 465, 587 or between 5000 and 65535.
For example:  465
c In the E-Mail Send Authentication  drop-down list box, specify the authentication 
method for outgoing e-mail.
For example:  SMTP AUTH (Login)
d In the  SMTP Login User  text box, set the SMTP login user.
Up to 63 alphanumeric characters, periods, hyphens, underscores, and at 
symbols (@) can be used. If specifying  more than one address, separate them 
using commas.
For example:  [email protected]
NOTE:
•It is not recommended to share a personal e-ma il account with the Scan to Email function 
of the printer. Instead, use an e-mail ac count dedicated to Scan to Email function.
eIn the  SMTP Login Password  text box, set the SMTP account password.
Up to 31 alphanumeric characters can be used.
f In the  Re-enter SMTP Login Password text box, enter the login password again 
to check it.
g Perform either of the following: 
						

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•If you have selected other than  POP before SMTP (Plain) or POP before SMTP 
(APOP)  in the E-Mail Send Authentication  drop-down list box, proceed to 
step h.
• If you have selected  POP before SMTP (Plain)  or POP before SMTP (APOP)  in 
the  E-Mail Send Authentication  drop-down list box, enter the following:
– In the  POP3 Server Address  text box, enter the POP3 server address of 
pop.gmail.com or as a DNS host na me using up to 63 characters.
– In the  POP3 Port Number  text box, enter the POP3 server port number.
This must be 110 or between 5000 and 65535.
– In the  POP User Name  text box, set the POP3 account user name.
Up to 63 alphanumeric characters, periods, hyphens, underscores, and at 
symbols (@) can be used. If specifyi ng more than one address, separate 
them using commas.
– In the  POP User Password  text box, enter the POP3 account password.
Up to 31 alphanumeric characters.
– In the  Re-enter POP User Password  text box, enter the POP user password 
again to check it.
h In the  Reply Address  text box, enter the reply e-mail address sent with each 
E-Mail Alert .
4 Click  Apply New Settings.
• If SSL/TLS is not used or if  Invalid, POP before SMTP (Plain) , or POP before SMTP 
(APOP)  is selected for  E-Mail Send Authentication, the mail server settings are 
complete.
• If SMTP authentication is selected for  E-Mail Send Authentication and if SSL/TLS 
encryption is used to communicate with  the SMTP server, the SSL/TLS type must 
be set in  SMTP-SSL/TLS Communication  of SSL/TLS  under the  Security tab. 
Proceed to step 5.
NOTE:
• To send an e-mail through Gmail, set the SSL/TLS type to  SSL/TLS in SMTP-SSL/TLS 
Communication of  SSL/TLS under the  Security tab.
5Click the  Security tab   SSL/TLS .
6 Select a SSL/TLS type from the  SMTP-SSL/TLS Communication  list.
NOTE:
•To use a Gmail account, select  SSL/TLS.
7Click  Apply New Settings.
Registering a Destination E-Mail Address to Address Book
1Start Dell Printer Configuration Web Tool.
See "Starting Dell Printer Configuration Web Tool."
2 Click  Address Book   E-Mail Address  tab   Create. 
						

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The E-Mail Address  page for registering a new e-mail address appears.
3 Enter the following:
• Name
• Address
4 Click  Apply New Settings.
Sending an E-mail With the Scanned Data
1Press the   ( Home) button.
2 Ta p     Scan to Email .
3 Specify a recipient by either of the following:
• If you want to enter an e-mail address directly:
aTa p  t h e   Enter Recipients Address  text box.
b Enter the address using the keyboard.
c Ta p   Done.
You can remove or edit the recipient by tapping + and the recipient you specified.
• If you want to select from the following types of address books:
aTa p   Address Book .
b Select a recipient from either of the following:
–Ta p   Individuals  to select an e-mail address registered in the address 
book.
– Ta p   Groups  to select a group of e-mails registered in the address book.
– Ta p   Network Address Book  to search an e-mail address from the LDAP 
server address book.
See "Sending an E-mail With the Scanned Data Using the E-mail Server 
Address Book."
c Ta p   Done. 
						

