Sharp Mxm264n User Guide

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USING A SEARCH NUMBER TO RETRIEVE 
A DESTINATION
A destination stored in the address book can be retrieved using the  key. This can be done in the base screen of any 
of the modes or in the address book screen.
1
Touch the   key.
2
Enter the 4-digit search number of the 
address with the numeric keys.
When the 4-digit search number is entered, the stored address 
is retrieved and specified as a destination.
 The search number is programmed when the destination is stored in the address book.
 If you do not know the search number, print the one-touch address list using Sending Address List in the system 
settings.
 When entering search numbers such as 0001 and 0011, 0 can be omitted. For example, to enter 0001, enter 
1 and touch the   key or the [Next Address] key.
If an incorrect search number is entered...
Press the [CLEAR] key ( ) to clear the number and enter the correct number.
AutoAuto
Auto
USB Mem. ScanFaxInternet FaxPC Scan
Scan:
Scan
Send:
Standard
Auto ReceptionFax Memory:100%
A4
File
Quick File
Address Review
Direct TX
Sub Address
Address Book
Special Modes
Resolution
Exposure
Original
Preview 
						

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RETRIEVING A DESTINATION FROM A 
GLOBAL ADDRESS BOOK
If an LDAP server is stored in the Web pages, you can look up a destination fax number in a global address book.
1
Open the global address search screen.
(1) Touch the [Address Book] key in the base 
screen.
(2) Touch the [Global Address Search] key.
2
Search for the destination.
If only one LDAP server has been stored, (1) and (2) are not 
necessary. Go directly to (3). If an authentication screen for the 
LDAP server appears, enter your user name and password.
(1) Touch the key of the LDAP server that you 
wish to use.
If an authentication screen for the LDAP server appears, 
enter your user name and password.
(2) Touch the [OK] key.
(3) Search for the destination in the search 
screen.
Enter search characters for the destination and touch the 
[Search] key. The search results will appear after a brief 
interval.
For the procedure for entering text, see ENTERING 
TEXT (page 1-55) in 1. BEFORE USING THE 
MACHINE.
How to search
Enter a maximum of 64 characters for the search characters. The system will look for names starting with the entered 
letters.
An asterisk   can be used as follows:
XXX : Names beginning with XXX.
XXX: Names that end with XXX.
XXX : Names that include XXX.
AA XX: Names that start with AA and end with XX.
12
10515ToCc
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
Global
Address Search
Address Entry
Address Review
Condition
Settings
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.Sort Address
Preview
(2)
Server 2
Server 1
Server 3
Server 4
Server 5
Server 6
Server 7
CancelServer ChangeOK
(2)(1) 
						

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Contents Storing a destination from a global address book in the machines 
address book
A destination from a global address book can be stored in the machines address book as a one-touch key.
Touch the [Detail] key in the search results screen of the global address book (the screen of step 3 above) to display 
information on the selected destination. Touch the [Register] key in the detailed information screen and then touch the 
item to be used (the [Fax] key in this case). The following screen will appear.
The information stored in the global address book is automatically entered. (The settings can be changed if needed. For 
detailed information on each item, see 
Address Control (page 7-16) in 7. SYSTEM SETTINGS.) However, configure 
the items below manually. To complete the storing procedure, touch the [Exit] key.
 [Initial] key: Touch this key to enter the initials that determine where the destination will appear in the alphabetical 
index and the order of one-touch key display. Enter up to 10 characters for the initials.
 [Index] key: Touch this key to select the custom index in which the address will appear. You can also select whether 
or not the destination will be included on the [Freq.] tab of the address book.
 [Mode] key: Touch this key to configure the Transmission Speed and International Correspondence Mode 
settings. These settings have already been configured, however, if the destination is an international 
destination, or if you find that communication errors frequently occur when communicating with that 
destination, you can try changing the settings.
3
Select the destination.
(1) Touch the key of the desired destination.
If no names are found that match the search letters, a 
message will appear. Touch the [OK] key to close the 
message and touch the [Search Again] key to search 
again.
(2) Touch the [To] key.
This enters the selected destination.
If you wish to select another destination, repeat steps (1) 
and (2) above.
 If 30 or more matches are found, a message will appear in the screen. Touch the [OK] key to close the message. A 
maximum of 300 search results are displayed. If the desired destination was not found, touch the [Search Again] 
key to add more search letters.
To check the information stored in a destination...
Touch the key of the destination and then touch the [Detail] key. The information stored for the selected destination 
will appear. Check the information and then touch the [OK] key to return to the search results screen.
If a screen for selecting the item to be used appears...
If the selected destination includes an E-mail address or other address in addition to the fax number or telephone 
number, you will need to select which item you wish to use. Touch the [Fax] key to retrieve the fax number.
12
XXX AAA0123456789
0612345678
0601234567
0687654321
0676543210
XXX
XXX BBB9876543210
XXX CCC
XXX EEE
XXX FFF
XXX DDD
ToCc
Detail
Search Again
Address Book
Address Review
Condition
Settings
(1)(2)
Search Number
Name
InitialIndex
Fax No.
001
AAA AAA
0123456789
AAA AAA
AUser 1
Key Name
33.6 kbps/NoneMode
Direct Address / IndividualExit
E-mailInternet FaxFax 
						

