Kyocera TASKalfa 250ci User Manual
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Document Box
6-6OPERATION GUIDE
Sending Documents
The procedure for sending documents in a custom box is explained below.
1Press the Document Box key.
2Press [Custom Box], select the box containing the
document you want to send and press [Open].
NOTE: If a custom box is protected by a password,
enter the correct password.
3Select the document you wish to send by checking
the checkbox.
The document is marked with a checkmark.
NOTE: You cannot select and send multiple
documents.
To deselect, press...](http://img.usermanuals.tech/thumb/2828/37316/w64_Kyocera_TASKalfa_250ci-225.png "Page 226
Document Box
6-6OPERATION GUIDE
Sending Documents
The procedure for sending documents in a custom box is explained below.
1Press the Document Box key.
2Press [Custom Box], select the box containing the
document you want to send and press [Open].
NOTE: If a custom box is protected by a password,
enter the correct password.
3Select the document you wish to send by checking
the checkbox.
The document is marked with a checkmark.
NOTE: You cannot select and send multiple
documents.
To deselect, press...")
![Page 227
Document Box
OPERATION GUIDE6-7
6
Form Overlay from Custom Boxes
This function allows you to retrieve images (image files), overlay them into documents stored in custom boxes
and then print the results.
Use the procedure below.
1Press the Document Box key.
2Press [Custom Box], select the box containing the
document you want to overlay the image into and
print, and then press [Open].
NOTE: If a custom box is protected by a password,
enter the correct password.
3Select the document you wish to print...](http://img.usermanuals.tech/thumb/2828/37316/w64_Kyocera_TASKalfa_250ci-226.png "Page 227
Document Box
OPERATION GUIDE6-7
6
Form Overlay from Custom Boxes
This function allows you to retrieve images (image files), overlay them into documents stored in custom boxes
and then print the results.
Use the procedure below.
1Press the Document Box key.
2Press [Custom Box], select the box containing the
document you want to overlay the image into and
print, and then press [Open].
NOTE: If a custom box is protected by a password,
enter the correct password.
3Select the document you wish to print...")
![Page 228
Document Box
6-8OPERATION GUIDE
Editing Documents
This function allows you to move or copy documents stored in custom boxes into other boxes or to join multiple
documents together. You can also copy document s to USB memory connected to this machine.
Moving a Document / Copying a Document
The procedure for moving or copying documents is explained below.
1Press the Document Box key.
2Press [Custom Box], select the box containing the
document you want to move or copy and press
[Open].
NOTE: If a...](http://img.usermanuals.tech/thumb/2828/37316/w64_Kyocera_TASKalfa_250ci-227.png "Page 228
Document Box
6-8OPERATION GUIDE
Editing Documents
This function allows you to move or copy documents stored in custom boxes into other boxes or to join multiple
documents together. You can also copy document s to USB memory connected to this machine.
Moving a Document / Copying a Document
The procedure for moving or copying documents is explained below.
1Press the Document Box key.
2Press [Custom Box], select the box containing the
document you want to move or copy and press
[Open].
NOTE: If a...")
![Page 229
Document Box
OPERATION GUIDE6-9
6
6To copy or move the document to a custom box,
select the destination box.
To copy the document to USB memory, selected
the destination folder and press [Next]. If
necessary, set the saved file size and the file
format, etc.
7Press [Move] or [Copy] and then press [Yes] in the
confirmation screen. The selected document is
moved or copied.
NOTE: If the box to which the document is to be
moved or copied is protected by a password, enter the
correct password....](http://img.usermanuals.tech/thumb/2828/37316/w64_Kyocera_TASKalfa_250ci-228.png "Page 229
Document Box
OPERATION GUIDE6-9
6
6To copy or move the document to a custom box,
select the destination box.
To copy the document to USB memory, selected
the destination folder and press [Next]. If
necessary, set the saved file size and the file
format, etc.
