Kyocera TASKalfa 250ci User Manual

							Management 
OPERATION GUIDE11-19
11
Changing account information
1Press [Detail]. 
2 Refer to steps 5 to 7 of  Adding an Account and 
steps 2 to 5 of  Restricting Using the Machine  
to change account information.
3 Press [Register].
4 Press [Yes] in the registration confirmation 
screen. The account information is changed.
Deleting an account 1Press [Delete].
2 Press [Yes]. To delete the account. 
Managing the Copier/Printer Counts
You can select how the copying and printing page counts ar e shown - either the total of both or each of copying 
and printing individually. The selection may influence  restriction on the count and count method. Refer to 
Restricting the Use of the Machine on page 11-20,  Counting the Number of Pages Printed on page 11-25  and 
Printing an Accounting Report on page 11-29  for details. 
Use the procedure below to set the counting methods.
1Press the  System Menu  key. 
2Press [User Login/Job Accounting].
3If user login administration is disabled, the user 
authentication screen app ears. Enter your login 
user name and password and then press [Login]. 
For this, you need to login with administrator 
privileges. Refer to  Adding a User on page 11-4  for 
the default login user name and password.
4Press [Next] of  Job Accounting Setting , [Next] of 
Default Setting  and then [Change] of Copier/Printer 
Count.
5Press [Total] or [Split]. 
6Press [OK]. 
Account: xx 
Print Restriction (Total):
Copy Restriction (Total):
Register
Copy Restr. (Full Color): Account ID:
Cancel
Off
Off
Off 00001000
Print Restr. (Full Color):Off
Account Name:
Change
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Status
Copy Restr. (SingleColor):
Off Change Change
Change Change Change Change
1/2
01 Account
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							Management 
11-20OPERATION GUIDE
Restricting the Use of the Machine 
This section explains how to restrict the use of the machine by account  or the number of sheets available.
The items that can be restricted differ depending on whether [Split] or [Total] is selected for Managing the 
Copier/Printer Counts on page 11-19 .
Restriction Items  [Split] selected for  Copier/Printer Count
  [Total] selected for  Copier/Printer Count
Item
Detail
Copy Restriction 
(Total) Limits the total number of sheets used for full-color, 
single-color, and black and white copying.
Copy Restr. 
(Full Color) Limits the number of sheets used for full-color 
copying.
Copy Restr. 
(SingleColor) Limits the number of sheets used for single-color 
copying.
Print Restriction 
(Total) Limits the total number of sheets used for color and 
black and white printing.
Print Restr.
 (Full Color) Limits the number of sheets used for color printing.
Scan Restriction 
(Others) Limits the number of sheets scanned (excludes 
copying).
FA X  T X  
Restriction Limits the number of sheets sent by fax. This is 
displayed when the optional fax kit is installed.
FAX Port 
Restriction Restricts the ports used for faxing. This is displayed 
when two optional FAX kits are installed.
Item Detail
Print Restriction 
(Total) Limits the total number of sheets used for copying 
and printing.
Print Restr. 
(Full Color) Limits the number of sheets used for full-color 
printing.
Print Restr. 
(SingleCol.) Limits the number of sheets used for single-color 
printing.
Scan Restriction 
(Others) Limits the number of sheets scanned (excludes 
copying).
FA X  T X  
Restriction Limits the number of sheets sent by fax. This is 
displayed when the optional fax kit is installed.
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							Management 
OPERATION GUIDE11-21
11
Applying Restriction
Restriction can be applied in two modes as follows: 
* Select [Off], [Use Port 1 Only] or [Use Port 2 Only] as the FAX Port 
Restriction  setting.
Use the procedure below to se lect a restriction method.
1Follow steps 1 to 4 of Adding an Account on page 
11-17 . 
2Press [Change] for the item to be restricted.
3Select the restriction mode.
If [Counter Limit] is se lected, press [+],[-] or 
numeric keys to select the number of pages.
4Press [OK]. 
5Repeat steps 2 to 4 for other accounts to be 
restricted. 
6Press [Register]. The restricted account is added.
FAX Port 
Restriction
Restricts the ports used for faxing. This is displayed 
when two optional FAX kits are installed.
Item Description
Off No restriction given
Counter Limit Restricts the print counter in one-page increments  up to 9,999,999 copies.
Reject Usage  Restri ction is applied.
Item
Detail
Account:** - Copy Restriction (Total)
Restrict use of the functions.
Counter Limit Off Limit
(1 - 9999999)
99999page(s)
Cancel OK
Status 10/10/2008    10:10
Reject Usage
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							Management 
11-22OPERATION GUIDE
Applying Limit of Restriction
This specifies how the machine behaves when the counter has reached the limit of restriction. The table below 
describes the action taken.
