Kyocera TASKalfa 250ci User Manual

							Basic Operation 
OPERATION GUIDE3-29
3
Printing - Printing from Applications
Follow the steps below to print documents from applications.
NOTE: To print the document from applicat ions, install the printer driver on your computer from the supplied 
CD-ROM (Product Library).
1Create a document using an application.
2Click File and select  Print in the application. The 
Print  dialog box appears.
3Click the   button next to the Name field and select 
this machine from the list.
4Enter the desired print quantity in the  Number of 
copies box. Enter any number up to 999.
When there is more than one document, select 
Collate  to print out one by one in the sequence of 
the page numbers.
5Click  Properties  button. The  Properties dialog 
box appears.
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							Basic Operation 
3-30OPERATION GUIDE
6Select the Basic tab and click  Page Size button to 
select the paper size.
To print on the special paper such as thick paper or 
transparency, click the  Media Type menu and 
select the media type.
7Click  Source and select the paper source.
NOTE: If you choose  Auto Select, papers are 
supplied automatically from the paper source loaded 
with paper of optimum size and type. To print on 
special paper such as envelope or thick paper, place it 
on the multi purpose tray and select  MP Tray.
8Select paper orientation, either  Portrait or 
Landscape , to match the orientation of the 
document.
Selecting  Rotate 180°  will print the document 
rotated 180°.
9Click  OK button to return to the  Print dialog box.
10Click  OK button to start printing.
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							Basic Operation 
OPERATION GUIDE3-31
3
Sending
This machine can send a scanned image as an attachment to an E-mail message or to a PC linked to the 
network. In order to do this, it is necessary to register the sender and destination (recipient) address on the 
network.
A network environment which enables the machine to connect to a mail server is required. It is recommended 
that a Local Area Network (LAN) be used to assist with transmission speed and security issues.
At the same time as you send a scanned image, you can also print the image or send it to the Document Box.
To use the Scanning Function perform the following steps:
• Program the settings, including the E-mail setting on the machine.
• Use COMMAND CENTER (the internal  HTML web page) to register the IP address, the host name of the 
SMTP server, and the recipient.
• Register the destination in the Address Book or One Touch keys.
• When the PC Folder (SMB/FTP) is selected, it is necessary to share the destination folder. For setting-up  the PC Folder, contact your administrator.
• Creating/Registering a Document Box (when a  Document Box is selected as the destination)
• Detailed transmission settings (to select a Document Bo x as the destination or to print and send the image 
at the same time)
Follow the steps below for basic sending. The following four options are available.
• Send as E-mail: Sends a scanned original  image as an E-mail attachment...page 3-32
• Send to Folder (SMB): Stores a scanned original image in a shared folder of any PC...page 3-33
• Send to Folder (FTP): Stores a scanned original image in a folder of an FTP server...page 3-33
• Send to Document Box: Sends a document stored  in a document box on this machine...page 6-6
• Image Data Scanning with TWAIN / WIA: Loads the docu ment data stored in a Custom Box to a PC...Refer 
to the TWAIN/WIA Driver Operation Guide
NOTE: Different sending options can be specified in combination. Refer to  Sending to Different Types of 
Destinations (Multi Sending) on page 3-39.
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							Basic Operation 
3-32OPERATION GUIDE
Send as E-mail
Sends a scanned original image as an E-mail attachment.
NOTE: 
• You must have a network environment in which this machine can connect to a mail server. It is 
recommended that the machine be used in an environment  in which it can connect to the mail server at any 
time over a LAN.
• Access the COMMAND CENTER beforehand and specif y the settings required for sending e-mail. For 
details, see COMMAND CENTER (Settings for E-mail) on page 2-13.
1Press the Send key.
Displays the screen for sending.
NOTE: Depending on the settings, the address book 
screen may appear. In this  event, press [Cancel] to 
display the screen for sending.
2Press [E-mail Addr Entry] and then [E-mail 
Address].
NOTE: Destination can be specified using the 
Address Book or the One Touch Keys. Refer to 
Specifying Destination on page 3-37 .
3Enter destination E-mail address and press [OK].
4Press [Next Dest.] and repeat steps 3 to specify the 
destination. Up to 100 E-mail addresses can be 
specified.
NOTE: When [Add to Addr Book] is displayed, the 
destinations are registered in the Address Book.
5Press [OK]. The destinations are registered in the 
destination list.
E-mail
Address
Add a new e-mail destination.
Press [E-mail Address], then enter
the address using the keyboard screen.
Status 10/10/2008    10:10
E-mail Address EntryPlace original.
Ready to send.Destination
Cancel
OK
Next Dest.
Add to Addr Book
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							Basic Operation 
OPERATION GUIDE3-33
3
6Check the destination list.
Select a destination and press [Detail/Edit] to check 
and edit it.
Select a destination and press [Delete] to remove 
the destination from the list.
