Sharp Mxm264n User Guide
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SPECIFY THE FOLDER IN WHICH THE FILE WILL BE
STORED
When sending a file to USB memory, a folder can be specified in USB memory. A new folder can also be created in USB
memory.
If a folder is not specified, the file will be stored on the first level of the USB memory.
1
Touch the [Stored to] key.
2
Select the folder.
(1) Touch the key of the folder in which you
wish to store the file.
If the selected folder contains another folder, you can
select that folder. The...](http://img.usermanuals.tech/thumb/68/103100/w64_mxm264n-user-guide-1512493621_d-486.png "Page 487
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SPECIFY THE FOLDER IN WHICH THE FILE WILL BE
STORED
When sending a file to USB memory, a folder can be specified in USB memory. A new folder can also be created in USB
memory.
If a folder is not specified, the file will be stored on the first level of the USB memory.
1
Touch the [Stored to] key.
2
Select the folder.
(1) Touch the key of the folder in which you
wish to store the file.
If the selected folder contains another folder, you can
select that folder. The...")
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ENTERING A FILE NAME
The file name can be directly entered when performing a scan transmission.
Touch the [File Name] key. A text entry screen will appear. Enter the file name and touch the [OK] key. Enter the file
name and touch the [OK] key.
The entered file name will appear in (A).
If the file name is not entered, the settings in the Web page are used.
For the procedure for entering text, see ENTERING TEXT (page 1-55) in 1. BEFORE USING THE MACHINE.
USB Mem....](http://img.usermanuals.tech/thumb/68/103100/w64_mxm264n-user-guide-1512493621_d-487.png "Page 488
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ENTERING A FILE NAME
The file name can be directly entered when performing a scan transmission.
Touch the [File Name] key. A text entry screen will appear. Enter the file name and touch the [OK] key. Enter the file
name and touch the [OK] key.
The entered file name will appear in (A).
If the file name is not entered, the settings in the Web page are used.
For the procedure for entering text, see ENTERING TEXT (page 1-55) in 1. BEFORE USING THE MACHINE.
USB Mem....")
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SENDING A FAX IN INTERNET FAX MODE
The basic procedure for sending a fax in Internet fax mode is explained below. This procedure can also be used to
perform direct transmission by Direct SMTP.
When a default address is configured in Default Address Setting in the system settings (administrator), the mode cannot be
changed, the destination cannot be changed, and destinations cannot be added. To switch to Internet fax mode, touch the
[Cancel] key in the touch panel and...](http://img.usermanuals.tech/thumb/68/103100/w64_mxm264n-user-guide-1512493621_d-488.png "Page 489
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SENDING A FAX IN INTERNET FAX MODE
The basic procedure for sending a fax in Internet fax mode is explained below. This procedure can also be used to
perform direct transmission by Direct SMTP.
When a default address is configured in Default Address Setting in the system settings (administrator), the mode cannot be
changed, the destination cannot be changed, and destinations cannot be added. To switch to Internet fax mode, touch the
[Cancel] key in the touch panel and...")
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3
Switch to Internet fax mode and display
the image settings screen.
(1) Touch the [Internet Fax] tab.
(2) Touch the [Original] key.
The current settings for [Original], [Exposure], [Resolution], and [File Format] are indicated at the right of each key. To
change a setting, touch the appropriate key.
AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) (page 5-54), SPECIFYING
THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) (page 5-55), CHANGING...](http://img.usermanuals.tech/thumb/68/103100/w64_mxm264n-user-guide-1512493621_d-489.png "Page 490
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3
Switch to Internet fax mode and display
the image settings screen.
(1) Touch the [Internet Fax] tab.
(2) Touch the [Original] key.
The current settings for [Original], [Exposure], [Resolution], and [File Format] are indicated at the right of each key. To
change a setting, touch the appropriate key.
AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) (page 5-54), SPECIFYING
THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) (page 5-55), CHANGING...")
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7
Touch the [Read-End] key.
A beep will sound to indicate that the operation is completed.
Open the automatic document feeder and remove the original.
