Konica Minolta bizhub 500 User Manual

							Introduction
x-10 bizhub 500/4202.3 Sending Data in an E-Mail Message (Scan to E-Mail) ....................2-6
Scan to E-Mail  ................................................................................2-6
Using Programs  ..............................................................................2-6
Selecting Group Addresses ............................................................2-9
Selecting Destinations From the Address Book  ...........................2-12
Searching the Destination .............................................................2-13
To search the destination  .............................................................2-15
Entering the Addresses Directly ...................................................2-16
2.4 Sending Data to a Server (Scan to FTP)  ........................................2-19
Scan to FTP  ..................................................................................2-19
Using Programs  ............................................................................2-19
Selecting Group Addresses ..........................................................2-21
Selecting Destinations From the Address Book  ...........................2-24
Entering the Addresses Directly ...................................................2-27
2.5 Sending Data to a PC on the Network (Scan to SMB)  .................2-31
Scan to SMB  .................................................................................2-31
SMB Transmission to 
Windows File Sharing (Mac OS X)/Samba (Linux/Unix).................2-31
SMB Transmission to Windows 98 SE/Windows Me  ...................2-31
Using Programs  ............................................................................2-32
Selecting Group Addresses ..........................................................2-34
Selecting Destinations From the Address Book  ...........................2-36
Entering the Addresses Directly ...................................................2-39
2.6 Specifying the Scan Settings ..........................................................2-43
Available Settings  .........................................................................2-43
File Type ........................................................................................2-45
To specify the File Type settings  ..................................................2-45
Resolution .....................................................................................2-48
Simplex/Duplex .............................................................................2-49
To specify the Simplex/Duplex setting  .........................................2-49
Original Type  .................................................................................2-50
To specify the Original Type setting  .............................................2-50
Scan Size  ......................................................................................2-51
To specify the Scan Size setting ...................................................2-51
To enlarge/reduce the scan to 
a preset zoom ratio (Zoom setting) ................................................2-53
To specify the zoom ratio for scanning (Zoom setting)  ................2-55
Density ..........................................................................................2-57
Original Setting  .............................................................................2-58
To specify the Original Settings  ....................................................2-58
Book Scanning (Application) .........................................................2-60
To use the “Book Scan” function  .................................................2-61
Booklet Pagination (Application)  ...................................................2-63
To specify Booklet Pagination settings  ........................................2-63
Annotations (Application)  ..............................................................2-65
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							Introduction
bizhub 500/420 x-11Frame Erase (Application)  ............................................................ 2-67
Center Erase (Application)  ........................................................... 2-69
Non-Image Area Erase (Application)  ............................................ 2-71
Neg-/Pos. Reverse (Application)  .................................................. 2-72
Separate Scan .............................................................................. 2-73
File Name  ..................................................................................... 2-75
To change the file name ............................................................... 2-75
2.7 Checking the Settings  .................................................................... 2-76
Checking the Settings  .................................................................. 2-76
To check a job .............................................................................. 2-77
Deleting Unneeded Destinations  ................................................. 2-82
Specifying E-Mail Settings  ........................................................... 2-84
To change the e-mail settings ...................................................... 2-86
2.8 Checking the Scanner Transmission Log  .................................... 2-87
Displaying the Current Jobs List  .................................................. 2-87
Displaying the Job History List  .................................................... 2-88
Displayed Information  .................................................................. 2-89
3 Specifying Settings From the Control Panel
3.1 Settings on the Control Panel  ......................................................... 3-2
Utility Types  ................................................................................... 3-2
Other Related Settings  ................................................................... 3-4
3.2 Displaying Setup Screens  ................................................................ 3-5
To display the Scan screen  ............................................................ 3-5
To display the User Setting screen  ................................................ 3-7
To display the Administrator Setting screen  .................................. 3-8
3.3 Registering Abbreviated Destinations  .......................................... 3-10
E-Mail Destinations  ...................................................................... 3-10
FTP Destinations  .......................................................................... 3-12
SMB Destinations  ........................................................................ 3-17
Box Destinations  .......................................................................... 3-20
3.4 Registering Group Destinations  .................................................... 3-22
To register a group destination  .................................................... 3-22
3.5 Registering Program Destinations ................................................ 3-24
To register a program destination  ................................................ 3-24
3.6 Specifying E-Mail Settings  ............................................................. 3-27
Subject ......................................................................................... 3-27
Text .............................................................................................. 3-29
3.7 Setting the Main Scan Mode Screen  ............................................ 3-31
