Sharp Mxm264n User Guide
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CHECKING THE DATE AND TIME
Verify that the correct date and time are set in the machine.
The date and time are set in the system settings of the machine. When the [SYSTEM SETTINGS] key is pressed, the
system settings menu screen appears on the touch panel. Select [Default Settings], [Clock], and [Clock Adjust], and set
the year, month, day, hour, and minute.
STORING THE SENDER FAX NUMBER
Store the user name and fax number in Sender Data Registration.
Be sure to configure this...](http://img.usermanuals.tech/thumb/68/103100/w64_mxm264n-user-guide-1512493621_d-315.png "Page 316
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CHECKING THE DATE AND TIME
Verify that the correct date and time are set in the machine.
The date and time are set in the system settings of the machine. When the [SYSTEM SETTINGS] key is pressed, the
system settings menu screen appears on the touch panel. Select [Default Settings], [Clock], and [Clock Adjust], and set
the year, month, day, hour, and minute.
STORING THE SENDER FAX NUMBER
Store the user name and fax number in Sender Data Registration.
Be sure to configure this...")
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BASE SCREEN OF FAX MODE
To use the fax function, select settings and operations in the base screen of fax mode. To display the base screen of fax
mode, touch the [IMAGE SEND] key and then touch the [Fax] tab.
Each of the other modes that can be displayed by touching the [IMAGE SEND] key (scan, Internet fax, USB memory,
PC scan and data entry modes) also have base screens.
Transmission destinations can be stored in one-touch keys in the address book and retrieved from the address...](http://img.usermanuals.tech/thumb/68/103100/w64_mxm264n-user-guide-1512493621_d-316.png "Page 317
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BASE SCREEN OF FAX MODE
To use the fax function, select settings and operations in the base screen of fax mode. To display the base screen of fax
mode, touch the [IMAGE SEND] key and then touch the [Fax] tab.
Each of the other modes that can be displayed by touching the [IMAGE SEND] key (scan, Internet fax, USB memory,
PC scan and data entry modes) also have base screens.
Transmission destinations can be stored in one-touch keys in the address book and retrieved from the address...")
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BASE SCREEN OF FAX MODE
This screen is used to select settings and operations in fax mode.
(1) Mode select keys
Use these keys to switch between copy, image send, and
document filing modes.
To switch to fax mode, touch the [IMAGE SEND] key.
(2) This shows various messages and the destinations
that have been entered.
The icon on the left indicates fax mode.
(3) Send mode tabs
Use these keys to change the mode of the image send
function.
Tabs of modes that cannot be used...](http://img.usermanuals.tech/thumb/68/103100/w64_mxm264n-user-guide-1512493621_d-317.png "Page 318
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BASE SCREEN OF FAX MODE
This screen is used to select settings and operations in fax mode.
(1) Mode select keys
Use these keys to switch between copy, image send, and
document filing modes.
To switch to fax mode, touch the [IMAGE SEND] key.
(2) This shows various messages and the destinations
that have been entered.
The icon on the left indicates fax mode.
(3) Send mode tabs
Use these keys to change the mode of the image send
function.
Tabs of modes that cannot be used...")
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Contents [R] key
When the machine is connected to a PBX, the PBX Setting can be enabled to automatically connect to the outside line
each time you dial normally. When the PBX setting is enabled, the [R] key appears in the base screen. To dial a number
inside your PBX, touch the [R] key before dialling to temporarily cancel the PBX Setting.
This Setting can only be activated in Germany.
The [R] key can be included in a fax number stored in an one-touch key.
When the [Speaker] key is...](http://img.usermanuals.tech/thumb/68/103100/w64_mxm264n-user-guide-1512493621_d-319.png "Page 320
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Contents [R] key
When the machine is connected to a PBX, the PBX Setting can be enabled to automatically connect to the outside line
each time you dial normally. When the PBX setting is enabled, the [R] key appears in the base screen. To dial a number
inside your PBX, touch the [R] key before dialling to temporarily cancel the PBX Setting.
This Setting can only be activated in Germany.
The [R] key can be included in a fax number stored in an one-touch key.
When the [Speaker] key is...")
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ADDRESS BOOK SCREEN
This screen is used to select a destination from the list of stored destinations.
(1) This shows the destination that has been selected.
(2) Number of displayed items selector key
Touch to change the number of destinations (one-touch
keys) displayed in the address book screen. Select 5, 10,
or 15 destinations.
(3) [Condition Settings] key
Touch this key to select transmission settings and
operations. When the key is touched, the base screen
appears.
