Comdial Dxp Plus Instructions Manual
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Section 7 Testing And Troubleshooting This section provides the basic test procedure and troubleshooting information for theQuickQACD hardware and software installation Testing The DVA Installation The following paragraphs provide the testing and troubleshooting information for the DVA during installation. Testing Voice Channel Cards Make sure the voice port stations that are connected to the voice channels are programmed properly. When you first switch on the computer, the message QuickQ Initialized. All components acquired. OAI Codemust appear to indicate thatQuickQis enabled. From any DXP telephone, press the ACD key (the programmed OAI button arranged for this purpose) then dialSS832 (SSTEC). This action enables the technician’s program. The telephone will show the following displays: Test Voice Logout Logout = leave ACD program Voice = test voice channel Voice Port: Quit Voice Port = voice port channel to be tested Quit = stop the test Message 1 REC PLAY Quit REC = record test message 1. (Listen for tone that indicates start of recording.) Quit = stop the test Recording STOP STOP = stop recording (Listen for tone that indicates stop recording.)You can play a recorded message to verify that a voice card is functioning properly. Message 1 REC PLAY Quit PLAY = play message 1 Playing STOP Record and play back a message at each voice channel of every voice channel card. Examining Typical Problems Problem 1: When selecting VOICE to test voice port a message, you see the following display: Voice Port N/A Voice Logout This message appears either if a voice port card is not initialized properly or if the voice port selected does not exist. Check theQuickQprogram (message channel under system programming) to see if the voice port is an active. Problem 2: When selecting VOICE to test voice port a message, you see the following display: PC link N/A Logout This message appears when the RS-232 serial communication link is lost. Check the DVA to see if it is powered on and check all connections between the PC and the DVA. NOTE: The message recording and playback test verifies all components of the announcement channel. If the voice port passes these tests, no other voice port tests are required. IMI66-109, Section 7 Testing And Troubleshooting Testing And Troubleshooting 7 – 1
Testing The QuickQ Software This discussion provides information on typical software related problems and error messages. During Initial QuickQ Programming This paragraph discusses the problems that you may encounter during the initial QuickQ programming. Examining Typical Problems Problem 1: After you have entered the ID# in the Sign In window, the error message Invalid ID# appears. Solution: Be sure the ID# is between 100 and 999. Press the ENTER key to close the error message window. Use the backspace key to delete previously entered ID# digits, re-type the ID#, and press the ENTER key. Problem 2: After you have entered the proper ID# and password, the system access window will not open.Solution: You may have entered an extra digit into the ID# or password. Press the ESC key to close the Sign In window and clear the ID# and password. Re-open the Sign In window, re-enter the ID#, and press the ENTER key. Then re-type the password and press the ENTER key. During QuickQ Operation WhenQuickQis in operation, you have troubleshooting utilities located at theTechnician Accesslevel. There are four utilities located under the diagnostics selection. They are theenable QuickQ status, theagent status, theline status, and thevoice port status. Testing And Troubleshooting IMI66-109, Section 7 7 – 2 Testing And Troubleshooting
Examining The Enable QuickQ Status Utility Theenable QuickQ statusallows you to enable the QuickQafter you have programmed the voice port extensions and without resetting the computer. After you have enabledQuickQ, theenable QuickQ option will be theQuickQstatus feature. This feature indicatesQuickQ‘s current operating status. Theenable QuickQ statusoption can provide information on the hardware status as seen byQuickQ upon initialization and after you display theQuickQ statuswindow. The messages that will appear are shown on the following list. All Components acquired This indicate that the lines and the Voice Ports are functioning. Line not initialized This indicates a problem with a line that was programmed as an ACD line. Check the line going into theQuickQDVA. Check programming of lines in ACD. Link established between PC and DVA This indicates that there is proper RS-232 serial data communication between the PC and the