Sharp Mxm264n User Guide
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7-39 SYSTEM SETTINGS Contents *1 When the hard disk drive and Internet fax expansion kit are installed. *2 When the facsimile expansion kit is installed. *3 When network connection is enabled. *4 This function is not available in some countries and regions. ‹Speaker Volume Setting– 7-82 Receive SignalMiddle Communication Error SignalMiddle ‹Original Print on Transaction ReportPrint Out Error Report Only7-82 ‹Transaction Report Print Select Setting 7-82 Single SendingPrint Out Error Report Only BroadcastingPrint Out All Report ReceivingNo Printed Report ‹Activity Report Print Select Setting 7-83 Auto Print at Memory FullDisabled Print Daily at Designated TimeDisabled ‹Body Text Print Select SettingDisabled7-83 ‹Pre-Setting Mail SignatureDisabled7-83 XI-Fax Send Settings7-83 ‹I-Fax Reception Report On/Off SettingDisabled7-83 ‹I-Fax Reception Report Request Timeout Setting1 hour7-83 ‹Number of Resend Times at Reception Error27-83 ‹Maximum Size of E-mail AttachmentsUnlimited7-83 ‹Rotation Sending SettingAll Enabled7-84 ‹Printing Page Number at ReceiverEnabled7-84 ‹Recall in Case of Line BusyTimes: 2, Interval 3 min.7-84 ‹Recall in Case of Communication ErrorTimes: 2, Interval 3 min.7-84 XI-Fax Receive Settings7-84 ‹Auto Receive Reduce SettingEnabled7-84 ‹Duplex Reception SettingDisabled7-84 ‹Set Address for Data Forwarding– 7-84Direct SMTPDisabled Add Hostname or IP Address TooDisabled Hostname or IP Address– ‹Letter Size RX Reduce Print*4Disabled7-85 ‹Receiving Date & Time PrintDisabled7-85 ‹A3 RX Reduce*4Disabled7-85 ‹POP3 Communication Timeout Setting60 sec.7-85 ‹Reception Check Interval Setting5 min.7-85 ‹I-Fax Output SettingVaries depending on the machine configuration7-85 XAllow/Reject Mail or Domain Name SettingAll Invalid7-85 ItemFactory default settingPage
7-40 SYSTEM SETTINGS Contents Document Filing Settings*4 ItemFactory default settingPage PDocument Filing Settings7-86 NOther Settings7-86 XDefault Mode SettingsSharing Mode7-86 XSort Method SettingDate7-86 XAdministrator Authority Setting 7-86‹Delete FileDisabled ‹Delete FolderDisabled ‹Change PasswordDisabled XDelete All Quick Files 7-86‹Delete– ‹Delete quick files at power up (protected files excluded)Enabled XImage OrientationPortrait7-86 XDefault Colour Mode SettingsAuto7-86 XDefault Exposure SettingsAuto 7-86‹Original Image TypeText ‹Moiré ReductionDisabled XInitial Resolution Settings600 x 600 dpi7-86 XScan Complete Sound SettingMiddle7-87 XDefault Output Tray*1Varies depending on the machine configuration7-87 XDisable Stamp for ReprintingDisabled7-87 XBatch Print Settings 7-87‹Selection of [All Users] is not allowed.Enabled ‹Selection of [User Unknown] is not allowed.Enabled XErase Width Adjustment 7-87‹Edge Clearance Width10 mm (1/2) ‹Centre Clearance Width10 mm (1/2) XCard Shot Settings 7-87‹Original SizeX: 86 mm (3-3/8), Y: 54 mm (2-1/8) ‹Fit to Store SizeDisabled
7-41 SYSTEM SETTINGS Contents *1 When the exit tray unit is installed. *2 When the Internet fax expansion kit is installed. *3 When the facsimile expansion kit is installed. *4 When the hard disk expansion kit is installed. NDocument Output Options 7-88 XPrint ‹CopyEnabled ‹PrintEnabled ‹Scan SendDisabled ‹Internet Fax Send (Incl. PC-I-Fax)*2Disabled ‹Fax Send (Incl. PC-Fax)*3Disabled ‹Scan to HDDEnabled XScan Send ‹CopyDisabled ‹Scan SendEnabled ‹Internet Fax Send (Incl. PC-I-Fax)*2Disabled ‹Fax Send (Incl. PC-Fax)*3Disabled ‹Scan to HDDEnabled XInternet Fax Send*2 ‹CopyDisabled ‹Scan SendDisabled ‹Internet Fax Send (Incl. PC-I-Fax)Enabled ‹Fax Send (Incl. PC-Fax)Disabled ‹Scan to HDDDisabled XFax Send*3 ‹CopyDisabled ‹Scan SendDisabled ‹Internet Fax Send (Incl. PC-I-Fax)*2Disabled ‹Fax Send (Incl. PC-Fax)*3Enabled ‹Scan to HDDDisabled NAutomatic Deletion of File SettingsAll invalid7-88 ItemFactory default settingPage
