Sharp Mxm264n User Guide

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SYSTEM SETTINGS
Contents
2
Touch the [Address Book] key.
3
Touch the [Add New] key.
4
Select Group from the [Address Type] 
list.
5
Set the [Group Name], [Initial], and [Key 
Name] settings. (Other settings can be 
adjusted as necessary.)
6
Use the scroll bar to display the lower 
part of the screen, and touch the 
[Address Book] key. 
Touch the [Direct Entry] key to store an address that is not 
stored in a one-touch key.
 AAA AAA
 CCC CCC
 EEE EEE
 BBB BBB
 DDD DDD
 FFF FFF
(1-1000)
(1-1000) 
						

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The procedure is complete.
Custom Index
The name of a custom index can be changed for greater ease of use.
Delete the previously entered name and enter a new name (maximum of 6 characters).
The factory default names for the custom indexes are User 1 to User 6.
7
Touch the one-touch keys that you want 
to add to the group. (Three keys are 
added in this example.)
8
Touch the [OK] key.
9
Touch the [OK] key.
10
Touch the [OK] key on the dialog box 
that appears.
11
The group key registration screen appears. If you want to finish, touch [Cancel] 
key to return to the previous screen.
 AAA AAA
 CCC CCC
 EEE EEE
 GGG GGG
 BBB BBB
 DDD DDD
 FFF FFF
 AAA AAA
 CCC CCC
 EEE EEE
 GGG GGG
 BBB BBB
 DDD DDD
 FFF FFF
(1-1000) 
						

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Program
If you frequently use the same settings and/or functions to transmit to the same destination or destinations, the settings 
and destinations can be stored in a program. This allows the settings and destinations to be selected by simply selecting 
the program.
When the [Program] key is touched, the following screen appears.
[Add New] key
Use this to add a new program.List display
This displays a list of the currently stored programs. A 
program can be selected to open an edit/delete screen 
for the program.
Storing a program
Touch the [Add New] key in the above screen to open a registration screen. Up to 48 programs can be stored.
For more information, see Settings (page 7-21).
Editing and deleting programs
A program can be selected from the list in the above screen to open an edit/delete screen for the program.
For more information, see Settings (page 7-21).
Delete a program with the [Delete] key.
Settings
ProgramSystem SettingsBack
Program 1
Program 3
Program 5
Program 7
Program 9
Program 11
Program 2
Program 4
Program 6
Program 8
Program 10
Program 12
Add New
 A timer setting cannot be included in a program.
 At least one one-touch key must be specified in a program or the program cannot be stored.
ItemDescription
Program Number
Set the number to be assigned to the program. The lowest available number is 
automatically entered. To change the number, enter a number from 01 to 48.  
A number that has already been stored cannot be used.
Program NameEnter a maximum of 18 characters for the program name.
AddressSelect the address(es) to be used in the program from the address book. Up to 500 
destinations can be stored in one program. 
Address Book screenThis displays a list of the currently stored addresses.
Condition SettingsTouch the [Setup] key to open the condition settings screen for an address.
Address Mode SettingSelect the mode in which the address is used (Internet fax, scan, etc.) When a mode 
is selected, the settings for that mode appear.
Mode SettingsFrequently used settings can be stored in the same way as when they are selected 
for a mode. 
						

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Fax Data Receive/Forward
This section explains settings for reception and forwarding. Touch the [Fax Data Receive/Forward] key and configure 
the settings.
I-Fax Settings
These settings can be configured when the hard disk drive and Internet fax expansion kit are installed.
Reception Start
Touch this key to immediately connect to your mail server (POP3 server) and check for received Internet faxes. If you 
have received Internet faxes, the faxes will be retrieved and printed.
Manual Reception Key in Initial Screen
This displays the [I-Fax Manual Reception] key in the base screen of Internet fax mode.
Forward Received Data
When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to another 
Internet fax machine.
For explanations of settings related to the fax function, see SYSTEM SETTINGS FOR FAX (page 7-98).
To use this function, POP3 server settings must be configured. Configure these settings in the screen that appears when 
[Application Settings] - [Internet Fax Settings] is selected in the Web page menu.
 To store a forwarding address, see Set Address for Data Forwarding (page 7-84) in the system settings (administrator).
 If forwarding was not successful because the transmission was cancelled or a communication error occurred, the faxes 
that were to be forwarded will return to the print queue on the machine.
 If the initial pages of a fax were successfully printed, only those pages that were not printed will be forwarded.
 Forwarding is not possible if no faxes were received or a forwarding address is not programmed.
 If Hold Setting for Received Data Print (page 7-77) is enabled, you will be prompted to enter a password. Enter the 
correct password with the numeric keys.
To cancel forwarding...
Press the [JOB STATUS] key, and then cancel the forwarding job in the same way as a transmission job. 
						

