Vodavi Triad 1/2/3 System Programming Manual

							ACD Group Prog ra mming 6-3
ACD Group  Programming
Pro g ram mi ng  S te ps
If the system is in the  programming mode,  continue using the program 
codes. If  starting to program  here, enter  the programming mode.
1. Press FLASH and  di al [60].
2. Enter the  grou p number (550-565) on the dial pad.
3. Press HOLD to save the entry. A confirmation  tone is  heard  and the 
display updates.
Des crip ti on
There can  be 16  AC D groups  of  up to 252 s ta tions  ea ch. T he  AC D groups  
use a  pilot hunting technique. If the pilot number is  dialed, the assigned 
st at ions  i n t hat  A CD  gr oup ar e  se ar ched  for  th e s ta ti on i n a n i dle  
condition for the longest  period of  time.
Each  ACD  Group may  have an assigned Alternate  ACD  Group, an  
Ov er flo w St at io n, a nd up  to  25 2  st at io ns a s A CD  me mbe rs . T he  ei ght 
sys te m RA N p ort s  (ta bl es)  may  al so b e r e fer ence d on  a p er  A CD  gr oup 
basis. By default, ACD  Group Tables are empty. The buttons on the digital 
telephone are defined  as  shown:
GR OUP
NAMEALTER NATE
GR OUPOVERFLOW
STATIO NSUPER VISOR
=1Q=2W=3E=4R
CIQ
THRESHO LDWRAP-UP
TIMERPRIM ARY
AG E N T SSECO NDAR Y
AGENTS
=5T=6Y=7U=8I
GUAR ANTEED
RANPR IMARY
RA NSECOND ARY
RA NTRANSFERR ED
RA N
=9O=10 P=11 A=12 S
OVERFLOW
TIM ER  CA L L
FACTOR
=13 D=14 F=15 G=16 H
=17 J=18 K=19 L=20 ;
PREVIO US
GR OUPNEXT
GRO UPNEW
RANG E
=21 Z=22 X=23 C=24 V 
						

							6- 4 AC D Gr ou p  P r og ra m m i n g
ACD  G ro up  Na m e
Pro g ram mi ng  S te ps
1. Press the GROUP NAME flexible button (FLASH 60, Button  #1). T he 
following message displays:
2. Enter the  desired name using the dial pad (up to eight characters).
3. Press HOLD to save the entry. A confirmation  tone is  heard  and the 
display updates.
Des crip ti on
A  Gro up Na me  can b e a ssi gne d t o e ach of  t he  16  A CD  gr oups  to  prov id e 
ea ch  wi th a uni que  i dent i fica ti on. A Group  Nam e o nly appe ar s duri ng a 
ringing ACD call. A Group Name is not presented on  an idle  display.
ACD5 XX   NAME
      ACD5XX
Ta b le  6- 1:  D ia l P ad  Keys
Other Code s
1 = 1# 8 = 8#  = 01 *  = *#
2 = 2# 9 = 9# , = 02 ( = #1
3 = 3# 0 = 0# ? = 03 ) = #2
4 = 4# Space = 11 / = 04 + =  #3
5 = 5# : = 12 ! = *1 = =  #4
6 = 6# - = 13 $ = *2 # =  ##
7 = 7#‘ = 14 & = *4 .  = 24 
						

