Panasonic Digital Business System Section 700 Feature Operation Manual

							Section 700-Operation Appendix A. EX 1.0 Feature Update
DBS-2.3/9.2-700 DBS Manual - Revised April 2000   Page A-11
6 MENU Key Used to return to the Main Menu screen. The default 
Main Menu screen contains the following items:
 PERSONAL DIAL
 SYSTEM DIAL
 EXTENSION
 FUNCTION
 HELP
7 PREV Key Used to return to the previous menu.
8 NEXT Key Used to advance to the next menu.
9 PROG Key Used to program FF and one-touch keys and to adjust 
ringer volume. Depending on the setup of your sys-
tem, may also be used to transfer calls. 
10 Flexible Function 
(FF) KeysUsed to access outside lines or to access call-handling 
features.
11 DND/CF Indicator Indicates that Do-Not-Disturb, Call Forwarding, or 
Absence Message is set.
12 MUTE Indicator Indicates that your voice is muted - i.e., party on the 
other end cannot hear you. Lights solid when your 
hands-free microphone is muted and flashes when 
your handset is muted.
13 EXT Indicator Lights when you are on a call; flashes when you hold a 
call.
14 ON/OFF Indicator Lights when ON/OFF key has been pressed.
15 REDIAL Key Used to redial last outside number dialed.
16 MUTE Key Used to activate/deactivate MUTE function. When 
activated, the party on the other end cannot hear you. 
(See item 12, MUTE Indicator.)
17 AUTO Key Used to access speed dialing, enter account codes, or 
for message waiting answer/cancel.
18 ON/OFF Key Used to make a call without lifting handset.
19 FLASH Key Used to end an outside call and to restore dial tone 
without hanging up receiver.
20 VOLUME Key Used to adjust level of tones, background music, ring-
ing, receiver volume, and display contrast.
21 HOLD Key Used to hold calls, to retrieve held calls, and to com-
plete FF key programming.
22 Microphone Used to talk with other party without using the hand-
set.
23 Speaker Outputs tones and voice at your extension.
#FeatureDescription 
						

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Directory Mode
Description
This enhanced feature applies to the 44-Series small-display phone only 
(i.e., phones with a 2-line LCD display).
In Directory Mode, you can use the phone’s select keys (as well as other 
keys) to scroll through a directory of existing System Speed Dial (SSD) 
names, Personal Speed Dial (PSD) names, or extension names -- and select 
one to dial.
 For example, if you can’t remember the party’s extension number or 
speed-dial number to which you want to transfer a call on hold, you 
can use Directory Mode to find the number and execute the transfer.
OperationThe select keys on the 44-Series small-display phone are located next to 
the display’s 2nd line.   Pressing select key 1 (“>” on the left) or select key 
2 (“ select key to access the directory of existing SSD or 
EXT names; or the < select key to access the PSD directory. The 
2nd line will show two speed-dial or extension names at a time 
(the first 7 characters of each name), beginning with the A’s.
3. To scroll through the names (two at a time), press the # key. To 
back-scroll, press the * key.
4. To jump to another letter in the directory, press the numeric key 
for it. For example, press the “6” key to jump to the M’s, N’s, and 
O’s. The M’s will appear first. Press “6” again to jump to the N’s, 
and again to jump to the O’s. (
Note: This doesn’t work for PSD 
names unless the system is a DBS 824 CPC-M Version 2.0 or 
higher, which allows up to 40 PSDs.)
 For names beginning with Q or Z, use the 1 key.
5. When the correct speed-dial or extension name is displayed, 
you can execute the dialing of its speed-dial or extension 
number by pressing the select key that points to it (> if the 
name is displayed on the left; or < if the name is on the right). 
						

							Section 700-Operation Appendix A. EX 1.0 Feature Update
DBS-2.3/9.2-700 DBS Manual - Revised April 2000   Page A-13
 Or, to exit the directory without selecting a number to dial, 
press the END key or go on-hook.
NotesIncompatibility with older phone versions.   Directory Mode is available 
on the 44-Series phones only.
Hot Dial Pad and Directory Mode.   The Hot Dial Pad feature (FF3 
ExtPort# 48#) will not work on an extension in Directory Mode.
Variable Mode
Description
This feature applies to the 44-Series small-display phone only (i.e., phones 
with a 2-line LCD display).
When the phone is in Variable Mode, the features for Flexible Function 
Screen select keys 1 and 2 will display during each of the following call 
states:
Call StateExisting Program Address*
 During an intercom call FF3 (ExtPort)# 28# (25-39)#
 During CO dial tone FF3 (ExtPort)# 29# (25-39)#
 During a trunk call FF3 (ExtPort)# 30# (25-39)#
 After dialing a busy extension FF3 (ExtPort)# 33# (25-39)#
* In these addresses, you assign a Flexible Function Screen (25-39) to 
appear on the extension while it is in the call state.
OperationThe select keys on the 44-Series small-display phone are labeled “>” and 
“” 
on the left) or select key 2 (“
						

