Dell H 625 Cdw Manual

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4Tap  , and then check and change the fax settings.
See "Fax Settings."
5 In the  Fax Settings  screen, tap Delayed Send.
6 Select the  On check box.
7 Specify the start time by tapping – or +, and then tap  OK.
8 Ta p   Back.
9 Enter the fax number of the recipient using the number pad.
You can also select the recipient using speed dial number or address book. See 
"Automatic Redialing."
10 Ta p   Send.
When the document is loaded on the document glass, the screen prompts you for 
another page.
• If you want to place a new document , replace the document with a new 
document, and then tap  Continue.
• When you have finished loading documents, tap  Done.
Scanning starts and the data is stored in the memory to be sent at the specified time.
NOTE:
• If you restart the printer, the stored documents are sent as soon as the printer is activated.
• If the specified start time overlaps with the  time periods for the available time or the fax 
function, the printer cannot send the delayed fax at the specified time. For details about the 
available time and the fax fu nction, see "Set Available Time" and "Functions Control."
Sending a Fax Directly From a Computer
You can send a fax directly from your computer using the driver.
NOTE:
•Only black and white faxes can be sent using Direct Fax.
• If the specified start time overlaps with the time  periods for the available time or the fax function, 
the printer cannot send the delayed fax at the sp ecified time. For details about the available time 
and the fax function, see "Set Availa ble Time" and "Functions Control."
Overview
The following images use Dell H825cdw as examples.
Send fax
Receiving machine 
(fax machine/
multifunction printer)
Send data
Dell Color MFP 
H825cdw Fax  driver Sending machine 
(this printer) 
						

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Procedure
NOTE:
•The names of the dialog boxes and the buttons may  be different from those given in the following 
procedure depending on the program you are using.
• To use this feature, you must install the fax driver. For Windows
®, see "Installing the Software for 
Windows® Computers." For OS X, see "Installing the Software and Print Drivers."
The following procedure uses Dell H825cdw as an example.
1 Open the file you want to fax.
2 Open the print dialog box from the program.
3 Select  Dell Color MFP H825cdw Fax   Preferences for Windows
® or  FAX Setting  
for OS X.
For Windows
®:
For OS X:
4 Specify the following settings.
NOTE:
•The settings made here are only  applied to a single fax job. 
						

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For Windows®:
For OS X:
Transmission image quality Select the output quality.
•Standard : For documents with normal sized characters.
• High Quality : For documents containing small characters or 
thin lines or documents printed using a dot-matrix printer.
• Super-high image quality : For documents containing 
extremely fine detail. The super fi ne mode is enabled only if the 
remote machine also supports Super Fine resolution.
NOTE:
• Faxes printed in the Super-high image quality by Direct 
Fax driver transmits at the highest resolution supported by 
the receiving device.
Transmission report Specify whether to print a fax transmission result.
• Output regularly : Prints a transmission result after every fax 
transmission.
• Output for non-transmission : Prints a transmission result only 
when an error occurs.
• Do not output : Does not print fax transmission results. 
						

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5Perform either of the following:
• For Windows
®: Click  OK to close the  Printing Preferences  dialog box, and then 
click  Print.
• For OS X: Click  Print.
The  Recipient Setting dialog box for Windows
® or the  Set/Check Fax Transmission 
dialog box for OS X appears.
6 Enter the destination for the recipient by performing the following.
For details about how to enter the destination, refer to the Help of the driver.
For Windows
®:
Fax Cover Page Specify whether to attach a cover page to your fax.
• According to Printer Settings : Determines whether to attach a 
cover page to your fax in accordance with the setting you 
specify in Fax Cover Page  on the operator panel.
•Attach : Attaches a cover page to your fax.
•None : Does not attach a cover page to your fax.
Sender Specify whether to print the sender's name on the fax cover 
page.
• According to Printer Settings : Determines whether or not to 
print the sender's name on the fax cover page based on the 
printer settings.
• Enter a sender name : Allows you to enter a sender's name to 
be printed on the fax cover page in  Sender Name.
Sender Name Enter a sender's name to be printed on the fax cover page.
The sender's name can be up to 30 characters. If it exceeds 30 
characters, only the first 30 characters are printed. 
						

