Sharp Mxm264n User Guide

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SCANNER/INTERNET FAX
Contents
4
To change the file name, touch the [File 
Name] key.
 The file name is entered in the same way as the subject.
 If you are sending to a Scan to FTP, Scan to Desktop, or 
Scan to Network Folder destination, go to step 9.
5
To change Reply-To, touch the 
[Reply-To] key.
If user authentication is being used, the information of the user that logged in will be applied, and thus Reply-To 
cannot be changed.
6
Specify a user for Reply-To and touch 
the [OK] key.
 Touch the key that you wish to use for Reply-To.
 You can touch the [Global Address Search] key to specify a 
user stored in a global address book for Reply-To. You can 
also touch the [Address Entry] key to directly enter an e-mail 
address.
 To specify the return address, you can touch the   key and enter a user number that has been previously stored 
using User List in the system settings (administrator).
 A key can only be selected for the return address if an e-mail address has been stored for that user in User List in 
the system settings (administrator).
Send SettingsOK
Subject
File Name
Reply-To
Body Text
Add Reply to to Cc
Sub: Schedule coordination meeting
Sub: Schedule coordination meeting
Material for planning meeting
Send SettingsOK
Subject
File Name
Reply-To
Body Text
Add Reply to to Cc
13
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
KKK KKKLLL LLL
HHH HHH
FFF FFF
DDD DDD
BBB BBB
Global
Address Search
Address Entry
Reply-To
User
ABC
OKCancel
12186
ABCDEFGHIJKLMNOPQRSTUVWXYZetc.All 
						

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SCANNER/INTERNET FAX
Contents
7
To change the body text, touch the 
[Body Text] key.
 This function requires the hard disk drive.
 Please go to Step 9.
8
Enter the body text and touch the [OK] 
key.
 To select a pre-set text previously stored in the Web page, 
touch the [Pre-Set Select] key.
 To directly enter the body text, touch the [Edit] key.
 1800 characters can be entered. (A line break counts as one character.)
 To clear all entered text, touch the [Clear All] key. When this key is touched, the entire body of the message is 
erased immediately; not just the selected line.
 Each line of the entered text can be selected with the   keys. To edit the selected line, touch the [Edit] key. 
The text entry screen will appear with the selected text entered.
9
Touch the [OK] key.
The [Add Reply to to Cc] checkbox can be selected   to send a Cc copy to the sender.
When storing pre-set text for the subject and file name in the Web pages, up to 80 characters can be entered.
System Settings (Administrator): The Number of File Name/Subject/Body Keys Displayed Setting
The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6, 12, or 18.
System Settings (Administrator): Default Sender Set
This is used to store the sender name and e-mail address that is used when a sender is not selected.
Sub: Schedule coordination meeting
Material for planning meeting
AAA AAA
Send SettingsOK
Subject
File Name
Reply-To
Body Text
Add Reply to to Cc
Body Entry
Thank you for your continuous support. We have attached scanned data,
which you have requested.
Clear AllOK
EditPre-Set Select
Sub: Schedule coordination meeting
Material for planning meeting
AAA AAA
Thank you for your continuous support. We have attached sca
Send SettingsOK
Subject
File Name
Reply-To
Body Text
Add Reply to to Cc 
						

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SCANNER/INTERNET FAX
Contents
SENDING AN IMAGE IN USB MEMORY MODE
Follow the steps below to send a scanned image to a commercially available USB memory device that has been 
connected to the machine. This stores the file in the USB device.
 Use a FAT32 USB memory with a capacity of no more than 32 GB.
 When a default address is configured in Default Address Setting in the system settings (administrator), the mode cannot 
be changed. To switch to USB memory mode, touch the [Cancel] key in the touch panel and then follow the steps below.
1
Connect the USB memory to the USB 
connector (Type A) on the machine.
2
Place the original.
Do not place any objects under the original size detector. 
Closing the automatic document feeder with an object 
underneath may damage the original size detector plate and 
prevent correct detection of the document size.
 When placing the originals, orient them as shown below.
* To place a large portrait-oriented original, place it as shown above in Landscape orientation and specify the 
placement orientation in step 4.