BASE...](http://img.usermanuals.tech/thumb/68/103100/w64_mxm264n-user-guide-1512493621_d-320.png "Page 321
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ADDRESS BOOK SCREEN
This screen is used to select a destination from the list of stored destinations.
(1) This shows the destination that has been selected.
(2) Number of displayed items selector key
Touch to change the number of destinations (one-touch
keys) displayed in the address book screen. Select 5, 10,
or 15 destinations.
(3) [Condition Settings] key
Touch this key to select transmission settings and
operations. When the key is touched, the base screen
appears.
BASE...")
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Contents Index display
Indexes make it easy to search for a destination (one-touch key). The destinations are displayed separately using
alphabetical search characters and index numbers. To display a stored destination, touch the appropriate index tab. It is
convenient to store frequently used destinations in the [Freq.] index. Specify that a destination be displayed in the [Freq.]
index when you store the destination.
The destinations can be displayed in alphabetical order by their...](http://img.usermanuals.tech/thumb/68/103100/w64_mxm264n-user-guide-1512493621_d-322.png "Page 323
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Contents Index display
Indexes make it easy to search for a destination (one-touch key). The destinations are displayed separately using
alphabetical search characters and index numbers. To display a stored destination, touch the appropriate index tab. It is
convenient to store frequently used destinations in the [Freq.] index. Specify that a destination be displayed in the [Freq.]
index when you store the destination.
The destinations can be displayed in alphabetical order by their...")
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FAX TRANSMISSION SEQUENCE
This section explains the basic procedure for sending a fax.
Place the original.
Place the original in the document feeder tray of the automatic
document feeder, or on the document glass.
Enter the destination fax number
or [Address Book] key: Select a destination that is stored in
the address book or look up a
destination in a global address book.
RETRIEVING A FAX NUMBER
FROM THE ADDRESS BOOK
(page 4-18)
key: Use a search number to specify a...](http://img.usermanuals.tech/thumb/68/103100/w64_mxm264n-user-guide-1512493621_d-323.png "Page 324
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FAX TRANSMISSION SEQUENCE
This section explains the basic procedure for sending a fax.
Place the original.
Place the original in the document feeder tray of the automatic
document feeder, or on the document glass.
Enter the destination fax number
or [Address Book] key: Select a destination that is stored in
the address book or look up a
destination in a global address book.
RETRIEVING A FAX NUMBER
FROM THE ADDRESS BOOK
(page 4-18)
key: Use a search number to specify a...")
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Select image settings.
Select settings for the original to be faxed.
[Original] key: Use this key to select the original size, the
original send size, and 2-sided original
scanning.
SPECIFYING THE SCAN SIZE AND
SEND SIZE (Enlarge/Reduce) (page
4-48), AUTOMATICALLY SCANNING
BOTH SIDES OF AN ORIGINAL
(2-Sided Original) (page 4-47)
[Exposure] key: Use this key to adjust the exposure of the
image.
CHANGING THE EXPOSURE
(page 4-55)
[Resolution] key: Use this key to...](http://img.usermanuals.tech/thumb/68/103100/w64_mxm264n-user-guide-1512493621_d-324.png "Page 325
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Select image settings.
Select settings for the original to be faxed.
[Original] key: Use this key to select the original size, the
original send size, and 2-sided original
scanning.
SPECIFYING THE SCAN SIZE AND
SEND SIZE (Enlarge/Reduce) (page
4-48), AUTOMATICALLY SCANNING
BOTH SIDES OF AN ORIGINAL
(2-Sided Original) (page 4-47)
[Exposure] key: Use this key to adjust the exposure of the
image.
CHANGING THE EXPOSURE
(page 4-55)
[Resolution] key: Use this key to...")
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Begin transmission
Scan the original and send the fax.
If the original is placed on the document glass, follow these steps to start scanning and transmission:
When sending a fax normally (memory transmission)
(1) Press the [START] key.
(2) When scanning is finished, replace the original with the next original.
(3) Press the [START] key.
(4) Repeat steps (2) and (3) until all originals have been scanned.
(5) Touch the [Read-End] key.
When sending a fax in direct transmission mode...](http://img.usermanuals.tech/thumb/68/103100/w64_mxm264n-user-guide-1512493621_d-325.png "Page 326
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Begin transmission
Scan the original and send the fax.
If the original is placed on the document glass, follow these steps to start scanning and transmission:
When sending a fax normally (memory transmission)
(1) Press the [START] key.
(2) When scanning is finished, replace the original with the next original.
(3) Press the [START] key.
(4) Repeat steps (2) and (3) until all originals have been scanned.
(5) Touch the [Read-End] key.