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ExtPort# 29#); during a trunk call (FF3 ExtPort# 30#); and 
after dialing a busy extension (FF3 ExtPort# 33#).
 Use existing addresses FF1 2# 7# 1# thru 4# to assign select 
key features to Flexible Function Screens.
 Use existing addresses FF1 2# 7# 2# to assign screen text.
 Select key features for Fixed Function Screens will not 
appear on small-display phones.
3. While the select key feature is displayed, you can execute the 
feature by pressing the > or < select key.
NotesToggling Variable Mode On/Off with an FF-Key.   You can program the 
*61 code into an FF-key: In programming mode, press FF5 (ExtPort)# 
(KeyNo.)# (*61)#. The FF-key will toggle Variable Mode on/off while the 
extension is idle or in an off-hook/dial-tone state. The FF-key LED will 
remain lit (red) while Variable Mode is “On”. (You can also use a one-
touch key to toggle Variable Mode on and off; however, one-touch keys do 
not contain an LED to indicate when Variable Mode is on.)
Variable Mode After Power-Cycling.   If Variable Mode is “On”, the 
extension will stay in Variable Mode even after power-cycling (system is 
powered down, then powered back up).
Incompatibility with older phone versions. Variable Mode is available on 
the 44-Series phones only.
Conditions under which Variable Mode does not work.   Variable Mode 
will be temporarily overridden under the following conditions: during an 
incoming message state, hold state, message-waiting state, or call-waiting 
state. Incoming messages include:
CO Queuing
Incoming [trunk no.]
REV.[extension no.]
TRF.[trunk no.]
H-Recall
Call Wait
REC.[trunk no.]
Recall Hnt [Hunt Group no.]
DISA Incoming
Call [extension no.]
Transf [extension no.]
Recall [trunk no.]
HOLD Recall 
						

							Section 700-Operation Appendix A. EX 1.0 Feature Update
DBS-2.3/9.2-700 DBS Manual - Revised April 2000   Page A-15
Handset Mute
Description
While using the handset (not on speaker) during a phone conversation, you 
can press the MUTE key to block audio path to the other party -- you can 
still hear them, but they can’t hear you. This feature is called “Handset 
Mute.”
Operation1. To turn on Handset Mute while using the handset, press the MUTE 
key.
 The MUTE indicator lamp (LED next to MUTE key) will 
flash.
 The handset transmitter will be muted. You will still be able 
to hear the other party, but they can’t hear you.
2. To turn off Handset Mute, do one of the following:
-- press the MUTE key again;
-- press HOLD to place the call on hold;
-- replace the handset on-hook; or
-- press the flashing FF-key to answer another call.
 Note: This will drop the first call unless Key Bank Hold is 
enabled (FF1 2# 1# 9#).
 The MUTE indicator lamp will stop flashing.
NotesHeadset Use. The Handset Mute feature also works if you are using a 
headset on the phone to handle calls (#51 activates Headset mode).
Speakerphone Use. The MUTE key works the same as before (mutes the 
microphone) when you are on speaker. The MUTE lamp lights steadily 
when the microphone is muted, and flashes when the handset is muted.
Handsfree Answerback. The MUTE key enables or disables Handsfree 
Answerback the same as before. (Handsfree Answerback allows you to 
answer intercom calls on speaker, without picking up the handset. While 
the phone is idle, press the MUTE key to toggle between Handsfree 
Answerback On and Off. When the MUTE indicator lamp is unlit, 
Handsfree Answerback is ON. When the lamp is lit, Handsfree 
Answerback is OFF.)
Offhook Monitoring. This feature and Handset Mute can both be ON 
simultaneously, so that both the speaker and handset transmitters are muted 
(but the speaker and handset receivers still operate). For more information 
about Offhook Monitoring, see page AAppendix A:-16 of these Release 
Notes. 
						

