Sharp Mxm264n User Guide
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iv ABOUT OPERATION MANUAL This manual explains how to use the MX-M264N/MX-M314N/MX-M354N digital multifunctional system. Please note For information on installing the drivers and software cited in this manual, please refer to the Software Setup Guide. For information on your operating system, please refer to your operating system manual or the online Help function. The explanations of screens and procedures in a Windows environment are primarily for Windows Vista®. The screens may vary depending on the version of the operating system or the software application. The explanations of screens and procedures in a Macintosh environment are based on Mac OS X v10.4 in the case of Mac OS X. The screens may vary depending on the version of the operating system or the software application. Wherever MX-xxxx appears in this manual, please substitute your model name for xxxx. This manual contains references to the fax function. However, please note that the fax function is not available in some countries and regions. Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please contact your dealer or nearest authorised service representative. This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem is discovered, please contact your dealer or nearest authorised service representative. Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product. Warning Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as allowed under copyright laws. All information in this manual is subject to change without notice. Illustrations and the operation panel and touch panel shown in this manual The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment. The explanations in this manual assume that a right tray and paper drawer are installed on the MX-M354N. For some functions and procedures, the explanations assume that devices other than the above are installed. Icons used in the manuals The icons in the manuals indicate the following types of information: The display screens, messages, and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications. This alerts you to a situation where there is a risk of machine damage or failure.This indicates the name of a system setting and provides a brief explanation of the setting. When System Settings: appears: A general setting is explained. When System Settings (Administrator): appears: A setting that can only be configured by an administrator is explained. This provides a supplemental explanation of a function or procedure. This explains how to cancel or correct an operation. Warning This alerts you to a situation where there is a risk of human death or injury. Caution This alerts you to a situation where there is a risk of human injury or property damage.
1-1 This chapter provides information, such as basic operation procedures, how to load paper, and machine maintenance. BEFORE USING THE MACHINE PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . 1-2 EXTERIOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 INTERIOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4 AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS . . . . . . . . . . . . . . . . . . . . . 1-5 SIDE AND BACK . . . . . . . . . . . . . . . . . . . . . . . . 1-6 OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . 1-7 TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9 STATUS DISPLAY . . . . . . . . . . . . . . . . . . . . . . 1-11 SYSTEM BAR . . . . . . . . . . . . . . . . . . . . . . . . . 1-12 TURNING THE POWER ON AND OFF . . . . . . . . . 1-14 ENERGY SAVE FUNCTIONS . . . . . . . . . . . . . 1-15 [POWER SAVE] KEY . . . . . . . . . . . . . . . . . . . . 1-15 USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . 1-16 AUTHENTICATION BY USER NUMBER. . . . . 1-16 AUTHENTICATION BY LOGIN NAME / PASSWORD. . . . . . . . . . . . . . . . . . . . . . . . . . . 1-18 HOME SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-21 REMOTE OPERATION OF THE MACHINE. . . . . . 1-22 ITEMS RECORDED IN THE JOB LOG . . . . . . . . . 1-23 ABOUT THE WEB PAGES OF THIS MACHINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-26 SUPPLIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-27 LOADING PAPER IMPORTANT POINTS ABOUT PAPER . . . . . . . . . 1-28 NAMES AND LOCATIONS OF TRAYS . . . . . . 1-28 THE MEANING OF R IN PAPER SIZES . . . . 1-28 USEABLE PAPER . . . . . . . . . . . . . . . . . . . . . . 1-29 TRAY SETTINGS FOR TRAY 1 TO 4 . . . . . . . . . . 1-31 LOADING PAPER AND CHANGING THE PAPER SIZE . . . . . . . . . . . . . . . . . . . . . . . . . . 1-31 LOADING PAPER IN THE BYPASS TRAY . . . . . . 1-33 IMPORTANT POINTS WHEN USING THE BYPASS TRAY. . . . . . . . . . . . . . . . . . . . . . . . . 1-34 ORIGINALS PLACING THE ORIGINAL . . . . . . . . . . . . . . . . . . . 