Konica Minolta bizhub 500 User Manual

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4.30 E-Mail Setting
E-Mail RX (POP)
You can specify the settings to perform the authentication of the e-mail 
sender with POP Before SMTP.
ItemDescription
E-Mail RX Setting Specify whether to use the e-mail reception setting.
POP  Server  Address Enter the receiving POP server address (syntax: “***.***.***.***” 
or FQDN where the input range of *** is 0 to 255). When 
entering the host name, select the “Please check to enter host 
name.” check box.
Login Name Enter the user name used to log on to the POP server (up to 
63 characters).
Password Enter the password for logging on to the POP server (up to 15 
alphanumeric characters).
APOP Authentication Enables/disables APOP authentication.
Connection Timeout Specify the connection timeout of the server (input range: 30 
to 300 seconds).
Port No. Enter the server port number (input range: 1 to 65535).
Use SSL/TLS Port No. (SSL/
TLS)Select to use SSL/TLS. Also, enter the port number to be 
used.
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2
Note 
If selecting [Please check to enter host name], check that the DNS set-
tings are specified correctly before making the selection. For details, refer 
to “TCP/IP” on page 4-80.
Auto Receive Check A setting is made to decide whether or not a mail is automat-
ically obtained. When it is obtained automatically, specify the 
Polling Interval.
ItemDescription
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E-Mail TX (SMTP)
Specify e-mail send settings.
ItemDescription
E-Mail TX Setting Specify whether to use the e-mail transmission setting.
Scan to E-Mail Specify whether to use Scan to E-Mail.
E-Mail Notification Specify whether to use the e-mail notification function.
Meter Counter Notification Specify whether to use the total counter notification function.
SMTP Server Address Enter the sending SMTP server address (syntax: “***.***.***.***” 
or FQDN where the input range of *** is 0 to 255).
When entering the host name, select the “Please check to en-
ter host name.” check box.
Port No. Enter the server port number (input range: 1 to 65535).
Use SSL/TLS Port No. (SSL/
TLS)Specify whether to use SSL/TLS during e-mail transmission. 
To use, select the check box, and then type in the port 
number.
Connection Timeout Specify the connection timeout of the server (input range: 30 
to 300 seconds).
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!
Detail 
If running an antivirus program on the e-mail server, the binary division 
function may not be able to be used. For details, ask the network admin-
istrator.
To receive binary e-mails, an e-mail client that supports receiving sepa-
rated e-mail is required. Note that even if separated e-mail is received it 
may not be combined depending on the e-mail client being used.
2
Note 
If selecting [Please check to enter host name], check that the DNS set-
tings are specified correctly before making the selection. For details, refer 
to “TCP/IP” on page 4-80.
!
Detail 
To perform user authentication with POP Before SMTP, the settings that 
will allow POP to access the e-mail server must be specified. For details, 
refer to “E-Mail RX (POP)” on page 4-100.
Max Mail Size Specify whether to limit the size of e-mail transmissions.
Server Capacity Enter the SMTP server capacity when mail size restriction is 
enabled (input range: 1 to 100 MB).
Admin. E-Mail Address Enter the From address for scanner transmissions and the 
From address when user authentication is disabled (up to 320 
characters).
POP Before SMTP Specify whether to use POP Before SMTP.
POP Before SMTP Time Enter the POP Before SMTP time (input range: 0-60 seconds).
SMTP Authentication Select whether to use SMTP server authentication.
User ID Enter the user ID when performing SMTP server authentica-
tion (up to 63 characters).
Password Enter the password for SMTP server authentication (up to 15 
characters).
Domain Name Enter the SMTP server domain name.
Binary Division Specify whether to send large volume of e-mail in small sizes 
and separated. Use to send data that has exceeded the 
maximum capacity when the maximum capacity is limited per 
e-mail on the e-mail server.