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USING THE RESEND FUNCTION
The destinations of the most recent 8 transmissions by fax, Scan to E-mail, and/or Internet fax are stored. One of these 
can be selected to resend to that destination.
1
Touch the [Resend] key.
2
Touch the key of the fax destination that 
you wish to redial.
The last 8 transmission destinations appear.
 If numeric keys were pressed during the previous transmission, the [Resend] key may not dial the correct number.
 The fax addresses below are not stored as addresses for which resend is possible.
- A one-touch key in which multiple destinations are stored (group key).
- Broadcast destinations
- Destinations transmitted to using a program
System Settings (Administrator): Disable [Resend] on Fax/Image Send Mode
This prohibits use of the resend function. When this setting is enabled, the [Resend] key cannot be used in the base screen 
of image send mode.
AutoAuto
Auto
USB Mem. ScanFaxInternet FaxPC Scan
Scan:
Scan
Send:
Standard
Auto ReceptionFax Memory:100%
SpeakerReady to send.Resend
A4
File
Quick File
Address Review
Direct TX
Sub Address
Address Book
Special Modes
Resolution
Exposure
Original
Preview
CancelResend
EEE EEE
AAA AAANo.01
No.03
No.05
No.07
CCC CCC
GGG GGG
FFF FFF
BBB BBB
DDD DDD
HHH HHH
No.02
No.04
No.06
No.08 
						

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CHAIN DIALLING
Number sequences entered with the numeric keys and/or one-touch keys can be linked together with pauses and dialled 
as a single number.
Use chain dialling to dial a long number (such as an international number) when the country code and/or area code are 
stored separately in one-touch keys.
Example: Using chain dialling to dial an international number
System Settings (Administrator): Pause Time Setting
This is used to set the length of pauses. The default setting is 2 seconds.
XXX 010
00 XX XXXX
XXX
010
Number to access 
international telephone 
serviceCountry 
codeArea codeNumber of other 
party
Using a one-touch 
key Using the 
numeric keys
CCC CCCPause
Number to be dialled
Entry 
						

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Contents
This section explains the basic procedures for sending a fax.
TRANSMISSION METHODS
The methods that can be used to send a fax from the machine are explained below. Select the method that best suits 
your needs.
To fax a large number of sheet originals, use the automatic document feeder.
The originals will be scanned into memory and then transmitted (memory transmission).
When memory transmission is selected and multiple originals are placed in the automatic document feeder (and the line 
is free), transmission will begin as soon as the first page is scanned and will take place while the remaining pages are 
being scanned (Quick Online transmission).
If transmission cannot begin immediately because the line is in use, all pages will be scanned into memory and the 
transmission will be reserved.

USING THE AUTOMATIC DOCUMENT FEEDER FOR TRANSMISSION (page 4-32)
When a fax transmission or reception is already in progress, the following procedure can be performed to reserve a 
transmission job. To check reserved transmission jobs, display the job status screen.

CHECKING THE STATUS OF FAX JOBS (page 4-127)
BASIC TRANSMISSION METHODS
 If memory becomes full while the first original page is being scanned, transmission will stop.
 In the following situations, the transmission will be automatically reserved (memory transmission)
- When the line is busy or a communication error occurs and automatic resending is enabled.