							ACD Group Prog ra mming 6-5
Alt e rn a te  ACD  G ro u p A ss ig n m en t
Pro g ram mi ng  S te ps
1 . Pr es s t h e  A LTE R N ATE  G R OU P  f l ex i b le  b u tt o n  ( FLASH 60, Butto n #2 ). 
The following  message displays:
2. Enter desired pilot  number  (550 to 565) of the  alternate ACD group.
3. Press HOLD to save the entry. A confirmation  tone is  heard  and the 
display updates.
Deleting an Alternate ACD Group
1. Press [#] three times.
2. Then press the HOLD  button.
Des crip ti on
An  Alternate ACD  Group  can be  progra mme d so if no station in a  grou p is  
ava il abl e,  t he  alt e rna te  gr oup i s  checke d f or a n av ai lab le  st at i on. T his  
provid es  a w ay to cha in  or  link ACD  groups  to gether.
ACD  Ove r flow St a t io n  A ssi gnm e nt
Pro g ram mi ng  S te ps
1. Press the OVERFLOW ASSIGN flexible  button (FLASH  60, Bu tton  #3).
2. Enter a valid station  number  to  designate the ACD Group’s  overflow 
station.
3. Press HOLD to save the entry. A confirmation  tone is  heard  and the 
display updates.
Deleting an ACD Overflow Station
1. Press [#] three times.
2. Then press the HOLD  button.
ACD 5 XX   ALTER N ATE G R OUP
XXX
ACD5 XX   OVERFLOW  STAT ION
XXX 
						

							6- 6 AC D Gr ou p  P r og ra m m i n g
Des crip ti on
When an  overflow station is  assigned,  callers that remain in queue for a 
spe c if ie d amount  of t im e ar e r out ed t o t he as si gned  over fl ow st at ion . The  
overflow s tation may  not be  one of  the ACD  group  stations . Only  CO calls  
trans ferred  to  a ACD  group ov erflow to the  overflow s ta tion when RAN 
ta bl es ar e a ssi gne d.
ACD  Su per vi so r
Pro g ram mi ng  S te ps
1. Press the ACD  SUPV flexible button (FLASH 60, Button  #4).
2 . Ent er  a  val id  st at ion  numbe r  of t he  de si re d A CD  Supe r vi sor  st at ion .
3. Press HOLD to save the entry. A confirmation  tone is  heard  and the 
display updates.
Del eting an ACD  Supervisor Station
1. Press [#] three times.
2. Then press the HOLD  button.
Des crip ti on
The  A CD  Sup er vi sor  St at ion  as sig nment  f eat ur e  prov ide s  a me ans  t o 
ass ign  ea c h A CD gr oup a supe r vis or.  Th is Sup er vis or St at ion c an r e ce i ve 
the calls in queue display  in  real time, receives No  Answer/Out of Service 
conditions, HELP displays from the groups to which the supervisor is 
ass ign ed,  and  can b arge- in  on activ e  ca lls  in  their ACD  Group or g roups .
A  supervis or  can b e a ssigned in ADMIN to a  group or groups  to receive 
the  he lp  r eque st  a nd out  of  se rvi ce  (O OS)  me ssa ges . I f a  sup er vi sor  
station  is assigned  in  ADMIN, it  is considered logged in. A supervisor can 
dial  a s upervisor login code [576] f ollowed  by  the ACD  group that the 
supe r vis or  is  lo gging  i nto  and  the ir  4 -di gi t  Ag ent  I D n umber .
ACD5XX   SUPERVISOR  STA
XXX 
						

							ACD Group Prog ra mming 6-7
ACD  CI Q  Th res ho ld
Pro g ram mi ng  S te ps
1. Press the CIQ THRESHOLD flexible button ( FLA SH 60, Bu tton #5). 
The following  message displays:
2 . Ent er  a  val id  val ue  on t he  di al  pad  th at  c orr es ponds  t o 0 0–99 calls.
3. Press HOLD to save the entry. A confirmation  tone is  heard  and the 
display updates.
Des crip ti on
The ACD CIQ  Threshold feature determines  how many calls appear  in 
queu e before the LED flashes at 240 ipm  flutter. Once the number  of calls 
in  queu e falls  below the CIQ threshold,  the LED extingu ishes. By default, 
this  feature is disabled.
Conditions
†Any  AC D s ta tion ca n have  a  button  ass ig ned  to  vie w the  calls  in 
queu e of  any  AC D gr oup.
†The CIQ flexible  button (579+5XX)  must be assigned on  the 
te le pho ne (s).
ACD  A ut o  Wr ap -Up Tim e r
Pro g ram mi ng  S te ps
1 . Pr es s t he  WR A P -UP   TI ME R  fl exi bl e  but ton (FLASH 6 0, Bu tton  #6). 
The following  message displays:
2. Enter a valid number on the dial pad which corresponds to 
000-999 seconds (000=disable).
3. Press HOLD to save the entry. A confirmation  tone is  heard  and the 
display updates.
ACD5 XX C IQ T HRS HOL D 0 0-9 9
00
ACD 5 X X    W RA P- U P 0 00- 99 9
00 4 
						

