Sharp Mxm264n User Guide

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SCANNER/INTERNET FAX
Contents
CHANGING THE RESOLUTION
The resolution setting can be selected.
1
Select the mode and display the image settings screen.
(1) Touch the tab of the mode that you wish to use.
(2) Touch the [Resolution] key.

IMAGE SETTINGS (page 5-53)
2
Scan mode, USB memory mode, Data entry mode
Internet fax mode
Select the resolution.
(1) Touch the key of the desired resolution.
(2) Touch the [OK] key.
In Internet fax mode, the [Half Tone] key can be touched to select halftone (except when [200X100dpi] is selected). 
When the original has many gradations of light and dark such as a photo or colour illustration, halftone provides a 
more attractive image than regular transmission.
Scan/ResolutionOK
300X300dpi
200X200dpi
100X100dpi
400X400dpi
600X600dpi
(2)(1)
Internet Fax/ResolutionOK
200X400dpi
200X100dpi
200X200dpi
400X400dpi
600X600dpi
Half Tone
(2)(1) 
						

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Contents How to select the resolution
For normal text originals, 200X200dpi (200X100dpi in Internet fax mode) produces an image that is sufficiently legible. 
For photos and illustrations, a high resolution setting (600X600dpi, etc.) will produce a sharp image. However, a high 
resolution setting will result in a large file, and if the file is too large, transmission may not be possible. In this event, 
reduce the number of pages scanned or take other measures to decrease the file size.

CHANGING THE FILE FORMAT

Specifying the send size of the image (page 5-59)
CHANGING THE FILE FORMAT
Changing the format 
(Scan mode, USB memory mode and Data entry mode)
The file format (file type and compression mode/compression ratio) for sending a scanned image can be changed at the 
time of transmission. In addition, if the scanned originals are divided into separate files, the number of pages per file can 
be changed.
 When using the document glass to scan multiple original pages, the resolution setting can be changed each time you 
change pages. When using the automatic document feeder, the resolution setting cannot be changed once scanning has 
begun. (However, when Job Build is used in the special modes, the resolution can be changed each time a new set of 
originals is inserted.)
 When [TIFF-S] is selected for the format in Internet fax mode, only [200X100dpi] or [200X200dpi] can be selected.
System Settings (Administrator): Initial Resolution Setting
This is used to change the default resolution setting.
The file format for sending a scanned image is specified when the destination is stored in a one-touch key; however, you can 
change the format at the time of transmission.
1
Select the mode and display the image settings screen.
(1) Touch the tab of the mode that you wish to use.
(2) Touch the [File Format] key.

IMAGE SETTINGS (page 5-53)
2
Read the displayed message and touch 
the [OK] key.
The message does not appear in USB memory mode. Go to 
the next step.
Select a file format to apply it to
all scan destinations.
OK 
						

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Contents
3
Set the format.
NScanning in Mono2
(1) Select the file type.
To send a file using Encrypt PDF, touch the [Encry.] 
checkbox to select it ( ).
(2) Select the compression mode.
NScanning in colour/greyscale
(1) Touch the indicated key to select 
[Colour/Grey] mode.
When [Colour/Grey] is highlighted, [Colour/Grey] mode is selected.
(2) Select the file type.
To send a file using Encrypt PDF, touch the [Encry.] 
checkbox to select it ( ).
(3) Select the compression ratio.
 High results in a smaller file size, however, the image 
quality is slightly degraded.
 When [High] is selected in the file format settings, the 
compression ratio cannot be selected.
 The [Programmed] key does not appear in USB memory mode.
 When this screen is displayed, the setting screen of [B/W] mode initially appears.
 The format setting for [B/W] mode is the file format that is used when the colour mode is set to [Mono2].
 The format setting for [Colour/Grey] mode is the file format that is used when the colour mode is set to [Auto], [Full 
Colour], or [Greyscale].
 The file type of [B/W] mode and the file type of [Colour/Grey] mode are linked. The file type cannot be set separately 
for each. (When [JPEG] is selected for [Colour/Grey] mode, [TIFF] is automatically selected for [B/W] mode.)
B/W
Colour/Grey
Scan/File Format
Specified Pages per File
File Type
(1-99) 
OK
PDFTIFF
PDF/A
Encrypt PDF
Programmed
Compression Mode
None
MMR (G4)
MH (G3)XPS
(1)(2)
JPEGB/W
Colour/Grey
Scan/File Format
Specified Pages per File
File Type
(1-99) 
Compression Ratio
OK
Low
High
Medium
PDF
Encrypt PDF
PDF/A
TIFF
Programmed
XPS
(2)(3)(1) 
						

