Kyocera TASKalfa 552ci User Manual

							Appendix-7
Character Entry Method
To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained 
below.
NOTE: QWERTY, QWERTZ and AZERTY are available as keyboard layouts the same as a PC keyboard. 
Press the System Menu key, [Common Settings] and then [Change] of Keyboard Layout to choose desired 
layout. QWERTY layout is used here as an example. You may use another layout following the same steps. 
Entry Screens
Lower-case Letter Entry Screen
Status10/10/2008    10:10
Use the keyboard to enter.
Backspace
Upper-case No./Symbol Space
Cancel OKInput:    characters Limit:      characters
0 128
Lower-case  1 2 3 4 5 6 7 8 9 0 ! = ^
 q w e  r  t  y  u  i  o  p [ ]
 a s d  f  g h j  k  l  ;  :
 z x c v b n m , . /\1
2
4
5
6
7891011
3
No. Display/Key Description
1 Display Displays entered characters.
2 Limit Display Displays maximum number of characters.
3 Cursor Key Press to move the cursor on the display.
4 [Backspace] Press to delete a character to the left of the 
cursor.
5 Keyboard Press a character to enter.
6 [Upper-case] Press to use upper-case letters.
7 [Lower-case] Press to use lower-case letters,
8 [No./Symbol] Press to enter numbers and symbols.
9 [Space] Press to insert a space.
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							Appendix-8 Upper-case Letter Entry Screen
Number/Symbol Entry Screen10 [Cancel] Press to cancel entered characters and return 
to the screen before the entry.
11 [OK] Press to finalize entry and return to the screen 
before the entry.  No. Display/Key Description
Status10/10/2008    10:10
Use the keyboard to enter.
Backspace
Upper-caseLower-case
No./Symbol Space
Cancel OK Lower-case !@#$%^&* ( ) _+˜
QWE R T Y U I O P { }
ASDFGHJ KL : "
ZXCVBNM?| Input:     characters Limit:     characters
0 128
Status10/10/2008    10:10
Use the keyboard to enter.
Backspace
Upper-caseLower-case
No./SymbolSpace
Cancel OK Lower-case  1 2 3 4 5 6 7 8 9 0 ! " #
$%& ’ ( ) * + , - . / :
;?@[ \ ]^_` {
|}˜Input:     characters Limit:     characters
0 128
12
No. Display/Key Description
12 [ ]/[ ] To enter a number or symbol not shown in the 
keyboard, press the cursor key and scroll the 
screen to view other numbers or symbols to 
enter. 
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							Appendix-9
Entering Characters
Follow the steps shown below to enter List A-1 for example.
1Press [Upper-case].
2Press [L]. The letter L is shown on the display.
3Press [Lower-case].
4Press [i], [s], [t] and [Space].
5Press [Upper-case].
6Press [A].
7Press [No./Symbol].
8Press [ ] or [ ] repeatedly to view the keyboard 
containing [-] and [1].
9Press [-] and [1].
10Check that the entry is correct. Press [OK].
Status10/10/2008    10:10
Use the keyboard to enter.
Backspace
Upper-caseLower-case
No./SymbolSpace
Cancel OK Lower-case L
!@#$%^&* ( ) _+˜
QWE R T Y U I O P { }
ASDFGHJ KL : "
ZXCVBNM?| Input:      characters Limit:      characters
1 128
Status10/10/2008    10:10
Use the keyboard to enter.
Backspace
Upper-caseNo./Symbol
Space
Cancel OK Lower-case  1 2 3 4 5 6 7 8 9 0 ! = `
 q w e  r  t  y  u  i  o  p  [ ]
 a s d  f  g h j  k  l  ; ’
 z x c v b n m, . /\
@_ List
Input:      characters Limit:      characters
4 128
Status10/10/2008    10:10
Use the keyboard to enter.
Backspace
Upper-caseLower-case
No./SymbolSpace
Cancel OK Lower-case  1 2 3 4 5 6 7 8 9 0 ! " #
$%& ’ ( ) * + , - . / :
;?@[ \ ]^_` {
|}˜List_A-1
Input:       characters Limit:      characters
8 128
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							Appendix-10
Paper
This section explains the paper sizes and types that can be used in the paper source.