7-42 SYSTEM SETTINGS Contents List Print (Administrator) *1 When network connection is enabled. *2 When the hard disk drive and application integration module are installed. Security Settings ItemFactory default settingPage PList Print (Administrator)7-89 NAdministrator Settings List–7-89 NImage Sending Activity Report–7-89 NData Receive/Forward List–7-89 NWeb Settings List*1–7-89 NMetadata Set List*2–7-89 ItemFactory default settingPage PSecurity Settings7-90 NSSL Settings 7-90 XServer Port ‹HTTPSEnabled ‹IPP-SSLDisabled ‹Redirect HTTP to HTTPS in Device Web Page AccessDisabled XClient Port ‹HTTPSEnabled ‹FTPSEnabled ‹SMTP-SSLEnabled ‹POP3-SSLEnabled ‹LDAP-SSLEnabled ‹Level of EncryptionLow NIPsec SettingsDisabled7-90 NIEEE802.1X SettingDisabled7-90 NInitialize Private Data/Data in Machine–7-90
7-43 SYSTEM SETTINGS Contents Enable/Disable Settings ItemFactory default settingPage PEnable/Disable Settings7-91 NPrinter Condition Settings7-91 X(When the hard disk drive is installed)Disabled7-91 NUser Control7-91 XDisabling of Printing by Invalid UserDisabled7-91 NOperation Settings7-91 XCancel Auto Clear TimerDisabled7-91 XDisabling of Job Priority OperationDisabled7-91 XDisabling of Bypass PrintingDisabled7-91 XDisable Auto Key RepeatDisabled7-91 XDisabling of Clock AdjustmentDisabled7-91 XDisabling of Covers/Inserts Mode*1Disabled7-91 NDevice Control7-91 XDisabling of Document Feeder*1Disabled7-91 XDisabling of DuplexDisabled7-91 XDisabling of Optional Paper Drawer*2Disabled7-91 XDisabling of Tray SettingDisabled7-91 XDisabling of Finisher*3Disabled7-91 XDisabling of OffsetDisabled7-91 XDisabling of Stapler*3Disabled7-91 XDisabling of Master Machine ModeDisabled7-92 XDisabling of Slave Machine ModeDisabled7-92 NCopy Function Settings7-92 XDisabling Deletion of Job ProgramsDisabled7-92 XDisabling of Bypass-Tray in Duplex CopyDisabled7-92 XDisabling of Auto Paper SelectionDisabled7-92 NPrinter Settings7-92 XProhibit Notice Page PrintingEnabled7-92 XProhibit Test Page PrintingDisabled7-92 XExclude Bypass-Tray from Auto Paper SelectDisabled7-92 XDisabling of USB Memory Direct Print*4Disabled7-92 XDisabling of Network Folder Direct Print*4Disabled7-92
7-44 SYSTEM SETTINGS Contents *1 When the automatic document feeder is installed. *2 When a paper drawer is installed. *3 When a finisher is installed. *4 When the hard disk drive is installed. *5 When network connection is enabled. *6 When the Internet fax expansion kit is installed. *7 When the facsimile expansion kit is installed. *8 When the hard disk drive is installed. Change Administrator Password NImage Send Settings7-92 XOther Disabling7-92 ‹Disable Switching of Display OrderDisabled7-92 ‹Disable Scan Function 7-92PC ScanDisabled USB Memory ScanDisabled XSettings to Disable Registration7-92 ‹Disable Registering Destination from Operation PanelAll disabled7-92 ‹Disable Registering Destination on Web Page*5All disabled7-93 ‹Disable Registration of ProgramAll disabled7-93 ‹Disable Registration of Memory BoxAll disabled7-93 ‹Disable Destination Registration Using Global Address Search*5All disabled7-93 ‹Disable Registration Using Network Scanner Tools*5Disabled7-93 XSettings to Disable Transmission7-93 ‹Disable [Resend] on Image Send ModeDisabled7-93 ‹Disable Selection from Address BookAll disabled7-93 ‹Disable Direct EntryAll disabled7-93 ‹Disable PC-I-Fax Transmission*6Disabled7-93 ‹Disable PC-Fax Transmission*7Disabled7-93 NDocument Filing Settings*87-93 XDisable Stamp for ReprintingDisabled7-93 XBatch Print Settings 7-93‹Selection of [All Users] is not allowed.Enabled ‹Selection of [User Unknown] is not allowed.Enabled ItemFactory default settingPage PChange Administrator PasswordSee TO THE ADMINISTRATOR OF THE MACHINE in the Start Guide.7-94 ItemFactory default settingPage
7-45 SYSTEM SETTINGS Contents Product Key * It may not be possible to use some settings, depending on the peripheral devices installed. Data Backup Storing/Calling of System Settings Sharp OSA Settings * When the hard disk drive and external account module or application communication module are available. ItemFactory default settingPage PProduct Key*7-94 NSerial Number–7-94 NFont Kit for Barcode–7-94 NPS3 Expansion Kit–7-94 NInternet Fax Expansion Kit–7-94 NE-mail Alert and Status–7-94 NApplication Integration Module–7-94 NApplication Communication Module–7-94 NExternal Account Module–7-94 ItemFactory default settingPage PData Backup7-95 NStorage Backup–7-95 NDevice Cloning–7-95 ItemFactory default settingPage PStoring/Calling of System Settings7-96 NRestore Factory Defaults–7-96 NStore Current Configuration–7-96 NRestore Configuration–7-96 ItemFactory default settingPage PSharp OSA Settings*7-97 NExternal Account Setting 7-97XExternal Account ControlDisabled XEnable Authentication by External ServerDisabled NUSB Driver Settings 7-97XExternal KeyboardInternal driver XUSB MemoryInternal driver XLevel of EncryptionNone NJob Priority PreferencePrinting7-97