Default Tab  ................................................................................... 3-31
Program Default  ........................................................................... 3-32
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							Introduction
x-12 bizhub 500/420Address Book Default Index  .........................................................3-33
Address Type Symbol Display  ......................................................3-34
3.8 Setting the Save Format of the Data to Be Scanned  ...................3-35
Black Compression Level  .............................................................3-35
To specify the compression level .................................................3-35
3.9 One-Touch Registration List  ..........................................................3-36
Address Book List .........................................................................3-36
Group List  .....................................................................................3-37
Program List  .................................................................................3-38
E-Mail Subject/Text List ................................................................3-39
3.10 Creating Annotation User Boxes  ...................................................3-41
To create annotation user boxes  ..................................................3-42
3.11 Specifying Network Settings  ..........................................................3-45
To specify network settings  ..........................................................3-45
3.12 TCP/IP Settings  ...............................................................................3-46
Before Specifying the Settings  .....................................................3-46
Items To Be Specified ...................................................................3-47
To specify TCP/IP settings  ...........................................................3-48
IP Filtering  .....................................................................................3-51
 ......................................................................................................3-51
RAW Port No. ................................................................................3-53
3.13 NetWare Settings .............................................................................3-54
NetWare Parameters .....................................................................3-54
To specify NetWare settings  .........................................................3-55
Status ............................................................................................3-58
3.14 http Server Settings  ........................................................................3-59
IPP and http Parameters ...............................................................3-59
To specify IPP and http settings  ...................................................3-60
Support Operation  ........................................................................3-62
Printer Information  ........................................................................3-63
3.15 FTP Settings  .....................................................................................3-66
FTP Parameters  ............................................................................3-66
To specify FTP settings  ................................................................3-67
3.16 SMB Settings  ...................................................................................3-69
SMB Parameters ...........................................................................3-69
To specify SMB settings  ...............................................................3-70
3.17 AppleTalk Settings  ..........................................................................3-73
AppleTalk Parameters ...................................................................3-73
To specify AppleTalk settings  .......................................................3-73
3.18 Enabling LDAP Settings  ..................................................................3-75
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							Introduction
bizhub 500/420 x-13Enabling LDAP Parameters  .......................................................... 3-75
To specify Enabling LDAP settings  .............................................. 3-75
3.19 Setting Up LDAP Settings  .............................................................. 3-77
LDAP Server Registration Parameters  ......................................... 3-77
To specify Setting Up LDAP settings  ........................................... 3-80
Initial Setting for Search Details  ................................................... 3-84
3.20 Search Default Setting  ................................................................... 3-86
To specify the detect default server settings  ............................... 3-86
3.21 E-Mail TX (SMTP) Settings  ............................................................. 3-87
E-Mail TX (SMTP) Parameters ...................................................... 3-87
To specify E-Mail TX (SMTP) settings  .......................................... 3-88
SMTP Server Address .................................................................. 3-91
SMTP Detail  ................................................................................. 3-92
SMTP Authentication  ................................................................... 3-93
3.22 E-Mail RX (POP) Settings  ............................................................... 3-95
E-Mail RX (POP) Parameters ........................................................ 3-95
To specify E-Mail RX (POP) settings  ............................................ 3-96
POP Server Address  .................................................................... 3-98
3.23 Device Settings  ............................................................................... 3-99
Device Parameters  ....................................................................... 3-99
To specify device settings  ........................................................... 3-99
3.24 Time Adjustment Settings  ........................................................... 3-101
Time Adjustment Parameters ..................................................... 3-101
To specify time adjustment settings  .......................................... 3-101
NTP Server Address ................................................................... 3-102
3.25 Status Notification Settings  ......................................................... 3-104
Status Notification Parameters  .................................................. 3-104
To specify status notification settings ....................................... 3-104
Notification Item Setting  ............................................................ 3-105
3.26 Total Counter Report Setting  ...................................................... 3-106
To specify the total counter report settings  ............................... 3-106
Schedule Setting  ........................................................................ 3-107
To specify the notification address settings  .............................. 3-109
Notification Address Setting ...................................................... 3-109
3.27 PING Confirmation ........................................................................ 3-111
PING Confirmation Parameters  ................................................. 3-111
To specify PING confirmation settings  ...................................... 3-111