7Press [Move] or [Copy] and then press [Yes] in the
confirmation screen. The selected document is
moved or copied.
NOTE: If the box to which the document is to be
moved or copied is protected by a password, enter the
correct password....")
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Document Box
6-10OPERATION GUIDE
5Arrange the documents into the order in which they
are to be joined.
Highlight the document you want to rearrange and
press [Up] or [Down] to move it to the correct place
in the sequence.
6Press [Next].
7Press [File Name], enter the file name for the joined
document and press [OK].
NOTE: Enter up to 32 characters as the file name.
8Press [Join] and then press [Yes] in the
confirmation screen. The documents are joined.
NOTE: After joining, the original documents...](http://img.usermanuals.tech/thumb/2828/37316/w64_Kyocera_TASKalfa_250ci-229.png "Page 230
Document Box
6-10OPERATION GUIDE
5Arrange the documents into the order in which they
are to be joined.
Highlight the document you want to rearrange and
press [Up] or [Down] to move it to the correct place
in the sequence.
6Press [Next].
7Press [File Name], enter the file name for the joined
document and press [OK].
NOTE: Enter up to 32 characters as the file name.
8Press [Join] and then press [Yes] in the
confirmation screen. The documents are joined.
NOTE: After joining, the original documents...")
![Page 231
Document Box
OPERATION GUIDE6-11
6
Deleting Documents
The procedure for deleting documents in a custom box is explained below.
1Press the Document Box key.
2Press [Custom Box], select the box containing the
document you want to delete and press [Open].
NOTE: If a custom box is protected by a password,
enter the correct password.
3Select the document yo u wish to delete by
checking the checkbox.
The document is marked with a checkmark.
NOTE: [Delete] is disabled until a document is
selected.
To...](http://img.usermanuals.tech/thumb/2828/37316/w64_Kyocera_TASKalfa_250ci-230.png "Page 231
Document Box
OPERATION GUIDE6-11
6
Deleting Documents
The procedure for deleting documents in a custom box is explained below.
1Press the Document Box key.
2Press [Custom Box], select the box containing the
document you want to delete and press [Open].
NOTE: If a custom box is protected by a password,
enter the correct password.
3Select the document yo u wish to delete by
checking the checkbox.
The document is marked with a checkmark.
NOTE: [Delete] is disabled until a document is
selected.
To...")
![Page 233
Document Box
OPERATION GUIDE6-13
6
Deleting a Document
You can delete documents stored in a Private Print/Stored Job box.
Use the procedure below to delete a document.
1Press the Document Box key.
2Press [Job Box].
3Select [Private Print/Stored Job] and press [Open].
4Select the creator of the document and press
[Open].
5To delete the document, select the document and
press [Delete].
When the delete confirmation screen appears,
press [Yes].
If the document is protected by a password, enter
the...](http://img.usermanuals.tech/thumb/2828/37316/w64_Kyocera_TASKalfa_250ci-232.png "Page 233
Document Box
OPERATION GUIDE6-13
6
Deleting a Document
You can delete documents stored in a Private Print/Stored Job box.
Use the procedure below to delete a document.
1Press the Document Box key.
2Press [Job Box].
3Select [Private Print/Stored Job] and press [Open].
4Select the creator of the document and press
[Open].
5To delete the document, select the document and
press [Delete].
When the delete confirmation screen appears,
press [Yes].
If the document is protected by a password, enter
the...")
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Document Box
6-14OPERATION GUIDE
2Press [Document Box/Removable Memory], [Next]
of Job Box , then [Change] of Quick Copy Job
Retention .
3Press [+] or [–] to enter the maximum number of
stored jobs. You can enter any number between 0
and 50.
You can also enter the number using the numeric
keys.
NOTE: If you enter a value of 0 (zero), you cannot use
the Repeat Copy function.
4Press [OK]. The maximum number of stored jobs is
set.