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For OS X:
• Enter the name and fax number directly.
• Select a fax number from a phone book:
NOTE:
•When you are using Mac OS X 10.7 or later, you cannot use  Look Up Device Data feature on 
some programs.
• Enter the password in the  Password text box in the Authorization area before sending a fax if 
the fax function is locked with a password.
• If the Functions Control setting is set to  On (Password), you need to enter the four-digit 
password to use the function.
7 Click  Start Sending .
Automatic Dialing
Speed Dialing
You can store up to 200 frequently dialed numbers in speed dial locations (001–200).
When the speed dial job specified in the dela yed fax or redial exists, you cannot change 
the speed dial number from the operator pa nel or Dell Printer Configuration Web Tool.
Setting Speed Dial
1Press the   ( Information) button.
2 Ta p  t h e   Tools tab    Admin Settings   Phone Book   Individuals.
If  Panel Lock Control is set to  Enable, enter the password. See "Panel Lock."
3 Select the desired speed dial number.
Look Up Phone Book Select from a list of fax numbers saved in the file specified for  My 
Phone Book file .
Look Up Device Data Select from a list of fax numbers saved in the phone book on the 
printer.
Import and add file  
(Windows
® only) Select a source file such as a CSV file, WAB file, MAPI, or a LDAP 
server. See "LDAP Server" and "Fax Server Phone Book." 
						

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If the desired speed dial number is not displayed, tap   or   to scroll through the 
screen.
To jump to a specific speed dial number,  enter the desired number and then # using 
the number pad.
If a speed dial number is already set, the screen shows the name and the number of 
entries.
4 Ta p  t h e   Enter Name  text box.
5 Enter the name, and then tap  OK.
6 Ta p  t h e   Enter Number  text box.
7 Enter the fax number using the number pad, and then tap  OK.
To insert a pause between numbers, press the   ( Redial/Pause) button.
"-" appears on the touch panel.
8 Ta p   OK.
9 Repeat steps 3 to 8 as needed.
Editing Speed Dial
You can edit or delete a speed dial number.
1 Press the   ( Information) button.
2 Ta p  t h e   Tools tab    Admin Settings   Phone Book   Individuals.
If  Panel Lock Control is set to  Enable, enter the password. See "Panel Lock."
3 Select the desired speed dial number.
If the desired speed dial number is not di splayed, tap   or   to scroll through the 
screen.
4 Perform the following:
• To edit a speed dial number:
aTa p   Edit  the  Name or Fax Number  text box.
b Enter a new name or a fax number, and then tap  OK.
• To delete a speed dial number:
Ta p   Remove   Delete.
5 Repeat steps 3 to 4 as needed.
Sending a Fax Using Speed Dial
1Load the document(s).
See "Loading Documents."
2 Press the   ( Home) button.
3 Ta p     Fax  Speed Dial. 
						

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4Enter the speed dial number using the number pad, and then tap  Done.
NOTE:
•Using the asterisk (*) in the first digit, you can send a document to multiple locations. For 
example, if you enter 00*, you can send a docu ment to the locations registered between 001 
and 009.
5 Tap  , and then check and change the fax settings.
See "Fax Settings."
6 Ta p   Send.
When the document is loaded on the document glass, the screen prompts you for 
another page.
• If you want to scan another document, replace the document with a new 
document, and then tap  Continue.
• When you have finished loading documents, tap  Done.
The fax number stored in the speed dial location is dialed. The document is sent when 
the remote fax machine answers.
Group Dialing
If you frequently send a document to seve ral destinations, you can create a group of 
these destinations and set them under a one-digit group dial location. This enables you 
to use a group dial number setting to send the same document to all the destinations in 
the group.
NOTE:
• You cannot include one group dial number within another group dial number.
Setting Group Dial
1 Press the   ( Information) button.
2 Ta p  t h e   Tools tab    Admin Settings   Phone Book   Groups.
If  Panel Lock Control is set to  Enable, enter the password. See "Panel Lock."
3 Select the desired group dial number.
If the desired group dial number is not displayed, tap   or   to scroll through the 
screen.
If a group dial number is already set, th e screen shows the name and the number of 
entries stored in that group dial number.
4 Ta p  t h e   Enter Group Name  text box.
5 Enter the name, and then tap  OK.
6 Ta p   Add from Phone Book .
NOTE:
•The fax number needs to be registered before you can select  Add from Phone Book.
7Select the desired speed dial number.
If the desired speed dial number is not di splayed, tap   or   to scroll through the 
screen. 
						

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8Ta p   OK.
9 Repeat steps 3 to 8 as needed.
Editing Group Dial
You can delete a specific speed dial number from a selected group or add a new number 
to the selected group.
1 Press the   ( Information) button.
2 Ta p  t h e   Tools tab    Admin Settings   Phone Book   Groups.
If  Panel Lock Control is set to  Enable, enter the password. See "Panel Lock."
3 Select the desired group dial number.
If the desired group dial number is not displayed, tap   or   to scroll through the 
screen.
4 Perform the following:
• To edit a speed dial number:
aTa p   Edit   Enter Group Name  text box.
b Enter a new name, and then tap  OK.
• To delete a speed dial number from the group dial number:
Ta p   Remove .
5 Repeat steps 3 to 4 as needed.
Sending a Fax Using Group Dial (Multi-address Transmission)
You can use group dialing for Broa dcasting or Delayed transmissions.
Follow the procedure of the desire d operation. See "Delayed Send."
You can use one or more group numbers in one operation. Then continue the 
procedure to complete the desired operation.
The printer scans the document loaded in the Duplex Automatic Document Feeder 
(DADF) or on the document glass into the memory. The printer dials each of the 
numbers included in the group.
Printing a Speed Dial List
You can check your automatic dial setting by printing a Speed Dial list.
See "Report / List."
Phone Book
You can select or search the registered phone numbers from the phone books. 1 Load the document(s).
See "Loading Documents."
2 Press the   ( Home) button.
3 Ta p     Fax  Phone Book.
4 Specify the recipient by performing either of the following:
• If you want to select from the local phone book: 
						