1-36 PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER . . . . . . . . 1-36 PLACING THE ORIGINAL ON THE DOCUMENT GLASS . . . . . . . . . . . . . . . . . . . . 1-38 PERIPHERAL DEVICES PERIPHERAL DEVICES . . . . . . . . . . . . . . . . . . . . 1-40 FINISHER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-42 PART NAMES . . . . . . . . . . . . . . . . . . . . . . . . . 1-42 SUPPLIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-42 FINISHER MAINTENANCE . . . . . . . . . . . . . . . 1-43 SHARP OSA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-45 APPLICATION COMMUNICATION MODULE (MX-AMX2) . . . . . . . . . . . . . . . . . . . 1-45 EXTERNAL ACCOUNT MODULE (MX-AMX3) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-46 MAINTENANCE REGULAR MAINTENANCE . . . . . . . . . . . . . . . . . . 1-48 CLEANING THE DOCUMENT GLASS AND AUTOMATIC DOCUMENT FEEDER . . . 1-48 CLEANING THE BYPASS FEED ROLLER . . . 1-50 CLEANING THE ORIGINAL FEED ROLLER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-50 REPLACING THE TONER CARTRIDGES. . . . . . . 1-51 REPLACING THE STAMP CARTRIDGE . . . . . . . . 1-54 ENTERING TEXT FUNCTIONS OF THE MAIN KEYS . . . . . . . . . . . . 1-55 CHAPTER 1 BEFORE USING THE MACHINE
1-2 BEFORE USING THE MACHINE Contents This section provides basic information about the machine. Please read this chapter before using the machine. PART NAMES AND FUNCTIONS EXTERIOR (1) Job separator (upper tray)* Received faxes and printed papers are delivered to this tray. (2) Automatic document feeder This automatically feeds and scans multiple originals. Both sides of 2-sided originals can be automatically scanned. PLACING THE ORIGINAL (page 1-36) (3) Front cover Open this cover to replace a toner cartridge. REPLACING THE TONER CARTRIDGES (page 1-51) (4) Output tray (centre tray) Output is delivered to this tray.(5) Operation panel This is used to select functions and enter the number of copies. OPERATION PANEL (page 1-7) (6) Exit tray unit (right tray) * When installed, output can be delivered to this tray. When a finisher is installed. (7) Finisher* This can be used to staple output. FINISHER (page 1-42) * Peripheral device. BEFORE USING THE MACHINE (2) (1)(3)(4)(6) (7)(5) When a finisher is installed When an exit tray unit is installed
1-3 BEFORE USING THE MACHINE Contents (8) USB connector (A type) Supports USB 2.0 (Hi-Speed). This is used to connect a USB device such as USB memory to the machine. For the USB cable, use a shielded cable. (9) Keyboard* This is a keyboard that is incorporated into the machine. When not used, it can be stored under the operation panel. ENTERING TEXT FROM A KEYBOARD (page 1-57) (10) Main power switch This is used to power on the machine. When using the fax or Internet fax functions, keep this switch in the on position. TURNING THE POWER ON AND OFF (page 1-14)(11) Tray 1 This holds paper. TRAY SETTINGS FOR TRAY 1 TO 4 (page 1-31) (12) Tray 2 This holds paper. TRAY SETTINGS FOR TRAY 1 TO 4 (page 1-31) (13) Tray 3 (when a paper drawer is installed)* This holds paper. TRAY SETTINGS FOR TRAY 1 TO 4 (page 1-31) (14) Tray 4 (when a paper drawer is installed)* This holds paper. TRAY SETTINGS FOR TRAY 1 TO 4 (page 1-31) * Peripheral device. (8)(9) (12)(11)(10)(13)(14) When a keyboard is installed
1-4 BEFORE USING THE MACHINE Contents INTERIOR (15) Toner cartridges These contain toner for printing. When the toner runs out in a cartridge, the cartridge must be replaced. REPLACING THE TONER CARTRIDGES (page 1-51) (16) Upper right side cover If a paper misfeed occurs while outputting to the job separator or the finisher (sold separately), open this cover to remove the misfed paper. Paper misfeed in the upper exit area (when a job separator/finisher (MX-FN23) is installed) (page 8-10) (17) Fusing unit Heat is applied here to fuse the transferred image onto the paper. (18) Right side cover Open this cover to remove a misfeed. (19) Paper reversing section cover This is used when 2-sided printing is performed. Open this cover to remove a paper misfeed. (20) Photoconductive drum This is a drum with a photoconductor coating. The images are produced on this photoconductor. (The photoconductor is green.) (21) Handle Pull this out and grasp it when moving the machine.(22) Right cover of paper drawer (when a paper drawer is installed) Open this to remove a paper misfeed in tray 3 or tray 4. (23) Paper tray right side cover Open this to remove a paper misfeed in tray 1 or tray 2. (24) Bypass tray Use this tray to feed paper manually. When loading a large sheet of paper, be sure to pull out the bypass tray extension. LOADING PAPER IN THE BYPASS TRAY (page 1-33) (15)(16)(17)(18) (23)(24)(22)(21) (20) (19) Caution The fusing unit is hot. Take care not to burn yourself when removing a paper misfeed. Do not touch or damage the photoconductive drum. This may cause a defective image.