Send to Folder (SMB)/Send to Folder (FTP)
Stores a scanned original image file in the specified shared folder of any PC.
Stores a scanned original image in a folder of an FTP server.
NOTE: 
• Refer to Help of your operating system for details on how to share a folder.
• Be sure that SMB Protocol or FTP  in the COMMAND CENTER is  On. For details, refer to the  KYOCERA 
COMMAND CENTER Operation Guide .
1Press the Send key.
Displays the screen for sending.
NOTE: Depending on the settings, the address book 
screen may appear. In this  event, press [Cancel] to 
display the screen for sending.
2Press [Folder Path Entry] and then [SMB] or [FTP].
NOTE: Destination can be specified using the 
Address Book or the One Touch Keys. For details, refer 
to  Specifying Destination on page 3-37 .
3Enter host name, path, login user name and login 
password. Press the key of each item to first 
display the entry screen.
Status 10/10/2008    10:10
Original/Sending
Data Format
Quick Setup
Destination Color/
Image QualityAdvanced
Setup
Destination
Detail
ABCD [email protected] Address
Book
Folder Path
Entry E-mail
Addr Entry
No.
 1/100
AAA BBBCCC DDD Auto
FFF GGGHHH IIIJJJ
0004
0003 0005
0001 0002
0006 0007 0008 00090010
1/1
i-FAX
Addr Entry FAX No.
Entry
WSD Scan
Place original.
Ready to send.Destination
TUVW
10.200.188.120
Group1 Group1
EEE
Direct
Delete Recall
On Hook ChainDetail/Edit To:
Status
10/10/2008    10:10
Connection
Test
Host Name
Path
Login
User Name
Login
Password
SMB
FTP
Folder Path Entry
Place original.
Ready to send.Destination
Cancel
OK
Next Dest.
Add to Addr Book Specify the folder on the destination
computer.
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							Basic Operation 
3-34OPERATION GUIDE
4Enter the destination data and press [OK].
Data to be entered are as follows.
NOTE: You will be unable to send the data  if you forget your login user name or login password. Contact your 
administrator and check your login user name or login password.
For send to folder (SMB)
Status 10/10/2008    10:10
Use the keyboard to enter.
Backspace
Upper-case Lower-case
No./Symbol Space
Cancel OK
Lower-case
!@#$%^&* ( ) _+˜
QW E R T Y U I O P { } ASDFGHJ KL : "
ZXCVBNM? |
Input:     characters Limit:     characters
0
126
Item
Data to be entered Max. 
characters
Host Name* Host name or IP address of the PC to  receive the data. Up to 64 
characters
Path Path to the receiv ing folder such as 
follows.
For example,  \User\ScanData .Up to 128 
characters
Login User 
Name User name to access the PC
For example, 
abcdnet\james.smith Up to 64 
characters
Login 
Password Password to access the PC
Up to 64 
characters
* To specify a port number different  from the default (139), enter using 
the format “host name: port nu mber” (e.g., SMBhostname:140).
To enter the IPv6 address, enclose the address in brackets [ ].
(e.g., [3ae3:9a0:cd05:b1d2: 28a:1fc0:a1:10ae]:140) 
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							Basic Operation 
OPERATION GUIDE3-35
3
For send to folder (FTP)
5Upon completion of all entries, press [Connection 
Test] to check the connection.
NOTE: Connected. appears when connection to the 
destination is correctly established. If  Cannot connect. 
appears, review the entry.
To specify another destination, go to the step 6. To 
specify only one destination, go to step 7.
6Press [Next Dest.] and repeat steps 3 to 5 to 
specify the destination. You can specify a 
combined total of up to 10 FTP and SMB 
destination folders.
NOTE: When [Add to Addr Book] is displayed, the 
entry is registered in the Address Book.
7Press [OK] to register the entry in the destination 
list.
Item
Data to be entered Max. 
characters
Host Name* Host name or IP address of FTP server Up to 64  characters
Path Path to the receiving folder.
For example,  \User\ScanData .
Otherwise the data  will be saved in the 
home directory. Up to 128 
characters
Login User 
Name FTP server login user name
Up to 64 
characters
Login 
Password FTP server login password
Up to 64 
characters
* To specify a port number different  from the default (21), enter using 
the format “host name: port nu mber” (e.g., FTPhostname:140).
To enter the IPv6 address, enclose the address in brackets [ ].
(e.g., [3ae3:9a0:cd05:b1d2: 28a:1fc0:a1:10ae]:140) 
Status 10/10/2008    10:10
Connection
Test
Host Name
Path
Login
User Name
Login
Password
SMB
FTP
Folder Path Entry
Place original.
Ready to send.Destination
Cancel
OK
Next Dest.
Add to Addr Book Specify the folder on the destination
computer.
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							Basic Operation 
3-36OPERATION GUIDE
8Check the destination list.