Printing a Document
You can print documents stored in the Quick...](http://img.usermanuals.tech/thumb/2828/37316/w64_Kyocera_TASKalfa_250ci-233.png "Page 234
Document Box
6-14OPERATION GUIDE
2Press [Document Box/Removable Memory], [Next]
of Job Box , then [Change] of Quick Copy Job
Retention .
3Press [+] or [–] to enter the maximum number of
stored jobs. You can enter any number between 0
and 50.
You can also enter the number using the numeric
keys.
NOTE: If you enter a value of 0 (zero), you cannot use
the Repeat Copy function.
4Press [OK]. The maximum number of stored jobs is
set.
Printing a Document
You can print documents stored in the Quick...")
![Page 235
Document Box
OPERATION GUIDE6-15
6
5Select the document to print, and press [Print].
6Specify the number of prints as desired.
7Press [Start Print] to start printing.
Deleting a Document
You can delete documents stored in the Quick Copy/Proof and Hold box.
Use the procedure below to delete a document.
1Press the Document Box key.
2Press [Job Box], [Quick Copy/Proof and Hold], then
[Open].
3Select the creator of the document and press
[Open].
4Select the document to delete and press [Delete].
The...](http://img.usermanuals.tech/thumb/2828/37316/w64_Kyocera_TASKalfa_250ci-234.png "Page 235
Document Box
OPERATION GUIDE6-15
6
5Select the document to print, and press [Print].
6Specify the number of prints as desired.
7Press [Start Print] to start printing.
Deleting a Document
You can delete documents stored in the Quick Copy/Proof and Hold box.
Use the procedure below to delete a document.
1Press the Document Box key.
2Press [Job Box], [Quick Copy/Proof and Hold], then
[Open].
3Select the creator of the document and press
[Open].
4Select the document to delete and press [Delete].
The...")
![Page 236
Document Box
6-16OPERATION GUIDE
Repeat Copy Box
Setting the Number of Stored Jobs
To maintain free space on the hard disk, you can set the maximum number of stored jobs.
Use the procedure below to specify the maximum number of stored jobs.
1Press the System Menu key.
2Press [Document Box/Removable Memory], [Next]
of Job Box , [Change] of Repeat Copy Job
Retention .
3Use the [+] and [–] keys or the numeric keys to
enter the maximum number of stored jobs.
You can enter any number between 0 and...](http://img.usermanuals.tech/thumb/2828/37316/w64_Kyocera_TASKalfa_250ci-235.png "Page 236
Document Box
6-16OPERATION GUIDE
Repeat Copy Box
Setting the Number of Stored Jobs
To maintain free space on the hard disk, you can set the maximum number of stored jobs.
Use the procedure below to specify the maximum number of stored jobs.
1Press the System Menu key.
2Press [Document Box/Removable Memory], [Next]
of Job Box , [Change] of Repeat Copy Job
Retention .
3Use the [+] and [–] keys or the numeric keys to
enter the maximum number of stored jobs.
You can enter any number between 0 and...")