DVA but there is a problem with one of the other initialization parameters. Lost link between PC and DVA This indicates a problem with the RS-232 serial data communication link. Check all serial communication wiring plus, be sure the DVA is powered on. Voice Ports not initializedThis indicates a problem with a voice port card that you have programmed as a message channel. Check the wiring between the DVA and the DXP station port. Also check theQuickQ message channel and extension length programming for the voice port extension.All voice ports initialized This indicates all voice port cards programmed in QuickQare functioning properly but there is a problem with one of the other initialization parameters. QuickQinitialized This indicates the ACD software is initialized. OAI Key Code = xxx This indicates the OAI key code. TheQuickQ statuswindow provides information on the communication status ofQuickQandthe feature codes. The messages that show are listed below. Lost communication with announcer This indicates a problem with the RS-232 serial communication link. Check all serial communication wiring and be sure the DVA is powered on. Normal communication with announcer This indicates correct RS-232 serial communication between the PC and the DVA. OAI Key Code = xxx This indicates the OAI key code. IMI66-109, Section 7 Testing And Troubleshooting Testing And Troubleshooting 7 – 3
Examining The Agent Status Utility Theagent statusis a real-time agent status window. This window shows the current state of the ACD agents. The first column shows the agent’s name. The second column shows the agent’s state. The third column shows the call state for the agent’s line. The agent status states that will appear are shown in the following list. ACCEPT Supervisor accepts request for help ACC_CODE Agent or supervisor entering account code ANSWER Agent answered incoming call BUSY_STATE Agent in busy state HELP_REQ Agent requesting help from the supervisor IDLE_STATE Agent in idle state OUT_ANSWER Agent on outgoing call PASSWORD Agent or supervisor entering password REJECT Supervisor reject request for help SIGN_IN Agent or supervisor signing inS_MODE Supervisor changing mode of operation S_PLAY Supervisor playing message S_RECORD Supervisor recording message S_STOP Supervisor stop playing or recording message WRAP_UP Agent has ended call and is in wrap_up state The call state that will appear are shown below. C_ANSWER_STATE Call answered by an ACD agent C_DISPLAY_STATE Call displayed on an ACD agents telephone C_HOLD_STATE Call on hold by agent C_IDLE_STATE No call activity NO CALL No call activity C_MESSAGE_STATE Call listening to announcement C_MUSIC_STATE Call listening to music, on-hold tone, or silence C_OUT_STATE Outgoing call by agent C_RING_STATE Call processor detects ringing on line Testing And Troubleshooting IMI66-109, Section 7 7 – 4 Testing And Troubleshooting
Examining The Line Status Utility Theline statusscan is a real-time line status window. This window shows the current state of the ACD lines. The first column shows the line name. The second column shows the line state. The third column shows the call state for the line. The fourth column shows the agent with whom the line is associated. The last column shows the voice port on which the line must be programmed. A zero indicates voice port 01. The line status states that will appear are shown in the following list: ANSWER_STATE Line answered by an agent ANSWER_WAIT Line answered by an agent IDLE_STATE No line activity MESSAGE_STATE Message to be played on line MONITOR_STATE Line monitored byQuickQ waiting for a transfer to the voice port (auto attendent mode) MUSIC_STATE Music, on-hold tone, or silence to be connected to line OFFER_STATE Call offered to ACD agent. OUTGOING_STATE Line used for outgoing call by an ACD agent OUTGOING_WAIT Line used for outgoing call by a non-ACD agent RING_STATE Line ringing—incoming call RINGON Line ringing, but no message to play on line START_MESS Message going to play to a line The call states that appear are shown below. C_ANSWER_STATE Call answered by an ACD agent C_ANS_WAITING Call waiting for agent or voice port C_DISPLAY_STATE Call displayed on an ACD agents telephone C_HOLD_STATE Call on hold by agent C_IDLE_STATE No call activity NO CALL No call activityC_MESSAGE_STATE Call listening to announcement. C_MUSIC_STATE Call listening to music, On-hold tone, or silence C_OUT_STATE Outgoing call by agent C_RING_STATE Call processor detects ringing on line Examining The Voice Port Status Utility Thevoice port statusscan is a real-time voice port status window. This window shows the initialized voice