Use the procedure below to apply the restriction limit.
1Press the 
System Menu  key. 
2Press [User Login/Job Accounting].
3If user login administration is disabled, the user 
authentication screen app ears. Enter your login 
user name and password and then press [Login]. 
For this, you need to login with administrator 
privileges. Refer to  Adding a User on page 11-4  for 
the default login user name and password.
4Press [Next] of  Job Accounting Setting , [Next] of 
Default Setting  and then [Change] of  Apply Limit.
5Select [Immediately], [S ubsequently], or [Alert 
Only]. 
6Press [OK]. 
Item
Description
Immediately *
* The next job will be prohibited in sending or in storing in the box.
Job stops when the counter reaches its limit. 
Subsequently  Printing/scanning of the job continues but the  subsequent job will be rejected.
Alert Only Job continues while displaying an alert message.
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							Management 
OPERATION GUIDE11-23
11
Default Counter Limit
When you add a new account, you can change the default restrictions on the number of sheets used.
You can set any number from 1 to 9,999,999 in 1-sheet increments.
The items that can be set differ depending on whether [Split] or [Total] is selected for Managing the Copier/
Printer Counts on page 11-19 .
Available Settings  [Split] selected for  Copier/Printer Count
  [Total] selected for  Copier/Printer Count
Item
Detail
Copy Restriction 
(Total) Sets the default restriction on the number of sheets 
used for color and black and white copying.
Copy Restr. 
(Full Color) Sets the default restriction on the number of sheets 
used for full-color copying. 
Copy Restr. 
(SingleColor) Sets the default restriction on the number of sheets 
used for single-color copying. 
Print Restriction 
(Total) Sets the default restriction on the total number of 
sheets used for color and black and white printing.
Print Restriction 
(Color) Sets the default restriction on the number of sheets 
used for color printing.
Scan Restriction 
(Others) Sets the default restriction on the number of sheets 
used for scanning (excludes copying).
FA X  T X  
Restriction Sets the default restriction on the number of sheets 
used for sending faxes. This is displayed when the 
optional fax kit is installed.
Item Detail
Print Restriction 
(Total) Sets the default restriction on the total number of 
sheets used for copying and printing.
Print Restr. 
(Full Color) Sets the default restriction on the number of sheets 
used for full-color printing.
Print Restriction 
(Single Color) Sets the default restriction on the number of sheets 
used for single-color printing.
Scan Restriction 
(Others) Sets the default restriction on the number of sheets 
used for scanning (excludes copying).
FA X  T X  
Restriction Sets the default restriction on the number of sheets 
used for sending faxes. This is displayed when the 
optional fax kit is installed.
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							Management 
11-24OPERATION GUIDE
Use the procedure below to specify the counter limits.
1Press the 
System Menu  key.
2Press [User Login/Job Accounting].
3If user login administration is disabled, the user 
authentication screen appears. Enter a login user 
name and password, and press [Login]. For this, 
you need to login with ad ministrator privileges. 
Refer to  Adding a User on page 11-4  for the default 
login user name and password.
4Press [Next] of  Job Accounting Setting , [Next] of 
Default Setting  and then [Next] of  Default Counter 
Limit .
5Press [Change] for the item you want to modify and 
then press [+] or [-] or use the numeric keys to enter 
the default restriction on the number of sheets.
6Press [OK].
7To set another default restriction, repeat steps 5 to 
6.
Status 10/10/2008    10:10
User Login/Job Accounting - Copy Restriction (Total)
Set the default limit value for restricting use of the functions for each account
by counter.
(1 - 9999999)
Cancel OK
9999999
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							Management 
OPERATION GUIDE11-25
11
Counting the Number of Pages Printed
This counts the number of pages printed. Counts are classified into Total Job Accounting and Each Job 
Accounting. A new count can also be started after resetti ng the count data which was stored for a certain period 
of time.
Types of the counts are as follows.
Item Detail
Printed Pages Displays the number of pages copied and printed,  and the total number of pages used. You can also 
use [Count by Paper Size] and [Count by Duplex/
Combine] to check the number of pages used.
• For copying, you can check the pages used for black and white, full-color and single-color 
copying as well as the total pages used.
• For printing, you can check the pages used for  black and white and full-colo r printing as well as 
the total pages used.
• You can use [Count by Paper Size] to check the  number of pages used in the paper size set in 
Counting by Paper Size on page 11-28  as well 
as the number of pages used in other paper 
sizes.