Place A5 (5-1/2 x 8-1/2) size originals in portrait (vertical) orientation ( ). If placed in landscape (horizontal) orientation 
( ), an incorrect size will be detected. For a A5R (5-1/2 x 8-1/2R) size original, enter the original size manually.
 Originals cannot be scanned in succession from both the automatic document feeder and the document glass and 
sent in a single transmission.
Original size 
detector
1
1
1
1
1
1
Document feeder tray
Place the original face up.
Portrait 
orientation*
Landscape 
orientation
Document glass
Place the original face down and align the corner with the tip of the 
arrow mark   in the top left corner of the document glass scale.Originals 
						

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3
Switch to USB memory mode and 
display the image settings screen.
(1) Touch the [USB Mem. Scan] tab
If the [USB Mem. Scan] tab does not appear, touch the 
 tab to move the screen.
(2) Touch the [Original] key.
 When scanning to USB memory, there is no need to specify the destination.
 If a destination of another mode has been previously specified, a message will appear when you change to USB 
memory mode indicating that the destination setting will be cleared. Touch the [OK] key in the message screen and 
go to the next step.
 The current settings for [Original], [Exposure], [Resolution], [File Format], and [Colour Mode] are indicated at the 
right of each key. To change a setting, touch the appropriate key.

AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) (page 5-54), SPECIFYING 
THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) (page 5-55), CHANGING THE EXPOSURE 
AND ORIGINAL IMAGE TYPE (page 5-61), CHANGING THE RESOLUTION (page 5-63), CHANGING THE 
FILE FORMAT (page 5-64), CHANGING THE COLOUR MODE (page 5-68), SPECIAL MODES (page 5-71)
4
Specify the orientation in which the 
original is placed.
To enable the original to be scanned in the correct orientation 
(the orientation in which the top edge of the original appears at 
the top of the display), specify the orientation in which the 
original was placed in step 2.
(1) Touch the appropriate orientation key.
If the top edge of the original is up, touch the   key. If 
the top edge of the original is to the left, touch the   
key.
(2) Touch the [OK] key.
You will return to the screen of step 3.
The original orientation is initially set to  . If the original was placed with the top edge up, this step is not 
necessary.
File Name
USB Mem. ScanFaxInternet FaxPC ScanScan
AutoAutoScan:Send:
AutoText
200X200dpi
PDF
Auto/Greyscale
PDF
Special Modes
Colour Mode
File Format
Resolution
Exposure
OriginalA4
(1)(2)
Preview
Stored to
USB Mem. Scan/OriginalOK
AutoAuto    A4Scan Size
2-Sided
Tablet2-Sided
Booklet
Send Size100%
Image Orientation
(2)(1) 
						

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Contents
5
Press the [START] key.
Scanning begins.
 If the original is placed on the document glass, the [Read-End] key appears in the touch panel. If the original is only one 
page, go to step 7. To scan more pages, go to the next step.
 If the original was inserted in the document feeder tray, a beep will sound when scanning is completed and transmission 
will begin. Go to step 8.
Do not disconnect the USB memory until Sending data has been completed. appears in the touch panel.
 If Encrypt PDF is selected for the file format ([Encrypted PDF] is selected in the format settings screen), you will be 
prompted to enter a password when you press the [START] key.
Touch the [Entry] key to open the keyboard screen, enter a password (maximum of 32 characters), and touch the 
[OK] key. The recipient must use the password entered here to open the Encrypt PDF file. 
To cancel Encrypt PDF, touch the [Cancel] key. The format settings screen will appear to let you change the file 
type. Select a new file type and press the [START] key to begin transmission.
6
If the original was placed on the document glass, replace it with the next original 
and press the [START] key.
Repeat until all originals have been scanned.
7
Touch the [Read-End] key.
A beep will sound to indicate that the operation is completed.
Open the automatic document feeder and remove the original.
 If no action is taken for one minute after the confirmation screen appears, scanning automatically ends and the 
transmission is reserved.
 The [Configure] key can be touched to change the exposure, resolution, scan size, and send size for each original 
page scanned. However, when Card Shot is selected in the special modes, only the exposure can be changed 
when scanning an even-numbered original page.
EntryCancel
Please enter encrypt PDF
password.
Read-EndConfigure
Place next original.       (Pg.No.x)
Press [Start].
When finished, press [Read-End]. 
						