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Contents
4
To change the number of pages per file, 
enter the number of pages and exit the 
format settings.
(1) Touch the [Specified Pages per File] 
checkbox so that a checkmark   appears.
(2) Set the number of pages per file with the 
 keys.
(3) Touch the [OK] key.
 When a checkmark does not appear in the [Specified Pages per File] checkbox  , one file is created for all 
scanned pages.
 When [Specified Pages per File] is selected, consecutive numbers are added to the created file names.
 When [JPEG] is selected for the file type, one file is created for each page (a file cannot be created for multiple 
pages). For this reason, the [Specified Pages per File] checkbox does not appear.
 When the file format is set to Encrypt PDF ([Encrypted PDF] is selected in the format settings screen), a screen prompting 
you to enter a password will appear when the [START] key is pressed to start scan send transmission.
 Touch the [Entry] key in the displayed screen to open the keyboard screen. Enter a password (maximum of 32 characters) 
and touch the [OK] key. Scanning and transmission will begin.
System Settings (Administrator): Initial File Format Setting
This sets the default file format setting for scanner transmission.
1
B/W
Colour/Grey
Scan/File Format
Specified Pages per File
File Type
(1-99) 
Compression Ratio
OK
Low
High
Medium
PDF
Encrypt PDF
PDF/A
TIFF
Programmed
XPS
JPEG
(3)
(1) (2) 
						

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SCANNER/INTERNET FAX
Contents Changing the format (Internet fax mode)
The file format for sending an Internet fax is normally set to [TIFF-F]. If the destination Internet fax machine does not 
support full mode (it only supports simple mode), follow the steps below to select [TIFF-S].
1
Switch to Internet fax mode and display the file format settings screen.
(1) Touch the [Internet Fax] tab.
(2) Touch the [File Format] key.

IMAGE SETTINGS (page 5-53)
2
Select the file format.
(1) Touch the key of the desired format.
If you selected [TIFF-F], select the compression mode.
(2) Touch the [OK] key.
When [TIFF-S] is selected, the transmission settings are restricted as follows:
 Resolution: The selections are [200X100dpi] and [200X200dpi]. If [TIFF-S] is selected after [200X400dpi], 
[400X400dpi] or [600X600dpi] is selected, the resolution automatically changes to [200X200dpi].
 Send size: Always A4R (8-1/2 x 11R). If [TIFF-S] is selected after the send size is changed, the send size is 
automatically changed to A4R (8-1/2 x 11R). If a size larger than A4 (8-1/2 x 11) is scanned, the size 
will automatically be reduced to A4R (8-1/2 x 11R). When this format is included in a broadcast 
transmission, the image will be transmitted to all destinations at A4R (8-1/2 x 11R).
 Special modes: When a ratio setting is selected and the original size is entered, Dual Page Scan, Card Shot, 2in1, and 
Mixed Size Original cannot be used.
System Settings (Administrator): Compression Setting
This is used to set the default compression mode for Internet fax transmission.
Internet Fax/File FormatOK
MMR (G4)
MH (G3)
Compression Mode
TIFF-FTIFF-S
File Type
(2)(1) 
						

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CHANGING THE COLOUR MODE
This procedure is used to change the colour mode used to scan the original when the [ START] key is pressed.
This function cannot be used in Internet fax mode.
ModeScanning method
Auto
Greyscale
Mono2The machine detects whether the original is colour or black and white and 
automatically selects full colour or black and white (Mono2 or Greyscale) 
scanning.
Full ColourThe original is scanned in full colour. This mode is best for full colour 
originals such as catalogues.
Mono2Colours in the original are scanned as black or white. This mode is best for 
text-only originals.
GreyscaleThe colours in the original are scanned in black and white as shades of 
grey (greyscale).
1
Select the mode and display the colour mode settings screen.
(1) Touch the tab of the mode that you wish to use.
(2) Touch the [Colour Mode] key.

