Dell H 625 Cdw Manual

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Scanning
NOTE:
•If the Functions Control setting is set to  On (Password), you need to enter the four-digit 
password to use the function. If the Functions Control setting is set to  Off, the function is disabled 
and the menu is not displayed on  the screen. See "Functions Control."
Scanning Overview
The printer provides several ways to scan your document. There are two main scanning 
types. One is operated on the printer side without using the scanner driver, and the other 
is operated on the computer side using a software and the scanner driver.
The following illustration shows overview for each scanning type.
The resolution setting to use when you scan an item depends on the item type and how 
you plan to use the image or document after  you scan it to your computer. For the best 
results, use these recommended settings.
Ty p e Res olu t ion
Documents 300 dpi black-and-white or 200 dpi grayscale or 
color
Documents of poor quality or that contain small  text 400 dpi black-and-white or 300 dpi grayscale
Photographs and pictur es 100–200 dpi color or 200 dpi grayscale
Images for an inkjet printer 150–300 dpi
Images for a high-resolution printer 300–600 dpi
Scan
USB
E-mail
FTP Server/
Shared Folder
Computer
/
Mobile Device Operate from the Printer
Operate from the Computer/Mobile Device
"Scanning to a Computer or Server With SMB/FTP"
"Sending a Scanned Data via E-Mail"
"Scanning to a USB Flash Drive" "Scanning to a Computer With a USB Connection”
“Scanning to a Computer With a Network Connection"
"Scanning Using the Windows
® Image Acquisition (WIA) Driver”
“Scanning Using the TWAIN Driver" "Scanning From a Computer Using Web Services on Devices (WSD)"
"Scanning Using Wi-Fi Direct" 
						

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Scanning above the recommended resolutions may exceed the capabilities of the 
program. To scan above the recommended resolutions, preview (or pre-scan) and crop 
the image to reduce the size before scanning the image.
Tips for Easy Network Scanning
• The network scanning with the Scan to Computer feature is recommended if you 
are not familiar with the network scanning  setup. It provides the simple and easy 
steps for your convenience. For details, see "Scanning to a Computer With a 
Network Connection."
• Before using the Scan to Network Folder feature, configure the network connection 
details using the Address Book Editor if you are not familiar with the setup using Dell 
Printer Configuration Web Tool.
The Address Book Editor helps to register the scanning destination details to the 
printer.
Scanning to a Computer With a USB Connection
You can send scanned data from the operator panel to a computer connected via USB 
cable. The scanned data is saved in the  Documents folder for Windows® or on the 
desktop for OS X by default. To change the location to save, see "Changing the Location 
to Save the Scanned Data."
NOTE:
• You must connect your computer via USB for selecting the Scan to Computer feature from the 
operator panel. Network connection is not supported.
• This feature is supported on both Windows
® and OS X.
1 Load the document(s).
See "Loading Documents."
2 Press the   ( Home) button.
3 Ta p     Scan to Computer .
4 Select a computer.
If the desired computer is not displayed, swipe the screen.
5 Check and change the scan settings.
See "Scan to Computer."
6 Ta p   Scan.
Scanning to a Computer  With a Network Connection
If the printer is connected to a computer via the Scan to Computer network using Web 
Services on Devices (WSD), you can send scanned data to a computer.
NOTE:
•You need to setup connection using Web Services on Devices (WSD).
• Web Services on Devices (WSD) is supported only on Windows Vista®, Windows® 7, Windows® 8, 
Windows® 8.1, and Windows® 10.
Printer Setup for Scan to We b Services on Devices (WSD)
Setup the printer and computer for connection using Web Services on Devices (WSD). 
						

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Checking the Printer Setting
To use this scanning method, make sure that the Web Services on Devices (WSD) is 
enabled from the operator panel of the printer or on Dell Printer Configuration Web 
Tool. See "Port Settings" or "Protocols."
Setting Up the Computer
NOTE:
•For Windows® 8, Windows® 8.1, and Windows® 10, the computer automatically connects the 
printer using Web Services on Devices (WSD). Ther e is no need to install the printer manually.
The following procedure uses Windows® 7 as an example.
1 Click  Start  Computer   Network .
2 Right-click the icon of the printer, and then click  Install.
The printer is connected using Web Services on Devices (WSD).
3 Click  Start  Devices and Printers .
4 Right-click the icon of the printer, and then click  Scan profiles.
5 Select the scanner, and then click  Edit.
6 Specify the various settings of the profile, including the  Source where the 
documents are loaded.
Scanning and Sending Images to the Computer
1 Load the document(s).
See "Loading Documents."
2 Press the   ( Home) button.
3 Ta p     Scan to Computer .
NOTE:
•Whether to scan from the DADF or from the  document glass can be specified in the scan 
profile. Make sure to specify the scan profile  accordingly if you want to scan the document 
from the DADF.
4 Select a computer.
If the desired computer is not displayed, swipe the screen.
5 Specify the type of scan.
If the desired type is not displayed, swipe the screen. 
						

