Panasonic Kx-tvs90 Voice Processing System Installation Manual

							INTEGRATING THE VPS WITH THE PANASONIC KX-TA SERIES PBX AND KX-TD SERIES PBX
Installation Manual 111
4.5.14 Live Call Screening Password Control
This feature allows Operator(s) and the Manager of the PBX to cancel the password for LCS 
at any extension. If a user forgets the preprogrammed password, Operator(s) and the Manager 
of the PBX can cancel the LCS password. 
1.Enter PITS Programming:
For KX-TA624
With the phone on-hook, Set the MEMORY switch to PROGRAM.
(Display changes to PITS-PGM Mode.)
For KX-T series PBX that uses DPT Integration
a. With the phone on-hook, Press the PROGRAM button.
b. Dial [99]. (Display changes to PITS-PGM Mode.)
2.Dial [#2] (for KX-TA624) or [03] (for KX-T series PBX that uses DPT Integration).
Screen output: Ext NO?
3.Dial the desired Extension Number, or Press [ ] to remove all passwords (for KX-T 
series PBX that uses DPT Integration only).
4.Press STORE.
5.For KX-TA624
Set the MEMORY switch to SET.
For KX-T series PBX that uses DPT Integration
Press the PROGRAM button or lift the handset.
6.Repeat these steps for each telephone.
4.5.15 Two-Way Recording into Mailbox
This feature allows extension users to record conversations into their mailboxes by pressing 
the Two-Way Recording (TWR) button.
4.5.16 Two-Way Transfer into Mailbox
This feature allows an extension user to record a conversation into another persons mailbox 
by pressing the Two-Way Transfer (TWT) button and dialing the mailbox number. This is 
commonly used by a person who is taking a detailed message for someone else and wants the 
message recorded in the mailbox at the same time.
4.5.17 A Restriction on TWR/TWT Activation
If your PBX is a basic KX-TD500, you can have only 8 simultaneous activations of Two-Way 
Recording and Two-Way Transfer, because the basic KX-TD500 supports only 8 three-way 
conferences. However, if you add the KX-TD50104 TSW-CONF (TSW Conference 
Expansion) Card to your PBX, then the PBX supports an additional 64 three-way conferences. 
In this case, the PBX will not limit the VPS on Two-Way conversation recordings. 
						

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							CUSTOMIZING THE SYSTEM
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Section 5
CUSTOMIZING THE SYSTEM 
						

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5.1 STARTING UP
5.1.1 Before Programming
1.Determine the customer’s needs.
Work with the owner, manager, and receptionist to build the Custom Service 
Greetings and Holiday Greetings. 
Figure out which ports are to be answered by which greetings.
Check the software level of the PBX.
2.Use System Administration and your personal computer for the startup sequence.
3.After the system becomes on line, disconnect the CO lines going into the system until the 
greetings have been completed. 
4.Work with the receptionist to record the system greetings. These are listed in Appendix 
D6 RECORDING MESSAGES.
It is important to spend time training the receptionist. Making sure that the 
receptionist understands the system and is capable of answering basic questions will 
save you time in the end. 
Show the receptionist how to transfer General Delivery Mailbox messages. See 
Appendix D2 MANAGING THE GENERAL DELIVERY MAILBOX.
5.1.2 Quick Setup
Quick Setup provides a quick way to set the following programming items. Each of these must 
be initially set to start the VPS operation. 
Notes
Quick Setup requires VT100 emulation software.
Quick Setup cannot be performed in ASCII mode.
1.PBX type
2.Extension numbers of VPS ports
3.Extension numbers for mailboxes
4.Creating mailboxes
5.Port service setting
6.Password setting
7.Date and time setting
8.Activating the Quick Setup 
						