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You can remove or see details of the recipient, or set the e-mail as Bcc by tapping 
+ and the recipient you specified.
4 Ta p   Sender , and then specify the sender's e-mail address by either of the following:
• If you want to enter an e-mail address directly:
aTa p   Keyboard .
b Enter the address using the keyboard.
c Ta p   Done.
• If you want to select from the address book:
aTa p   Address Book .
b Select an e-mail address registered in the address book.
c Ta p   Done.
• If you want to select from the server address book:
See "Sending an E-mail With the Scanned Data Using the E-mail Server Address 
Book."
NOTE:
•For details about address book and server a ddress book, see "Using the Address Book and 
Phone Book."
• For details about  Network Address Book , see "Using the Server Address Book and Server 
Phone Book."
• E-mail addresses need to be registered before you can select  Address Book.
5Tap  , and then check and change the scan settings.
See "Scan Settings."
6 Ta p   Send.
When the document is loaded on the document glass, the screen prompts you to 
scan another page.
• If you want to scan another page, place the document, and then tap  Continue.
• If you are finished scanning, tap  Done.
Managing the Scanner
You can select the port connected to the computer, or set the password for the scanner 
from the TWAIN driver. 
Open the application that supports TWAIN, and then click  Settings in the scanning 
window.
Port Settings
When the printer is connected to the co mputer directly by a USB cable, select USB.
When the printer is connected to the network, select  Network. Enter the IP address or 
hostname of the printer in the  IP Address or Hostname text box, and then click OK.
When the Printer is Co nnected to the Network
When you are using DHCP for TCP/IP setting for the printer, the image capturing 
software may not find the scanner occasionally due to the change of the IP address 
allocated for the printer. In this case, check the IP address of the printer, and then 
connect the scanner by specifying the IP address. 
						

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On Windows®, you can check the IP address of the printer using Dell Printer Hub or Dell 
Printer Management Tool. For Dell Printer Hub, select the printer from  My Printers, and 
then click  Printer information  on the left of the screen. For Dell Printer Management 
Tool, select the printer displayed by default,  or another printer from the drop-down list 
on the upper-right of the screen, and then click  Printer information on the left. 
Searching the Scanner
In the Port Settings tab, you can search the scanners from the network and select the 
desired one from the detected scanners.
Search Criteria Dialog Box (Windows® only)
Password Settings
In the  Password Settings  tab, you can input the password that is set for your scanner to 
access from your computer to the printer.
Search all scanners from the 
network  (Windows® only) Select to search scanners in your network.
Scanner List Displays a list of detected scanners.
Search again Click to search the scanners in your network.
Search Criteria  (Windows
® only) Click to display the  Search Criteria dialog box for setting the search 
condition. See "Search Crit eria Dialog Box (Windows® only)."
Subnet Address Enter the subnet address.
• IPv4: Broadcast Address such as  192.0.2.1
• IPv6: Multicast Address such as  2001:db8::
Search Time Specify a time period for searching a scanner.
Community Name Enter the SNMPv1/v2 community name. The default community 
name is "public." 
						

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For Windows®:
For OS X:
Changing the Default Scan Setting
NOTE:
• You can set the same setting using Dell Printer Configuration Web Tool. See "Dell™ Printer 
Configuration Web Tool."
1 Press the   ( Information) button.
2 Ta p  t h e   Tools tab    Default Settings   Scan Defaults .
3 Select the desired menu item.
If the desired menu item is not displayed,  tap   or   to scroll through the screen.
4 Select the desired setting or enter the value, and then tap  OK.
5 Repeat steps 3 and 4 as needed.
Password for Scanner Enter the password. 
						

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Faxing
NOTE:
•If the Functions Control setting is set to  On (Password), you need to enter the four-digit 
password to use the function. If the Functions Control setting is set to  Off, the function is disabled 
and the menu is grayed out. See "Functions Control."
Initial Settings
To use the fax function, you need to perform the initial settings.
If you have already performed the initial settings for fax when you first turned on the 
printer, you can skip this procedure. See "Setting Initial Settings on the Operator Panel."
If you have not performed the initial settings for fax, you can perform initial settings using 
Dell Printer Easy Install or the operator panel.
Specifying the Fax Initial Setting s Using Dell Printer Easy Install
1Insert the Software and Documentation  disc into your computer.
2 Click  Main Menu .
3 Click  Change .
4 Click  Configure the Fax settings   Next .
5 Follow the on-screen instruction. 
						