Cassettes 1
Cassettes 2 and the optional paper feeder
Optional 3,000 sheet paper feeder
Multi Purpose tray (MP tray)
Supported types Supported paper sizes No. of sheets
Plain paper (60 to 163 g/m
2)
Recycled paper (60 to 163 g/m2)Letter, Letter-R, Statement, A4, A4-R, B5, 
B5-R, A5-R, Folio, 16K, 16K-R500 (80 g/m
2)
Plain paper (60 to 163 g/m
2)
Recycled paper (60 to 163 g/m2)Ledger, Legal, A3, B4, Oficio II, 
8.5 × 13.5, 8K250 (80 g/m
2)
Supported types Supported paper sizes No. of sheets
Plain paper (60 to 163 g/m
2)
Recycled paper (60 to 163 g/m2)Ledger, Legal, Letter, Letter-R, Statement, 
A3, B4, A4, A4-R, B5, B5-R, A5-R, Oficio II, 
8.5 × 13.5, Folio, 8K, 16K, 16K-R500 (80 g/m
2)
Supported types Supported paper sizes No. of sheets
Plain paper (60 to 105 g/m
2)
Recycled paper (60 to 105 g/m2)Letter, A4, B5 3,000 (80 g/m
2)
Supported types Supported paper sizes No. of sheets
Plain paper (60 to 220 g/m
2)
Recycled paper (60 to 220 g/m2)
Colored paper (60 to 220 g/m2)Letter, Letter-R, Executive-R, Statement, 
A4, A4-R, B5, B5-R, A5-R, B6-R, A6-R, 
Folio, 16K, 16K-R
Other sizes:
Portrait -  3 7/8 to 11 5/8 or 98 to 297 mm
Landscape - 5 7/8 to 17 or 148 to 432 mm100 (80 g/m
2)
Plain paper (60 to 220 g/m
2)
Recycled paper (60 to 220 g/m2)
Colored paper (60 to 220 g/m2)Ledger, Legal, A3, B4, Oficio II, 
8.5 × 13.5, 8K50 (80 g/m
2)
Postcards
Oufuku Hagaki (return postcard)Postcards (100 × 148 mm)
Return postcard (148 × 200 mm)30
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							Appendix-11
Basic Paper Specifications
This machine is designed to print on standard copy paper as used in regular (dry) copiers and page printers 
such as laser printers. It also supports a variety of other types of paper that conform to the specifications given 
in this appendix. 
Be careful when choosing paper. Paper unsuitable for the machine may cause jams or may be wrinkled. 
Supported Paper 
Use standard copy paper for regular copiers or laser printers. The printing quality will be affected by the quality 
of paper. Poor quality paper may result in unsatisfactory output.
Basic Paper Specifications 
The following table lists the specifications of paper that is supported with this machine. Refer to the subsequent 
sections for further details.
NOTE: Some recycled paper does not meet requirements for use with this machine as listed in the Basic 
Paper Specifications shown below, such as moisture or pulp content. For this reason, we recommend 
purchasing a small amount of recycled paper as a sample for testing prior to use. Choose recycled paper that 
gives the best printing results and contains low levels of paper dust.
We are not responsible for the problems occurred from the use of paper that does not conform to our 
specifications.Envelopes Envelope DL, Envelope C5, Envelope C4, 
Envelope #10 (Commercial #10), 
Envelope #9 (Commercial #9), 
Envelope #6 (Commercial #6 3/4), 
Monarch, ISO B5, Youkei 2, Youkei 4
Other sizes:
Portrait - 3 7/8 to 11 5/8 or  98 to 297 mm
Landscape - 5 7/8 to 17 or  148 to 432 mm10
Transparency (OHP film) Letter, Letter-R, A4, A4-R 10
Criteria Specifications
Weight Cassettes: 60 to 163 g/m
2
Multi purpose tray: 60 to 220 g/m2
Thickness 0.086 to 0.110 mm
Dimensional accuracy ±0.7 mm
Squareness of corners 90° ±0.2°
Moisture content 4 to 6%
Grain direction Long grain (paper supply direction)
Pulp content 80% or moreSupported types Supported paper sizes No. of sheets
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							Appendix-12
Choosing the Appropriate Paper
This section describes guidelines for choosing paper. 
Condition 
Avoid using paper with bent corners or that is curled, dirty, or torn. Do not use paper that has a rough surface or 
paper fiber lint, or that is especially delicate. Use of paper in any of these conditions will not only deliver poor 
copies but may also cause jams and shorten the useful life of the machine. Choose paper with a smooth and even 
surface; however, avoid coated paper or paper with a treated surface as it may damage the drum or fusing unit.
Ingredient 
Do not use paper such as paper that has been coated or surface-treated or paper that contains plastic or carbon. 
These paper may produce harmful fumes from the heat of printing and may damage the drum.
Be sure to use the standard paper that contains at least 80% pulp, i.e., not more than 20% of the total paper 
content consists of cotton or other fibers.
Supported Paper Sizes 
Paper of the following sizes is supported by the machine. 