IMAGE SETTINGS (page 5-53)
2
Select the colour mode.
(1) Touch the key of the mode to be used when 
the [START] key is pressed.
You can select whether black & white scanning will take 
place in Mono2 or greyscale when [Auto] is selected and 
a black and white original is scanned. Note that if the file 
format is set to JPEG, scanning will take place in 
greyscale.
(2) Touch the [OK] key.
System Settings (Administrator): Default Colour Mode Settings
The default colour mode can be changed.
System Settings (Administrator): Disable Change of B/W Setting in Auto Mode
This prohibits selection of the black and white original scanning setting when [Auto] is selected for the colour mode.
Scan/Colour ModeOK
Mono2
GreyscaleAuto
Full Colour
Greyscale
Mono2
(2)(1) 
						

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Contents
CHECKING THE IMAGE TO BE 
TRANSMITTED (Preview)
This function requires the hard disk drive.
If you touch the [Preview] key before scanning the original, you can check the scanned image in the touch panel before 
sending the image.
* The factory default setting is disabled.
Depending on the size of the transmission data, part of the preview image may not appear in the preview screen in the touch 
panel.
1
Place the original.
Place the original in the document feeder tray or on the document glass as appropriate for the functions stored in the program.
2
Touch the [Preview] key to highlight it. 
3
Select transmission settings and touch the [START] key.
Originals are being read appears while the originals are being scanned, and when scanning is finished, the preview screen 
appears on the touch panel. Transmission will not take place until you touch the [Start Sending] key in the preview screen.
4
Check the preview image and then touch 
the [Start Sending] key.
Transmission begins.
For information on the preview screen, see PREVIEW CHECK 
SCREEN (page 5-70).
System settings (administrator): Default Preview
You can specify whether or not the [Preview] key function will be enabled in the base screens of the image send modes and 
in the address book.
A4AutoAuto
Auto
File
Quick File
Address Review
Send Settings
Address Entry
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
Colour Mode
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
Text
200X200dpi
PDF
Auto/Greyscale
PDF
Preview
Preview
Display Rotation
B/W
/00100001
Function Rev.
Start
Sending 
						

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SCANNER/INTERNET FAX
Contents
PREVIEW CHECK SCREEN
This section explains the preview check screen.
(1) Preview image
A preview of the scanned original appears.
If the image is cut off, use the scroll bars at the right and 
bottom of the screen to scroll the image. Touch a bar and 
slide it to scroll. (You can also touch the   keys to 
scroll.)
(2) Change page keys
When there are multiple pages, use these keys to 
change pages.
  keys:  Go to the first or the last page.
  keys:  Go to the previous page or the next 
page.
 Page number display:
This shows the total number of pages 
and the current page number. You can 
touch the current page number key and 
enter a number with the numeric keys 
to go to that page number.(3) [Sender Info] key
When Internet fax mode is selected, touch to display the 
sender information for I-fax own address send.
This key can only be touched when the entire preview 
image is displayed in the preview screen.
(4) [Function Rev.] key
Touch to check special mode settings or scan settings for 
two-sided originals.
(5) Display zoom key
Use this to set the zoom ratio of the displayed image. 
Changes from the left in the order Full Page, Twice, 
4 Times, 8 Times. The setting applies to all pages in 
the file, not just the displayed page.
(6) Display Rotation key
This rotates the image right or left by 90 degrees. The 
rotation applies to all pages in the file, not just the 
displayed page.
(7) [Start Sending] key
Touch to begin transmission.
Preview
Display Rotation
/00100001
Function Rev.
B/W
Start
Sending
Sender Info
(5)
(6)
(7)
(4)
(3)
(2)
(1)
 A preview image is an image for display on the touch panel. It will differ from the actual print result.
 The preview image reflects certain scanning and special mode settings. 
Settings reflected in the preview image are as follows: 
Scanning settings: Original 
Special modes: Erase, Dual Page Scan, Card Shot, 2in1, Blank Page Skip 
						

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Contents
This section explains special modes that can be used in scan send mode.
SPECIAL MODES
When the [Special Modes] key is touched in the base screen, the special modes menu screen appears. The special 
modes menu consists of two screens. Touch the 
 key to switch between the two screens. When the [OK] key is 
touched in the special modes screen, the selected settings are entered and the base screen reappears.