1-5 BEFORE USING THE MACHINE Contents AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS Automatic document feeder (1) Paper feed roller This roller rotates to automatically feed the original. (2) Document feeding area cover Open this cover to remove an original misfeed or clean the paper feed roller. (3) Original guides These help ensure that the original is scanned correctly. Adjust the guides to the width of the original. PLACING THE ORIGINAL (page 1-36) (4) Document feeder tray Place originals in this tray. 1-sided originals must be placed face up. PLACING THE ORIGINAL (page 1-36) (5) Original exit tray Originals are delivered to this tray after scanning.(6) Scanning area Originals placed in the document feeder tray are scanned here. REGULAR MAINTENANCE (page 1-48) (7) Original size detector This detects the size of an original placed on the document glass. PLACING THE ORIGINAL ON THE DOCUMENT GLASS (page 1-38) (8) Document glass Use this to scan a book or other thick original that cannot be fed through the automatic document feeder. PLACING THE ORIGINAL ON THE DOCUMENT GLASS (page 1-38) (2) (8) (3)(4)(5)(6)(7)(1)
1-6 BEFORE USING THE MACHINE Contents SIDE AND BACK (1) Service-only connector (2) LAN connector Connect the LAN cable to this connector when the machine is used on a network. For the LAN cable, use a shielded type cable. (3) USB connector (B type ) Supports USB 2.0 (Hi-Speed). A computer can be connected to this connector to use the machine as a printer. For the USB cable, use a shielded cable. (4) USB connector (A type) Supports USB 2.0 (Hi-Speed). This is used to connect a USB device such as USB memory to the machine. (5) Power plug. (6) Extension phone socket When the fax function of the machine is used, an extension phone can be connected to this socket. (7) Telephone line socket When the fax function of the machine is used, the telephone line is connected to this socket.When the fax expansion kit is installed (1) (2) (3) (4) (5) Caution This connector is for use only by service technicians. Connecting a cable to this connector may cause the machine to malfunction. Important note for service technicians: The cable connected to the service connector must be less than 3 m (118) in length.(6) (7)
1-7 BEFORE USING THE MACHINE Contents OPERATION PANEL (1) Touch panel Messages and keys appear in the touch panel display. Touch the displayed keys to perform a variety of operations. When a key is touched, a beep sounds and the selected item is highlighted. This provides confirmation as you perform an operation. TOUCH PANEL (page 1-9) (2) [SYSTEM SETTINGS] key Press this key to display the system settings menu screen. The system settings are used to configure paper tray settings, store addresses for transmission operations, and adjust parameters to make the machine easier to use. (3) [JOB STATUS] key Press this key to display the job status screen. The job status screen is used to check information on jobs and to cancel jobs. For details, see the chapters for each of the functions in this manual. (4) PRINT mode indicators READY indicator Print jobs can be received when this indicator is lit. DATA indicator This blinks while print data is being received and lights steadily while printing is taking place.(5) Numeric keys These are used to enter the number of copies, fax numbers, and other numerical values. These keys are also used to enter numeric value settings (except for the system settings). (6) [CLEAR] key ( ) Press this key to return the number of copies to 0. (7) [HOME] key Touch this key to display the home screen. Frequently used settings can be registered in the home screen to enable quick and easy operation of the machine. HOME SCREEN (page 1-21) (8) IMAGE SEND mode indicators LINE indicator This lights up during transmission or reception of a fax or Internet fax. This also lights during transmission of an image in scan mode. DATA indicator This blinks when a received fax or Internet fax cannot be printed because of a problem such as out of paper. This lights up when there is a transmission job that has not been sent. (9) Stylus pen This can be used to touch a key displayed on the touch panel. LOGOUT HOME IMAGE SEND JOB STATUSPRINTREADYDATA DATA LINE SYSTEM SETTINGS (5)(4)(6) (3)(2)(1) (8) (9) (7)