Document Box OPERATION GUIDE6-11 6 Deleting Documents The procedure for deleting documents in a custom box is explained below. 1Press the Document Box key. 2Press [Custom Box], select the box containing the document you want to delete and press [Open]. NOTE: If a custom box is protected by a password, enter the correct password. 3Select the document yo u wish to delete by checking the checkbox. The document is marked with a checkmark. NOTE: [Delete] is disabled until a document is selected. To deselect, press the checkbox again and remove the checkmark. 4Press [Delete]. The delete confirmation screen appears. 5Press [Yes]. The document is deleted. 1/1 0001 0404200710574501 10/10/2008 09:40 21 Box: File Name Date and Time Size MB Status 10/10/2008 10:10 0404200710574511 0404200710574521 10/10/2008 09:50 10/10/2008 10:00 MB MB 21 21 Print SendJoin Move/Copy Delete Store File Detail Preview Close 0002 0003 Downloaded From ManualsPrinter.com Manuals
Document Box 6-12OPERATION GUIDE Using a Job Box Private Print/Stored Job Box Private Print/Stored Job Box stores the print data which is printed by using the printer driver as a Private Print/ Stored Job. Refer to the Printer Driver User Guide on how to print a job as Private Print or Stored Job using the printer driver . Printing a Document in Private Print/Stored Job Box You can print documents stored in a Private Print/Stored Job box. Use the procedure below to print a document. 1Press the Document Box key. 2Press [Job Box]. 3Select [Private Print/Stored Job] and press [Open]. 4Select the creator of the document to print and press [Open]. 5Select the document and press [Print]. NOTE: If a password is set for the Custom Box in advance, enter the correct password. 6If the document is protected by a password, enter the password using the numeric keys. 7Specify the number of copies to print as desired. 8Press [Start Print] to start printing. Upon completion of printing, the Private Print job is automatically deleted. Close Private Print/Stored Job 1/2 Open User Name Files Status 10/10/2008 10:10 Job Box. 5 2 1 1 1 User User User User User 1 2 3 4 5 1/1Detail Close User: File File File File File Print Delete 10/10/2008 09:40 10/10/2008 09:45 10/10/2008 09:50 10/10/2008 09:55 10/10/2008 10:00 File Name Date and TimeSize MB 30 MB 21 MB 21 MB 36 MB 30 Status 10/10/2008 10:10 Job Box. 1 2 3 4 5 Downloaded From ManualsPrinter.com Manuals
Document Box OPERATION GUIDE6-13 6 Deleting a Document You can delete documents stored in a Private Print/Stored Job box. Use the procedure below to delete a document. 1Press the Document Box key. 2Press [Job Box]. 3Select [Private Print/Stored Job] and press [Open]. 4Select the creator of the document and press [Open]. 5To delete the document, select the document and press [Delete]. When the delete confirmation screen appears, press [Yes]. If the document is protected by a password, enter the password using the numeric keys and the document is deleted. Quick Copy/Proof and Hold Print Box Quick Copy/Proof and Hold box stores the print data which is printed by using the printer driver as a Quick Copy or Proof and Hold Print job. Refer to the Printer Driver User Guide on how to print a job as Quick Copy or Proof and Hold Print job using the printer driver . Setting the Number of Stored Jobs To maintain free space on the hard disk, you can set the maximum number of stored jobs. Use the procedure below to set the number of stored jobs. 1Press the System Menu key. Close Private Print/Stored Job 1/2 Open User Name Files Status 10/10/2008 10:10 Job Box. 5 2 1 1 1 User User User User User 1 2 3 4 5 1/1Detail Close User: File File File File File Print Delete 10/10/2008 09:40 10/10/2008 09:45 10/10/2008 09:50 10/10/2008 09:55 10/10/2008 10:00 File Name Date and TimeSize MB 30 MB 21 MB 21 MB 36 MB 30 Status 10/10/2008 10:10 Job Box. 1 2 3 4 5 Downloaded From ManualsPrinter.com Manuals