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aTa p   Individuals  or Groups .
b Select the desired speed dial number or the group dial number.
If the desired number is not displayed, swipe the screen.
c Ta p   Done.
• If you want to search from the server phone book:
aTa p   Network Phone Book .
b Enter a keyword using the keyboard, and then tap Search.
c Tap a recipient from the search result    Done.
NOTE:
•For details about address book and server a ddress book, see "Using the Address Book and 
Phone Book."
• For details about  Network Phone Book , see "Using the Server Address Book and Server 
Phone Book."
• A fax number needs to be registered before you can select an address book.
5 Ta p   Send.
When the document is loaded on the document glass, the screen prompts you for 
another page.
• If you want to place a new document , replace the document with a new 
document, and then tap  Continue.
• When you have finished loading documents, tap  Done.
Receiving a Fax
NOTE:
•To use the  Telephone / Fax  or Ans Machine/Fax  mode, connect an answering machine to 
the phone connector on the rear of the printer. See "Connecting a Telephone or Answering 
Machine."
When the memory is full, the fax is received in the  Telephone mode.
Loading Paper for Receiving Faxes
The instructions for loading paper in the paper tray are the same whether you are 
printing, faxing, or copying, except that faxes can only  be printed on Letter-sized, 
A4-sized, or Legal-sized paper. See "Loading Print Media" and "Print Media Guidelines."
Receiving a Fax Automatically
To automatically receive a fax, use the  Fax, Telephone / Fax, or Ans Machine/Fax 
mode. The default setting is  Fax mode. See "Receive Mode."
NOTE:
•To use the  Telephone / Fax  or Ans Machine/Fax  mode, you must connect an external 
telephone to the phone connector on the rear of  the printer. See "Connecting a Telephone or 
Answering Machine."
Receiving a Fax Manually
When in the Telephone or Telephone / Fax  mode, you can receive the fax manually. 
See "Receive Mode." 
						

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Using Remote Receive
Use Remote Receive to manually receive a fax from an external telephone without 
having to go to the printer.
To manually receive a fax using the external telephone, you must connect an external 
telephone to the phone connector on the rear of the printer and also set  Remote 
Receive to  On. See "Connecting a Telephone or Answering Machine."
When you receive a call on the external telephone and hear a fax tone, enter the remote 
receive code from the external telephone.
NOTE:
• When entering the remote receive code from the ex ternal telephone, press the number keys slowly 
in sequence. If you still hear the fax tone from th e remote machine, try entering the two-digit code 
again.
• The default remote receive code is 00. You can ch ange the two-digit code to a number of your 
choice. See "Receive Mode."
• Set the dialing system of your external telephone to DTMF.
Using Manual Receive in On Hook
You can manually receive a fax by tapping  Receive in On Hook on the touch panel.
1 When the external telephone rings, pick up the handset.
2 Make sure that you hear the fax tone, and then press the   ( Home) button.
3 Ta p     Fax  On Hook   Receive  Receive.
4 Hang up the hand set of the external telephone.
The printer begins receiving a fax and returns  to the standby mode when the reception is 
completed.
Receiving Faxes Using the Distin ctive Ring Pattern Detection 
(DRPD)
The  DRPD is a telephone company service which enables a user to use a single telephone 
line to answer several different telephone numbers. The particular number someone 
uses to call you on is identified by different  ringing patterns, which consist of various 
combinations of long and short ringing sounds.
Before using the Distinctive Ring Pattern Detection option, Distinctive Ring service must 
be installed on your telephone line by the telephone company. To set up Distinctive Ring 
Pattern Detection, you need another telephone line at your location, or someone 
available to dial your fax number from outside.
To set up the DRPD:
NOTE:
• You can set the same setting using the Tool Box or  Dell Printer Configuration Web Tool. See "Tool 
Box" or "Dell™ Printer Configuration Web Tool."
1 Press the   ( Information) button.
2 Ta p  t h e   Tools tab    Admin Settings   Fax Settings   Fax Line 
Settings.
If  Panel Lock Control is set to  Enable, enter the password. See "Panel Lock."
3 Ta p   u n t i l   DRPD Pattern appears, and then tap  DRPD Pattern.