If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the
transmission is reserved.
The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original
page scanned. However, when 2in1 or Card Shot is selected in the...](http://img.usermanuals.tech/thumb/68/103100/w64_mxm264n-user-guide-1512493621_d-490.png "Page 491
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7
Touch the [Read-End] key.
A beep will sound to indicate that the operation is completed.
Open the automatic document feeder and remove the original.
If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the
transmission is reserved.
The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original
page scanned. However, when 2in1 or Card Shot is selected in the...")
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CHANGING THE SUBJECT, FILE NAME, AND BODY
TEXT
The subject, file name, and body text can be changed when performing an Internet fax transmission. Preset items can
be selected or text can be directly entered.
To change the body text, the hard disk drive is required.
If the subject and file name are not changed, the settings in the Web page are used.
Selections for the subject, file name, and body text are configured by clicking [Application Settings] and then...](http://img.usermanuals.tech/thumb/68/103100/w64_mxm264n-user-guide-1512493621_d-491.png "Page 492
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CHANGING THE SUBJECT, FILE NAME, AND BODY
TEXT
The subject, file name, and body text can be changed when performing an Internet fax transmission. Preset items can
be selected or text can be directly entered.
To change the body text, the hard disk drive is required.
If the subject and file name are not changed, the settings in the Web page are used.
Selections for the subject, file name, and body text are configured by clicking [Application Settings] and then...")
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4
To change the file name, touch the [File
Name] key.
The file name is entered in the same way as the subject.
5
To change the body text, touch the
[Body Text] key.
6
Enter the body text and touch the [OK]
key.
To select a pre-set message previously stored in the Web
page, touch the [Pre-Set Select] key.
To directly enter the message, touch the [Edit] key.
1800 characters can be entered. (A line break counts as one character.)
To clear all entered text,...](http://img.usermanuals.tech/thumb/68/103100/w64_mxm264n-user-guide-1512493621_d-492.png "Page 493
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4
To change the file name, touch the [File
Name] key.
The file name is entered in the same way as the subject.
5
To change the body text, touch the
[Body Text] key.
6
Enter the body text and touch the [OK]
key.
To select a pre-set message previously stored in the Web
page, touch the [Pre-Set Select] key.
To directly enter the message, touch the [Edit] key.
1800 characters can be entered. (A line break counts as one character.)
To clear all entered text,...")
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7
Touch the [OK] key.
When storing pre-set text for the subject and file name in the Web pages, up to 80 characters can be entered.
System Settings (Administrator): The Number of File Name/Subject/Body Keys Displayed Setting
The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6, 12, or 18.
Sub: Schedule coordination meeting
Material for planning meeting
Thank you for your continuous support. We have attached sca
Send...](http://img.usermanuals.tech/thumb/68/103100/w64_mxm264n-user-guide-1512493621_d-493.png "Page 494
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7
Touch the [OK] key.
When storing pre-set text for the subject and file name in the Web pages, up to 80 characters can be entered.
System Settings (Administrator): The Number of File Name/Subject/Body Keys Displayed Setting
The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6, 12, or 18.
Sub: Schedule coordination meeting
Material for planning meeting
Thank you for your continuous support. We have attached sca
Send...")
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2
Specify the destination.
(1) Touch the [Address Book] key in the base
screen.
(2) Touch the one-touch key of the desired
destination.
(3) Touch the [To] key.
The destination is specified.
(4) Repeat steps (2) and (3) until all
destinations are selected.
To add Cc or Bcc recipients, select a recipient and touch the [Cc] key or the [Bcc] key.
If Must Input Next Address Key at Broadcast Setting is enabled in the system settings (administrator), touch the
[Next...](http://img.usermanuals.tech/thumb/68/103100/w64_mxm264n-user-guide-1512493621_d-495.png "Page 496
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2
Specify the destination.
(1) Touch the [Address Book] key in the base
screen.
(2) Touch the one-touch key of the desired
destination.
(3) Touch the [To] key.
The destination is specified.
(4) Repeat steps (2) and (3) until all
destinations are selected.
