Kyocera TASKalfa 250ci User Manual

							Default Setting (System Menu) 
OPERATION GUIDE8-67
8
Date Format
Select the display format of year, month, and date. The year is displayed in Western notation.
Use the procedure below to select the date format.
1Press the  System Menu  key.
2Press [ ], [Date/Timer] and then [Change] of  Date 
Format .
3Select [MM/DD/YYYY], [D D/MM/YYYY], or [YYYY/
MM/DD] and press [OK]. 
Time Zone 
Set the time difference in th e location you are from GMT. 
Use the procedure below to set the time difference.
1Press the  System Menu  key.
2Press [ ], [Date/Timer] and then [Change] of  Time 
Zone.
3Select the location.
NOTE: Press [ ] or [ ] to  select the location.
4Press [Off] or [On] of  Summer Time and press [OK].
NOTE: If you select a region that does not utilize 
summer time, the  summer time setting screen will not 
appear.
Auto Panel Reset
If no jobs are run for a certain period of time, automati cally reset settings and return to the default setting. 
NOTE: Refer to page 8-20 for the default settings.
Auto Panel Reset ON/OFF
Select to use Auto  Panel Reset or not.
Use the procedure below to specify the auto panel reset setting.
1Press the  System Menu  key.
2Press [ ], [Date/Timer] and then [Change] of Auto 
Panel Reset. 
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							Default Setting (System Menu) 
8-68OPERATION GUIDE
3Press [Off] or [On].
4Press [OK].
Panel Reset Timer
If you select [On] for  Auto Panel Reset, set the amount of time to wait before  Auto Panel Reset. Options are 
between 5 and 495 seconds (every five seconds).
NOTE: If you select [Off] for  Auto Panel Reset, the time display does not appear. 
Use the procedure below to set the reset time.
1Press the  System Menu  key.
2Press [ ], [Date/Timer] and then [Change] of 
Panel Reset Timer .
3Press [+] or [–] to enter the time until  Auto Panel 
Reset  is turned on. 
You cannot use the number keypad to enter this 
value.
4Press [OK].
Low Power Timer
You can specify the amount of time to wait before Low Power Mode.
Specify a value from 1 - 240 minutes (1 minute increments).
For more information on Low Power Mode, refer to the  Low Power Mode and Auto Low Power Mode on page 
3-4 .
Use the procedure below to set the Low Power Mode.
1Press the  System Menu  key.
2Press [ ], [Date/Timer] and then [Low Power 
Timer].
3Press [+],[–] or the numeric keys to enter the time 
until Low Power Mode is turned on.
4Press [OK].
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							Default Setting (System Menu) 
OPERATION GUIDE8-69
8
Auto Sleep
If no job runs for a certain period of time, automatically enter Sleep Mode. Refer to  Sleep and Auto Sleep on 
page 3-5 for Sleep Mode. 
Auto Sleep ON/OFF
Select whether to use Auto Sleep or not. 
NOTE: Time remaining before Auto Sleep can be modified as necessary.
Use the procedure below to specify the auto sleep setting.
1Press the  System Menu  key.
2Press [ ], [Date/Timer] and then [Change] of Auto 
Sleep. 
3Press [Off] or [On]. 
4Press [OK].
Sleep Timer
If you select [On] for  Auto Sleep, set the amount of time to wait befor e Auto Sleep. Options are between 1 and 
240 minutes (every one minute).
NOTE: If you select [Off] for Auto Sleep, the time display does not appear.
Use the procedure below to set the Auto Sleep time.
1Press the  System Menu  key.
2Press [ ], [Date/Timer] and then [Change] of 
Sleep Timer.
3Press [+] and [–]  or the numeric keys to enter the 
time until Auto Sleep is turned on.
4Press [OK].
Auto Error Clear
If an error occurs during printing, the print job stops to wait  for the next step to be taken by the user. In the Auto 
Error Clear mode, automatically clear the error after a set amount of time elapses.
The following errors are  automatically cleared.
Print overrun
Memory is full
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							Default Setting (System Menu) 
8-70OPERATION GUIDE
Auto Error Clear ON/OFF
Select whether to use Auto Error Clear or not.
Use the procedure below to specif
y the auto error clear setting.
1Press the System Menu  key.
2Press [ ], [Date/Timer] and then [Change] of Auto 
Error Clear.
3Press [Off] or [On].
4Press [OK].
Error Clear Timer
If you select [On] for  Auto Error Clear, set the amount of time to wait before  automatically clearing errors. Options 
are between 5 and 495 seconds (every five seconds). 
NOTE: If you select [Off] for  Auto Error Clear, the time display does not appear.
Use the procedure below to set the automatic error clear delay.
1Press the  System Menu  key.
2Press [ ], [Date/Timer], [ ] and then [Change] of 
Error Clear Timer . 