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8
When Sending data has been 
completed. appears in the touch panel, 
disconnect the USB memory.
Do not disconnect the USB memory while Processing data. or Sending data. appears in the touch panel.
 When transmission to USB memory is completed, Sending data has been completed. is displayed. After a brief interval 
the message is cleared and the base screen of image send mode reappears. (The base screen of image send mode is the 
screen that appears when the [IMAGE SEND] key is touched.)
If the USB memory becomes full during scanning...
A message will appear and scanning will stop. The scanned data will not be stored. However, if the file format is set to 
JPEG and the [Specified Pages per File] checkbox is selected, files for which scanning is completed will be stored in USB 
memory.
To cancel scanning...
Press the [STOP] key ( ) to cancel the operation.
To cancel scanning to USB memory...
While scanned data is being stored in the USB memory, the message Sending data. and the [Cancel] key appear in the 
touch panel. To cancel the storing operation, touch the [Cancel] key.
System Settings: USB-Device Check (page 7-26)
This is used to check the connection of a USB device to the machine.
System Settings (Administrator): Scan Settings
This is used to set the default colour mode and file format.
System Settings (Administrator): Disable Scan Function
The use of PC scan mode and USB memory mode can be prohibited. 
						

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SPECIFY THE FOLDER IN WHICH THE FILE WILL BE 
STORED
When sending a file to USB memory, a folder can be specified in USB memory. A new folder can also be created in USB 
memory.
If a folder is not specified, the file will be stored on the first level of the USB memory.
1
Touch the [Stored to] key.
2
Select the folder.
(1) Touch the key of the folder in which you 
wish to store the file.
If the selected folder contains another folder, you can 
select that folder. The current folder level appears in (A).
(2) Touch the [OK] key.
You will return to the base screen. The [Stored to] key will 
be highlighted.
 To create a new folder on the currently displayed level, touch the [New Folder] key. A text entry screen will appear. 
Enter a folder name and touch the [OK] key. For the procedure for entering text, see ENTERING TEXT (page 
1-55) in 1. BEFORE USING THE MACHINE.
 To move up one level, touch the   key. This key appears when a folder on the second level or lower is selected.
 To change the order of the keys that appear in a screen, touch the key that shows   or  . Each time the key is 
touched, the order changes between ascending and descending.
Specify a folder name and file name that are within the allowed number of display characters of your operating system. If the 
file name or folder name exceeds the allowed number of characters, it may not be possible to display the scanned file.
USB Mem. ScanFaxInternet FaxPC ScanScan
AutoAutoScan:Send:
AutoText
200X200dpi
PDF
Auto/Greyscale
PDF
Special Modes
Colour Mode
File Format
Resolution
Exposure
Original
File Name
Stored to
Preview
Folder Name
Stored to
Folder 1
Folder 3
Folder 4
Folder 2
CancelOK
11
New Folder\
(1)(A)(2) 
						

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ENTERING A FILE NAME
The file name can be directly entered when performing a scan transmission.
Touch the [File Name] key. A text entry screen will appear. Enter the file name and touch the [OK] key. Enter the file 
name and touch the [OK] key.
 The entered file name will appear in (A).
 If the file name is not entered, the settings in the Web page are used.
 For the procedure for entering text, see ENTERING TEXT (page 1-55) in 1. BEFORE USING THE MACHINE.
USB Mem. ScanFaxInternet FaxPC ScanScan
AutoAutoScan:Send:
AutoText
200X200dpi
PDF
Auto/Greyscale
PDF
Special Modes
Colour Mode
File Format
Resolution
Exposure
Original
File Name
Stored to
(A)
Preview 
						