PING TX Address  ....................................................................... 3-113
3.28 SLP Settings  .................................................................................. 3-115
To specify SLP settings  ............................................................. 3-115
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							Introduction
x-14 bizhub 500/4203.29 LPD Settings  ..................................................................................3-116
To specify LPD settings  ..............................................................3-116
3.30 Prefix/Suffix Settings  ....................................................................3-117
Prefix/Suffix Parameters  .............................................................3-117
To specify the prefix/suffix settings  ............................................3-117
Prefix/Suffix Setting  ....................................................................3-119
3.31 Action for Invalid Certificate .........................................................3-121
To specify the Action for Invalid Certificate settings  ..................3-121
3.32 SNMP Settings  ...............................................................................3-123
SNMP Parameters  ......................................................................3-123
To specify SNMP settings  ..........................................................3-124
v1/v2c Setting  .............................................................................3-125
v3 Setting  ....................................................................................3-126
To specify the v3 settings  ...........................................................3-127
3.33 Bonjour Setting  ..............................................................................3-129
To specify the Bonjour settings  ..................................................3-129
3.34 TCP Socket Setting  .......................................................................3-131
To specify the TCP socket settings  ............................................3-131
3.35 OpenAPI Settings  ..........................................................................3-133
Access Setting  ............................................................................3-133
Port No. .......................................................................................3-134
SSL .............................................................................................3-135
Authentication .............................................................................3-136
3.36 External Server Authentication  ....................................................3-138
Using Active Directory  ................................................................3-138
To specify the external server authentication settings  ...............3-139
Using Novell NDS  .......................................................................3-143
To specify the settings for using Novell NDS  .............................3-143
Using NTLM v1/NTLM v2  ...........................................................3-145
To specify the settings for using NTLM v1/NTLM v2  .................3-145
4 Specifying Settings Using PageScope Web Connection
4.1 Items That Can Be Specified Using 
PageScope Web Connection.............................................................4-2
User Mode  ......................................................................................4-2
Administrator Mode  ........................................................................4-3
4.2 Using PageScope Web Connection  .................................................4-5
Operating Environment  ...................................................................4-5
Accessing PageScope Web Connection ........................................4-6
Page Structure  ................................................................................4-7
Web Browser Cache  .......................................................................4-9
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							Introduction
bizhub 500/420 x-15For Internet Explorer  ...................................................................... 4-9
For Netscape Navigator  ................................................................. 4-9
4.3 Logging On and Logging Off  ......................................................... 4-10
Logging Off  .................................................................................. 4-10
To log off  ...................................................................................... 4-10
Logging On to User Mode (Public User) ...................................... 4-11
Logging On to User Mode (Registered User/Box Administrator) . 4-13
To log on as a registered user/Box Administrator  ....................... 4-13
Logging On to Administrator Mode ............................................. 4-14
To log on to Administrator mode  ................................................. 4-15
4.4 User Authentication (User Mode)  .................................................. 4-17
Changing the User Password  ...................................................... 4-17
To change the user password  ..................................................... 4-17
Checking the User Registration Information ................................ 4-18
4.5 Account Track (User Mode) ........................................................... 4-19
To check the account track information  ...................................... 4-19
4.6 Address Book .................................................................................. 4-20
Registering New Destinations  ...................................................... 4-20
To register new destinations  ........................................................ 4-23
Editing abbreviated destinations .................................................. 4-24
Deleting the Address Book .......................................................... 4-24
4.7 Group Destination ........................................................................... 4-25
To register group destinations  ..................................................... 4-25
4.8 Program Registration  ..................................................................... 4-27
To register new destinations  ........................................................ 4-35
4.9 Temporary One-Touch Registration  ............................................. 4-37
To register temporary destinations  .............................................. 4-37
4.10 Subject Registration  ....................................................................... 4-39
To register the subject  ................................................................. 4-40
4.11 Text Registration  ............................................................................ 4-41
To register text  ............................................................................. 4-42
4.12 Administrator Mode ........................................................................ 4-43
Basic Operation  ........................................................................... 4-43
4.13 Time Adjustment Setting  ............................................................... 4-44
To adjust the time  ........................................................................ 4-44
4.14 User Authentication (Administrator Mode)  .................................. 4-45
User Registration  ......................................................................... 4-45