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Depending on your PBX type, some steps will be skipped as shown below.
* Not available in the United States.
5.1.3 Starting the Quick Setup
The sequence must be followed through to the end to take effect. If you press \, you will have 
to start over. Quick setup may be performed again without erasing prior data.
Note
Depending on PBX extension numbering, the mailbox numbers might be 2- to 5-digit long.
At the System Administration Top Menu, Type [5] and Press ENTER, or Type [3] then QSET 
and Press ENTER. See 7.2.17 Quick Setup (QSET) for more information.
Screen output:Table 19 
PBX Type Required Procedures
KX-T308/T616 12345678
KX-T123211D/T336/T96*1345678
Non-Panasonic System 1345678
KX-TD816/TD1232/TA1232/TD500/TD30814568
Quick Setup Utility for connection to Panasonic KX-T series telephone systems
This utility provides a quick way of programming the Voice Processing System to operate 
in a standard automated attendant or voice mail configuration when connected to a 
Panasonic KX-T series telephone system. The system will prompt you to enter, modify or 
confirm settings based upon which PBX type you select.
By entering the appropriate information in the following screens, the system sets PBX 
integration parameters, identifies the extension numbers connected to it, creates default 
mailboxes, sets its ports to handle callers with automated attendant or voice mail service, 
sets system passwords and sets the time and date. Finally, it confirms that you want to 
activate the system based on the information you entered, modified or confirmed.
To proceed, press Enter. To exit and cancel Quick Setup now, press \ .
System Administration Top  Menu
or
System Administration Top  Menu 5
3 QSET 
						

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1.PBX Type
a)Press ENTER.
Screen output:
b)Select your PBX type. The required steps are different for some models. Go to the step 
indicated below for that type.
Notes
APT Integration with the KX-TA624 will be activated automatically by selecting 
7. KX-TA series.
DPT Integration with the KX-TD816/KX-TD1232/KX-TA1232, KX-TD308, or KX-
TD500 will be activated automatically by selecting 5. KX-TD816/KX-TD1232/
KX-TA1232, 6. KX-TD308, or 8. KX-TD500.
APT/DPT Integration provides a quicker way to create mailboxes and set the time 
and date by transferring extension and time information from the PBX 
automatically.
2.Extension Numbers of VPS Ports
Screen output:
Enter extension numbers of VPS ports with 2-digit numbers. This improves the VPS 
integration with the KX-T308 or KX-T616 by allowing the VPS to discriminate between 
VPS extensions and non-VPS extensions.Table 20 
1. KX-T308/616 Go to Step 2.
2. KX-T123211D, 3. KX-T96,
4. KX-T336, 0. OthersGo to Step 3.
5. KX-TD816/KX-TD1232/KX-TA1232,
6. KX-TD308, 7. KX-TA series, 8. KX-TD500Go to Step 4.
Quick Setup - PBX type
     Please select your PBX type.
           1. KX-T308/KX-T616
           2. KX-T1232
           3. KX-T96
           4. KX-T336
           5. KX-TD816/KX-TD1232/KX-TA1232
           6. KX-TD308
           7. KX-TA series
           8. KX-TD500
           0. OTHERS
Quick Setup - Assigned extension No. of VPS Port
Please enter extension number of VPS.
          1:                     2:                     
        Please enter extension numbers.
(2 digits) : =                      
           S:  Next Screen      
						

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Type [S] to go to the next screen.
3.Extension Numbers for Mailboxes
Screen output:
Enter extension numbers of subscribers who need personal mailboxes (the VPS accepts 
any extension numbers within a 2- to 5-digit range). For example, to enter the extension 
number 101, Press [101] and Press ENTER. You can also enter multiple extensions. 
Enter the extensions from No.101 to No.110 by Pressing [101-110] and Pressing 
ENTER.
The VPS will create mailboxes with the extension numbers entered. (See Step 4.)
P: Previous menu, N: Next menu, S: Next Screen Quick Setup - Enter Extensions for Mailboxes  
           What extensions need a mailbox on this system?
Please enter extension numbers.
 : = 1: 2: 3: 4: 5:
6: 7: 8: 9: 10:
11: 12: 13: 14: 15:
16: 17: 18: 19: 20:
21: 22: 23: 24: 25:
26: 27: 28: 29: 30:
31: 32: 33: 34: 35:
36: 37: 38: 39: 40:
41: 42: 43: 44: 45:
46: 47: 48: 49: 50:
51: 52: 53: 54: 55:
56:
61:57:
62:58: 59: 60: 
						