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Printer Condition Settings
The Printer Condition Settings are used to configure basic printer settings and settings for printing from a DOS 
application. To configure the settings, touch the [Printer Condition Settings] key.
Printer Default Settings
The default settings are used to set advanced print conditions for printing in an environment where the print driver is not 
used (such as printing from MS-DOS or from a computer that does not have the provided print driver installed). 
Settings
*1 When a finisher is installed.
*2 This setting is used to adjust the line width of vector graphics. Except for CAD and other specialized uses, there is 
normally no need to change this setting. When 0 is selected, all lines are printed at a width of 1 dot.
*3 Paper sizes that can be used with this function are A3, B4, A4, 11 x 17, 8-1/2 x 14, and 8-1/2 x 11. (This function 
may not take effect with some print methods.)
*4 Only effective when printing PDF, JPEG, and TIFF files.
These settings can be used when the hard disk drive and printer expansion kit are installed.
When printing using the printer driver, the printer driver settings take precedence over the printer condition settings.
ItemSelections
Copies1 - 999 sets
Orientation Portrait
Horizontal
Default Paper SizeA3, B4, A4, B5, A5, 11 x 17, 8-1/2 x 14, 8-1/2 x 13, 8-1/2 x 11, 5-1/2 x 8-1/2, 8k, 16k
Default Output Tray
 Centre Tray
 Offset Tray*1
 Upper Tray
 Right Tray
Default Paper TypePlain Paper, Letter Head, Pre-Printed, Pre-Punched, Recycle Paper, Colour
Initial Resolution Setting 600 x 600 dpi
 1200 x 600 dpi
Disable Blank Page Print  (Disabled)
  (Enabled)
Line Thickness*20-9
2-Sided Print
1-Sided
 2-Sided (Book)
 2-Sided (Tablet)
N-Up Print*31-Up
2-Up
4-Up
Fit To Page*4  (Use Fit to Page)
  (Do not use Fit to Page)
Output
  (Use Print per Unit)
  (Do not use Print per Unit)
 Staple Position*
1: None, 1 Staple
Quick File  (Disabled)
  (Enabled) 
						

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PCL Settings
This is used to set the symbol sets, fonts, and line feed code used in a PCL environment.
Settings
PostScript Setting
When an error occurs during PostScript printing, these settings determine whether or not an error notice is printed and 
whether or not the PostScript data is received in binary format.
Settings
ItemDescriptionSelections
PCL Symbol Set SettingSpecify the symbol set used for 
printing.Select from 35 items.
PCL Font Setting
Use this to select the font used for 
printing. Internal Font
 Extended Font
(List of internal fonts when extended fonts are not 
installed.)
PCL Line Feed Code
This setting is used to select how 
the printer responds when a line 
feed command is received. 0.CR=CR; LF=LF; FF=FF
 1.CR=CR+LF; LF=LF;FF=FF
 2.CR=CR; LF=CR+LF; FF=CR+FF
 3.CR=CR+LF; LF=CR+LF; FF=CR+FF
Wide A4
When this is enabled, 80 
characters per line can be printed 
on A4 size paper using a 10-pitch 
font. (When this setting is 
disabled, up to 78 characters can 
be printed per line.)  (Enabled)
  (Disabled)
ItemDescriptionSelections
Print PS Error
When a PS (PostScript) error 
occurs during PostScript printing, 
this setting determines whether or 
not an error notice is printed.  (Enabled)
  (Disabled)
Binary ProcessingReceive PostScript data in binary 
format.  (Enabled)
  (Disabled)
This setting can be configured when the PS3 expansion kit is installed. 
						

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Document Filing Control
This function requires the hard disk drive. 
Document Filing Control is used to create, edit, and delete custom folders for document filing. Touch the [Document 
Filing Control] key to configure the settings.
When the [Document Filing Control] key is touched, the following screen will appear.
[Add New] key
Use this to add a new custom folder.List display
This displays a list of the currently configured custom 
folders. A folder can be selected to open an edit/delete 
screen for the folder.
Creating a custom folder
Touch the [Add New] key in the above screen to open a registration screen. Up to 1000 custom folders can be created.
For more information, see Settings (page 7-25).
Editing/deleting a custom folder
A custom folder can be selected from the list in the above screen to open an edit/delete screen for the folder.
For more information, see Settings (page 7-25).
Delete a folder with the [Delete] key.
Settings
Folder ListBack
User 1
User 3
User 5
User 7
User 9
User 2
User 4
User 6
User 8
User 10
Add New
SortUpAll FoldersEFGHIABCDJKLMNOPQRSTUVWXYZ
12
 If the folder has a password, the correct password must be entered before a file can be deleted.
 A folder that contains files cannot be deleted. Either move the files to a different folder or delete them before deleting the 
folder.
ItemDescription
Folder NameEnter a name (maximum of 28 characters) for the custom folder to be created. A 
name cannot be stored if it is already being used for another folder.
Initial of FolderEnter up to 10 characters for the initials. The initials you enter here determine the 
position of the one-touch key in the alphabetical index.
Password of FolderTo set a password for the folder, enter the desired number (5 to 8 digits).
Select User NameSelect the desired user name from the user list. 
						