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Barge-Ins During Handset Mute. If another phone barges in on your call 
while Handset Mute is ON, and you change to conference talk (but not by 
pressing HOLD), Handset Mute will remain ON.
FF-Key/One-Touch Key Restriction. Handset Mute cannot be assigned to 
an FF-key or a one-touch (soft) key.
Off-Hook Monitoring
Description
Off-Hook Monitoring lets you put a call on speaker while the handset is 
off-hook. You can still communicate with the outside party via the handset, 
but you will also be able to hear the other party on the phone’s speaker. He/
she will only be able to hear what is spoken through your handset, however 
- audio will not be transmitted through your microphone.
Operation1. During a call, press the ON/OFF key.
 Another receiver path is established on the phone’s speaker 
-- you can now hear the outside party on the speaker as well 
as in the handset.
 Your phone’s microphone is muted so that the outside party 
hears only what is spoken through your handset. (To mute 
handset transmission, press MUTE.)
2. To turn off Off-Hook Monitor (“kill” the speaker but stay on 
the line with the outside party through the handset), press ON/
OFF again.
Analog Adapter
Description
The Analog Adapter (VB-44100) consists of a base adapter and PC board 
which is installed on the underside of the phone. It is used to connect the 
44-Series large-display phone to an analog device such as an SLT 
telephone, cordless phone, FAX machine, or modem. This allows the same 
phone line to be used to alternate between normal phone calls and analog 
communications. (To install, see the instructions supplied with VB-44100).
ProgrammingSee Section 400 - Programming (Appendix C) for more detailed 
programming information.
Operation 
						

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DBS-2.3/9.2-700 DBS Manual - Revised April 2000   Page A-17
The first device to go off-hook will seize the line (off-hook is either lifting 
the handset or pressing the ON/OFF key). If the analog device goes off-
hook first, the large-display phone will be unable to dial or go off-hook.
You can choose which device will ring by going off-hook at either the 
digital key telephone or the analog device and dialing *71
. The digital key 
telephone display will reflect “Analog port RING” or “Key Tel RING”, 
depending on which device is selected - the default is “Key Tel RING”.
You can still answer an incoming call from either device, regardless of 
which device is ringing. For example, if the analog device is ringing, you 
can pick up the call on the digital key telephone by going off-hook before 
the analog device does. Similarly, if the digital key telephone is ringing or 
has not answered a voice call, the analog device can pick up the call by 
going off-hook first.
You can program the *71 ring select command into an FF key. Pressing the 
key toggles between “Analog Port RING” and “Key Tel RING”. When the 
analog port is set to ring, the FF key LED lights red. When the key 
telephone is set to ring, the LED is off. 
NotesPhone Restrictions
 The Analog Adapter will work on the large-display phone only (VB-
44225).
 A dial-pulse SLT will not function on the analog port.
 Stutter Dial Tone (indicating Call-Forwarding mode, Do-Not-Disturb 
mode, etc.) will not function on an SLT connected to the Analog 
Adapter.
 An analog phone connected to the Analog Adapter cannot program or 
access speed dials.
Incoming Calls
 You cannot program both devices to ring simultaneously.
 The “*71” code will not work if the other device is in use.
 The “*71” code will not work if FF3 (ExtPort)# 51# is set to “0”.
 If set to “Analog port RING”, the large-display phone will work like an 
SLT/OPX (no page announcements, no voice calls from other 
extensions, etc.).
 If the phone is in CF/DND (Call-Forward or Do Not Disturb), the phone 
will remain in CF/DND even if the ringing device is changed via the 
*71 code.
 The incoming ring pattern for the analog device is the same as for the 
digital key telephone (determined by the Extension Ring Pattern in FF3 
(ExtPort)# 39# (0-9)#). If this address is set to “0” (determined by CO),  
						

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the analog device will automatically default to “1 second ON, 3 seconds 
OFF.”
Ring Patterns Not Applicable to Analog Device. The following ring 
pattern addresses 
will not affect the analog device:
Analog Transfer Ring Pattern FF1  2#  1#  31#  (0-6)#
SLT DISA Ring Pattern FF1  2#  1#  34#  (0 or 1)#
Inbound Ring Pattern FF2  (Trunk)#  17#  (0-9)#
Flash Interaction.  Any disconnect signal sent to the analog port must be 
greater than the SLT Flash Control; otherwise the disconnect signal will be 
interpreted as a flash and the call will be placed on hold.
Programming Addresses That Affect the Analog Device. The following 
addresses will control the analog device, but will not affect the digital key 
telephone:
AEC Disconnect Duration FF1  2#  1#  35#  (0-15)#
SLT Flash Control FF1  2#  1#  11#  (0 or 1)#
SLT Onhook Flash Timer FF1  3#  14#  (0-6)#
AEC Disconnect FF3  (ExtPort)#  46#  (0 
or 1)#
Analog Port on Large-Display Phone  FF3  (ExtPort)#  51#  (0 
or 1)#
Data Security on Analog Port  FF3  (ExtPort)#  52#  (0 
or 1)#
MSG (Message) Key
Description
The MSG key on the VB-44225 Large-Display Phone adds the following 
functionality to the phone:

Auto-Callback. If a callback message has been left by another 
extension, you can press the MSG key to place an automatic callback to 
the extension that sent the message. If more than one callback message 
has been received, pressing the MSG key will perform auto-callback in 
the order received.