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For details about the type of scan, see "Scan to Computer."
6 Ta p   Scan.
Changing the Location to  Save the Scanned Data
Use Dell Printer Hub (Dell H625cdw and Dell H825cdw) or Dell Printer Management Tool 
(Dell S2825cdn) to change the output destination of the obtained image files and to 
select whether to open the image files using the related program. For details, see the 
FAQs on Dell Printer Hub or Dell Printer Management Tool.
NOTE:
•Dell Printer Hub and Dell Printer Management Tool are supported on Windows® 7 or later.
To open Dell Printer Hub or Dell Printer Management Tool:
The following procedure uses Windows
® 7, Windows® 10, and OS X 10.10 as examples.
For Windows
® 7:
Click  Start  All Programs   Dell Printers  Dell Printer Hub/Dell Printer 
Management Tool .
For Windows
® 10:
Click the Start button   Dell Printer Hub/Dell Printer Management Tool .
For OS X 10.10:
Click  Finder   Applications   Dell   Dell Color Cloud Multifunction Printer - 
H625cdw /Dell Color Cloud Multifunction Printer - H825cdw /Dell Color Smart 
Multifunction Printer - S2825cdn , and then double-click ScanButton Manager. 
						

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Scanning From a Computer Using Web Services on 
Devices (WSD)
If the printer is connected to a computer via network using Web Services on Devices 
(WSD), you can scan documents from the computer.
NOTE:
•To scan from the computer using Web Services on  Devices (WSD), you need to setup connection 
using Web Services on Devices (WSD).
• Web Services on Devices (WSD) is supported only on Windows Vista
®, Windows® 7, Windows® 8, 
Windows® 8.1, and Windows® 10.
Preparations for Scanni ng From the Computer
The same preparations are necessary as in using the Scan to Computer feature. See 
"Scanning to a Computer With a Network Connection."
Scanning From the Computer
The following procedure uses Windows® 7 and Windows® 10 as example.
1 Load the document(s).
See "Loading Documents."
2 For Windows
® 7:
Click  Start  Devices and Printers .
For Windows
® 10:
Right-click the Start button, and then click  Control Panel  Hardware and Sound   
Devices and Printers .
3 Right-click the printer, and then select  Start scan.
4 Specify the necessary settings for scanning, and then click Scan .
NOTE:
•When you use Windows Vista®, use the drawing software such as Microsoft® Photo Gallery, 
select the printer connected using the Web Services on Devices (WSD), and start scanning.
Scanning Using the TWAIN Driver
With the TWAIN driver, you can import scanned images to a software such as Adobe® 
Photoshop®.
NOTE:
• Both USB and Network connections are supported.
• This feature is supported on Windows® and Mac OS X 10.7 or later.
• To check and set the IP address of the printer,  or set the password for Functions Control feature 
when  PC Scan  is set to On (Password) . For details, see "Managing the Scanner."
The following procedure uses typical program that supports TWAIN as an example.
1 Load the document(s).
See "Loading Documents."
2 Start the graphic software that supports TWAIN, such as Adobe
® Photoshop®.
3 Select the scanner from the TWAIN menu on the graphic software, specify the 
necessary settings, and then start scanning on the window such as shown below. 
						

							226|Scanning
For details on operating the graphic software, see the manuals of your software.
For Windows
®:
For OS X:
NOTE:
• The screen image may vary depending on the operating system.
Scanning Using the Windows® Image Acquisition 
(WIA) Driver
Windows® Image Acquisition (WIA) is one of the standard components provided by 
Windows® XP and later operating systems and works with digital cameras and scanners. 
Unlike the TWAIN driver, the Windows® Image Acquisition (WIA) dr iver allows you to scan 
an image and easily manipulate those images without using additional software. 
						

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With the Windows® Image Acquisition (WIA) driver, you can import scanned images to 
Microsoft® programs such as Windows® Photo Gallery and Microsoft® Paint.
NOTE:
• Both USB and Network connections including Web Services on Devices (WSD) are supported.
• The Windows® Image Acquisition (WIA) driver is supported only on Windows® computers.
• To check and set the IP address of the printer,  or set the password for Functions Control feature 
when  PC Scan  is set to On (Password) . For details, see "Managing the Scanner."
Scanning an Image From the Drawing Software
The following procedure uses Windows® 7 as an example.
1 Load the document(s).
See "Loading Documents."
2 Start the drawing software, such as Microsoft
® Paint for Windows®.
NOTE:
•When using Windows Vista® or Windows Server® 2008, use Windows® Photo Gallery instead 
of Microsoft® Paint.
• When using programs that utilize Windows® Image Acquisition (WIA) 2.0, such as Windows® 
Fax and Scan on Windows Vista®, Windows® 7,  W i n d o w s® 8, Windows® 8.1, and Windows® 10, 
the  Feeder (Scan both sides)  option can be selected for duplex scanning.
3Click  Paint  From scanner or camera .
The following image uses Dell H825cdw as an example.
NOTE:
• The screen image may vary depending on the operating system.
4 Select your desired type of  picture, and then click Adjust the quality of the scanned 
picture .
5 Click the desired properties    OK.
6 Click  Scan  Save .
Scanning Using Wi-Fi Direct
This section provides information for Wi-Fi Direct scanning. Wi-Fi Direct allows your 
mobile devices such as computers, smartphones, and tablets, to connect to the printer  
						