To register a user  ......................................................................... 4-46
Checking or Changing the Registered User Information  ............. 4-48
To check or change the registered user information  ................... 4-49
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							Introduction
x-16 bizhub 500/420To delete a registered user  ...........................................................4-51
Default Function Permission  .........................................................4-52
To specify the default function permission settings  .....................4-52
4.15 Account Track Registration (Administrator Mode)  ......................4-54
Account Track Registration  ..........................................................4-54
To register an account  ..................................................................4-55
Checking or Changing the Registered Account Information  ........4-57
To check or change the registered account information  ..............4-57
To delete registered accounts  ......................................................4-59
4.16 Administrator Password  .................................................................4-60
To change the administrator password  ........................................4-60
4.17 Application Registration  .................................................................4-61
Registering an Application  ............................................................4-61
New Registration Items of an Application .....................................4-63
To register an application  .............................................................4-65
Items that can Be Specified in Edit Application ............................4-68
To edit a registered application  ....................................................4-73
To delete a registered application  ................................................4-75
4.18 Prefix/Suffix ......................................................................................4-76
To register prefixes and suffixes  ...................................................4-76
4.19 Import/Export ...................................................................................4-78
Importing .......................................................................................4-78
Exporting .......................................................................................4-78
4.20 Other .................................................................................................4-79
4.21 TCP/IP ...............................................................................................4-80
TCP/IP ...........................................................................................4-81
IP Address Filtering  .......................................................................4-83
4.22 NetWare ............................................................................................4-84
NetWare Status .............................................................................4-85
4.23 IPP .....................................................................................................4-86
4.24 FTP ....................................................................................................4-88
FTP TX  ..........................................................................................4-88
FTP Server  ....................................................................................4-89
4.25 SNMP ................................................................................................4-90
4.26 SMB ..................................................................................................4-91
WINS Setting  ................................................................................4-91
Client Setting  ................................................................................4-92
Print Setting  ..................................................................................4-93
4.27 AppleTalk .........................................................................................4-94
4.28 Bonjour Setting  ................................................................................4-95
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							Introduction
bizhub 500/420 x-174.29 LDAP Setting  ................................................................................... 4-96
LDAP Setting ................................................................................ 4-96
LDAP Server Registration  ............................................................ 4-97
4.30 E-Mail Setting ................................................................................ 4-100
E-Mail RX (POP)  ......................................................................... 4-100
E-Mail TX (SMTP)  ....................................................................... 4-102
4.31 SSL/TLS ......................................................................................... 4-104
SSL/TLS Setting ......................................................................... 4-106
To create a certificate  ................................................................ 4-107
SSL/TLS Setting — Install a Certificate ..................................... 4-109
Set an Encryption Strength  ........................................................ 4-110
Remove a Certificate .................................................................. 4-111
Set Mode using SSL  .................................................................. 4-112
Processing Mode  ....................................................................... 4-113
To specify the mode using SSL  ................................................. 4-113
4.32 Authentication ............................................................................... 4-114
User Authentication/Account Track ........................................... 4-114
To specify the User Authentication and Account Track settings  4-115
Auto Logout  ............................................................................... 4-116
4.33 OpenAPI ......................................................................................... 4-117
4.34 TCP Socket Setting ...................................................................... 4-118
To specify the TCP Socket Settings  .......................................... 4-119
5 Scan Function Troubleshooting
5.1 Error List  ............................................................................................ 5-2
6 Appendix
6.1 Product Specifications  ..................................................................... 6-2
Scanning Functions  ....................................................................... 6-2
Network Function  ........................................................................... 6-3
6.2 Entering text  ...................................................................................... 6-5
To type text  .................................................................................... 6-7
List of Available Characters  ........................................................... 6-7
6.3 Glossary ............................................................................................. 6-8
6.4 Index ................................................................................................ 6-14
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							Introduction
x-18 bizhub 500/420
About This Manual
This User’s Guide covers the bizhub 500/420 network and scanning func-
tions.