Document Box 6-14OPERATION GUIDE 2Press [Document Box/Removable Memory], [Next] of Job Box , then [Change] of Quick Copy Job Retention . 3Press [+] or [–] to enter the maximum number of stored jobs. You can enter any number between 0 and 50. You can also enter the number using the numeric keys. NOTE: If you enter a value of 0 (zero), you cannot use the Repeat Copy function. 4Press [OK]. The maximum number of stored jobs is set. Printing a Document You can print documents stored in the Quick Copy/Proof and Hold box. Use the procedure below to print a document. 1Press the Document Box key. 2Press [Job Box]. 3Select [Quick Copy/Proof and Hold] and press [Open]. 4Select the creator of the document and press [Open]. Document Box/Removable Memory - Quick Copy Job Retention Set the maximum number of quick copy/proof print jobs to retain. Use [-]/[+] or the numeric keys to enter a number. *Set this number to 0 to not retain any jobs. (0 - 50) 32 CancelOK Status 10/10/2008 10:10 job(s) Close 1/2 Open User Name Files Quick Copy/Proof and Hold Status 10/10/2008 10:10 Job Box. 5 2 1 1 1 User User User User User 1 2 3 4 5 Downloaded From ManualsPrinter.com Manuals
Document Box OPERATION GUIDE6-15 6 5Select the document to print, and press [Print]. 6Specify the number of prints as desired. 7Press [Start Print] to start printing. Deleting a Document You can delete documents stored in the Quick Copy/Proof and Hold box. Use the procedure below to delete a document. 1Press the Document Box key. 2Press [Job Box], [Quick Copy/Proof and Hold], then [Open]. 3Select the creator of the document and press [Open]. 4Select the document to delete and press [Delete]. The delete confirmation screen appears. 5Press [Yes]. The document is deleted. 1/1Detail Close User: File File File File File Print Delete 10/10/2008 09:40 10/10/2008 09:45 10/10/2008 09:50 10/10/2008 09:55 10/10/2008 10:00 File Name Date and TimeSize MB 30 MB 21 MB 21 MB 36 MB 30 Status 10/10/2008 10:10 Job Box. 1 2 3 4 5 Close 1/2 Open User Name Files Quick Copy/Proof and Hold Status 10/10/2008 10:10 Job Box. 5 2 1 1 1 User User User User User 1 2 3 4 5 1/1Detail Close User: File File File File File Print Delete 10/10/2008 09:40 10/10/2008 09:45 10/10/2008 09:50 10/10/2008 09:55 10/10/2008 10:00 File Name Date and TimeSize MB 30 MB 21 MB 21 MB 36 MB 30 Status 10/10/2008 10:10 Job Box. 1 2 3 4 5 Downloaded From ManualsPrinter.com Manuals
Document Box 6-16OPERATION GUIDE Repeat Copy Box Setting the Number of Stored Jobs To maintain free space on the hard disk, you can set the maximum number of stored jobs. Use the procedure below to specify the maximum number of stored jobs. 1Press the System Menu key. 2Press [Document Box/Removable Memory], [Next] of Job Box , [Change] of Repeat Copy Job Retention . 3Use the [+] and [–] keys or the numeric keys to enter the maximum number of stored jobs. You can enter any number between 0 and 50. NOTE: If you enter a value of 0 (zero), no jobs are stored. 4Press [OK]. The maximum number of stored jobs is set. Printing a Document You can print the documents stored in the Repeat Copy box. Use the procedure below to print a document. 1Press the Document Box key. 2Press [Job Box]. 3Select [Repeat Copy] box, and press [Open]. Document Box/Removable Memory - Repeat Copy Job Retention Set the maximum number of repeat copy jobs to retain. Use [-]/[+] or the numeric keys to enter a number. *Set this number to 0 to not retain any jobs. (0 - 50) 32 CancelOKStatus 10/10/2008 10:10 job(s) Downloaded From ManualsPrinter.com Manuals
Document Box OPERATION GUIDE6-17 6 4Select the document to print and press [Print]. 5If the document is protected by a password, enter the password using the numeric keys. 6Press [Start Print] to start printing. The Repeat Copy box job will be deleted when the main power switch is turned off. Automatic Delete Setting for Temporary Documents This setting specifies that documents, such as Private Pr inting, Quick Copying, or Proof and Hold Printing, saved temporarily in the job box are automatically deleted after they have been saved for a set time. The table below shows the available settings. Use the procedure below to set automatic deletion for temporary documents. 1Press the System Menu key. 2Press [Document Box/Removable Memory], [Next] of Job Box, then [Change] of Deletion of Job Retention . 3Select the time for automatic deletion. To deactivate automatic deletion, press [Off]. 