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directly via a Wi-Fi network. With Wi-Fi Direct, you can scan documents from your 
mobile devices directly without an  access point or a wireless router.
To setup and connect using Wi-Fi Direct, See ”Setting Up Wi-Fi Direct.”
NOTE:
• Wi-Fi Direct is available on Dell H625cdw and Dell H825cdw.
• The maximum number of mobile devices that can  be connected via the Wi-Fi Direct network is 3.
• You cannot connect your mobile device to the Internet via the printer’s Wi-Fi Direct network.
• Depending on the mobile device, the channel used to connect the mobile device to the printer via 
Wi-Fi Direct may differ from the channel used by  the printer to connect to a network via Wi-Fi 
infrastructure mode. In such a case, simultaneous connection with Wi-Fi Direct and Wi-Fi 
infrastructure mode may not work properly.
• The printer connected with Wi-Fi Direct supports the following protocols;
LPD, Port9100, WSD
*, Bonjour (mDNS), SNMPv1/v2c, Dell Printer Configuration Web Tool, TWAIN, 
WIA, ICA.
*   WSD stands for Web Services on Devices.
Scanning via Wi-Fi Direct
The scanning procedure varies depending on the mobile device and the application you 
are using. Refer to the manual supplied with  your mobile device or application to scan.
Scanning to a Computer or Server With SMB/FTP
You can scan and send the scanned data to a shared folder on a computer or an FTP 
server.
NOTE:
•This feature does not requir e a network scanner driver.
Overview
The Scan to Network Folder feature allows  you to send the scanned data to a computer 
or FTP server.
Scan Using FTP
Using SMB FTP Server
Computer Computer 
						

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Required Operating Systems:
For FTP:
NOTE:
•For details about how to configure the FTP service, refer to the manual supplied with the software.
• Windows Vista® supports IPv4 only.
• Windows®
Windows Server®
FTP service of Microsoft® Internet Information Services
• Mac OS X 10.7 or later operating systems
FTP service of Mac OS X
For SMB:
This feature is supported on Windows Server
® 2008 or later and Mac OS X 10.7 or later.
Overview for Scanning to an FTP Server
The following is a typical setup flow for sending scanned data to an FTP server: 1 Set SMB/FTP Destination into the address book.
See "Setting SMB/FTP Destination Into the Address Book."
2 Send the scanned data on the network.
See "Sending the Scanned Data on the Network."
Overview for Scanning to  a Shared Folder Using SMB
NOTE:
•The setup for Scan to Network Folder via SMB can  be configured easily with the bundled Address 
Book Editor utility.
For details about Address Book Editor, see "Using Address Book Editor."
• Scan to Network Folder can be also accompli shed with the Web Services on Devices (WSD) 
function. 
For details about scanning using the Web Services on Devices (WSD) function, see "Scanning to a 
Computer With a Network Connection" and "Scann ing From a Computer Using Web Services on 
Devices (WSD)."
The following is a typical setup flow for sendi ng scanned data to a shared folder using 
SMB:
1 Set a user account.
See "Setting a User Account (SMB Only)."
2 Create a shared folder.
See "Creating a Shared Folder (SMB Only)."
3 Set SMB/FTP Destination into the address book.
See "Setting SMB/FTP Destination Into the Address Book."
4 Send the scanned data on the network.
See "Sending the Scanned Data on the Network." 
						

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Setting a User Account (SMB Only)
To send scanned data to a SMB shared folder, it is necessary to have a shared folder on a 
computer. To create a shared folder, a user account with a valid password is required.
For Windows
®:
If the user account you are going to use does not have a login password, set a password 
with the following procedure.
After checking the login user name and password of the user account, proceed to 
"Creating a Shared Folder (SMB Only)."
The following procedure uses Windows
® 7, Windows® 10, and OS X 10.10 as examples.
For Windows
® 7:
1 Click  Start  Control Panel   User Accounts and Family Safety   User Accounts 
  Create a password for your account.
2 Add in a password for your user login account.
For Windows
® 10:
1 Right-click the Start button, and then click  Settings.
2 Click  Accounts   Sign-in options   Add  under  Password.
3 Add in a password for your user login account.
For OS X 10.10: 1 Click  System Preferences   Users & Groups   Change Password .
2 Enter a password for your user login account in  New password.
3 Re-enter the password in  Verif y.
Creating a Shared Folder (SMB Only)
Create a shared folder to store the scanned data from the printer.
The following procedure uses Windows
® 7, Windows® 10, and OS X 10.10 as examples.
For Windows
® 7 and Windows® 10:
1 Create a folder in the desired directory on your computer.
MyShare  is used as an example fold er name in this procedure.