When sending a fax in direct transmission mode...")
4-11 FACSIMILE Contents ADDRESS BOOK SCREEN This screen is used to select a destination from the list of stored destinations. (1) This shows the destination that has been selected. (2) Number of displayed items selector key Touch to change the number of destinations (one-touch keys) displayed in the address book screen. Select 5, 10, or 15 destinations. (3) [Condition Settings] key Touch this key to select transmission settings and operations. When the key is touched, the base screen appears. BASE SCREEN OF FAX MODE (page 4-8) (4) [Address Review] key Touch this key to view a list of the selected destinations. The selected destinations can be changed. CHECKING AND DELETING ENTERED DESTINATIONS (page 4-20) (5) [Address Entry] key Not used in fax mode. (6) [Global Address Search] key When the use of an LDAP server has been enabled in the machines Web page, a fax number can be obtained from a global address book. RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK (page 4-22) (7) [Sub Address] key Touch this key to enter a sub-address and passcode for F-code transmission. F-CODE DIALLING (page 4-110)(8) [Sort Address] key Touch this key to change the index tabs to custom indexes or to display one-touch keys by send mode. CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN (page 4-12) (9) [Preview] key Touch to check the image that will be sent in the touch panel before transmission. RECEIVING FAXES(page 4-59) This function requires the hard disk drive. (10) [To] key Touch this key to enter a selected destination (one-touch key). RETRIEVING A STORED DESTINATION (page 4-19) (11) [Cc] key Not used in fax mode. (12) One-touch key display This shows the one-touch keys of the destinations that have been stored in the address book. This chapter refers to keys in which single destinations and groups are stored as one touch keys. Keys that have fax numbers stored are indicated by . RETRIEVING A STORED DESTINATION (page 4-19) (13) Index tabs Touch this to change indexes. RETRIEVING A STORED DESTINATION (page 4-19) (14) key Touch this key to retrieve a destination using a search number. USING A SEARCH NUMBER TO RETRIEVE A DESTINATION (page 4-21) CCC CCC 0123456789 12 10515ToCc III III GGG GGG EEE EEE CCC CCC AAA AAA JJJ JJJ HHH HHH FFF FFF DDD DDD BBB BBB Global Address Search Address Entry Sort Address Sub Address Address Review Condition Settings ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc. Preview (1) (2) (3) (4) (5) (6) (7) (12) (13) (10) (14) (11) (9) (8)
4-12 FACSIMILE Contents CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN You can show only destinations of a specific transmission mode in the address book screen, or change the displayed index tabs from the alphabetical tabs to the custom tabs. The procedure for selecting destinations does not change. When using the network scanner function or the Internet fax function, a different icon will appear in the one-touch key display if a non-fax destination (address) is stored. RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK (page 4-18) System Settings: Address Book (page 7-16) This is used to store fax numbers in one-touch keys. System Settings (Administrator): The Number of Direct Address Keys Displayed Setting This is used to change the default setting for the number of one-touch keys displayed in the address book screen. System Settings (Administrator): Default Display Settings One of the following screens can be selected for the initial screen that appears when the [IMAGE SEND] key is touched. - Base screen of each mode (scan, Internet fax, fax, or data entry mode) - Address book screen System Settings (Administrator): Address Book Default Selection The following settings are available for the method of sorting the addresses that appear in the address book. - Index type (alphabetical, custom) - Address type (all, group, E-mail, FTP/Desktop, Network Folder, Internet fax, fax) 1 Touch the [Sort Address] key. 2 Change the display mode. (1) Touch the key of the mode or tab that you wish to display. To show only the one-touch keys of a particular send mode, touch the desired mode key under Address Type. To change the index tabs to the custom indexes, touch the [User] key under Tab Switch. (2) Touch the [OK] key. 12 10515ToCc III III GGG GGG EEE EEE CCC CCC AAA AAA JJJ JJJ HHH HHH FFF FFF DDD DDD BBB BBB Global Address Search Address Entry Sort Address Address Review Condition Settings ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc. Preview Sort AddressOK Group FTP/DesktopNetwork Folder Fax All Address Type E-mail ABC Tab Switch User Internet Fax (2)(1)