3Press [+] or [–] to enter  the time until printing 
restarts.
You cannot use the number keypad to enter this 
value.
4Press [OK].
Interrupt Clear Timer
Set the period after which the machine reverts to Normal  mode when it has been set to Interrupt Copy mode 
and then left unused. Any period between 5 and 495 seconds (in five-second increments) can be set. 
The procedure for setting the interr upt clear timer is explained below.
1Press the System Menu  key.
2Press [ ], [Date/Timer], [ ] and then [Change] of 
Interrupt Clear Timer .
3Press [+] or [-] to enter  the time for the interrupt 
clear timer. 
4Press [OK].
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							Default Setting (System Menu) 
OPERATION GUIDE8-71
8
Editing Destination (Address Book/Adding One Touch Keys)
Save frequently used destinations to Address Book  or One Touch Keys. The saved destinations can be 
changed. The destinations are available for Send as E- mail, Send to Folder, and Fax Transmission (optional).
Adding a Destination
Add a new destination to the Address Book. There are two registering methods, individuals and groups. When 
adding a group, enter the group name and select group members from the Address Book.
NOTE: If user login administration is enabled, you can only ed it destinations in the Address Book by logging in 
with administrator privileges.
Adding an individual 
A maximum of 2,000 individual addresses can be registered. Each address can include the information such as 
destination name, E-mail address, FTP server folder path, computer folder path, and FAX No. (optional).
Use the procedure below to regi ster a new individual contact.
1Press the System Menu  key.
2Press [Edit Destination], [Register/Edit] of Address 
Book, [Add], [Contact] and then [Next].
3To specify the address number, press [Change] in 
Address Number.
4Press [+],[–] or numeric ke ys to enter a particular 
Address Number (1-2500). 
To have the number assigned automatically, enter 
“0000”.
NOTE: Address Number is an ID for a destination. You 
can select any available number out of 2,500 numbers 
for individuals and 500 numbers for groups.
If you specify an address numb er that is already in use, 
an error message appears when you press [Register] 
and the number cannot be registered. If you set 
“0000” 
as the address number, the add ress is registered under 
the lowest available number.
Address:
Change
Register
Address Number
Name
0033
Back
Cancel
Name
Mike
E-mail SMB
FTPFAXi-FAX
Status 10/10/2008    10:10
:
Change
:
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							Default Setting (System Menu) 
8-72OPERATION GUIDE
5Press [OK]. The screen shown in step 3 reappears.
6Press [Change] of Name.
7Enter the destination name (up to 32 characters) to 
be displayed on the Address Book and press [OK]. 
The screen shown in step 3 reappears.
NOTE: Refer to the  Character Entry Method on 
Appendix-7 for details on entering characters.
8Press [E-mail] to add an e-mail address, [SMB] to 
add a folder on the computer, or [FTP] to add an 
FTP folder.
The procedure differs depending on the 
transmission method selected.
E-mail Address 1Press [Change] of  E-mail Address, enter the 
E-mail address and press [OK].
The table below explains the items to be 
entered.
NOTE: Refer to the  Character Entry Method on 
Appendix-7 for details on entering characters.
The Folder (FTP) Address 1Press [Change] of  Host Name, Path , Login 
User Name  and Login Password, enter the 
information for each item and press [OK].
The table below explains the items to be entered.
Change
E-mail Address [email protected]
Address:
Status
10/10/2008    10:10
Name E-mail SMB
FTPFAXi-FAX
Register
Back
Cancel
:
Item
Description Max. No. of 
Characters
Host name* FTP server host name or IP  address 64 chars
Path Path for the file to be stored 
E.g. \User\ScanData 
If no path is entered, the file is 
stored in the home directory. 128 chars
Login user 
name User name FTP server login 64 chars
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							Default Setting (System Menu) 
OPERATION GUIDE8-73
8
* If you specify a port number other than the default (21), use the Host 
name: port number format. (E.g. FTPhostname:140)
To enter the IPv6 address, enclose the address in brackets [ ].
(e.g., [3ae3:9a0:cd05:b1d2 :28a:1fc0:a1:10ae]:140) 
NOTE: Refer to the Character Entry Method on 
Appendix-7  for details on entering characters.
Press [Connection Test] to check the connection to 
the FTP server you chose.  If the connection fails, 
check the entries you made.
The Folder (SMB) Address  1Press [Change] of  Host Name, Path, Login 
User Name and Login Password , enter the 
information for each item and press [OK].
The table below explains the items to be entered. Login 
password
Password for FTP server login 64 chars
Item
Description Max. No. of 
Characters
Item Description Max. No. of 
Characters
Host Name*
* If you specify a port number  other than the default (139), use 
the 
“Host name: port number” format. (E.g. SMBhostname:140)
To enter the IPv6 address, enclose the address in brackets [ ].
