Konica Minolta bizhub 500 User Manual

							1Before Using the Scan Functions
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Before Using the Scan Functions
Chapter 1
!
Detail 
For details on registering destinations and specifying settings, refer to the 
sections listed below.
“Registering Abbreviated Destinations” on page 3-10
“Registering Group Destinations” on page 3-22
Setting the From Address
To perform Scan to E-Mail, the From address must be registered. The From 
address is the address that indicates the sender when data is sent. Normally, 
it is recommended that the e-mail address of administrator registration be 
used.
If the e-mail address of administrator registration is not specified, the sender 
e-mail address must be entered for each Scan to E-mail operation. Note that 
Scan to E-Mail is not possible if the From address is not entered.
2
Note 
When the user authentication setting is enabled, the e-mail address that 
is specified for each user becomes the From address.
Specifying the Scan Settings
The following scan settings can be specifying when scanning a document.
These settings are specified from the touch panel of the machine.
ItemDescription
File Type Selects the file type for saving the scanned data.
Resolution Selects the scan resolution.
Simplex/Duplex Selects whether to scan one side of the document or both sides.
Original Type Sets the image type of the scanned document.
Scan Size Sets the paper size to be scanned.
Zoom Sets the zoom ratio for scanning. Frequently used zoom ratios can 
be stored.
Density Specify the density for scanning.
Original Setting Specifies the type of document that is loaded, for example, if it 
contains mixed page sizes or is folded in a zigzag.
Application Provides functions for adjusting the image to be scanned, for 
example, for scanning books and for scanning pages.
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							Before Using the Scan Functions1
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Before Using the Scan Functions
Chapter 1
!
Detail 
For details on the scan settings, refer to “Specifying the Scan Settings” 
on page 2-43.
Specifying Program Settings
The destination and scan settings can be registered together as a single pro-
gram. This is convenient for frequently scanning documents and sending 
data under the same conditions.
These settings are specified from the touch panel of the machine.
!
Detail 
For details, refer to “Registering Program Destinations” on page 3-24.
Specifying Default Scan Settings
The settings that are selected when [Scan] in the control panel is touched 
can be specified.
!
Detail 
For details, refer to “Setting the Save Format of the Data to Be Scanned” 
on page 3-35.
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							1Before Using the Scan Functions
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Before Using the Scan Functions
Chapter 1
1.4 Connecting to the Network
The machine can be connected to the network.
2
Reminder 
The machine can be connected via a parallel or USB connection. How-
ever, be sure to connect to the network to use the scanner function.
Network Connection
Connect a UTP cable (category 5 or later recommended) from the network to 
the Ethernet connector on the machine.
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Before Using the Scan Functions
Chapter 1
1.5 Flow Chart of Setup and Scanning Operations
The sequence from the setup operations required to use the scanning func-
tions to the scanning operation is shown below.
Specify scan settings in the screen that appears after pressing the [Utility/Counter] key, 
then touching [User Setting].
* Specify basic settings such as the format in which scanned data is saved. (Refer to 
“Setting the Main Scan Mode Screen” on page 3-31 and “Setting the Save Format of the 
Data to Be Scanned” on page 3-35.)
Specify network settings in the screen that appears after pressing the [Utility/Counter] 
key, then touching [Administrator Setting].
* Specify settings in order to use the machine on the network. (Refer to“Specifying Net-
work Settings” on page 3-45, “TCP/IP Settings” on page 3-46, “NetWare Settings” on 
page 3-54, “http Server Settings” on page3-59, “FTP Settings” on page 3-66, “SMB 
Settings” on page 3-69, “AppleTalk Settings” on page 3-73, “Enabling LDAP Settings” 
on page 3-75, “Setting Up LDAP Settings” on page 3-77, “Search Default Setting” on 
page 3-86, “E-Mail TX (SMTP) Settings” on page 3-87, “E-Mail RX (POP) Settings” on 
page 3-95, “Device Settings” on page 3-99, “Time Adjustment Settings” on page 3-101, 
“Status Notification Settings” on page 3-104, “Total Counter Report Setting” on 
page 3-106, “PING Confirmation” on page 3-111, “SLP Settings” on page 3-115, “LPD 
Settings” on page 3-116, “Prefix/Suffix Settings” on page 3-117, “Action for Invalid Cer-
tificate” on page 3-121, “SNMP Settings” on page 3-123, “Bonjour Setting” on 
page 3-129, “TCP Socket Setting” on page 3-131, “OpenAPI Settings” on page 3-133, 
and “External Server Authentication” on page 3-138.)
Register destinations in the screen that appears after pressing the [Utility/Counter] key.
* Specify e-mail addresses for e-mail transmissions, register FTP servers, and
specify destination computers. (Refer to “Registering Abbreviated Destinations” on 
page 3-10, “Registering Group Destinations” on page 3-22, “Registering Program Desti-
nations” on page 3-24, and “Specifying E-Mail Settings” on page 3-27.)
Load the document.
Specify the destination.
Specify the scan settings (refer to page 2-43).
Press the [Start] key in the control panel.
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Before Using the Scan Functions
Chapter 1
2
Note 
Some settings that can be specified on the control panel can also be 
specified from a computer over a network using PageScope Web Con-
nection. For details, refer to Chapter 4, “Specifying Settings Using Page-
Scope Web Connection” on page 4-2.