To add Cc or Bcc recipients, select a recipient and touch the [Cc] key or the [Bcc] key.
If Must Input Next Address Key at Broadcast Setting is enabled in the system settings (administrator), touch the
[Next...")
5-43 SCANNER/INTERNET FAX Contents 7 Touch the [Read-End] key. A beep will sound to indicate that the operation is completed. Open the automatic document feeder and remove the original. If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the transmission is reserved. The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original page scanned. However, when 2in1 or Card Shot is selected in the special modes, only the exposure can be changed when scanning an even-numbered original page. When all originals have been scanned, Job stored. will be displayed together with a job control number. This number can be used to locate the job in the Transaction Report or in the Image Sending Activity Report. If the job is a broadcast transmission, this number will also appear in the key of the job in the job status screen. For this reason, making a note of the number is useful for checking the result. If the memory becomes full while the originals are being scanned, a message will appear and scanning will stop. Storing a mail signature You can have preset text automatically added at the end of e-mail messages as a mail signature. This is convenient when you wish to have a corporate policy or other preset text appear at the bottom of e-mail messages. To store the text for the mail signature, click [Application Settings], [Network Scanner Settings] and then [Administration Settings] in the Web page menu. (Administrator rights are required.) Up to 900 characters can be entered. (The mail signature is not included in the maximum number of characters that can be entered in the e-mail message.) Use Pre-Setting Mail Signature in the system settings (administrator) to specify whether or not a mail signature is added. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. System Settings (Administrator): I-Fax Send Settings This is used to select Internet fax transmission settings such as the receive report setting, rotation setting, size restriction setting, and sender information attachment setting. System Settings (Administrator): Pre-Setting Mail Signature Use this setting to specify whether or not a mail signature is added at the end of e-mail messages. By factory default, a mail signature is not added. Read-EndConfigure Place next original. (Pg.No.x) Press [Start]. When finished, press [Read-End].
5-44 SCANNER/INTERNET FAX Contents CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT The subject, file name, and body text can be changed when performing an Internet fax transmission. Preset items can be selected or text can be directly entered. To change the body text, the hard disk drive is required. If the subject and file name are not changed, the settings in the Web page are used. Selections for the subject, file name, and body text are configured by clicking [Application Settings] and then [Network Scanner Settings] in the Web page menu. For the procedure for entering text, see ENTERING TEXT (page 1-55) in 1. BEFORE USING THE MACHINE. 1 Touch the [Send Settings] key in the base screen. BASE SCREEN (page 5-9) 2 To change the subject, touch the [Subject] key. 3 Enter the subject. (1) Touch a pre-set text key. (2) Touch the [OK] key. If you wish to directly enter the text, touch the [Direct Entry] key to open the text entry screen. Enter the text and touch the [OK] key. The text in a pre-set text key can be edited by touching the pre-set text key and then the [Direct Entry] key. The text entry screen will appear with the selected pre-set text entered. (When a destination is stored using the Web page, up to 80 characters can be entered. However, only 54 characters can be entered in the touch panel.) Send SettingsOK Subject File Name Body Text No.01 Sub: Schedule coordinationNo.02 Sub: Monthly Schedule No.04 No.06No.05 No.08No.07 No.10No.09 No.12No.11 No.03 Sub: Minutes of planning m SubjectOKCancel Direct Entry 15 (2)(1)