Measurements in the table take into account a ±0.7 mm dimensional accuracy for length and width. Corner 
angles must be 90° ± 0.2°. 
Multi Purpose Tray Cassette or Multi Purpose Tray
A6-R (105 × 148 mm) A3 (297 × 420 mm)
B6-R (128 × 182 mm) B4 (257 × 364 mm)
Hagaki (100×148mm) A4 (297 × 210 mm)
Oufuku Hagaki (148 × 200 mm) A4-R (210 × 297 mm)
Executive (7 1/4 ×10 1/2) B5 (257 × 182 mm)
Envelope DL (110 × 220 mm) B5-R (182 × 257 mm)
Envelope C5 (162 × 229mm) A5-R (148 × 210 mm)
Envelope C4 (229 × 324mm) Folio (210 × 330 mm)
ISO B5 (176 × 250 mm) Ledger
Envelope #10 (Commercial #10) (4 1/8 × 9 1/2)Legal
Envelope #9 (Commercial #9) (3 7/8 × 8 7/8)Letter
Envelope #6 (Commercial #6 3/4) (3 5/8 × 6 1/2)Letter-R
Envelope Monarch (3 7/8 ×7 1/2) Statement-R
Youkei 2 (114 × 162 mm) Oficio II
Youkei 4 (105 × 235 mm) 8.5 × 13.5
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							Appendix-13
Smoothness
The paper surface should be smooth, but it must be uncoated. With paper that is too smooth and slippery, 
several sheets may accidentally be supplied at once, causing jams. 
Basis Weight
In countries that use the metric system, basis weight is the weight in grams of one sheet of paper one square 
meter in area. In the United States, basis weight is the weight in pounds of one ream (500 sheets) of paper cut 
to the standard size (or trade size) for a specific grade of paper. Paper that is too heavy or too light may be 
supplied incorrectly or cause paper jams, which may cause excessive wear of the machine. Mixed paper weight 
(i.e., thickness) may cause several sheets to be supplied at once accidentally and may also cause blurring or 
other printing problems if the toner fails to adhere correctly.
Thickness
Avoid using paper that is too thick or thin. Signs that paper may be thin include frequent problems with paper 
jams or with several sheets being supplied at once. Paper jams may also indicate that the paper is too thick. The 
proper thickness is between 0.086 and 0.110 mm. 
Moisture Content
Paper moisture content is the ratio of moisture to dryness expressed as a percentage. Moisture affects how the 
paper is supplied, the electrostatic changeability of the paper, and how the toner adheres.
Paper moisture content varies depending on the relative humidity in the room. High relative humidity causes 
paper to become damp, making the edges expand so it appears wavy. Low relative humidity causes paper to 
lose moisture, making the edges tighten and weakening print contrast.
Wavy or tight edges may cause the paper to slip when it is supplied. Try to keep the moisture content between 
4 to 6%. 
To maintain the right level of moisture content, bear in mind the following considerations.
• Store paper in a cool, well-ventilated place. 
• Store paper flat and unopened in the package. Once the package is opened, reseal it if the paper is not to 
be used for a while.
• Store paper sealed in the original package and box. Put a pallet under the carton to keep it raised above the 
floor. Especially during rainy seasons keep the paper a sufficient distance away from wooden or concrete 
floors.
• Before using paper that has been stored, keep it at the proper moisture level for at least 48 hours.
• Do not store paper where it is exposed to heat, sunlight, or dampness.
Size Entry (98 × 148 to 297 × 432 mm)8K (273 × 394 mm)
16K (273 × 197 mm)
16K-R (197 × 273 mm) Multi Purpose Tray Cassette or Multi Purpose Tray
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							Appendix-14 Other Paper Specifications
Porosity: The density of the paper fibers
Stiffness: Paper must be stiff enough or it may buckle in the machine, causing jams.
Curl: Most paper naturally tends to curl after the package is opened. When paper passes through the fixing unit, 
it curls upward slightly. To deliver flat printouts, load the paper so that the curl faces towards the bottom of the 
paper tray. 
Static electricity: During printing, paper is electrostatically charged so that the toner adheres. Choose paper 
that can be discharged quickly so that copies do not cling together.
Whiteness: Paper whiteness affects print contrast. Use whiter paper for sharper, brighter copies.
Quality: Machine problems may occur if sheet sizes are not uniform or if corners are not square, edges are 
rough, sheets are uncut, or edges or corners are crushed. In order to prevent these problems, be especially 
careful when you cut the paper yourself.
Packaging: Choose paper that is properly packaged and stacked in boxes. Ideally, the packaging itself should 
have been treated with a coating to inhibit moisture.