ports and their current state. The voice port states are shown on the following list. CH_NOT_INIT 0 Voice port not initialize CH_IDLE 1 Voice port idle CH_RECORD 2 Voice port used for recording CH_PLAY 3 Voice Port used for playing a message to a line CH_SUPER_PLAY 4 Voice port used for playing a message by the supervisor or technician CH_WAITING 5 Voice port is waiting for a message to be played or recorded Theclockwindow provides useful information. The line under the clock shows the status of the DVA. It also show the hard disk usage. The clock states are as shown below. Normal indicates there is no problem with the DVA. Inactive indicates that there is a problem with the DVA. Backup indicates that the floppy back-up is currently backing up the messages in the DVA. Problem: Clock shows DVA inactive. Solution: Check to see if DVA is powered off. If so, turn on the power to it. Also, check all wiring for the RS-232 serial communication link. Finially, reset the DVA by powering the unit off and on. IMI66-109, Section 7 Testing And Troubleshooting Testing And Troubleshooting 7 – 5
Section 8 Installing The New Voice Channel Cards This section describes how to install additional Voice Channel Cards. Insert the new voice channel card into a slot on the DVA motherboard (Figure 6-1). Connect the voice channel card to the I/O Board with a ribbon cable (Figure 4-1), and secure it to the DVA chassis with two #6-32 1/4-inch machine screws. NOTE:Wear a ground strap when working inside the DVA chassis to avoid damaging the DVA circuit boards with a static electricity discharge. 1. Remove the three screws that secure the front cover of DVA chassis, and lift the front cover up slightly. 2. Locate the next open slot in the DVA motherboard to insert the voice channel card. 3. Set the jumpers J2 and J3 to the next voice channel card. Refer to Table 6-1 for jumper settings. 4. Switch the power OFF on the DVA. NOTE:Be sure to back up all of the pre-recorded announcements to the floppy disk before powering off the DVA. 5. Insert the voice channel card into the open slot in the DVA motherboard. Push the voice channel card straight down until it is snugly in place and the metal bracket is flush with the securing bracket.6. Use the two #6-32 1/4-inch machine screws to secure the voice channel card to the DVA chassis. 7. Connect the ribbon cable to the voice channel connector (Figure 6-4). The red stripe on the ribbon cable indicates Pin 1 on the ribbon connector. The voice channel connector on the voice channel card has pin 1 labeled. NOTE:The red stripe on the voice channel ribbon cable must face toward the outside of the DVA chassis. 8. Connect the other end of the ribbon cable to the voice channel connector on the I/O board (Figure 6-2). The voice channel connectors on the I/O board are labeled 1 through 4, to correspond to the four possible voice channel cards. Select the proper connector for the voice channel card being added. The voice channel connector on the I/O board has Pin 1 labeled. NOTE:The red stripe on the voice channel ribbon cable must be facing out of the DVA chassis. 9. Switch the power ON on the DVA. 10. Test the voice channel card. Refer to the Section 7 paragraph titled,Testing voice channel card. 11. Close cover. Installing The New Cards IMI66–109, Section 8 Installing The New Cards 8–1
Appendix 1 Using QuickQ With A Mouse A mouse is a device that allows you to move a cursor on the screen to specific points for data entry, and other menu selections (Figure A1-1). An arrow image, called the mouse pointer, moves on the screen when you move the mouse. Practice moving the pointer. Stay away from the menu bar at the top of the screen. (If you accidentally make a menu appear, you can make it disappear by moving the pointer out of the menu and pressing and releasing the left mouse button.) Occasionally the pointer might seem to disappear. Usually it is just off the screen. To make the pointer reappear, move the mouse in a circle a few times. To move the mouse without moving the pointer, lift up the mouse. The pointer doesn’t move while the mouse is in the air. Most of the time, you use one of the following two mouse button techniques: ·clicking, ·dragging. Clicking (Selecting an item): To click, press the left button and immediately release it. By clicking, you can select an item, such as a menu or an icon. Note that the top left corner of the screen has a sign-in label. Use it to perform the following exercise. Place the pointer at the sign-in title and click the mouse button. The QuickQopens a window. Dragging (Moving a window):Dragging consists of three steps: 1. pressing and holding the