5-45 SCANNER/INTERNET FAX Contents 4 To change the file name, touch the [File Name] key. The file name is entered in the same way as the subject. 5 To change the body text, touch the [Body Text] key. 6 Enter the body text and touch the [OK] key. To select a pre-set message previously stored in the Web page, touch the [Pre-Set Select] key. To directly enter the message, touch the [Edit] key. 1800 characters can be entered. (A line break counts as one character.) To clear all entered text, touch the [Clear All] key. When this key is touched, the entire body of the message is erased immediately; not just the selected line. Each line of the entered text can be selected with the keys. To edit the selected line, touch the [Edit] key. The text entry screen will appear with the selected text entered. Send SettingsOK Subject File Name Body Text Sub: Schedule coordination meeting Sub: Schedule coordination meeting Material for planning meeting Send SettingsOK Subject File Name Body Text Body Entry Thank you for your continuous support. We have attached scanned data, which you have requested. Clear AllOK EditPre-Set Select
5-46 SCANNER/INTERNET FAX Contents 7 Touch the [OK] key. When storing pre-set text for the subject and file name in the Web pages, up to 80 characters can be entered. System Settings (Administrator): The Number of File Name/Subject/Body Keys Displayed Setting The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6, 12, or 18. Sub: Schedule coordination meeting Material for planning meeting Thank you for your continuous support. We have attached sca Send SettingsOK Subject File Name Body Text
5-47 SCANNER/INTERNET FAX Contents SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same scanned image can be sent to multiple scan modes, Internet fax mode, and fax mode destinations in a single operation. Up to 500 destinations can be selected in one broadcast operation. If you frequently use broadcasting to send images to the same group of destinations, it is convenient to store those destinations in a group key. 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. OriginalsTransmission
5-48 SCANNER/INTERNET FAX Contents 2 Specify the destination. (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desired destination. (3) Touch the [To] key. The destination is specified. (4) Repeat steps (2) and (3) until all destinations are selected. To add Cc or Bcc recipients, select a recipient and touch the [Cc] key or the [Bcc] key. If Must Input Next Address Key at Broadcast Setting is enabled in the system settings (administrator), touch the [Next Address] key before specifying the next destination. One-touch keys that cannot be used for broadcast transmission are greyed out to prevent selection. If a Scan to FTP (Hyperlink) address is specified in a broadcast transmission, hyperlink e-mail transmission will not take place. If you frequently use broadcasting to send images to the same group of destinations, it is convenient to store those destinations in a group key. 3 Touch the [Address Review] key. 4 Check the destinations and then touch the [OK] key. If the transmission includes Cc or Bcc destinations, touch the [Cc] tab or the [Bcc] tab to check those destinations. To cancel a specified destination... Touch the one-touch key of the destination that you wish to cancel. A message will appear to confirm the deletion. Touch the [Yes] key. CHECKING AND DELETING THE SELECTED DESTINATIONS (page 5-20) AAA AAA ToCc III III GGG GGG EEE EEE CCC CCC HHH HHH FFF FFF DDD DDD BBB BBB12 51510 Global Address Search Address Entry Address Review Condition Settings JJJ JJJ ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc. Preview Sort Address (3)(2) AAA AAABBB BBB ToCc 12 51510 Global Address Search Address Entry Address Review Condition Settings III III GGG GGG EEE EEE CCC CCC JJJ JJJ HHH HHH DDD DDD FFF FFF ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc. Preview Sort Address To 001 003 005 007 009 011 002 004 006 008 010 012 Cc 12 Address ReviewOK AAA AAA KKK KKK MMM MMM OOO OOO QQQ QQQ SSS SSS BBB BBB LLL LLL NNN NNN PPP PPP RRR RRR TTT TTT
5-49 SCANNER/INTERNET FAX Contents 5 Press the [START] key. Scanning begins. If you inserted the original pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that scanning is finished. If you are scanning the original on the document glass, scan each page one page at a time. When scanning of one page finishes, replace it with the next page and press the [START] key. Repeat until all pages have been scanned and then touch the [Read-End] key. A beep will sound to indicate that scanning is finished. If Internet fax or fax destinations are included in the broadcast transmission. Scanning will take place in Mono2. To cancel scanning... Press the [STOP] key ( ) to cancel the operation.