							6- 8 AC D Gr ou p  P r og ra m m i n g
Des crip ti on
Af te r  c o mpl et io n  o f a  A CD  c al l ( o n-ho o k)  th e a gent  i s  no t  su bj e c te d t o  
another ACD  call  for the d ura tion of  the Auto Wrap -Up  Timer a llowin g 
the agent to finish  call related work or access  other facilities.  This lets 
agents  remov e  themselv es  from the  grou p (e.g.,  DN D, C all  Forward) or 
originate  another call. By  default,  the ACD Auto  Wrap-Up Timer  is set for 
4 seco nds and is  variable from  000-999 seconds.
Pr im a r y Age nt s
Pro g ram mi ng  S te ps
1. Press the PRIMARY AGENT flexible  button (F L ASH 60, Bu tton  #7). 
The following  message displays:
2. To add a  st at ion  as  a pr i mar y a gent  of  t he  ACD  gr oup, us e  the  di al  
pad as follows:
†Ent er  S SS  1  (SS S =  s ta ti on).
†Press the HOLD  button.
3. To de le te a st at io n from  be ing a  pr ima r y age nt  of t he A CD  group,  use  
t he  di al  pad  as  fol lows :
†Ent er  S SS  0  (SS S =  s ta ti on).
†Press HOLD to save the entry. A confirmation  tone is  heard  and 
the  d isp lay  u pda te s.
4. To view pr im ar y a gent s  in  the  A CD  grou p,  pr es s b utt on # 7.  (E ac h 
d epr es si on t oggl es thr ough sev en age nts  at  a ti me. )
ACD 5 XX   P RIM AR Y  AG EN TS
EN D 
						

							ACD Group Prog ra mming 6-9
Des crip ti on
The Primary  Agent Assignment feature allows the stations serving as 
primary  agents to be entered  into the  ACD group. Agents can  login to 
bot h a pr ima ry and secon dar y gr oup. A pr ima ry age nt’s ACD calls from 
the i r p ri mar y g roup  ar e alw ays pr ese nt ed ahe ad of  any A CD ca ll s in the ir  
se condar y gr oup.  
Sec on dar y A ge nts
Pro g ram mi ng  S te ps
1 . Pr es s t he S ECO NDA R Y  AG ENT  fle xi ble  but ton  (F LA SH 60, Butto n #8). 
The following  message displays:
2. To add a  st at ion  as  a s econdar y  age nt  of t he  A CD  group,  use  t he  dia l 
pad as follows:
†Ent er  S SS  1  (SS S =  s ta ti on).
†Pr es s H OL D.
3. To de le te a  st at ion  from  be ing  a s econda r y ag ent  of  the  A CD  grou p,  
us e  the  di al  pa d a s fol l ows:
†Ent er  S SS  0  (SS S =  s ta ti on).
†Press HOLD to save the entry. A confirmation  tone is  heard  and 
the  d isp lay  u pda te s.
4. To view se condar y  age nts  i n t he  AC D gr oup, p re ss  but ton  #7 . ( Each 
d epr es si on t oggl es thr ough sev en age nts  at  a ti me. )
Des crip ti on
The Secondary  Agent Assignment feature allows the stations serving as 
se c o ndar y a gent s  to   be  ent er e d i nto   the  A CD  gr o u p.  Ag ent s c a n l o gin  to  
bot h a pr ima ry and secon dar y gr oup. A pr ima ry age nt’s ACD calls from 
the i r p ri mar y g roup  ar e alw ays pr ese nt ed ahe ad of  any A CD ca ll s in the ir  
se condar y gr oup.  
Ov er fl ow St ation  For ward (Fl ash 06, b utton  #6) all ows/di sa llows ex ce ss 
calls to be forwarded to another station.
ACD Ag en t Recal l (Flash 06, bu tton #12) all ows/disal lows c alls that have 
be en tra nsferre d from an  AC D Age nt to re call  the  Age nt.
ACD 5 XX   SE COND A RY   AG EN TS
EN D 
						