• You can use the [Count by Duplex/Combine] to  check the number of pages used in Duplex (1-
sided) mode, Duplex (2-sided) mode and the 
total for both, as well  as the pages used in 
Combine (None) mode, Combine (2in1) mode, 
Combine (4in1) mode and the total for all three.
Scanned Pages Displays the number of pages scanned for copying,  faxing* and other functions, as well as the total 
number of pages scanned.
FA X  
Transmission 
Pages* Displays the number of pages faxed.
FA X  
Transmission 
Time*
* Only displayed when the optional fax kit is installed.
Displays the total duration of fax transmissions.
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							Management 
11-26OPERATION GUIDE
Total Job Accounting/Resetting the Counter
This counts the number of pages for all accounts and rese
ts the counts for those accounts together at the same 
time.
Use the procedure below to check and reset the counter.
1Press the  System Menu  key. 
2Press [User Login/Job Accounting].
3If user login administration is disabled, the user 
authentication screen app ears. Enter your login 
user name and password and then press [Login]. 
For this, you need to login with administrator 
privileges. Refer to  Adding a User on page 11-4  for 
the default login user name and password.
4Press [Next] of  Job Accounting Setting  and then 
[Next] of  Total Job Accounting .
5Press [Check] at the function to check the count. 
The results will be displayed.
6Confirm the count and press [Close]. 
7Press [Execute] of Counter Reset to reset the 
counter. 
8Press [Yes] on the screen to confirm the reset. The 
counter is reset. 
User Login/Job Accounting - Total Job Accounting
Printed Pages:
Close
Scanned Pages:
Counter Reset: FAX Transmission Pages: Check
Execute
10/10/2008    10:10
Status
Check
FAX Transmission Time: 00:00:10
2
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							Management 
OPERATION GUIDE11-27
11
Each Job Accounting/Resetting the Counter
This counts the number of pages for each account and resets the counts by account.
Use the procedure below to display and reset the counter.
1Press the  System Menu  key. 
2Press [User Login/Job Accounting].
3If user login administration is disabled, the user 
authentication screen app ears. Enter your login 
user name and password and then press [Login]. 
For this, you need to login with administrator 
privileges. Refer to  Adding a User on page 11-4  for 
the default login user name and password.
4Press [Next] of  Job Accounting Setting  and [Check] 
of  Each Job Accounting .
5Select the account to check the count.
NOTE: Select [Name] or [ID] from the  Sort pull-down 
menu to sort the account names.
Press [Search(Name)] or [Search(ID)] to search by 
account name or account ID.
6Press [Detail]. 
7Press [Check] at the function to check the count. 
The results will be displayed. 
8Confirm the count and press [Close].
9Press [Execute] of  Counter Reset to reset the 
counter. 
10Press [Yes] on the screen to confirm the reset. The 
counter will be reset. 
User Login/Job Accounting - Each Job Accounting
 2/2
Maintain a separate counter for each account (department).
Search(Name)
Search(ID)
Account Name
Account ID
Detail Name
Sort
00006000
Close
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Status
06 Account
Printed Pages:
Close
Scanned Pages:
Counter Reset: FAX Transmission Pages: Check
Execute
2(20)
0:00:10
Account:
10/10/2008    10:10
Status
Check
FAX Transmission Time:
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							Management 
11-28OPERATION GUIDE
Counting by Paper Size
This counts the number of page
s by paper size (e.g. Letter).
NOTE: Paper size is available in five types, - 1 to 5. T hese types are specified in accounting reports. Refer to 
Printing an Accounting Report on page 11-29 . 
In addition to paper size, media type can also be specif ied (e.g. count the letter-size color paper used). If no 
media type is specified, usage is counted for all media types of that size. 
Use the procedure below to count the number of pages.
1Press the  System Menu  key. 
2Press [User Login/Job Accounting].
3If user login administration is disabled, the user 
authentication screen app ears. Enter your login 
user name and password and then press [Login]. 
For this, you need to login with administrator 
privileges. Refer to  Adding a User on page 11-4  for 
the default login user name and password.
4Press [Next] of  Job Accounting Setting , [Next] of 
Default Setting , [Change] of Count by Paper Size , 
[Change] of Paper Size 1 to 5 and then [On]. 
5Select the paper size.
6Press [Media Type] to specify media type. 
7Select the media type and press [OK].
8Press [Close].
User Login/Job Accounting - Paper Size 1
Select the paper sizes and types to count.
On Off
CancelOK
A5
PlainMedia Type
B4
A3
A4
B5 Folio
Letter Statement
Ledger
Legal
2008/10/10    10:10
Status
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