The document is scanned, and the data is transmitted.
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							2
Scanning Documents
Chapter 2
Scanning Documents
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							2Scanning Documents
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Scanning Documents
Chapter 2
2 Scanning Documents
2.1 Control Panel
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11 12 13 14 15 16 17 18 19 20 21 22 23 243
No.NameDescription
1 [Power Save] key Press to enter Low Power mode. 
While the machine is in Low Power mode, the indicator 
on the [Power Save] key lights up in green and the 
touch panel goes off. To cancel Low Power mode, 
press the [Power Save] key again.
2 Touch panel Displays various screens and messages.
Specify the various settings by directly touching the 
panel.
3 [Access] key If user authentication or account track settings have 
been applied, press this key after entering the user 
name and password (for user authentication) or the ac-
count name and password (for account track) in order 
to use this machine.
4 [Box] key Press to enter Box mode. 
While the machine is in Box mode, the indicator on the 
[Box] key lights up in green. For details, refer to the Us-
ers Guide (Box Operations).
5 [Fax] key Press to enter Fax mode. 
While the machine is in Fax mode, the indicator on the 
[Fax] key lights up in green. For details, refer to the Us-
er’s Guide [Facsimile Operations].
6 [Scan] key Press to enter Scan mode. 
While the machine is in Scan mode, the indicator on 
the [Scan] key lights up in green.
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7 [Copy] key Press to enter Copy mode. (As a default, the machine 
is in Copy mode.) 
While the machine is in Copy mode, the indicator on 
the [Copy] key lights up in green. For details, refer to 
the Users Guide (Copy Operations).
8 [Interrupt] key Press to enter Interrupt mode. 
While the machine is in Interrupt mode, the indicator 
on the [Interrupt] key lights up in green and the 
message “Now in Interrupt mode.” appears on the 
touch panel. To cancel Interrupt mode, press the 
[Interrupt] key again.
9 [Reset] key Press to clear all settings (except programmed set-
tings) entered in the control panel and touch panel.
10 Auxiliary power button Pressed to turn on/off machine operations, for exam-
ple, for copying, printing or scanning. When turned off, 
the machine enters a state where it conserves energy.
11 [Stop] key Stops reading the original.
12 [Start]  key Press to start the operation that is selected Box mode, 
Fax mode, Scan mode or Copy mode. While in Fax 
mode, fax transmission is started.
When this machine is ready to begin operation, the in-
dicator on the [Start] key lights up in green. If the indi-
cator on the [Start] key lights up in orange, operation 
cannot begin.
13 Main Power indicator Lights up in green when the machine is turned on with 
the main power switch.
14 Data indicator Flashes in green while a print job is being received.
Lights up in green when data is being printed.
15 [Proof Copy] key Not used for Scan mode.
16 [C] (clear) key Press to erase a value entered using the keypad.
17 Keypad Use to type in the number. Use to type in the telephone 
numbers and various set values.
18 [Mode Check] key Press to display screens showing the specified set-
tings.
19 [Utility/Counter]  key Press to display the Meter Count screen and the Utility 
screen.
20 [Mode Memory] key Not used for Scan mode.
21 [Help] key Press to display the Help Main Menu screen, where 
descriptions of the various functions and details of op-
erations can be displayed. For details, refer to User’s 
Guide (Copy Operations).
22 [Accessibility] key Press to display the screen for specifying user acces-
sibility functions.
23 Contrast dial Use to adjust the contrast of the touch panel.
24 [Enlarge Display] key Press to enter Enlarge Display mode.
No.NameDescription
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Scanning Documents
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7 CAUTION 
To prevent damage to the touch panel, do not push down on the touch 
panel with force.
%Also, do not push down on the touch panel using hard or sharp objects.
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Chapter 2
2.2 Displaying the Scan Screen
Display the Scan mode screen in order to perform scanning operations.
Turn the machine on. When the machine is ready to make copies, the Basic 
screen appears.
Press the [Scan] key in the control panel to display the Scan mode screen.
The displayed functions and modes can be selected by gently touching the 
buttons that are displayed in the screen.
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11
NoNameDescription
1 Sub display area This area displays destinations, etc.
2 [Job List] button Displays jobs being performed and jobs being stored.
Various commands for checking and managing jobs are 
available.
3 Date/Time display area Displays the current date/time.
4 Message display area Displays the machine status and details on operations 
that must be performed.
5 [Program] button Displays destinations that are registered in programs.
6 [Group] button Displays destinations that are registered in groups.
7 [Address Book] button Used to Search for destinations that are registered in the 
address book.
8 [Direct Input] button Used to type in the destination when performing Scan to 
E-mail, Scan to FTP, or Scan to SMB operations or to se-
lect the box where the job is to be stored.
This button does not appear if the [Manual Destination In-
put] on the Security Details screen (displayed by touching 
[Security Setting] on the Administrator Setting screen) is 
set to “Restrict”.
9 Available memory display Shows the amount of available memory that is used 
during the scanning operation.
10 Address number display 
areaShows the number of specified addresses.
11 [Scan Settings] button Used to specify scan settings.
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