Select a destination and press [Detail/Edit] to check 
and edit it. Edit it, if necessary, referring to steps 3 
to 5.
Select a destination and press [Delete] to remove 
the destination from the list.
NOTE: When  On is selected in  FTP Encrypted TX  
(page 5-35) , keys appear for selecting the encryption 
method for the FTP transmission destination. Select 
Auto , DES , 3DES or  AES as the encryption method.
Status 10/10/2008    10:10
Original/Sending
Data Format
Quick Setup
Destination Color/
Image QualityAdvanced
Setup
Destination
Detail
ABCD [email protected] Address
Book
Folder Path
Entry E-mail
Addr Entry
No.
 1/100
AAA BBBCCC DDD Auto
FFF GGGHHH IIIJJJ
0004
0003 0005
0001 0002
0006 0007 0008 00090010
1/1
i-FAX
Addr Entry FAX No.
Entry
WSD Scan
Place original.
Ready to send.Destination
TUVW
10.200.188.120
Group1 Group1
EEE
Direct
Delete Recall
On Hook ChainDetail/Edit To:
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							Basic Operation 
OPERATION GUIDE3-37
3
Specifying Destination
When specifying destination, choose from the Address Book or use the One Touch Keys.
NOTE: You can set the machine up so that the address book screen appears when you press the Send  key. 
For details, refer to Setting the Default Send Screen on page 8-39 .
Choosing from the Address Book
Select a destination registered in the Address Book.
1In the basic screen for sending, press [Address 
Book].
2Press the checkbox to select the desired 
destination from the list. You may choose multiple 
destinations. The selected destinations are 
indicated by a checkmark in the check box. To use 
an address book on the LDAP server, select [Ext 
Address Book] from the  Addr Book pull-down 
menu.
You can change the order in which the destinations 
are listed by selecting [Name] or [No.] from the  Sort 
pull-down menu.
NOTE: To cancel the selection, press the check box 
and remove the checkmark. For details on the external 
address book, refer to KYOCERA COMMAND 
CENTER Operation Guide .
3Press [OK] to register the selected destination in 
the destination list.
NOTE: To delete a destination in the list, select the 
destination and press [Delete].
Status 10/10/2008    10:10
Original/Sending
Data Format
Quick Setup
Destination Color/
Image QualityAdvanced
Setup
Destination
Detail
ABCD [email protected] Address
Book
Folder Path
Entry E-mail
Addr Entry
No.
 1/100
AAA BBBCCC DDD Auto
FFF GGGHHH IIIJJJ
0004
0003 0005
0001 0002
0006 0007 0008 00090010
1/1
i-FAX
Addr Entry FAX No.
Entry
WSD Scan
Place original.
Ready to send.Destination
TUVW
10.200.188.120
Group1 Group1
EEE
Direct
Delete Recall
On Hook ChainDetail/Edit To:
Status
10/10/2008    10:10
Address Book
CancelOK
Group
E-mail
Dest.
Search(Name)
Search(No.)
No. Type Name Detail
Folder Detail
Address Book
Sort
Addr Book
0001
0002
0005 0004
0003 ABCD
[email protected]
TUVW [email protected]
Group1
Group2
Group3 Name
Register/Edit
Address Book
1/2
i-FAX
FAX
ABC DEF JKL MNO PQRS TUV WXYZ
GHI 0-9
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							Basic Operation 
3-38OPERATION GUIDE
Destination Search
Destinations registered in the Address Book can be searched.
 Advanced search by type or by initial letter is also available.
The procedures for using the different search modes are explained below.
Search by name
Press [Search(Name)] and enter the required name.
Search by address number
Press [Search(No.)] and enter the address number you wish to search.
Advanced search 
by initial letter
Press the key for the r equired initial letter.
Advanced search by destination
Status 10/10/2008    10:10
Address Book
CancelOK
Group
E-mail
Dest.
Search(Name)
Search(No.)
No. Type Name Detail
Folder Detail
Address Book
Sort
Addr Book
0001
0002
0005 0004
0003 ABCD
[email protected]
TUVW [email protected]
Group1
Group2
Group3 Name
Register/Edit
Address Book
1/2
i-FAX
FAX
ABC DEF JKL MNO PQRS TUV WXYZ
GHI 0-9
(1)
(2)
(3)
(4)
Keys  used Search type
Subjects searched
1 Search by name Search by registered name.
2 Search by address  number Search by registered address number.
3 Advanced search  by initial letter Advanced search by 
initial letter of 
registered name.
4 Advanced search  by destination Advanced search by type of registered 
destination (E-mail, Folder (SMB/FTP), 
FAX, i-FAX or Group).
 (FAX: Only when 
the optional fax kit is installed.i-FAX: 
Only when the optional internet fax kit 
is installed).
You can set this function up so that 
destination types are selected when 
the address book is displayed. For 
more information, refer to Destination 
Filter Settings on page 8-79 .
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