4-13 FACSIMILE Contents Index display Indexes make it easy to search for a destination (one-touch key). The destinations are displayed separately using alphabetical search characters and index numbers. To display a stored destination, touch the appropriate index tab. It is convenient to store frequently used destinations in the [Freq.] index. Specify that a destination be displayed in the [Freq.] index when you store the destination. The destinations can be displayed in alphabetical order by their initials. Each time the displayed index tab is touched, the display order changes in the following order: search numbers (page 4-21), ascending names, descending names, search numbers... When the display order is changed, the display order of the other index tabs also changes. Index names can be changed using Custom Index in the system settings, allowing you to create groups of one-touch keys that can be easily recognized. Narrowing the search letter range An alphabet tab on an index tab can be touched to display keys to further narrow the search range. For example, when the [ABCD] tab is touched, keys from A to D appear. If the [B] key is touched, only destinations starting with the letter B will appear. To cancel, touch the key again. Note that the search letter range cannot be narrowed on the [Freq.] tab, the [etc.] tab, or on a user index tab. System Settings: Storing group keys (page 7-18) This is used to store custom index names. The custom index where a one-touch key appears is specified when the transmission destination is stored in the key. 12 10515ToCc III III GGG GGG EEE EEE CCC CCC AAA AAA JJJ JJJ HHH HHH FFF FFF DDD DDD BBB BBB Global Address Search Address Entry Sort Address Address Review Condition Settings ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc. Auto ReceptionFax Memory:100%Preview Index tabs Freq.ABCDFreq.ABCDFreq.ABCD Ordered by search number (default) Ascending names Descending names 12 10515ToCc BBB III BBB GGG BBB EEE BBB CCC BBB AAA BBB JJJ BBB HHH BBB FFF BBB DDD BBB BBB Global Address Search Address Entry Sort Address Address Review Condition Settings EFGHIJKLMNOPQRSTUVWXYZetc.ABCDFreq. ABCDPreview
4-14 FACSIMILE Contents FAX TRANSMISSION SEQUENCE This section explains the basic procedure for sending a fax. Place the original. Place the original in the document feeder tray of the automatic document feeder, or on the document glass. Enter the destination fax number or [Address Book] key: Select a destination that is stored in the address book or look up a destination in a global address book. RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK (page 4-18) key: Use a search number to specify a destination stored in the address book. USING A SEARCH NUMBER TO RETRIEVE A DESTINATION (page 4-21) [Resend] key: Select a fax number from the last eight destinations used for transmission. USING THE RESEND FUNCTION (page 4-24) Numeric keys: Enter a fax number. ENTERING A FAX NUMBER WITH THE NUMERIC KEYS (page 4-17) AutoAuto Auto File Quick File Address Review Direct TX Sub Address Address Book USB Mem. ScanFaxInternet FaxPC Scan Special Modes Resolution Exposure OriginalScan: Scan Send: Standard Auto ReceptionFax Memory:100% SpeakerReady to send.Resend A4 Preview
4-15 FACSIMILE Contents Select image settings. Select settings for the original to be faxed. [Original] key: Use this key to select the original size, the original send size, and 2-sided original scanning. SPECIFYING THE SCAN SIZE AND SEND SIZE (Enlarge/Reduce) (page 4-48), AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) (page 4-47) [Exposure] key: Use this key to adjust the exposure of the image. CHANGING THE EXPOSURE (page 4-55) [Resolution] key: Use this key to adjust the resolution of the image. CHANGING THE RESOLUTION (page 4-56) Special mode settings Touch the [Special Modes] key to select special modes such as timer transmission and the erase function. AutoAuto Auto File Quick File Address Review Direct TX Sub Address Address Book USB Mem. ScanFaxInternet FaxPC Scan Special Modes Resolution Exposure OriginalScan: Scan Send: Standard Auto ReceptionFax Memory:100% A4 Preview AutoAuto Auto File Quick File Address Review Direct TX Sub Address Address Book USB Mem. ScanFaxInternet FaxPC Scan Special Modes Resolution Exposure OriginalScan: Scan Send: Standard Auto ReceptionFax Memory:100% A4 Preview
4-16 FACSIMILE Contents Begin transmission Scan the original and send the fax. If the original is placed on the document glass, follow these steps to start scanning and transmission: When sending a fax normally (memory transmission) (1) Press the [START] key. (2) When scanning is finished, replace the original with the next original. (3) Press the [START] key. (4) Repeat steps (2) and (3) until all originals have been scanned. (5) Touch the [Read-End] key. When sending a fax in direct transmission mode Multiple originals cannot be scanned in direct transmission mode. Press the [START] key to start transmission. When transmission ends, image settings and convenient special mode settings are cleared. To cancel scanning... Press the [STOP] key ( ). System Settings (Administrator): Default Display Settings The settings can be kept in effect a fixed period of time after scanning is completed.