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4.Creating Mailboxes
To go to the next screen (S) or to change the menu (P or N), the cursor must be in the 
MBX column.
Screen output:
a)To create or discard mailboxes
In the MAKE (Make/Delete) field: Type [M] (Make) to create the mailbox; Type [D] 
(Delete) to discard the mailbox. If there are more than 62 mailboxes, the first 62 of them 
are displayed with Make and the rest are displayed with Delete (screen output: 
[Assigned 62, Vacant 0]).
To change the status of a mailbox from Delete to Make, first change the status of a 
mailbox from Make to Delete (screen output: [Assigned 61, Vacant 1]). Then 
change the status from Delete to Make.
b)Owner’s last name
Up to 16 alphabetic characters can be assigned as an Owner’s Last Name.
Note
 Mailbox numbers displayed on this screen
Panasonic KX-TD Series or KX-TA1232 System
The same numbers as the extensions of the KX-T series system that uses Digital 
Integration that were automatically transmitted to the VPS—Auto Configuration.
Other System
The same numbers as those of the extensions entered in step 3. 
P: Previous menu,     N: Next menu,     S: Next Screen
Quick Setup - Mailbox Editing
         Extension and mailbox list     Assigned 62                   Vacant 0                         Page 1/4     
Ext MBX Owner  (Last Name) MAKE (Make/Delete)
   : 101                Make
110 :
               Make 110
111 :
               Make 111
112 :
               Make 112
113 :
               Make 113
114 :
               Make 114
115 :
               Make 115
116 :
               Make 116
117 117:
               Make
   
    
						

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  The length of mailbox numbers
The Message Manager mailbox (General Delivery Mailbox) might be 2- to 5-digit long 
(98, 998, 9998, or 99998).
The System Manager mailbox might be 2- to 5-digit long (99, 999, 9999, or 99999).
If both 3 and 4-digit extension numbers exist at the same time, the VPS will unify all 
mailbox numbers to 4-digit length by entering [0] at the end of all 3-digit numbers.
Example:
Note
After creating mailboxes for subscribers by Quick Setup, the COS parameter 
Authorization for Message Notification (see Table 40 in B3 SYSTEM 
ADMINISTRATION—SETTING COS (CLASS OF SERVICE) PARAMETERS) for 
COS number 1 will be set to Yes. It will stay No for COS number 2 through 
number 62.
To program mailbox parameters other than the extension numbers and Owner’s Last 
Name (or First Name), see 5.5 SETTING MAILBOXES. The caller can use Dial by 
Name feature using the Owner’s Last Name when in Automated Attendant Service or 
Voice Mail Service.
Extension 
Numbers 
201 
202 
203 
2000 
2001 
2002 
*The VPS puts [0] at the end of 3-digit numbers.Mailbox
Numbers
201(0) *
202(0) *
203(0)*
2000
2001
2002 
						

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5.Port Service Setting
Screen output:
Incoming Call Services for all ports (Day/Night) can be defined by this setting. Default 
values for all ports (Day/Night) are Automated Attendant Service (Custom 1). To 
select other incoming call services, go to Setting Ports.
6.Password Setting
Screen output:
You can assign the System Administrator Password and System Reset/Clear Password 
in this screen, if necessary.
IMPORTANT
We strongly recommend that you set the password to 10 characters for maximum 
protection against hackers.
Do not carelessly reveal the password to other persons.
Please change the password periodically (for instructions, see 7.2.3 Set Password 
(PASS) in 7.2 UTILITY COMMANDS.)
To go to the next screen without assigning the password, Press ENTER.
All ports are currently set up to handle callers with standard automated atten-
dant operation, day and night mode, using the Custom Service feature (Custom 
1).  You can change the operation to standard Voice Mail (Custom 2) or leave it 
as automated attendant.  If necessary, Custom 1 and Custom 2 can be modified 
under the menu Program -> Service Setting -> Custom Service.
 Day Mode Night Mode
Auto. Attend.
Auto. Attend.Auto. Attend.
Auto. Attend.
A: Auto. Attend., V: Voice Mail, S: Next Screen
Auto. Attend. (using Custom 1), Voice Mail (using Custom 2)
Quick Setup- Port Service Setting
PORT 1
PORT 2
Quick Setup-Password Setting
              System Administrator Password
              (Maximum 10 characters)
                        NEW PASSWORD : =
                        VERIFICATION : =
              System Reset/Clear Password
              (Maximum 10 characters)
                        NEW PASSWORD : =
                        VERIFICATION  : =