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SCANNER/INTERNET FAX
Contents
SENDING A FAX IN INTERNET FAX MODE
The basic procedure for sending a fax in Internet fax mode is explained below. This procedure can also be used to 
perform direct transmission by Direct SMTP.
When a default address is configured in Default Address Setting in the system settings (administrator), the mode cannot be 
changed, the destination cannot be changed, and destinations cannot be added. To switch to Internet fax mode, touch the 
[Cancel] key in the touch panel and follow the steps below.
When Default Address Setting is set to Apply E-mail address of the user for login., pressing the [Add Address] key on the 
touch panel switches to Internet fax mode.
1
Place the original.
 Place the original face up in the document feeder tray, or 
face down on the document glass.
 Do not place any objects under the original size detector. 
Closing the automatic document feeder with an object 
underneath may damage the original size detector plate and 
prevent correct detection of the document size.
Place A5 (5-1/2 x 8-1/2) size originals in portrait (vertical) orientation ( ). If placed in landscape (horizontal) orientation 
( ), an incorrect size will be detected. For an A5R (5-1/2 x 8-1/2R) size original, enter the original size manually.
Image rotation
A4, B5R, and A5R (8-1/2 x 11 and 5-1/2 x 8-1/2R) originals are rotated 90 degrees and transmitted in A4R, B5, 
or A5 (8-1/2 x 11R or 5-1/2 x 8-1/2) orientation. (A4R, B5, and A5 (8-1/2 x 11R and 5-1/2 x 8-1/2) originals 
cannot be rotated for transmission.)
 Originals cannot be scanned in succession from both the automatic document feeder and the document glass and 
sent in a single transmission.
System Settings (Administrator): Rotation Sending Setting
This is used to select whether or not a scanned original image is rotated before transmission.
The default setting is: rotate A4 to A4R, B5R to B5, and A5R to A5 (8-1/2 x 11 to 8-1/2 x 11R, and 5-1/2 x 8-1/2R 
to 5-1/2 x 8-1/2).
2
Specify the destination.
(1) Touch the [Address Book] key in the base 
screen.
(2) Touch the key of the desired destination.
The   icon appears in one-touch keys in which Internet 
fax addresses are stored.
(3) Touch the [To] key.
The destination is specified.
(4) Touch the [Condition Settings] key.
 After a one-touch key is touched, if the screen is changed without touching the [To] key, the destination is 
automatically specified.
 In addition to specification by a one-touch key, a destination can also be specified by a search number. You can 
also manually enter a destination or look up a destination in a global address book. For more information, see 
ENTERING DESTINATIONS (page 5-18).
Original size 
detector
Transmission
III III
GGG GGG
EEE EEE
CCC CCC
AAA AAA
JJJ JJJ
HHH HHH
FFF FFF
DDD DDD
BBB BBB
ToCc
12
51510
Global
Address Search
Address Entry
Address Review
Condition
Settings
ABCDFreq.EFGHIJKLMNOPQRSTUVWXYZetc.
Preview
Sort Address
(3)(2) (4) 
						

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Contents
3
Switch to Internet fax mode and display 
the image settings screen.
(1) Touch the [Internet Fax] tab.
(2) Touch the [Original] key.
The current settings for [Original], [Exposure], [Resolution], and [File Format] are indicated at the right of each key. To 
change a setting, touch the appropriate key.

AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) (page 5-54), SPECIFYING 
THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) (page 5-55), CHANGING THE EXPOSURE 
AND ORIGINAL IMAGE TYPE (page 5-61), CHANGING THE RESOLUTION (page 5-63), CHANGING THE FILE 
FORMAT (page 5-64), SPECIAL MODES (page 5-71)
4
Specify the orientation in which the 
original is placed.
When specifying the orientation of the image to be transmitted, 
specify the orientation of the original placed in step 1.
(1) Touch the appropriate orientation key.
If the top edge of the original is up, touch the   key. If 
the top edge of the original is to the left, touch the   
key.
(2) Touch the [OK] key.
You will return to the screen of step 2.
The original orientation is initially set to  . If the original was placed with the top edge up, this step is not 
necessary.
5
Press the [START] key.
Scanning begins.

If the original is placed on the document glass, the [Read-End] key appears in the touch panel. If the original is only one page, 
go to step 7. To scan more pages, go to the next step.
 If the original was inserted in the document feeder tray, a beep will sound when scanning is completed and transmission 
will take place.
6
If the original was placed on the document glass, replace it with the next original 
and press the [START] key.
Repeat until all originals have been scanned.
AutoAuto
Auto
File
Quick File
I-Fax Manual
Reception
Address Review
Send Settings
Address Entry
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
200X100dpi
TIFF-F
A4
Preview
(1)(2)
Internet Fax/OriginalOK
AutoAuto     A4Scan Size
2-Sided
Tablet2-Sided
Booklet
Send Size100%
Image Orientation
(2)(1)