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USB-Device Check
This lets you check the connection when a USB device is connected to the machine. Touch the [USB-Device Check] key 
to check the connection.
User Control
This section explains settings for user control. Touch the [User Control] key to configure the settings.
Amend User Information
The information of the currently logged in user can be edited.
Settings
The status of a USB device that is not compatible with the machine will not appear.
 User Control settings can only be configured when User Authentication Setting (page 7-46) is enabled.
 Depending on the user that logged in, it may not be possible to use the settings below.
ItemDescription
User Name
Edit the name of the user (max. 32 characters). This user name is used as the key 
name in the login screen, the document filing user name, and the sender name. (The 
user name must be unique.)
InitialEdit the initials (maximum of 10 characters). The initials determine where the user 
name will appear in the user name list.
IndexSelect the desired custom index. The custom index names are the same as those in 
the address book.
Login NameThis cannot be edited.
PasswordEnter the password used for user authentication by login name and password (1 to 
32 characters). (The password can be omitted.)
My FolderThis cannot be edited.
E-mail AddressThis cannot be edited.
Authentication SettingsThis cannot be edited.
Pages Limit GroupThis cannot be edited.
Authority GroupThis cannot be edited.
Favourite Operation GroupThe favourite operation group that will be applied at login appears.
Check with your administrator for the settings of the Favourite Operation Groups.
User NumberThis cannot be edited.
Deleting an accountThis cannot be edited.
The items that appear will vary depending on the user authentication method that is enabled. 
						

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This section explains the system settings that are configured by the administrator of the machine.
Accessing the System Settings (Administrator)
To access the system settings (administrator), the administrator must log in as explained below.
When User Authentication is not Enabled
When User Authentication Setting (page 7-46) is not enabled, follow the procedure below to log in.
SYSTEM SETTINGS 
(ADMINISTRATOR)
1
Touch the [Admin Password] key.
2
Log in.
(1) Touch the [Password] text box and enter 
the administrator password.
(2) Touch the [OK] key.
This completes the administrator login procedure. The system settings (administrator) can be used.
 User authentication is initially disabled (factory default setting).
To logout...
Touch the [Logout] key in the top right corner of the screen. You can also touch the [Exit] key to quit the system settings. 
(If Auto Clear activates, logout will automatically take place.)
System SettingsExitAdmin Password
Total CountDefault Settings
Address Control
USB-Device Check
List Print
(User)
Fax Data
Receive/ForwardPaper Tray
Settings
Printer Condition
SettingsDocument Filing
Control
System SettingsAdmin Password
Enter the administrator password. (From 5 to 32 characters)
Press here for keyboard.Password
CancelOK
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When User Authentication is Enabled
When User Authentication Setting (page 7-46) is enabled, follow the procedure below to log in.
When user authentication is by login name and password (and e-mail 
address)
When auto login is enabled, the login screen will not appear.
Administrator login is performed in the user selection screen. For more information on the login procedure when user 
authentication is enabled, see USER AUTHENTICATION (page 1-16) in 1. BEFORE USING THE MACHINE.
1
Touch the [Admin Login] key.
2
Log in.
(1) Touch the [Password] key.
Enter the administrator password in the administrator 
password entry screen.
(2) Touch the [OK] key.
 If login name / password / e-mail address is selected for the authentication method, the [E-mail Address] key will 
appear below the User Name.
 For the factory default administrator password, see TO THE ADMINISTRATOR OF THE MACHINE in the Start 
Guide.
 This completes the administrator login procedure. The system settings (administrator) can be used.
12
Device Account Mode User SelectionBack
12186
Direct Entry
User
ABC
Admin Login
12
Name 1Name 2
Name 3Name 4
Name 5Name 6
Name 7Name 8
Name 9Name 10
Name 11Name 12
AllEFGHABCDIJKLMNOPQRSTUVWXYZetc.
User AuthenticationOK
Login Name
Login Locally
User NameAdministrator
Password
Auth to:
(2)(1)