							6-10 ACD Grou p Prog ra mming
Guaranteed RAN
Pro g ram mi ng  S te ps
1. Press the GUARANTEED RAN  flexible button ( FLASH 60, Butto n #9). 
The following  message displays:
2. Enter a  valid  numbe r (1-8 for) the  de sire d RAN Announce ment Tab le  
or a (#) to remove the  entry.
3. Press HOLD to save the entry. A confirmation  tone is  heard  and the 
display updates.
Des crip ti on
A Guaranteed Message announcement may be assigned to the group to 
force callers to listen to the announcement prior to entering the queue or 
ri ngi ng a n age nt .
Callers listening to this type of  announcement may dial digits (up to 14) 
using their dial  pad. These digits can then  be compared  against the  Local 
Numbe r /N ame  Tr ans lat i on T abl e  and r out ed  to  de st inat i ons b ase d on  
ta bl e ov er ri de s. The se di git s (or a t r ansl at ion ta bl e e nt ry’s d igi t/ na me) 
then s how on  an a gen t’s display as calling number identification  digits.
This RAN function is only used for incoming CO calls to ACD Groups.
Pr im a r y RA N
Pro g ram mi ng  S te ps
1 . Pr es s t he  P R IM A R Y  R AN  fl exi bl e b utt on ( FLASH 60, Butto n #10 ). The 
following message displays:
2. Enter a  valid  numbe r (1-8) for the  de sire d RAN Announce ment Tab le  
or a (#) to remove the  entry.
3. Press HOLD to save the entry. A confirmation  tone is  heard  and the 
display updates.
ACD 5 XX   G UAR A NT EED  R AN 1- 8
X
ACD 5 XX   P RIM AR Y R AN 1- 8
X 
						

							ACD Group Prog ra mming 6 -11
Des crip ti on
A  Pri mar y Me ssa ge  Ann ounceme nt  may  be  as si gned  to  th e g roup.  T his  
mes sag e i s  the  fi r st  one  pr es ent ed  to  th e c a ll er , i f  the  gua ran te ed 
mes sag e ha s n ot  bee n e nabl ed  and  t he ca ll  ha s be en  t ran sfe rr ed  to  th e 
AC D G ro u p .
Thi s  mes sage  pl ays  af te r  the  Me ssa ge  Int er va l  Ti mer  e xpi re s a nd no 
age nts  ar e  ava il abl e.
Sec on dar y RA N
Pro g ram mi ng  S te ps
1 . Pr es s t he  SE CO NDARY  RAN fl exi bl e  but ton (FLASH 6 0, Bu tton  #11). 
The following  message displays:
2. Enter a  valid  numbe r (1-8) for the  de sire d RAN Announce ment Tab le  
or a (#) to remove the  entry.
3. Press HOLD to save the entry. A confirmation  tone is  heard  and the 
display updates.
Des crip ti on
A  Se condar y Me ssa ge  Ann ounceme nt  may  be  as si gned  to  th e g roup.  
This  announce ment ca n be  us ed  for  follow- up information  after the  
Pri mar y me ss age s.
Tr an s f e r r e d  R A N
Pro g ram mi ng  S te ps
1. Pres s the TRANSFERRED RAN  flexible b utton ( FLASH 60, 
Bu tton #12).  Th e f oll owing  me ssa ge  dis pl ays:
2. Enter a  valid  numbe r (1-8) for the  de sire d RAN Announce ment Tab le  
or a (#) to remove the  entry.
ACD5 XX   SE CONDA RY RAN   1-8
X
ACD5 XX   XFE R RAN   1-8
X