Divided Mail Size Enter the division size for binary files (input range: 100 to 
15000 KB).
ItemDescription
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4.31 SSL/TLS
Specify SSL/TLS settings. When SSL/TLS is enabled, the communication 
between the machine and the client computer is encrypted to prevent infor-
mation leakage such as passwords and transmitted data.
If a certificate is installed, the following page appears.
2
Note 
The displayed information varies depending on the registered informa-
tion.
If a certificate is not installed, the following page appears.
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If you create a self-signed certificate or obtain and install a certificate from a 
Certificate Authority, SSL/TLS is enabled.
Click [Setting] to change certificate information, delete certificates, or create 
new certificates.
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SSL/TLS Setting
If “Create a self-signed Certificate” is selected, settings for the following 
need to be entered.
To create your own certificate, select “Create a self-signed Certificate”.
If “Request a Certificate” is selected, settings for the following need to be en-
tered.
To request a certificate from the certificate authority, select “Request a Cer-
tificate”.
ItemDescription
Common Name The machine’s IP address or domain name is displayed. The 
settings when this machine is accessed are displayed.
Organization Enter the organization name used to create an organization 
certificate (up to 63 ASCII characters).
Organization Unit Enter the department name used to create a department 
certificate (up to 63 ASCII characters).
Locality Enter the city name used to create a city certificate (up to 127 
ASCII characters).
State/Province Enter the state/province name used to create a state/province 
certificate (up to 127 ASCII characters).
Country Enter a country code (2 characters) defined by ISO3166 for 
creating a country certificate.
United States: US, United Kingdom: GB, Italy: IT, Australia: 
AU, Netherlands: NL, Canada: CA, Spain: ES, Czech Repub-
lic: CZ, China: CN, Denmark: DK, Germany: DE, Japan: JP, 
France: FR, Belgium: BE, Russia: RU
Validity Start Date Enter the validity start date. The date/time when this page is 
opened is displayed.
Validity Period Enter the validity period of the certificate as a number of days 
from the validity start date (input range: 1 to 3650 days).
Encryption Strength Specify the encryption type.
Mode using SSL/TLS Specify the mode using SSL/TLS.
ItemDescription
Common Name The machine’s IP address or domain name is displayed. The 
settings when this machine is accessed are displayed.
Organization Name Enter the organization name used to create an organization 
certificate (up to 63 ASCII characters).
Organization Unit Enter the department name used to create a department 
certificate (up to 63 ASCII characters).
Locality Enter the city/village name used to create a city/village 
certificate (up to 127 ASCII characters).
State/Province Enter the state/province name used to create a state/province 
certificate (up to 127 ASCII characters).
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To create a certificate
1Click [Setting].
A page for selecting the function appears.
2Select “Create a self-signed Certificate” or “Request a Certificate”, and 
then click [Next].
The registration page appears.
Country Enter a country code (2 characters) defined by ISO3166 for 
creating a country certificate.
United States: US, United Kingdom: GB, Italy: IT, Australia: 
AU, Netherlands: NL, Canada: CA, Spain: ES, Czech Repub-
lic: CZ, China: CN, Denmark: DK, Germany: DE, Japan: JP, 
France: FR, Belgium: BE, Russia: RU
ItemDescription
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3Specify the desired settings.
Example for Create a Self-signed Certificate
4Click [Apply] or [Next].
A certificate can be registered or obtained.
– If a request was made for a certificate, proceed to step 5.
– If a self-signed certificate was created, the procedure ends here.
5Save or copy the displayed certificate information.
Continue to install the certificate.
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SSL/TLS Setting — Install a Certificate
Install the certificate issued by the Certificate Authority.
1Click [Setting].
A page for selecting the function appears.
2Select “Install a Certificate”, and then click [Next].
A text input page appears.
3Copy the issued certificate information and paste in the text. Then, 
click [Next].
4Select the encryption level and operation mode, and then click the [In-
stall] button.
2
Reminder 
If a new certificate has been created, log out once from Administrator 
mode.
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