left mouse button, 2. moving the mouse, 3. releasing the mouse button. Dragging allows you to move the position of a window on the screen. You can position different windows on the screen to give yourself a better view of system set-up parameters, (for example, the announcement window and the line group window). Having both windows appear at the same time, you can identify the announcement messages assignment that is relative to the line groups. To move the sign in window, place the pointer on the title bar (system access), and drag. As you drag, an outline of the window moves with the pointer’s. Practice moving the sign in window on the screen. Figure A1-1. Using The Mouse Using QuickQ With A Mouse IMI66–109, Appendix 1 A–1
Window Graphic in QuickQ If you are familiar with a window environment, you can skip this discussion. QuickQis easy to use. Most of what you see and do in the ACD console happens in a window. A window is a screen area that the QuickQsystem uses to exchange information with you. There are many windows. For example, you enter your password through a window,. QuickQdisplays the Line-group data through a window, and so forth. You can move, resize, zoom, overlap, close and open one or more windows in one screen. While you can have any number of windows opened, only one window can be active at any time. The active window is the one that you are currently working in. Any command that you choose or text you type generally applies only to the active window. The active window always has a close box, and may have a zoom box, scroll bars, and a resize corner. (Figure A1-2 shows a typical window). If your windows are overlapping, the active window is always the one on top of all the others (the foremost one). As stated above, all QuickQwindows have the following features in common: ·a title bar, ·a close box, The Title Bar: The topmost horizontal bar of awindow contains the name of the window. You can drag the title bar to move the window around. The Close Box:This is the box in the upper left corner. You click your computer’s mouse on this box to quickly close the window. The Zoom Box:This box may appear in the upper right corner. If the icon in that corner is an up arrow, you can click on the arrow to enlarge the window. If the icon is a doubleheaded arrow , you can click on this to return the window to its previous size. Some of the more complex windows have the following additional features: ·scroll bars, ·resize edges, Scroll Bar: The scroll bar, if available, appears in the right side of the window. You use your mouse with this bar to scroll the contents of the window. Click on the arrow at either end to scroll one line at a time. (Keep the mouse button pressed to scroll continuously.) You can drag the the scroll box at any spot on its bar to move it to a more convient position. Resize Edges:The four extreme edges of a window are the resize edges. You can drag any edge to make the window larger or smaller. Help Box:A help window, if available, will give you further instructions specific to the active window. Press F1 to open the help window. Figure A1-2. Viewing A Typical QuickQ Window IMI66–109, Appendix 1 Using QuickQ With A Mouse A–2
Appendix 2: Reviewing The Programming Road Map Start-up Screens Sign-In ID # XXX Password XXX Technician’s Screens System Setup QuickQ Master Setup Master Extension Master 2 Extension QuickQ OAI Key Code QuickQ Line Setup Name Group Subgroup Line No. Voice Port Config. Voice Port No. Station Type Printer Setup Printer Type Other Epson LQ HP Laser HP DJ 500 HP DJ 550C Printer Port LPT 1 Integration Setup External Overflow Password Old Password XXX New Password XXX Diagnostic QuickQ Status Agent Status Scan Line Status Scan Voice Port Status Scan System Manager’s Screens System Setup Company Name ID Password Group Name XXXXXXXX Supervisor Name XXXXXXXX ID # XXX Password XXX Time/Date Date dd-mm-yyyy Time HH:MM Group Programming Group 01-16 (link to group supervisor screens) Intergroup Overflow Group 01-16 Level 01 Level 02 Level 03 Level 04 Announcement Message Message 1-16 Description Current Time MM:SS Limit Time MM:SS Backup Account Code Starting Number Range X Account Code XXX Description System Backup Stat Bin Answer Bin Time Bin 1 MM:SS Time Bin 2 MM:SS Time Bin 3 MM:SS Time Bin 4 MM:SS Time Bin 5 MM:SS Time Bin 6 MM:SS Abandon Bin Time Bin 1 MM:SS Management Info. Real Time System Agent Status System Line Status Historical Current Hourly Report Type Answer Bins Abondon Bins Incoming Calls Total Time Average Time SystemCcapacity Traffic Analysis Account Code Report Format Numerical Graphical Note Print Daily Report Type Answer Bins Abondon