Specially treated paper: We do not recommend printing onto the following types of paper, even if it conforms to 
the basic specifications. When you use these kinds of paper, purchase a small amount first as a sample to test.
• Glossy paper
• Watermarked paper
• Paper with an uneven surface
• Perforated paper
Special Paper
This section describes printing onto special paper and print media. 
The following paper and media can be used.
• Transparencies
• Preprinted paper
• Bond paper
• Recycled paper
• Thin paper (from 60 g/m
2 to 64 g/m2 or less)
• Letterhead
• Colored paper
• Prepunched paper
• Envelopes
• Cardstocks (Hagaki)
• Thick paper (from 106 g/m
2 to 200 g/m2 or less)
• Labels
• Coated paper
• High-quality paper
When using these paper and media, choose that are designed specifically for copiers or page printers (such as 
laser printers). Use the multi purpose tray for transparencies, thick paper, envelopes, cardstocks, and label paper.
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							Appendix-15
Choosing Special Paper
Although special paper that meets the following requirements can be used with the machine, print quality will 
vary considerably due to differences in the construction and quality of special paper. Thus, special paper is more 
likely than regular paper to cause printing problems. Before purchasing special paper in volume, try testing a 
sample to ensure the print quality is satisfactory. General precautions when printing onto special paper are given 
below. Note that we are not responsible for any harm to the user or damage to the machine caused by moisture 
or specifications of special paper. 
Select a cassette or multi purpose tray for special paper. 
Transparencies
Transparencies must be able to withstand the heat of printing. Transparencies must meet the following 
conditions.
To avoid problems, use the multi purpose tray for transparencies and load transparencies with the long side 
facing the machine.
If transparencies jam frequently at output, try pulling the leading edge of sheets gently as they are ejected. 
Hagaki
Before loading Hagaki into the multi purpose tray, fan 
them and align the edges. If the Hagaki paper is curled, 
straighten it before loading. Printing onto curled Hagaki 
may cause jams.
Use unfolded Oufuku Hagaki (available at post offices). 
Some Hagaki may still have rough edges developed by 
a paper cutter on the back side. Remove any such 
rough edges by placing the Hagaki on a flat surface and 
rubbing the edges gently a few times with a ruler.
Envelopes
Use the multi purpose tray for envelopes.
Due to the structure of envelopes, printing evenly over the entire surface may not be possible in some cases. 
Thin envelopes in particular may be wrinkled by the machine in some cases as they pass through. Before 
purchasing envelopes in volume, try testing a sample to ensure the print quality.
Storing envelopes for a long period may cause them to become wrinkled. Thus, keep the package sealed until 
you are ready to use them. Criteria Specifications
Heat resistance Must withstand at least 190°C
Thickness 0.100 to 0.110 mm
Material Polyester
Dimensional accuracy ±0.7 mm
Squareness of corners 90° ±0.2°
Burrs
Burrs
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							Appendix-16 Keep the following points in mind. 
Do not use envelopes with exposed adhesive. In addition, do not use the type of envelope in which the adhesive 
is exposed after the top layer is peeled off. Serious damage may be caused if the paper covering the adhesive 
comes off in the machine. 
Do not use envelopes with certain special features. For example, do not use envelopes with a grommet for 
winding a string to close the flap or envelopes with an open or film-covered window. 
If paper jams occur, load fewer envelopes at once.
To prevent paper jams when printing onto multiple envelopes, do not allow more than ten envelopes remain in 
the output tray at once.
Thick Paper
Before loading thick paper in the multi purpose tray, fan it and align the edges. Some thick paper may still have 
rough edges developed by a paper cutter on the back side. Remove any such rough edges just as with Hagaki 
by placing the paper on a flat surface and rubbing the edges gently a few times with a ruler. Printing onto paper 
with rough edges may cause jams.
NOTE: If the paper is not supplied correctly even after it is smoothed, load the paper in the multi purpose tray 
with the leading edge raised a few millimeters.
Label
Be sure to feed labels from the multi purpose tray.
For selecting labels, use extreme care so that the adhesive may not come in direct contact with any part of the 
machine and that the labels are not easily peeled from the carrier sheet. Adhesives that stick to the drum or 
rollers and peeled labels remaining in the machine may cause a failure.
When printing onto labels, you must be liable for the print quality and possible trouble.
Labels consist of three layers as shown in the 
illustration. The adhesive layer contains materials that 
are easily affected by the force applied in the machine. 
The carrier sheet bears the top sheet until the label is 
used. This composition of labels may cause more 
problems.
The label surface must be covered completely with the 
top sheet. Gaps between labels may cause peeling of 
labels, resulting in a serious failure.
Top sheet
Adhesive layer
Carrier sheet
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