Panasonic Kx-tvs90 Voice Processing System Installation Manual

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C6 CHANGING THE COMPANY GREETING 
SETTING
Company Greeting greets all incoming callers. The System Manager or System Administrator 
can choose the appropriate company greeting to each individual Time Service period (Day, 
Night, Lunch, and Break) for each port and trunk (CO line) group. The default is set at the 
System Greeting prior to factory shipment.
Note
While the System Administrator programs via a personal computer, the System Manager 
cannot change the Company Greeting setting. The VPS plays Sorry, this function is not 
available.
1.Log in the Main Menu.
2.Press [6] for Other Features.
3.Press [5] to change Company Greeting setting.
4.Press [1] to change the port setting, or [2] to change the trunk service setting.
5.Type 1-2 (port number) or 1-48 (trunk group number).
6.Press [1], [2], [3], or [4] to choose the desired Time Service period entry.
[1] Day Time service
[2] Night Time service
[3] Lunch Time service
[4] Break Time service
7.The current setting plays. Press [1] to change the setting.
8.Press [1], [2], or [3] to choose the desired setting entry.
[1] To change Company Greeting number
[2] To set System Greeting—Go to Step 10
[3] To disable—Go to Step 10
9.Type the Company Greeting number 1-32. 
						

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10. Confirm the entry is correct and Press [2] to accept it. 
						

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C7 CHECKING SYSTEM USAGE (SYSTEM 
REPORTS)
The System Manager can generate 8 System Reports to help monitor the VPS operating status. 
The reports are sent from the RS-232C port to either a printer or a terminal. (The System 
Administrator is also able to output System Reports.)
Obtaining System Reports
1.
Log in the Main Menu.
2.Press [5] for the System Report Menu.
3.Press [1], [2], [3], [4], [5], [6], [7], or [8] to generate the desired report.
[1] System Service Report
[2] Flash Memory Usage Report
[3] Port Usage Report
[4] Mailbox Usage Report
[5] Mailbox Parameter Report
[6] Call Account Report
[7] Class of Service Parameter Report
[8] Fax Call Report
Note
The Mailbox Parameter Report is displayed as Mailbox Assignments. The Class of 
Service Parameter Report is displayed as COS Assignments.
4.For Flash Memory Usage Report, Port Usage Report, Mailbox Usage Report or Fax Call 
Report, Press [1]. To generate the Mailbox Usage Report, Go to Step 5.
5.Mailbox Usage Report—Type the mailbox number of the start of the range.
Note
If a [#] is entered in place of each digit of the mailbox numbers (e.g., # # # for 3-digit 
mailbox numbers), reports for all mailboxes will be printed and the System Report 
Menu will appear. In this case, Step 6 can be skipped.
6.Press [1] to specify the mailbox range and Type the mailbox number of the end of the 
range, or Press [2] to obtain all mailbox usage counts. This mailbox number is the end of 
the mailbox range. The mailbox number entered in Step 5 is the start of the range. For  
						

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example, to specify the mailbox range 1001 through 1209, enter 1001 in Step 5 and 1209 
in Step 6.
Note
While the System Administrator programs via a personal computer, a System Report 
will not be generated. The System Report starts to be generated after the System 
Administrator has completed programming and system prompt [>] is displayed on the 
personal computer.
Clearing the Reports
The Port Usage, Flash Memory Usage, Mailbox Usage, and Fax Call Reports can be cleared.
1.Log in the Main Menu.
2.Press [5] for the System Report Menu.
3.Press [2] to clear the Flash Memory Usage Reports, [3] to clear the Port Usage Reports, [4] 
to clear the Mailbox Usage Reports, or [8] to clear the Fax Call Report.
4.Press [2] to clear the report. To clear the Mailbox Usage Reports, Go to Step 5.
5.Type the mailbox number of the start of the range.
Note
If a [#] is entered in place of each digit of the mailbox numbers (e.g., # # # for 3-digit 
mailbox numbers), reports for all mailboxes will be cleared and the System Report 
Menu will appear. In this case, Step 6 can be skipped.
6.Press [1] to specify the mailbox range, and Type the mailbox number of the end of the 
range. Press [2] to clear all Mailbox Usage Reports. 
						