7-46 SYSTEM SETTINGS Contents User Control User Control is used to configure settings for user authentication. Touch the [User Control] key to configure the settings. User Authentication Setting These settings enable or disable user authentication and specify the authentication method. When user authentication is enabled, each user of the machine is registered. When a user logs in, settings for that user are applied. This function allows greater control of security and cost management than on previous machines. In addition, even if the user information is not stored in the machine, it is possible to log in by directly entering user information stored on an LDAP server. In this case, the login user will be the factory-stored User. For more information, see Factory-stored users (page 7-50). User Authentication When [User Authentication] is enabled, the login screen appears before an operation is begun in any mode except the job status screen*. You must log in as one of the stored users. (After logging in, you can move freely through the modes.) * The login screen appears when a document filing file is used or when a broadcast transmission is reattempted from the job status screen. Authentication Method Setting This selects the authentication method. When using user authentication, be sure to configure this setting first. The items configured for users stored after the user authentication method is set vary depending on the selected authentication method. Authenticate a User by Login Name and Password Standard authentication method using a login name and password. Authenticate a User by Login Name, Password and E-mail Address In addition to a login name and password, this authentication method also requires the entry of an e-mail address. Authenticate a User by User Number Only This can be used as a simple authentication method when network authentication is not used. Device Account Mode Setting A specific user can be stored as an auto login user. When this setting is enabled, login can be performed automatically. This function eliminates the bother of logging in but still allows the settings of the selected user (network settings, favourite operations, etc.) to be applied. You can also allow users other than the auto login user to temporarily log in and work using their own authority and settings. To allow other users to log in temporarily when [Device Account Mode] is enabled, select [Allow Login by Different User]. As an example, this enables uses such as authentication for copying only. For the procedure for storing users, see User List (page 7-50). For more information on login procedures when user authentication is enabled, see USER AUTHENTICATION (page 1-16) in 1. BEFORE USING THE MACHINE. The login screen will vary depending on the authentication method that is selected. For more information, see USER AUTHENTICATION (page 1-16) in 1. BEFORE USING THE MACHINE. When Authenticate a User by User Number Only is selected for the authentication method, network authentication cannot be used. If auto login fails for some reason when auto login is enabled, or the login user does not have administrator rights, all system settings or the system settings (administrator) will lock. In this event, the administrator should touch the [Admin Password] key in the system settings screen and log in again. To log in as a user other than the auto login user when [Allow Login by Different User] is enabled, press the [LOGOUT] key ( ) to cancel the auto user login state. The user authentication screen will appear to let you log in. After using the machine, press the [LOGOUT] key ( ) to log out.