5-50 SCANNER/INTERNET FAX Contents BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS When a broadcast transmission includes both scan mode and Internet Fax mode destinations, the Internet Fax mode settings (original orientation and other various settings) are given priority. When performing this type of broadcast transmission, note the information below. Resending to unsuccessful broadcast transmission destinations The results of a completed broadcast transmission can be checked in the job status screen. If transmission to any of the addresses failed, resend the image to those addresses. Original placement orientation The orientation of Internet fax mode is given priority. When Rotation Sending Setting is enabled in the system settings (administrator), the image is rotated 90 degrees. For this reason, in some cases the image may not be displayed in the correct orientation. Send sizeWhen the file format is set to [TIFF-S] in Internet fax mode, transmission is only possible in A4R (8-1/2 x 11R) size. ExposureThe Internet fax settings are given priority. ResolutionWhen the file format is set to [TIFF-S] in Internet fax mode and a high resolution setting is selected in scan mode, the resolution will be changed to [200X200dpi]. File compression modeThe compression mode will be changed to the compression mode set in Compression Mode at Broadcasting in the system settings (administrator). Colour scanningScanning will take place in Mono2 regardless of the colour mode setting. Special modes2in1This cannot be selected in scan mode, however, if selected in Internet fax mode, it will also be applied to scan destinations. Scan file size If a broadcast transmission is performed that includes destinations for which an attachment size limit has been set using Maximum Size of E-mail Attachments (E-mail) or Maximum Size of Data Attachments (FTP/Desktop/Network Folder) in the system settings (administrator), the limit will also apply to destinations for which a limit is not set. (The limitation setting of Scan to E-mail or Internet fax is given priority.) 1 Press the [JOB STATUS] key. 2 Display the jobs completed screen. (1) Touch the tab of the mode that you wish to display. (2) Touch the [Complete] key. If the broadcast transmission included destinations of different modes, the same broadcast transmission key will appear in each of those modes. JOB STATUS Print JobFax JobInternet FaxScan to AddressSet TimePagesStatusBroadcast000110:0004/01020/003Connecting AAA AAA BBB BBB CCC CCC DDD DDD 10:0504/01000/001Waiting 10:2204/01000/004Waiting 10:3004/01000/010Waiting 10:3304/01000/010Waiting 11Complete Detail Stop/Delete Job Queue Priority (1)(1)(2)
5-51 SCANNER/INTERNET FAX Contents 3 Display details on the broadcast transmission. (1) Touch the key of the completed broadcast transmission. (2) Touch the [Detail] key. Broadcastxxxx will appear as the address of the broadcast job key. The job control number that appeared in the touch panel when scanning ended appears in xxxx. 4 Resend the image to the unsuccessful destinations. (1) Touch the [Failed] tab. (2) Touch the [Retry] key. The steps to follow after the [Retry] key is touched differ depending on whether or not the document filing function is used. Not using document filing You will return to the base screen with the unsuccessful destinations entered. Place the original and perform the steps of the broadcast transmission. Using document filing You will return to the document filing resend screen with the unsuccessful destinations entered. Perform the document filing resend procedure. (There is no need to rescan the original.) If the [All Destinations] tab is touched in (1), all destinations will be displayed. The [Retry] key that appears in the screen can be touched to resend to all the destinations. Broadcast000110:0004/01010/003NG000000 Broadcast0002 Broadcast0003 DDD DDD 10:0504/01001/001Send OK 10:2204/01004/004Send OK 10:3004/01010/010Send OK 11Complete Detail Call Job Queue Print JobFax JobInternet FaxScan to AddressStart TimePagesStatus (1)(2) DetailOK Retry Broadcast0001 EEE EEENG000000 NG000000FFF FFF Start TimeAddressStatus 10:0104/01 10:10 002 01004/01 11 FailedFileAll Destinations (1)(2)
5-52 SCANNER/INTERNET FAX Contents SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) A file on a computer can be sent via the machine as an Internet fax (PC-I-Fax function). Internet faxes are sent using the PC-I-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the software application. Image data for transmission will be created and sent as an Internet fax. For the procedures for using this function, see the PC-Fax driver Help. To send an Internet fax using the PC-I-Fax function, the PC-Fax driver must be installed and then updated using the CD-ROM that accompanies the Internet fax expansion kit. For more information, see the Software Setup Guide. This function can only be used on a Windows computer. This function can only be used for transmission. Internet faxes received on the machine cannot be received to a computer that is connected to the machine. PC-I-Fax transmission