1-8 BEFORE USING THE MACHINE Contents (10) [STOP] key ( ) Press this key to stop a copy job or scanning of an original. (11) Main power indicator This lights up when the machines main power switch is in the on position. TURNING THE POWER ON AND OFF (page 1-14) (12) [POWER] key ( ) Use this key to turn the machine power on and off. TURNING THE POWER ON AND OFF (page 1-14) (13) [LOGOUT] key ( ) Press this key to log out after you have logged in and used the machine. When using the fax function, this key can also be pressed to send tone signals on a pulse dial line. USER AUTHENTICATION (page 1-16) (14) [#/P] key ( ) When using the copy function, press this key to use a job program. When using the fax function, this key can be used when dialling.(15) [START] key Press this key to copy or scan an original. This key is also used to send a fax in fax mode. (16) [CLEAR ALL] key ( ) Press this key to return to the initial operation state. Use this key when you wish to cancel all settings that have been selected and start operation from the initial state. (17) [POWER SAVE] key ( ) / indicator Use this key to put the machine into auto power shut-off mode to save energy. The [POWER SAVE] key ( ) blinks when the machine is in auto power shut-off mode. [POWER SAVE] KEY (page 1-15) LOGOUT HOME IMAGE SEND JOB STATUSPRINTREADYDATA DATA LINE SYSTEM SETTINGS (16)(15)(17)(13)(14) (10)(11)(12) The indicators of the operation panel may differ depending on the country and region.
1-9 BEFORE USING THE MACHINE Contents TOUCH PANEL This section explains how to use the touch panel. To enter text, see ENTERING TEXT (page 1-55). For information on the screens and procedures for using the system settings, see Common Operation Methods (page 7-4) in 7. SYSTEM SETTINGS. Using the touch panel Example 1 (1) Mode select keys Use these keys to switch between copy, image send, and document filing modes. (2) Settings for each function are easily selected and cancelled by touching the keys on the screen with your finger. When an item is selected, a beep will sound and the item will be highlighted to confirm the selection. (3) Keys that are greyed out cannot be selected. Example 2 (1) If the initial state of a key in a screen is highlighted, the key is selected. To change the selection, touch one of the other keys to highlight that key. (2) The keys can be used to increase or decrease a value. To make a value change quickly, keep your finger on the key. (3) Touch this key to cancel a setting. (4) Touch the [OK] key to enter and save a setting.Example 3 (1) Some items in the special modes screen are selected by simply touching the key of the item. To cancel a selected item, touch the highlighted key once again so that it is no longer highlighted. (2) When settings extend over multiple screens, touch the key or the key to switch through the screens. If you touch a key that cannot be selected, a double beep will sound. Job status screen. Detail Spool Complete Stop/Delete Copy2 3 4 002 / 000Waiting Computer01002 / 000Waiting 0312345678001 / 000Waiting Print Job Job QueueSets / ProgressStatus Scan toFax Job Priority 11 Job QueueCopy1020 / 001Copying IMAGE SENDDOCUMENT FILING COPY (3) (2)Beep Tone (1) Special ModesOK 10 Margin Shift RightLeftDownSide 1 (0~20) mm10 Side 2 (0~20) mm OKCancel (3)(4)(2)(1) Special Modes 12 Card Shot Multi Shot OK Dual Page Copy Tandem Copy Tab Copy Transparency Inserts Erase Job Build Book Copy Covers/Inserts Margin Shift Pamphlet Copy (1)(2)