Auto-Answer Voice Message. You can press the MSG key to 
automatically access your voice mailbox. The phone will dial your 
voice mailbox and send access codes (if programmed) for retrieving 
messages. 
ProgrammingSee Section 400 - Programming (Appendix C) for more detailed 
programming information. 
						

							Section 700-Operation Appendix A. EX 1.0 Feature Update
DBS-2.3/9.2-700 DBS Manual - Revised April 2000   Page A-19
OperationTo Program Voice Mailbox Access Codes into the MSG Key:
Press  PROG  MSG  [16-digit number]  HOLD
The display will reflect “Regist Data”.
To Confirm a Voice Mailbox Access Code Programmed into the 
Message Key..
Press CONF MSG.
The programmed access code will be displayed.
NotesOperation With Message Waiting Indicator. The Message Waiting 
Indicator on the phone’s upper right corner will flash whenever a callback 
message or voice message has been received.
Operation During Call States. The MSG key will work only when the 
phone is idle, receiving dial tone, or in Directory Mode (via select key).
Operation If Phone Has Both a Callback Message from another 
Extension and a Voice Message. Messages are accessed in a First In, First 
Out order. If the callback message was received before the voice message, 
then pressing the MSG key will activate Auto-Callback first. Likewise, if 
the voice message was received before the callback message, pressing the 
MSG key will access your Voice Mailbox.
Interaction with Tone-Calling Mode. If an Auto-Callback is placed to a 
phone that is in tone-calling mode (i.e., not voice-calling), that phone must 
answer or the message canceled before another message can be accessed.
FF-Key Restriction.   These MSG features cannot be assigned to an FF-
key. 
Reprogramming the MSG key if Extension Number Digits is changed. If 
the DBS is reprogrammed to use a different extension numbering plan (i.e., 
changed from 2-digit to 3-digit extensions, 3-digit to 4-digit extensions, 
etc.), the Voice Mailbox Access Code must be reprogrammed into the MSG 
key.
DSS/72 Console - Key Arrangement
Description
The keys on the DSS/72 Console (VB-44320) are arranged differently from 
the VB-43320 model. The DSS console has 6 columns x 12 rows of keys 
(not 8 columns x 9 rows as in the previous version). This affects the 
following: 
						

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Page A-20 DBS Manual - Revised April 2000 DBS-2.3/9.2-700

Name and Message Assignments (FF6 addresses). The alphabetical 
arrangement of the keys is different.

FF-Keys. The FF-keys on the DSS/72 console are numbered left-to-
right, bottom row first.

DSS #1 Defaults. The default extension number assignments on DSS #1 
are different.
The DSS key arrangement is shown in Figures A-7 & A-8.
 Figure A-7.DSS/72 Console (VB-44320) key layout
Answ er R eleaseAnsw er R elease
P anasonic
P anasonic
ABCDEF
GHI JKL
MN OP Q R
S T UVWX
YZ$%? 
abcdef
ghijkl
mno pqr
stuvwx
yz ; * #=
()BSSPFF67 FF68 FF69 FF70 FF71 FF72
FF61 FF62 FF63 FF64 FF65 FF66
FF55 FF56 FF57 FF58 FF59 FF60
FF49 FF50 FF51 FF52 FF53 FF54
FF43 FF44 FF45 FF46 FF47 FF48
FF37 FF38 FF39 FF40 FF41 FF42
FF31 FF32 FF33 FF34 FF35 FF36
FF25 FF26 FF27 FF28 FF29 FF30
FF19 FF20 FF21 FF22 FF23 FF24
FF13 FF14 FF15 FF16 FF17 FF18
FF7 FF8 FF9 FF10 FF11 FF12
FF1 FF2 FF3 FF4 FF5 FF6
DSS/72 K ey Layout(alphabetical)DSS/72 K ey Layout(FF-key num bering)
_,
:
/-.