WHEN THE LINE IS BUSY (page 4-30), WHEN A COMMUNICATION ERROR OCCURS (page 4-30)
- The machine is already using the line to send or receive a fax.
- Another fax transmission was reserved ahead of your fax.
- One of the following functions is being used for transmission. 
Broadcast transmission, F-code transmission, timer transmission, Dual Page Scan, 2in1, Card Shot, Job Build, Original 
Count
- The document glass is being used (except when the speaker is being used to dial).
 Up to 94 transmission jobs can be reserved.
 When the transmission is finished, the scanned original pages are cleared from memory. However, when the document 
filing function is used, the transmitted fax is stored.
System Settings (Administrator): Quick On Line Sending
This is used to disable Quick Online transmission. In this case, fax transmissions will be sent by memory transmission 
(reserved and then transmitted).
1 11
11
11
11
1
1
11
11
11
11
1
Transmission 
						

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Contents To fax thick originals or pages of a book, use the document glass.

USING THE DOCUMENT GLASS FOR TRANSMISSION (page 4-35)
If you wish to send a fax ahead of other previously reserved fax 
transmissions, use direct transmission mode.
The original is transmitted directly to the receiving fax machine without being scanned into memory.
When direct transmission mode is used, transmission will begin as soon as the transmission in progress is completed 
(ahead of any previously reserved transmissions).
To send a fax by direct transmission, touch the [Direct TX] key in the base screen.

USING THE AUTOMATIC DOCUMENT FEEDER TO SEND A FAX IN DIRECT TRANSMISSION MODE (page 4-33)

USING THE DOCUMENT GLASS TO SEND A FAX IN DIRECT TRANSMISSION MODE (page 4-37)
When the document glass is being used for a transmission, Quick Online transmission will not operate.
 When transmission in direct transmission mode ends, the mode automatically changes back to memory transmission 
mode.
 When the document glass is used, multiple original pages cannot be scanned.
1 1
1Transmission
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Transmission 
						

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PLACEMENT ORIENTATION OF THE ORIGINAL
When an A4 (8-1/2 x 11) original is placed in vertical orientation (), the image is automatically rotated 90 degrees 
and transmitted in horizontal orientation () (Rotation Sending). If the original is placed in horizontal orientation (), it 
is transmitted in that orientation () without being rotated.
AUTOMATIC REDUCTION OF THE TRANSMITTED 
IMAGE
If the width of the transmitted image is larger than the width of the paper in the receiving machine, the image will be 
automatically reduced to fit the receiving machines paper width.
Example: Reduced sizes and reduction ratios
A4R, B5 and A5 (8-1/2 x 11R and 5-1/2 x 8-1/2) size originals are not rotated for transmission.
System Settings (Administrator): Rotation Sending Setting
The factory default setting is rotate before transmission. If this setting is disabled, the original will be transmitted in the 
orientation in which it is placed.
Transmitted image 
widthReceiving machines 
paper widthReduced sizeRatio
A3B4B41 : 0.84
A3 (11 x 17)A4 (8-1/2 x 14, 8-1/2 x 11)A4R (8-1/2 x 14, 8-1/2 x 11R)1 : 0.71
B4A4A4R1 : 0.84
System Settings (Administrator): Auto Reduction Sending Setting
The factory default setting is automatic reduction enabled. If this setting is disabled, the image will be sent at full size and part 
of the image may be cut off.
Transmission
A4R (8-1/2 x 11R) 
image is transmitted. Rotated to A4R (8-1/2 x  11R) 
orientation A4 (8-1/2 x 11) 
						

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TRANSMITTABLE ORIGINAL SIZES
The following original sizes can be transmitted.
*A long original can be transmitted.
THE SIZE OF THE PLACED ORIGINAL
When a standard size original is placed, the original size is automatically detected and displayed in Scan in the base 
screen.
When the automatic original detection function is operating and the original is a non-standard size, the closest standard 
size may be displayed or the original size may not appear. In this event, manually set the correct original size.