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Specifying the Fax Initial Settings Using the Operator Panel
To set the fax settings manually from the operator panel, set the following menus.
NOTE:
•You can set the same setting using Dell Printer Configuration Web Tool. See "Dell™ Printer 
Configuration Web Tool."
• If Panel Lock Control  is set to Enable, enter the password when entering  Admin Settings. 
See "Panel Lock."
• Fax Number,  Country, Fax Header Name, and  Line Type:
From the   ( Information) button   Tools tab   Admin Settings   Fax 
Settings   Fax Line Settings
If you use DRPD option, you can set  DRPD Pattern here.
NOTE:
•When you configure the country setting, the settings relevant to it is initialized.
• Receive Mode:
From the   ( Information) button   Tools tab   Admin Settings   Fax 
Settings   Incoming Defaults
• Tone / Pulse:
From the   ( Information) button   Tools tab   Admin Settings   Fax 
Settings   Transmission Defaults
For details about each menu, see "Fax Settings."
Changing the Fax Settings
1 Press the   ( Information) button.
2 Ta p  t h e   Tools tab    Admin Settings   Fax Settings.
If  Panel Lock Control is set to  Enable, enter the password. See "Panel Lock."
3 Select the desired menu.
4 Select the desired setting or specify a value.
To specify a value, tap – or +, or use the number pad or the keyboard.
5 Ta p   OK.
6 Repeat steps 3 to 5 as needed.
For available options, see "Fax Settings."
Sending a Fax
You can fax data from the printer. You can also directly fax data transferred from a 
computer running a Microsoft® Windows® operating system or a Macintosh computer.
Sending a Fax From Memory
1 Load the document(s).
See "Loading Documents."
2 Press the   ( Home) button.
3 Ta p     Fax. 
						

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4Tap  , and then check and change the fax settings.
See "Fax Settings."
To return to the previous screen, tap  Back.
5 Enter or select a fax number by performing either of the following:
• If you want to enter a fax number directly:
aTa p  t h e   Enter Number  text box.
b Enter the number using the keyboard.
c Ta p   Done.
• If you want to select from the phone book:
aTa p   Phone Book .
– Ta p   Individuals  to select an individual fax number.
– Ta p   Groups  to select a group dial number.
– Ta p   Network Phone Book  to search and select a fax number from the 
LDAP server.
See "Sending a Fax Using the Fax Server Phone Book."
b Ta p   Done.
NOTE:
•For details about address book and server a ddress book, see "Using the Address Book and 
Phone Book."
• For details about  Network Phone Book , see "Using the Server Address Book and Server 
Phone Book."
• The fax number needs to be registered before you can select  Address Book.
•If you want to select from the speed dial:
aTa p   Speed Dial .
b Enter the speed dial number using the number pad.
c Ta p   Done.
You can add more fax numbers by tapping +.
6 Ta p   Send.
NOTE:
•To cancel the fax job, tap  Stop at any time while sending the fax.
When the document is loaded on the document glass, the screen prompts you for 
another page.
• If you want to place a new document , replace the document with a new 
document, and then tap  Continue.
• When you have finished loading documents, tap  Done.
The printer starts dialing the number, and then sends the fax when the remote fax 
machine is ready.
Sending a Fax Manually
1 Load the document(s).
See "Loading Documents."
2 Press the   ( Home) button.
3 Ta p     Fax. 
						

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4Tap  , and then check and change the fax settings.
See "Fax Settings."
5 Ta p   On Hook .
6 Enter the fax number of the recipient using the number pad.
You can also select the recipient by using speed dial number or address book. See 
"Automatic Dialing."
7 Ta p   Send.
NOTE:
•To cancel the fax job, tap  Stop at any time while sending the fax.
When the document is loaded on the document glass, the screen prompts you for 
another page.
• If you want to place a new document , replace the document with a new 
document, and then tap  Continue.
• When you have finished loading documents, tap  Done.
Confirming Transmissions
When the last page of your document has been sent successfully, the printer beeps and 
returns to the standby mode.
If something goes wrong while sending your fax, an error message appears on the touch 
panel.
If you receive an error message, tap Close to clear the message and send the document 
again.
You can set the printer to print a confirmation report after each fax transmission. See 
"Fax Transmit."
Automatic Redialing
If the number you have dialed is busy or there is no answer when you send a fax, the 
printer redials the number every minute based on the number set in the redial settings.
For details about how to change the time interval between redials and the number of 
redial attempts, s ee "Fax Settings."
NOTE:
•The printer does not redial a number when you send a fax manually.
Sending a Delayed Fax
The delayed start mode can be used to save scanned data for transmission at a specified 
time to take advantage of lower long distance rates.
Once delayed start mode is activated, the printer stores all of the documents to be faxed 
into its memory and sends them at the specified time.
After faxing in the delayed start mode is complete, the data in the memory is cleared.
1 Load the document(s).
See "Loading Documents."
2 Press the   ( Home) button.
3 Ta p     Fax.