Internet fax mode (page 5-72)
Scan mode, USB memory mode, Data entry mode
1st screen 2nd screen
(1) [Program] key*2, 4

STORING SCAN OPERATIONS (Programs) (page 5-73)
(2) [Erase] key

ERASING PERIPHERAL SHADOWS ON THE 
IMAGE (Erase) (page 5-75)
(3) [Dual Page Scan] key

SCANNING AN ORIGINAL AS TWO SEPARATE 
PAGES (Dual Page Scan) (page 5-77)
(4) [Timer] key*
1

SENDING AN IMAGE AT A SPECIFIED TIME 
(Timer Transmission) (page 5-79)
(5) [Suppress Background] key

WHITENING FAINT COLOURS IN THE IMAGE 
(Suppress Background) (page 5-81)
(6) [Card Shot] key

SCANNING BOTH SIDES OF A CARD ONTO A 
SINGLE PAGE (Card Shot) (page 5-83)
(7) [Job Build] key

SCANNING MANY ORIGINALS AT ONCE (Job 
Build) (page 5-86)
When the document cover is installed, this key is not 
displayed.
(8) [Mixed Size Original] key

SCANNING ORIGINALS OF DIFFERENT SIZES 
(Mixed Size Original) (page 5-88)When the document cover is installed, this key is not 
displayed.
(9) [Slow Scan Mode] key

SCANNING THIN ORIGINALS (Slow Scan Mode) 
(page 5-90)
When the document cover is installed, this key is not 
displayed.
(10) [Original Count] key*
4

CHECKING THE NUMBER OF SCANNED 
ORIGINAL SHEETS BEFORE TRANSMISSION 
(Original Count) (page 5-92)
(11) [File] key*
1
Touch this to use the File function of document filing mode.
This function requires the hard disk drive.
(12) [Quick File] key*
1
Touch this to use the Quick File function of document 
filing mode.
This function requires the hard disk drive.
(13) [Verif. Stamp] key*
3

STAMPING SCANNED ORIGINALS (Verif. Stamp) 
(page 5-94)
(14) [Blank Page Skip] key

ELIMINATING BLANK PAGES FROM A TRANSMISSION 
(Blank Page Skip) (page 5-96)
*1 Does not appear in USB memory mode and when the hard disk drive is not installed.
*2 Does not appear in data entry mode.
*3 Does not appear when the automatic document feeder and stamp unit are not installed. 
In USB memory mode, this appears in the 1st screen.
*4 Does not appear in USB memory mode
SPECIAL MODES
Scan/Special Modes
Card Shot
OK
Dual Page
Scan
Slow Scan
Mode
Quick File
Mixed Size
Original
Erase
Job
Build
Original
CountFile
Suppress
Background
Program
Timer12
Scan/Special Modes
22
Verif.
Stamp
OK
Blank Page 
Skip(1)(13)
(2) (3)
(4) (5) (6)
(7) (8) (9)
(10)
(11)
(12)(14) 
						

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SCANNER/INTERNET FAX
Contents Internet fax mode
The keys explained below can only be used in Internet fax mode. The other keys are the same as those explained in 

Scan mode, USB memory mode, Data entry mode (page 5-71).
1st screen 2nd screen
(1) [2in1] key

SENDING TWO PAGES AS A SINGLE PAGE (2in1) 
(page 5-98)(2) [Transaction Report] key
CHANGING THE PRINT SETTINGS FOR THE 
TRANSACTION REPORT (Transaction Report) 
(page 5-101)
[OK] key and [Cancel] key
In some cases two [OK] keys and one [Cancel] key will appear in the special mode screens. The keys are used as 
follows:
(A) Enter the selected special mode setting and return to the base screen.
(B) Enter the selected special mode setting and return to the special mode menu screen. Touch this key when you wish 
to continue selecting other special mode settings.
(C) During selection of special mode settings, this key returns you to the special mode menu screen without saving the 
settings. When settings have been completed, this cancels the settings and returns you to the special mode menu 
screen.
2in1
Internet Fax/Special ModesOK
Transaction
Report
22
Internet Fax/Special Modes
Card Shot
OK
Dual Page
Scan
Slow Scan
Mode
Quick File
Mixed Size
Original
Erase
Job
Build
Original
CountFile
Program
Timer12
Verif.
Stamp
(1)(2)
Special modes can generally be combined with other special modes, however, there are some combinations that are not 
possible. If a prohibited combination is selected, a message will appear in the touch panel.
Scan/Special Modes
Erase
Centre
Erase
Side Erase
Edge
EraseEdge+Centre
EraseEdge
CancelOK
OK
10(0~20)
mm
(C)
(A)
(B)