Specifying the original scan size (by paper size) (page 4-49)

Specifying the original scan size (by numerical values) (page 4-51)
STANDARD SIZES
Standard sizes are sizes that the machine can automatically detect. The standard sizes are set in Original Size 
Detector Setting in the system settings (administrator).
List of original size detector settings
Minimum original sizeMaximum original size
Using the automatic document 
feeder131 mm (height) x 140 mm (width)
(5-1/8 (height) x 5-1/2 (width)) 297 mm (height) x 1000 mm* (width)
(11-5/8 (height) x 39-3/8* (width))
Using the document glass–297 mm (height) x 432 mm (width)
(11-5/8 (height) x 17 (width))
Selections
Standard sizes (detected original sizes)
Document glassDocument feeder tray
(automatic document feeder)
AB-1A3, A4, A4R, A5, B4, B5, B5RA3, A4, A4R, A5, B4, B5, B5R, 8-1/2 x 11, 
8-1/2 x 14, 11 x 17
AB-2A3, A4, A4R, A5, B5, B5R, 216 mm x 330 mm
(8-1/2 x 13)A3, A4, A4R, A5, B4, B5, B5R, 8-1/2 x 11, 
11 x 17, 216 mm x 330 mm (8-1/2 x 13)
AB-3A4, A4R, A5, B4, 8K, 16K, 16KRA3, A4, A4R, A5, B4, 8K, 16K, 16KR, 8-1/2 x 11, 
11 x 17, 216 mm x 330 mm (8-1/2 x 13)
AB-4A3, A4, A4R, A5, B5, B5R, 216 mm x 340 mm 
(8-1/2 x 13-2/5)A3, A4, A4R, A5, B4, B5, B5R, 8-1/2 x 11, 
11 x 17, 216 mm x 340 mm (8-1/2 x 13-2/5)
AB-5A3, A4, A4R, A5, B5, B5R, 216 mm x 343 mm 
(8-1/2 x 13-1/2)A3, A4, A4R, A5, B4, B5, B5R, 8-1/2 x 11, 
11 x 17, 216 mm x 343 mm (8-1/2 x 13-1/2)
Inch-111 x 17, 8-1/2 x 14, 8-1/2 x 11, 8-1/2 x 11R, 
5-1/2 x 8-1/211 x 17, 8-1/2 x 14, 8-1/2 x 11, 8-1/2 x 11R, 
5-1/2 x 8-1/2, A4, A3
Inch-211 x 17, 8-1/2 x 13 (216 mm x 330 mm), 
8-1/2 x 11, 8-1/2 x 11R, 5-1/2 x 8-1/211 x 17, 8-1/2 x 13 (216 mm x 330 mm), 
8-1/2 x 11, 8-1/2 x 11R, 5-1/2 x 8-1/2, A4, A3
Inch-311 x 17, 8-1/2 x 13-2/5 (216 mm x 340 mm), 
8-1/2 x 11, 8-1/2 x 11R, 5-1/2 x 8-1/211 x 17, 8-1/2 x 13-2/5 (216 mm x 340 mm), 
8-1/2 x 11, 8-1/2 x 11R, 5-1/2 x 8-1/2, A4, A3 
						

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WHEN THE LINE IS BUSY
If the line is busy when you send a fax, transmission will be re-attempted automatically after a preset interval. This 
function only operates in memory transmission mode. In direct transmission mode or manual transmission mode, the 
transmission will be cancelled. Wait briefly and then try sending the fax again.
WHEN A COMMUNICATION ERROR OCCURS
If a communication error occurs or the other fax machine does not answer the call within a preset period of time, 
transmission will be re-attempted automatically after a preset interval. This function only operates in memory 
transmission mode.
To cancel transmission...
Cancel the transmission from the job status screen.

CANCELLING A FAX IN PROGRESS OR A RESERVED FAX (page 4-134)
System Settings (Administrator): Recall in Case of Line Busy
This is used to set the number of recall attempts and the interval between attempts when the connection cannot be 
established because the line is busy.
To cancel transmission...
Cancel the transmission from the job status screen.

CANCELLING A FAX IN PROGRESS OR A RESERVED FAX (page 4-134)
System Settings (Administrator): Recall in Case of Communication Error
This is used to set the number of recall attempts and the interval between attempts when a transmission fails due to an error.