4-17 FACSIMILE Contents This section explains how to enter destination fax numbers. Destination fax numbers can be entered using the numeric keys, or by retrieving a previously stored fax number using the address book or a search number. ENTERING A FAX NUMBER WITH THE NUMERIC KEYS Entering a pause between digits of the number Enter a pause after the number used to dial out from a PBX (for example, after 0), or after the country code when dialling an international number. ENTERING DESTINATIONS Enter the destination fax number with the numeric keys. Take care to enter the correct number. If an incorrect number is entered... Press the [CLEAR] key ( ) to clear the number and then enter the correct number. Touch the [Pause] key. A hyphen - is entered when the [Pause] key is touched once. System Settings (Administrator): Pause Time Setting This is used to set the length of pauses. The default setting is 2 seconds. AutoAuto Auto File Quick File Address Review Direct TX Sub Address Address Book USB Mem. ScanFaxInternet FaxPC Scan Special Modes Resolution Exposure OriginalScan: Scan Send: Standard Auto ReceptionFax Memory:100% Pause1234567890-Next Address A4 Preview
4-18 FACSIMILE Contents RETRIEVING A FAX NUMBER FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. A destination fax number is retrieved by simply touching the one-touch key of that destination. This is called one-touch dialling. It is also possible to store multiple fax numbers in a one-touch key, allowing you to retrieve all the numbers by simply touching the key. This is called group dialling. This dialling method is convenient when you wish to send a fax to (or poll) multiple fax destinations. When destinations of other scan modes are stored in addition to fax destinations, an icon indicating the mode appears together with the name of the destination in each one-touch key. IconMode Fax Scan to E-mail Internet fax (Direct SMTP) Scan to FTP Scan to Network Folder Scan to Desktop Group key with multiple destinations System Settings: Address Book (page 7-16) This is used to store destinations (names and fax numbers) in the address book. 12 10515ToCc III III GGG GGG EEE EEE CCC CCC AAA AAA JJJ JJJ HHH HHH FFF FFF DDD DDD BBB BBB Global Address Search Address Entry Sort Address Address Review Condition Settings ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc. Auto ReceptionFax Memory:100%Preview
4-19 FACSIMILE Contents RETRIEVING A STORED DESTINATION A destination fax number is retrieved by simply touching the one-touch key of that destination. 1 Touch the [Address Book] key. 2 Select the destination. (1) Touch the index tab where the destination is stored. (2) Touch the one-touch key of the desired destination. If you select an incorrect destination, touch the key again to cancel the selection. Frequently used destinations can be displayed in the [Freq.] index. Specify that a destination be displayed in the [Freq.] index when you store the destination. To continue specifying other destinations... Touch the [Next Address] key and repeat (1) and (2) of this step. System Settings (Administrator): Must Input Next Address Key at Broadcast Setting This setting determines whether or not the [Next Address] key can be omitted before specifying the next destination. Factory default setting: The [Next Address] key can be omitted. System Settings (Administrator): Disable Switching of Display Order This is used to disable switching of the order of display of the one-touch keys in the address book screen. The currently selected display order will be the order that is used after this setting is enabled. AutoAuto Auto File Quick File Address Review Direct TX Sub Address Address Book USB Mem. ScanFaxInternet FaxPC Scan Special Modes Resolution Exposure OriginalScan: Scan Send: Standard Auto ReceptionFax Memory:100% A4 Preview 12 10515To PauseNext AddressCCC CCC 0123456789 Cc III III GGG GGG EEE EEE CCC CCC AAA AAA JJJ JJJ HHH HHH FFF FFF DDD DDD BBB BBB Global Address Search Address Entry Sort Address Sub Address Address Review Condition Settings ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc. Preview (2) (1)
4-20 FACSIMILE Contents CHECKING AND DELETING ENTERED DESTINATIONS When multiple destinations have been entered, you can display and check the destinations. You can also delete a destination (cancel selection of the destination). 1 Touch the [Address Review] key. 2 Check the destinations and then touch the [OK] key. To delete a destination... Touch the one-touch key of the destination that you wish to delete. A message will appear to confirm the deletion. Touch the [Yes] key. Touch the [Detail] key to check the specified destination type and name. 12CCC CCC 10515ToCc III III GGG GGG EEE EEE AAA AAA JJJ JJJ HHH HHH FFF FFF DDD DDD BBB BBB Global Address Search Address Entry Sub Address Address Review Condition Settings ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.Sort Address Preview To 12 CCC CCC LLL LLL NNN NNN PPP PPP RRR RRR TTT TTT KKK KKK MMM MMM OOO OOO QQQ QQQ SSS SSS UUU UUU Cc Address ReviewOK 001 003 005 007 009 011 002 004 006 008 010 012 Deselect the address? BBB BBB NoDetailYes