Konica Minolta bizhub 500 User Manual

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Entering the Addresses Directly
“Direct input” refers to the operation of directly entering the destination ad-
dress from the machine’s control panel.
Up to five destinations can be combined from those entered directly and 
from the results of an LDAP search.
1Press the [Scan] key on the control panel.
The Scan mode screen appears.
2Touch [Direct Input], then [Scan to E-Mail].
A screen for entering the destination address appears.
?Why is the Direct Input tab not displayed?
%If the [Manual Destination Input] on the Security Details screen (dis-
played by touching [Security Setting] on the Administrator Setting 
screen) is set to [Restrict], the Direct Input tab does not appear.
Scan
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3Enter the destination address, and then touch [OK].
– To specify an additional address, touch [Next Dest.], and then 
specify the address.
– Frequently entered user names and domain names can be regis-
tered to be recalled and used again. First, prefixes and suffixes 
must be registered in Administrator mode.
The addresses that were entered are listed under “Broadcast Destina-
tions”.
4Touch [Scan Settings], and then specify the scan settings.
– For details on the scan settings, refer to “Specifying the Scan Set-
tings” on page 2-43.
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5After specifying the settings, touch [OK].
6Load the document into the ADF or position it on the original glass of 
the machine.
7Press the [Start] key on the control panel.
The document is scanned, and the data is sent.
2
Note 
Do not turn off the machine until the scanned jobs disappear from the job 
list.
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2.4 Sending Data to a Server (Scan to FTP)
Scan to FTP
The Scan to FTP operation can be used in a network environment with an 
FTP server. The scanned data is sent to a specified folder in an FTP server 
on the network.
This function is suitable for sending data of a large size such as high-resolu-
tion images.
The methods described below are available for specifying the destination. 
The methods can also be combined, for example, by selecting a group des-
tination, then adding other destinations through direct input.
Transmission may not be possible if the destination server has placed limita-
tions on the document name. Because the document name becomes the file 
name at the time of transmission, consult your network administrator when 
specifying the document name.
2
Note 
If a mail server is available on the network, the e-mail notification function 
can be used to send an e-mail message containing notification of the 
storage location of the scan data. For details on the e-mail notification 
function, refer to “Specifying E-Mail Settings” on page 2-84.
2
Note 
For the FTP transmission procedure, refer to “Sending the Scanned Data 
as Files (FTP)” on page 1-4.
Using Programs
“Program” refers to a set of destination FTP servers and scan settings that 
are registered together. The following procedure describes how to send data 
by selecting a program that has been registered in advance.
If a proxy server is available on the network, FTP servers on the Internet can 
be accessed via a proxy server.
For details on registering programs, refer to “Registering Program Destina-
tions” on page 3-24.
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1Press the [Scan] key on the control panel.
The Scan mode screen appears.
2Touch [Program].
The selected destinations are listed under “Broadcast Destinations”. 
Other destination addresses can be added using the address book or 
through direct input.
Only the destinations that can be specified are displayed. For example, 
fax destinations are not displayed.
3Touch [Scan Settings] to check the specified scan settings. The spec-
ified settings can also be changed.
Scan
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– For details on the scan settings, refer to “Specifying the Scan Set-
tings” on page 2-43.
4After specifying the settings, touch [OK].
5Load the document into the ADF or position it on the original glass of 
the machine.
6Press the [Start] key on the control panel.
The document is scanned, and the data is sent.
2
Note 
Do not turn off the machine until the scanned jobs disappear from the job 
list.
Selecting Group Addresses
“Group” refers to multiple destinations that are registered collectively. The 
following procedure describes how to send data by selecting a group that 
has been registered in advance.
For details on registering groups, refer to “Registering Group Destinations” 
on page 3-22.
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1Press the [Scan] key on the control panel.
The Scan mode screen appears.
2Touch [Group].
Touching the button for a group displays the list of members registered 
in the group. Other destination addresses can be added using the ad-
dress book or through direct input.
3Select the desired destination, and then touch [OK].
The selected destinations are listed under “Broadcast Destinations”.
Scan
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4Touch [Scan Settings], and then specify the scan settings.
– For details on the scan settings, refer to “Specifying the Scan Set-
tings” on page 2-43.
5After specifying the settings, touch [OK].
6Load the document into the ADF or position it on the original glass of 
the machine.
7Press the [Start] key on the control panel.
The document is scanned, and the data is sent.
2
Note 
Do not turn off the machine until the scanned jobs disappear from the job 
list.
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Selecting Destinations From the Address Book
“Address book” refers to the collection of destination addresses that were 
registered in advance. The following procedure describes how to send data 
by selecting destinations from the address book. Multiple addresses can be 
specified simultaneously from the address book.
For details on registering addresses in the address book, refer to “Register-
ing Abbreviated Destinations” on page 3-10.
1Press the [Scan] key on the control panel.
The Scan mode screen appears.
Scan
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2Touch [Address Book].
The address book is displayed, and registered address names are dis-
played by touching the corresponding index button.
?How can the address book be searched for the desired address?
%Touch [Detail Search] to search for addresses. The address book 
can be searched for names or addresses.
3Touch the button for a destination to select it.
The buttons are highlighted, and the selected destinations are listed 
under “Broadcast Destinations”. Other destinations can be added 
through direct input.
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