Bins Incoming Calls Total Time Average Time SystemCcapacity Traffic Analysis Account Code Report Format Numerical Graphical Note Print Configuration Group System Technician Print Group Supervisor’s Screens Group Setup Overflow Threshold MM:SS Redirect Threshold MM:SS Alarm Threshold MM:SS Alarm Threshold Calls in Queue Priority Override MM:SS Call Screening Yes No Automatic Force Call Yes No Manual Answer Yes No Day To Night Mode Yes No Time For Day To Night Mode HH:MM Agent Group–Setup AgGp_01 AgGp_02 AgGp_03 AgGp_04 Agent Group Name XXXXXXXX Agent Name XXXXXXXX ID # XXX Password XXX Priority 01-04 Wrap-Up MM:SS Line Group Setup LnGp_01 LnGp_02 LnGp_03 LnGp_04 Line Group Name XXXXXXXX First Message X Second Message X Night Message X Special Message X First Message Delay MM:SS Music Interval MM:SS Line Group Priority 01-04 Management Info Real Time Setup Incoming Call Parameter MM:SS Outgoing Call Parameter MM:SS Busy Call Parameter MM:SS Real Time Traffic Activity Agent Activity Traffic Status Service Status Agent Status Historical Current Hourly Report Type Waiting Time Abandon Call Incoming Call Agent Activity Average Time System Capacity Report Format Numerical Graphical Note Print Daily Report Type Waiting Time Abandon Call Incoming Call Agent Activity Average Time System Capacity Call Profile Account Code Report Format Numerical Graphical Note Print Configuration Group Print IMI66-109 Programming Road Map A2–1
Publication Index A Adding Lines ToQuickQ. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-5 Additional Materials Required . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Agent Status Utility, Examining The . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4 AUTOEXEC.BAT File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12 B Batch File, Detailing TheQuickQ. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12 Button Mapping The Agent And Supervisor Stations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9 Button Mapping The Master Channel Voice Port Stations And The DVA Stations . . . . . . . . . . . . . . 4-9 Button Mapping The Stations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9 C Chassis Components, Reviewing The DVA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1 CONFIG.SYS File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12 Connecting AC Power To The DVA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8 Connecting The DXP To The DVA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6 Connecting The DXP To The DVA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7 Connecting The Personal Computer To The DVA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Connecting The Personal Computer To The DVA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.3 Connecting The Personal Computer To The DXP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4 Connecting The Personal Computer To The DXP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5 Connecting TheQuickQPROTECKEY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8 Connecting TheQuickQ PROTECKEY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8 D Defining The QuickQ System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Deleting Lines From QuickQ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6 Describing The QuickQ Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3 Detailing The Kit-Supplied Modular To 25-Pin EIA Adapter . . . . . . . . . . . . . . . . . . . . . . . . . 3-4 Detailing The Kit-Supplied Modular To 9-Pin EIA Adapter . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Detailing The QuickQ Basic Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3 Detailing The QuickQBatch Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-12 DVA Components, Reviewing TheQuickQ. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1 DVA Installation, Testing The . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-1 DVA Motherboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1 DVA Package Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1 E EditQuickQLine-Setup Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7 Error Window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1 Examining The Agent Status Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-4 Examining The EnableQuickQStatus Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3 Examining The Line Status Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5 Examining The Voice Port Status Utility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5 F Floppy Back Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-1 IMI66-109Publication Index Index–1