Konica Minolta bizhub 500 User Manual

							Introduction
x-20 bizhub 500/420
User’s Guides
The following User’s Guides have been prepared for this machine.
User’s Guide [Copy Operations] 
This manual contains details on basic operations and the operating proce-
dures for the various copy functions.
-Refer to this User’s Guide for details on operating procedures for copy 
functions, including precautions on installation/use, turning the machine 
on/off, loading paper, and troubleshooting operations such as clearing 
paper misfeeds.
User’s Guide [Network Scanner Operations] 
This manual contains details on specifying network settings for standard 
equipment and on operations for scanning functions.
-Refer to this User’s Guide for details on operating procedures for network 
functions and for using Scan to E-Mail, Scan to FTP and Scan to SMB.
User’s Guide [Box Operations]
This manual contains details on operating procedures for using the boxes.
-Refer to this User’s Guide for details on operating procedures for using 
the boxes on the hard disk.
User’s Guide [Enlarge Display Operations]
This manual contains details on operating procedures for using copy, net-
work scanner and fax functions in Enlarge Display mode.
-Refer to this User’s Guide for details on operating procedures in Enlarge 
Display mode.
User’s Guide [FK-502 Facsimile Operations] 
This manual contains details on operating procedures for faxing.
-Refer to this User’s Guide for details on operating procedures for fax 
functions when the fax kit is installed.
User’s Guide [Network Fax Operations]
This manual contains details on operating procedures for network faxing.
-Refer to this User’s Guide for details on operating procedures for network 
fax functions (Internet Fax/IP Address Fax).
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							Introduction
bizhub 500/420 x-21IC-204 User’s Guide/Quick Guide
This manual contains details on operating procedures using the optional Im-
age Controller (IC-204).
-Refer to the User’s Guide (PDF data) provided in the User Software CD-
ROM or Quick Guide (printed matter) attached to IC-204 for the proce-
dures to use the printer functions.
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							1
Before Using the Scan Functions
Chapter 1
Before Using the Scan 
Functions
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							1Before Using the Scan Functions
1-2 bizhub 500/420
Before Using the Scan Functions
Chapter 11 Before Using the Scan Functions
1.1 Environment Required for Using the Scan Functions
The following conditions are required to use the network and scanning func-
tions of this machine.
-The machine is connected to the network. (required)
The functions can be used over a TCP/IP network. For details on the con-
nection, refer to “Connecting to the Network” on page 1-10. Also, net-
work parameters such as the IP address of this machine must be 
specified in order to use the machine on the network. For details, refer to 
“Settings for Using Network/Scanning Functions” on page 1-7.
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							Before Using the Scan Functions1
bizhub 500/420 1-3
Before Using the Scan Functions
Chapter 1
1.2 Available Scanning Functions
“Scanning” refers to the operation of reading the image of a document fed 
through the ADF or placed on the original glass. The scanning functions can 
be used to temporarily store the scanned data in the internal memory of the 
machine and transmit the data in an e-mail message over the network or up-
load the data to a file server.
With the scanning functions, data can be sent to up to 516 destinations at 
the same time.
In addition, if an optional hard disk is installed, the data can be stored on the 
hard disk of this machine. This function can be used from the Box mode, 
which is described in the User’s Guide [Box Operations].
2
Note 
The maximum number of destinations that can be selected at the same 
time is 516 (500 programmed destinations, 5 e-mail, FTP and SMB des-
tinations entered directly and 1 box destination (Only when the hard disk 
is installed)).
Sending the Scanned Data in an E-Mail Message
The scanned data can be sent to a specified e-mail address. The destination 
is specified from the touch panel of this machine, and the scanned data is 
sent as an e-mail attachment.
For details, refer to “Sending Data in an E-Mail Message (Scan to E-Mail)” on 
page 2-6.
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							1Before Using the Scan Functions
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Before Using the Scan Functions
Chapter 1
Sending the Scanned Data as Files (FTP)
The scanned data is uploaded to a specified FTP server. The FTP server ad-
dress, login password, and other information are entered from the touch 
panel of this machine.
The data files uploaded to the FTP server can be downloaded from a com-
puter on the network.
For details, refer to “Sending Data to a Server (Scan to FTP)” on page 2-19.
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							Before Using the Scan Functions1
bizhub 500/420 1-5
Before Using the Scan Functions
Chapter 1
Sending the Scanned Data to a Computer on the Network (SMB)
The scanned data can be sent to a shared folder on a specified computer. 
The name of the destination computer, login password, and other informa-
tion are entered from the touch panel of this machine.
For details, refer to “Sending Data to a PC on the Network (Scan to SMB)” 
on page 2-31.
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							1Before Using the Scan Functions
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Before Using the Scan Functions
Chapter 1
Saving the Scanned Data in Boxes
The scanned data can be saved in boxes created on the machine’s internal 
hard disk. The data can be used in other applications. The file name can be 
entered from the touch panel of the machine.
In addition, if the scanned data is saved in “Annotation User box”, you can 
deliver it over the Internet by adding any domain name and the delivery date 
and time.
For the procedure to save in an annotation user box, refer to “Annotations 
(Application)” on page 2-65. For saving other data in a box or reusing the 
data that has been saved, refer to User’s Guide “Box Operations”.
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							Before Using the Scan Functions1
bizhub 500/420 1-7
Before Using the Scan Functions
Chapter 1
1.3 Settings for Using Network/Scanning Functions
It is recommended that the settings described below be specified before us-
ing the network/scanning functions. The network settings described in 
“Specifying Network Settings” must be specified first. Set other items as 
necessary.
!
Detail 
For details on specifying network settings, refer to the chapters listed be-
low.
“TCP/IP Settings” on page 3-46
“E-Mail TX (SMTP) Settings” on page 3-87
“4 Specifying Settings Using PageScope Web Connection”
Specifying Network Settings
An IP address must be assigned to the machine and settings such as the 
SMTP server must be specified to use the machine on the network. Be sure 
to set them.
There are two methods for specifying settings. One method is to specify the 
settings from the touch panel of this machine. The other method is to use Pa-
geScope Web Connection from a Web browser on a computer on the net-
work.
Registering Destinations and Specifying Their Settings
The destinations (recipients) of scanned data must be registered.
The following registration methods are available.
-Register from the touch panel of the machine.
-Use PageScope Web Connection from a computer on the network.
The following types of destinations can be registered.
2
Note 
The destination can also be entered before scanning. This is called “di-
rect input”. For details, refer to “Entering the Addresses Directly” on 
page 2-16.
TypeDescription
Abbreviated Destination The destination can be selected with one button.
Group Multiple destinations can be registered in groups. E-mail, FTP, 
SMB, and box destinations can be registered together in a single 
group.
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