(e.g., [3ae3:9a0:cd05:b1 d2:28a:1fc0:a1:10ae]:140) 
Host name or IP address of the 
sending computer 64 chars
Path Path to the folder used to save 
files
E.g. 
“\User\ScanData”
128 chars
Login User 
Name User name for folder access
For example, 
abcdnet\james.smith 64 chars
Login 
Password Password for folder access 64 chars
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							Default Setting (System Menu) 
8-74OPERATION GUIDE
NOTE: Refer to the Character Entry Method on 
Appendix-7  for details on entering characters.
Press [Connection Test] to check the connection to 
the computer you chose. If the connection fails, 
check the entries you made.
9Check if the destination entry is correct and press 
[Register]. The destination is added to the Address 
Book.
Adding a Group
Compile two or more individuals into a group. Designations in the group can be added at the same time. When 
adding a group, a maximum of 500 groups can be added in the Address Book.
NOTE: Before adding a group in the Address Book, the indivi duals to be included in the group must be added 
first. Up to 100 destinations for the e-mail, 500 destinatio ns for the FAX, and the total of 10 destinations for the 
FTP and SMB can be registered per a group.
Use the procedure below to register a group.
1Press the System Menu  key.
2Press [Edit Destination], [Register/Edit] of Address 
Book, [Add], [Group] and then [Next].
3To specify the address number, press [Change] in 
Address Number.
4Use [+]/[-] or the numeric  keys to enter an address 
number (1 to 2500).
To have the number assigned automatically, set 
0000.
Address:
SMB
:
Host Name
Path
Login User Name
Login Password
Connection
Test
Name E-mail SMB
FTPFAXi-FAX
Register
Back
Cancel Change Change Change Change
10/10/2008    10:10
Status
: : :
**********
Address: Member
Change
Address Number Name
0022
Name ABCABC
:
:
Change
Cancel Register
Back
10/10/2008    10:10
Status
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							Default Setting (System Menu) 
OPERATION GUIDE8-75
8
NOTE: Address Number is an ID for a group. You can 
select any available number out of 2,000 numbers for 
individuals and 500 numbers for groups.
If you specify an address numb er that is already in use, 
an error message appears when you press [Register] 
and the number cannot be registered. If you set 0000 
as the address number, the add ress is registered under 
the lowest available number.
5Press [OK]. The Add Group screen reappears.
6Press [Change] of  Name.
7Enter the group name displayed on the Address 
Book not more than 32 characters.
NOTE: Refer to the  Character Entry Method on 
Appendix-7 for details on entering characters.
8Press [Member].
9Press [Add].
10Select a destination (individual) to add to the group.
NOTE: Destinations can be sorted or searched by 
destination name or address number. Refer to 
Specifying Destination on page 3-37  for Address List.
11Press [OK].
12If you have more destinations to add, repeat Steps 
9 to 11.
Check if the selected destination was added to the 
group and press [Register]. Now the group is 
added to the Address Book.
Address:
Name Member
Destination DetailCCC
[email protected]
1/1
DetailDelete Add
Back Register
Member:   dest.
Cancel
10/10/2008    10:10
Status
1
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							Default Setting (System Menu) 
8-76OPERATION GUIDE
Editing a Destination
Edit/delete the destinations (individuals) you added to the Address Book.
Use the procedure below to edit a destination.
1Press the System Menu  key.
2Press [Edit Destination] a nd then [Register/Edit] of 
Address Book.
3Select a destination or group to edit.
NOTE: Destinations can be sorted or searched by 
destination name or address number. Refer to 
Specifying Destination on page 3-37  for Address List. 
4Press [Detail].
The procedure differs depending on the details to 
be edited.
Editing an Indivi dual Destination
1 Change  Address Number , Name and 
destination type and address. Refer to  Adding 
an individual on page 8-71  for the details.
2 After you have completed the changes, press 
[Register].
3 Press [Yes] in the change confirmation screen 
to register the changed destination.
Editing a Group 1Change  Address Number  and Name . Refer to 
Adding a Group on page 8-74  for the details.
2 Press [Member]. 
3 To delete any destination from the group, 
select the destination and press [Delete]. 
Press [Yes] on the screen to confirm the 
deletion.
4 After you have completed the changes, press 
[Register].
5 Press [Yes] in the change confirmation screen 
to register the changed group.
Edit Destination - Address Book
Sort
Search(Name)
No. Type0001Name Detail
1/1
ContactGroup Detail
Close
Search(No.)
ABCDE
Add
Delete
CCCCC
0003
ABC DEF JKL MNO PQRS TUV GHI WXYZ 0-9
10/10/2008    10:10
Status
Name
BBBBB
0002 Member:   3
CCCCC BBBBB
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