This section introduces the structure of the manual and notations used for 
product names, etc.
This manual is intended for users who understand the basic operations of 
computers and the machine. For operating procedures of the Windows or 
Macintosh operating system and application programs, refer to the respec-
tive manuals.
Structure of the Manual
This manual consists of the following chapters.
Chapter 1 Before Using the Scan Functions
Chapter 2 Scanning Documents
Chapter 3 Specifying Settings From the Control Panel
Chapter 4 Specifying Settings Using PageScope Web Connection
Chapter 5 Scan Function Troubleshooting
Chapter 6 Appendix
Lists the product specifications and the characters that can be entered from 
the control panel.
Notation
Product NameNotation in the Manual
bizhub 500/420 This machine, 500/420
Microsoft Windows 98 Windows 98
Microsoft Windows Me Windows Me
Microsoft Windows NT 4.0 Windows NT 4.0
Microsoft Windows 2000  Windows 2000
Microsoft Windows XP  Windows XP
When the operating systems above are written 
togetherWindows 98/Me
Windows NT 4.0/2000/XP
Windows 98/Me/NT 4.0/2000/XP
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							Introduction
bizhub 500/420 x-19
Explanation of Manual Conventions
Basic Copy OperationsChapter 3
Basic Copy Operations3
3-31
3.6 Selecting a Paper SettingThe paper size can be selected automatically according to the document 
size or it can be specified manually. Specify the paper size according to the 
corresponding procedure, depending on the desired copy settings.
2Note The default setting is “Auto Paper Select”.
Automatically Selecting the Paper Size (“Auto Paper Select” Setting)
The size of the loaded document is detected, and copies are produced using 
paper of the same size.
1In the Basic screen, touch [Paper].
The Paper screen appears.
2Reminder Be careful that your fingers are not pinched when the front door is closed.
!Detail For details on the positions of paper misfeeds, refer to “Paper Misfeed In-
dications” on page 5-7.
7 
7 7  7 CAUTION Metallic parts on the inside of the upper cover are very hot.
%Touching any part other than the paper may result in 
burns.
Titles indicate the contents of the section.
Touch panel screens are shown to 
check the actual display.
2
Note Text highlighted in this manner 
contains references and supplemental 
information concerning operating 
procedures and other descriptions. 
We recommend that this information 
be read carefully.
(The page shown above is an example only.)Text highlighted in this manner indicates precautions to ensure safe use of this machine. 
Warning indicates instructions that, when not observed, may result in fatal or critical injuries. 
Caution indicates instructions that, when not observed, may result in serious injuries or 
property damage. 
7 WARNING , CAUTION
Text highlighted in this manner 
provides more detailed information 
concerning operating procedures or 
references to sections containing 
additional information. If necessary, 
refer to the indicated sections.Detail !
2
Reminder Text highlighted in this manner 
indicates operation precautions. 
Carefully read and observe this 
type of information.
[]
Names highlighted as shown above 
indicate keys on the control panel 
and buttons in the touch panel.
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