4Press [OK]. NOTE: This function is valid for documents saved after the function is set. Regardless of this function setting, temporary documents are deleted when the main power switch is turned off. Job Box. NameDate and TimeSize 1010200800101002 10/10/2008 10:00 1/1Detail Print Close Delete Repeat Copy MB 21 Status 10/10/2008 10:10 Item Detail Off Temporary documents are not automatically deleted. However, the temporary documents will be deleted when the power is turned off. 1 hour Documents are deleted after 1 hour. 4 hours Documents are deleted after 4 hours. 1 day Documents are deleted after 1 day. 1 week Documents are deleted after 1 week. Downloaded From ManualsPrinter.com Manuals
Document Box 6-18OPERATION GUIDE Form for Form Overlay Box Storing a Form You can store forms to be used for the form overlay in the Form for Form Overlay box. You can store a 1-page form. Use the procedure below to store a form. 1Press the Document Box key. 2Place the original in the document processor or on the platen. 3Press [Job Box]. 4Select [Form for Form Overlay] and press [Open]. 5Press [Store File]. 6If necessary, select the image quality of original, scanning density, etc. before the original is scanned. 7Press the Start key. The original is scanned and stored in the Form for Form Overlay box. NOTE: For information on using image overlays with a stored form, see Form Overlay on page 4-33 and Form Overlay from Custom Boxes on page 6-7. Job Box. Name Files Quick Copy/Proof and Hold Removable Memory Job Box Custom Box Open Repeat Copy Form for Form Overlay Private Print/Stored Job 21 10/10/2008 10:10 StatusFAX Box 21 21 21 Form for Form Overlay Name Date and Time Size 1010200800530910 1/1 Detail Print Close Delete Store File 1010200809530900 10/10/2008 09:00 10/10/2008 09:10 MB30MB 21 10/10/2008 10:10 Status 1010200800530920 10/10/2008 09:20MB 30 Downloaded From ManualsPrinter.com Manuals
Document Box OPERATION GUIDE6-19 6 Deleting a Form Stored You can delete the form stored in the Form for Form Overlay box. Use the procedure below to delete a form. 1Press the Document Box key. 2Press [Job Box]. 3Select [Form for Form Overlay] and press [Open]. 4Select the form to delete and press [Delete]. The delete confirmation screen appears. 5Press [Yes]. The form is deleted. Form for Form Overlay Name Date and Time Size 1010200800530910 1/1 Detail Print Close Delete Store File 1010200809530900 10/10/2008 09:00 10/10/2008 09:10 MB30MB 21 10/10/2008 10:10 Status 1010200800530920 10/10/2008 09:20MB 30 Downloaded From ManualsPrinter.com Manuals
Document Box 6-20OPERATION GUIDE Printing Documents Stored in Removable USB Memory Plugging USB memory directly into the machine enables you to quickly and easily print the files stored in the USB memory without having to use a computer. Limitations • The following file types can be printed: • PDF file (Version 1.5) • TIFF file (TIFF V6/TTN2 format) • JPEG file • XPS file • Encrypted PDF file • PDF files you wish to print shou ld have an extension (.pdf). • Files to be printed should be saved no further down than the top 3 folder levels. • Use USB memory properly formatted by this machine. • Plug the USB memory directly into the USB memory slot (A1). We do not guarantee that USB memory printing is error free if a USB hub is used. Printing Print documents stored in the removable USB memory. 1Plug the USB memory into the USB memory slot (A1). IMPORTANT: Use USB memory formatted by this machine. If a USB memory formatted by any other device is used, The removable memory is not formatted . may appear. To format a USB memory, press [Format] and follow the instructions on the screen. 2 When the machine reads the USB memory, Removable Memory is recognized. Displaying files. may appear. Press [Yes] to display the removable memory screen. NOTE: If the message does not appear, press the Document Box key and then [Removable Memory]. 3Select the folder containi ng the file to be printed and press [Open]. The machine will display do cuments in the top 3 folder levels, including the root folder. Downloaded From ManualsPrinter.com Manuals