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C8 DELIVERING MESSAGES
The System Manager can deliver the same message to all or specified subscribers mailboxes. 
When delivering a message to specified mailboxes, he can check the distribution status of each 
message.
Delivering Messages to All Mailboxes (Broadcasting Messages)
The Broadcasting Messages feature allows the System Manager to deliver the same message 
to all subscribers at the same time. The message to broadcast is recorded in the System 
Managers mailbox. This feature is useful when informing subscribers about the current VPS 
status such as remaining flash memory capacity, requesting that unnecessary messages be 
erased, etc.
1.Log in the Main Menu.
2.Press [2] to deliver a message.
3.Press [1] to record a broadcast message.
4.Record a broadcast message and Press [1].
5.Press [2] to accept the message recorded.
Delivering Messages to Specified Mailboxes
Use this feature to deliver the same message to one or more subscriber mailboxes by specifying 
their numbers.
1.Log in the Main Menu.
2.Press [2] to deliver a message.
3.Press [2] to deliver a message.
4.Type the mailbox number of the intended recipient.
Note
Enter by name by Pressing [#] [1] first.
Use a System Group Distribution List by specifying its number. 
						

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5.Press [2] to accept the number if it is correct.
Note
Press [2] to add mailbox numbers. Press [3] to review the mailing list. Press [ ] to 
cancel message transfer.
6.Press [1] to record a message.
7.Record the message at the tone and Press [1].
8.Press [2] to accept the entry.
9.Press [1] to specify the delivery time and the private status.
Note
Press [2] to send the message immediately and return to the Main Menu.
10. Press [1] to specify the delivery time.
11. Type the time and Press [#].
12. Press [1] for AM or [2] for PM.
Note
This selection is not available if 24-h is selected in Position of AM/PM in Time 
Stamp in Table 59 in B6.5 Prompt Setting.
13. Type the date (month and day) and Press [#]. 
14. Press [2] to accept the entry.
15. Press [1] to make this message private; otherwise, Press [2].  
						

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Checking Mailbox Distribution
Use this feature to check if messages have been delivered to recipients.
1.Log in the Main Menu.
2.Press [4] to check distribution status.
3.Press [3] to cancel the message or delete verification.
Note
Press [1] to listen to messages. Press [1] twice to check the previous message. Press [2] 
to check the next message.
4.Press [1] to delete verification of this message, or [2] to cancel message delivery. 
						

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C9 CUSTOMIZING THE SYSTEM MANAGERS 
MAILBOX
In order to ensure system security, establish a password consisting of up to 10 numeric 
characters. Anyone requesting access to the System Managers service will be required to enter 
this password before proceeding.
Note
While the System Administrator programs via a personal computer, the System Manager 
cannot access this service. The VPS plays Sorry, this function is not available.
1.Log in the Main Menu.
2.Press [3] to customize the mailbox.
3.The VPS plays the current password setting. Press [1] to change the mailbox password. If 
a password has not yet been assigned, go to Step 4. Press [2] to accept the current setting.
4.Type the password and Press [#].
Note
If a password is not needed, Press [#]. It is recommended that the password be set to 
maintain security.
5.The VPS plays the current password setting. Press [2] to accept it. 
						

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C10 LISTENING TO SYSTEM MANAGER 
MESSAGES 
1.Log in the Main Menu.
2.The VPS plays the number of new messages. Press [1] to listen to the messages.
3.The VPS plays each message, identifying the sender and indicating when the message was 
recorded. Press [0] to listen to the entire menu.
[1] Repeat this message
[1] [1] Replay the Previous Message
[2] Play the Next Message
[3] ([1]) Erase this Message
[4] Reply
[5] Rewind
[6] Fast Forward
[7] Transfer
[8] Message Scan 
						

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