7-47 SYSTEM SETTINGS Contents Other Settings Actions when the Limit of Pages for Output Jobs This setting determines whether or not a job will be completed if the page limit is reached while the job is in progress. The following selections are available. Job is Stopped when the Limit of Pages is Reached Job is Completed even when the Limit of Pages is Reached The Number of User Name Displayed Setting The number of users that are displayed in the user selection screen can be selected (6, 12, or 18 users). A Warning when Login Fails This setting is used to display a warning and prohibit login for five minutes if login fails three times in a row. This prevents an unauthorised person from attempting to guess a password. (The number of failed login attempts is retained even if the power is turned off.) Disabling of Printing by Invalid User Printing by users whose information is not stored in the machine, such as printing without entering valid user information in the printer driver or printing of a file on an FTP server from the Web pages, can be prohibited. Automatically print stored jobs after login This function requires the hard disk drive. When retention is enabled in the printer driver and print data has been spooled to the machine, you can have the spooled print data automatically print out when the user who enabled retention logs in. Default Network Authentication Server Setting Use this to set the default network authentication server. When a user logs in from the Web page or sends a print job to the machine using user information that is not stored on the machine, the authentication server is not known. This setting is used to specify one of the LDAP servers stored on the machine as the authentication server. This setting also applies to the user selection screen of document filing and the sender selection screen. Locking of the operation panel for 5 minutes can be cancelled by clicking [User Control] - [Default Settings] - [Release the Lock on Machine Operation Panel] in the Web page menu. When a print job is executed by a user that is not stored in the machine, the factory-stored Other User is used as the login user. For more information, see Factory-stored users (page 7-50). When login is performed by network authentication using user information that is not stored in the machine, the login user will be the factory-stored User. For more information, see Factory-stored users (page 7-50).
7-48 SYSTEM SETTINGS Contents Perform LDAP server access control. Access control information for page count limits, authorities, and favourite operations can be stored on an LDAP server, and by using this LDAP server for network authentication, user authentication based on the stored access control information can be performed. This can be used when user authentication is performed by network authentication using an LDAP server or a directory service (Active Directory, etc.). Before using this function, configure settings for authentication by LDAP server, obtain control numbers for the Pages Limit Group, Authority Group, Favourite Operation Group, and My Folder (including base settings for each group), and associate these with the control numbers registered in the machine. To use this function, attributes associated with Pages Limit Group, Authority Group, Favourite Operation Group, and My Folder must be added to the directory information of the LDAP server used for user authentication. The attribute information is indicated below. Settings previously stored in the machine cannot be changed.The names of attributes that the machine obtains from the LDAP server can be changed in Pages Limit Group, Authority Group, Favourite Operation Group, and My Folder in Network Settings > LDAP Settings on the Web page. The Pages Limit Group, Authority Group, and Favourite Operation Group information that is stored in each machine determines the authority and settings that the user is actually granted. To use this function to ensure that users are granted the same authority and settings on any machine, the same Pages Limit Group, Authority Group, and Favourite Operation Group information must be stored in each machine using the same registration numbers. For My Folder, the same folder name must be stored in Custom Folder in each machine. The directory information of the LDAP server that is used cannot be changed from the machine. Consult the administrator of the LDAP server. Users auto-registered When access control is enabled and login is performed by network authentication, the user information in the LDAP server is automatically stored in the machine. The information stored is as follows: Attribute Name of attribute in factory default state Setting Pages Limit GrouppagelimitRegistration number of pages limit group stored in the machine, or group name previously stored in the machine. Unlimited: unlimited Authority GroupauthorityRegistration number of authority group stored in the machine, or group name previously stored in the machine. Admin: admin User: user Guest: guest Favourite Operation GroupfavouriteRegistration number of favourite operation group stored in the machine, or group name previously stored in the machine. Following the System Settings: system settings My FoldermyfolderFolder name of user folder stored in the machine. Do not enter if the default folder is specified. ItemDescription User NameInformation is acquired from the LDAP server.* Initial1 IndexUser 1 Password– Authentication Settings– Authentication ServerNetwork Authentication Attribute Name of attribute in factory default state Setting